Loading...
HomeMy WebLinkAboutResolution No. 2020-90KENAI CITY OF KENAI RESOLUTION NO. 2020-90 Sponsored by: Administration A RESOLUTION OF THE CITY OF KENAI, ALASKA, APPROVING THE USE OF THE FLEET REPLACEMENT FUND FOR THE PURCHASE OF THREE POLICE DEPARTMENT TRUCKS UTILIZING THE STATE OF ALASKA EQUIPMENT FLEET CONTRACT. WHEREAS, the administration conducted an evaluation of utility vehicles within its fleet to determine the efficiency of current vehicles and replacement needs of aged vehicles; and, WHEREAS, the evaluation determined that the Police Department should purchase three new trucks this budget year that would meet the response needs of the Department and replace aged vehicles currently in service; and, WHEREAS, the Police Department requests to order/purchase three Ford F-150 4x4 trucks, including accessories and equipment for a total estimated cost of $164,136; and, WHEREAS, KMC 7.15.070(b)(4) allows the City of Kenai to purchase equipment without giving an opportunity for competitive bidding if the equipment is purchased under the contract of another governmental agency in which contract the City is authorized to participate; and, WHEREAS, in past years the City of Kenai has purchased Police Department vehicles through the State of Alaska Equipment Fleet Contract; and, WHEREAS, the purchase of three new trucks for the Police Department utilizing the State of Alaska Equipment Fleet Contract is in the best interest of the City. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. That the City Manager is authorized to use the Fleet Replacement Fund for the purchase of three (3) police vehicles at an estimated cost of $164,136. Section 2. That the City Manager is authorized to use the State of Alaska Equipment Fleet Contract for the purchase of three Ford F-150 4x4 trucks, per KMC 7.15.070(b)(4), in lieu of the City conducting its own bid process. Section 3. That the City Manager is authorized to issue a purchase order in the amount of $94,689 for the purchase of three Ford F-150 44 trucks from Kendall Ford. Section 4. That this Resolution takes effect immediately upon passage Resolution No. 2020-90 Page 2 of 2 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 2nd day of December, 2020. ATTEST: City Cle kv 'k O, . i yW / Rej•- Approved by Finance:yZL— W K I N A City of Kenai 1210 Ficlalgo Ave, Kenai, AK 99611.77941907.283.75351 www.lcenaixity MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Paul Ostrander, City Manager FROM: Dave Ross, Police Chief DATE: November 20, 2020 SUBJECT: Resolution 2020-90 — Purchase of Three Police Department Trucks Resolution 2020-90 authorizes the purchase of three Ford F-150 4x4 pickup trucks for use as police vehicles. It authorizes the use of the City's Fleet Replacement Fund for those purchases. Additionally, it authorizes the purchase of the vehicles through Kendall Ford because they have the lowest price on the State equipment fleet contract for the selected vehicle. In accordance with the City's fleet replacement plan, the Police Department is scheduled to replace three police vehicles in the current budget year. There is $164,136 budgeted in the Fleet Replacement Fund for these vehicles, which includes the vehicle purchases and the purchase and installation of the accessories and equipment required for police vehicles. The actual cost of the vehicles purchased from Kendall Ford will be $94,689, of the $164,136 that is budgeted. The remaining funds ($69,447) will cover the cost of all the accessories and equipment needed to tum those bare pickups into police vehicles. The cost of the vehicles themselves is less than anticipated and it is likely that there will be some cost savings from the $164,136 that was budgeted for the three complete police vehicles. A long term plan was completed in conjunction with the creation of the Fleet Replacement Fund. In that plan, the Police Department will utilize more pickup trucks in order for those vehicles to have greater long-term use for the City in other departments aftertheir useful life as an emergency vehicle. KMC 7.15.070(b)(4) allows the City of Kenai to purchase equipment without giving an opportunity for competitive bidding if the equipment is purchasable under the contract of another government agency in which contract the City is authorized to participate. Thank you for your consideration.