HomeMy WebLinkAboutRESOLUTION 2002-03CITY OF KENAI
RESOLUTION 2002-3
Suggested by: Administration
A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, APPROVING AN
AMENDMENT TO RIM ARCHITECTS' (FORMERLY KNOWN AS CASH BARNER
ARCHITECTS) PROFESSIONAL SERVICES AGREEMENT FOR DESIGN
ARCHITECTURAL & ENGINEERING SERVICES ON THE PROJECT ENTITLED KENAI
AIRPORT ARFF/SRE FACILITY (FORMERLY KNOWN AS AIRPORT FIRE STATION AND
WARM STORAGE FACILITY) FOR THE NOT-TO-EXCEED AMOUNT OF $84,000.
WHEREAS, this amendment is to provide additional design architectural & engineering
services; and,
WHEREAS, this amendment has been approved by FAA for funding; and,
WHEREAS, the Council of the City of Kenai has determined that approval of this
amendment would be in the best interest of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA, that an amendment to RIM Architects' Professional Services Agreement for
Design Architectural & Engineering Services for the project entitled Kenai Airport
ARFF/SRE Facility be approved for the not-to-exceed amount of $84,000.
ATTEST:
Carol L. Freas, City Cler~/~
Approved by Finance:
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA this 16~th day of January
LIAMS, MAYOR
CITY OF KENAI
210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794
TELEPHONE 907-283-7535
FAX 907-263-3014 ~
MEMORANDUM
TO:
FROM-
DATE:
Linda Snow, City Manager
Jack La Shot, Public Works Manager
January 9, 2002
SUBJECT- ARFF/SRE Facility design fee increase
We have known for several months that there would be a request from RIM Architects
to increase the design fee associated with the referenced facility now under
construction. Due to the busy construction season, determining additional costs
incurred, negotiation, and the need to get FAA approval, we are just now in a position to
present the City Council with a resolution for approval to increase our contract with RIM
to cover these costs.
The final recommended fee increase is $84,000. This was arrived at after considerable
negotiation and has been approved by FAA for funding. The fee increase basically.
covers an increase in the size of the building over the original concept, the addition of a
snow melt system, an equipment interchange facility, and a fuel dispensing system.
There were also adjustments to the original schedule to accommodate available
funding. The contract increase will cover all RIM direct costs and sub-consultant fees.
Please consider placing this item on the agenda for the January 16, 2002 meeting. A
representative from RIM will be at the meeting to answer questions. Let me know if you
would like to discuss this.
Jack La Shot
From:
Sent:
To:
Cc:
Subject:
Brad Gadand [Brad.Garland@faa.gov]
Friday, December 21, 2001 8:22 AM
jlashot@ci.kenai.ak, us
rcronkhite@ci.kenai.ak, us; mvogel@dmarchitects.com
Re:^RFF/SRE Facility design fee increase
RFC822.TXT
Jack,
The FAA has reviewed the correspondence documentation with Rim Architects which
outlines the increased design fees associated with the Kenai ARFF/SRE facility.
Based upon our review of the justifications and our recent conversations, the
increased design fees appear to be necessary and reasonable. It is understood
that the increased fees amount to $84,000.00.
The FAA concurs and agrees with the change in design fees associated with the
Kenai ARFF/SRE facility (AlP grant 3-02-0412-2600). These increased design
costs are AlP eligible and can be claimed within a grant amendment in accordance
with special condition number 10 of the Grant Agreement dated August 4, 2000.
Based upon our telephone conversation, you would be-amending the grant at
project close-out. Please submit a final amendment request letter within the
project close-out package which outlines the increased design costs and any
other applicable cost overruns associated with the project.
~if you have any further questions feel free to contact me at 271-5460.
Brad Gadand, FAA Project Manager
Airports Division
Reply Separator
Subject: ARFF/SRE Facility design fee increase
Author: <jlashot@ci.kenai.ak. us>
Date: 12/21/01 9:39 AM
Hello Brad,
As we discussed yesterday on the phone, the City of Kenai would like to
request FAA approval, and agreement as to grant eligibility, a fee increase
in the design contract to RIM Architects for the referenced project. The
total recommended fee increase, after extensive negotiation is $84,000.
Matt Vogel of RIM has sent you four articles of correspondence dated March
21, 2001, June 8,2001, December 12, 2001, and December 17, 2001. These
letters explain the masons for requesting the increase and how we arrived
at the final figure. The March 21, 2001 letter best explains the increase
in project scope and scheduling changes that precipitated increased costs.
The December 12, 2001 letter represents the last reasoning and the agreed
upon amount of the increase.
\Please let me know if you need further information. I can also be reached
~at 283-8234.
Thanks,