HomeMy WebLinkAboutRESOLUTION 2002-06Suggested by: City Administration
City of Kenai
RESOLUTION NO. 2002-06
A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA
AWARDING THE BID FOR A FIVE-YEAR CONTRACT FOR COPIER LEASES
FOR THE CITY ADMINISTRATION BUILDING TO FRONTIER BUSINESS
SYSTEMS, INC. for $17,352 PER YEAR.
WHEREAS, bids were solicited for copier leases for a period of five years for the
City Administration Building; and
WHEREAS, three companies submitted bids; and
WHEREAS, Frontier Business Systems, Inc. submitted the only responsive bid
for a cost of $17,352 per year.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
KENAI, ALASKA, the bid for a five-year contract for copier leases for the City
Administration building is awarded to Frontier Business Systems, Inc. for
$17,352 per year.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 16th day of
January, 2002.
ATTEST:
JOHN J. WILLIAMS, MAYOR
Carol L. Freas, City Clerk
Approved by Finance:
(1/9/02) kh
CITY OF KENAI
210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794
TELEPHONE 907-283-7535
FAX 907-283-3014 ~
1992
Memorandum
Date:
To:
From:
Rt
January 10, 2002
Linda L. Snow, City Manager
Kim Howard, Assistant to the City Manager ~[q
Copier Leases for City Administration Building
On December 26th at 2:00 p.m. the City received bids for copier leases for City Hall. Attached
is Resolution No. 2002-06 awarding the bid to Frontier Business Systems.
Specifications were mailed to six vendors on December 1 lth and advertised in the Peninsula
Clarion on December 14th. Initially the bid specifications were for two copiers - a black and
white copier and a black and white/color copier. Two companies contacted me and asked that
the City provide an option for three copiers - two black and white copiers and a color copier.
They felt they could provide the three copiers at a competitive price. On December 18th an
addendum adding Option 2 was faxed to the vendors. I had reviewed the specifications with
four of the vendors. They stated they could meet or exceed the'specifications. None of the
vendors had an objection to the scheduled bid date of December 26tth.
Three companies submitted bids. All requested consideration as a local bidder. They are Ikon
Office Solutions, Frontier Business Systems, and Hi Speed Gear! Also, on December 31, a
bid was received from Xerox. Because it was received after the bid date, it was not
considered. After careful review of the bid documents, it was determined that only Frontier
Business Systems met the specifications.
Funding for new copiers for City Hall was included in the budget this fiscal year. If the City
chooses to enter into a five-year lease with Frontier Business Systems, future Non-
Departmental printing and binding budgets will need to be increased by $276 annually for
copier leases.
Attachment