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HomeMy WebLinkAboutRESOLUTION 2000-39Suggested by: Administration :CITY OF KENAI RESOLUTION. NO. 2000-39 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI AWARDING A CONTRACT TO WM. J. NELSON & ASSOCIATES FOR PROFESSIONAL ENGINEERING DESIGN' SERVICES ON THE PROJECT ENTITLED WELL HOUSE NO. 4 FOR A NOT TO EXCEED AMOUNT OF $96,444.00. ~ WHEREAS, Wm. J. Nelson & Associates proposal was the only one received on the RFP due date of June 29, 2000, and WHEREAS, this contract includes complete design, bidding, and inspection of an exploratory and production well plus the complete design and bidding of the new Well House No. 4 and main water lines, and WHEREAS, sufficient funds have been appropriated to. award this project, and WHEREAS, the Council of the City of Kenai has determined that the award to Wm. J. Nelson & Associates would be in the best interest of the City. NOW, THEREFORE., BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the contract for Professional Engineering Design Services on the project entitled Well House No. 4 is awarded to Wm. J. Nelson & Associates for the not to exceed amount of $96,444.00. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA this 5rs day of July, 2000. ATTEST: Carol L. Freas, City Clerk Approved by Finance' ~, Wm. ,J. elson 215 FIIDALGO, SUITE 204 & Associotes KENAI, ALASKA 99611 CONSULTING ENGINEERS STRUCTURAL / CIVIL / PLANNING [907] 283-3583 FAX [907] 283-4514 June 29, 2000 Keith Kornelis, Public Works Manager City of Kenai 210 Fidalgo Avenue Kenai, Alaska 99611 RE' Well House No. 4-Proposal Dear Mr. Komelis, My proposal to provide professional engineering services for the design of Well House No. 4 is attached. Based on my experience with the City of Kenai's water system, I have assembled a team that I believe will most efficiently complete this project for the City. My experience includes engineering for testing, drilling, and completion of Production Well No. 3; Design of Well House No.3 and; Recent modifications to Well No. 1 and the Reservoir pumping system. I proposed to perform the requested services for a not to exceed fee of $96,444.00. The proposed not to exceed fee includes all reimbursable expenses and fees for City designated consultants: $24,300 for Coble Geophysical Services and $17,160 for IISCO, Inc. Copies of Coble Geophysical Services and IISCO, Inc. proposals are included in the Appendix. Sincerely, 3/dm. J. Nelson, PE Well House No.4 Proposal to Provide Engineering Design Services Wm. J. Nelson & Associates 4. APPROACH Due to funding and construction season constraints, this project will be fast tracked. Our project approach has been designed to enable the project to proceed on schedule. 1. Well Drilling Project. Task 1-Topographical Survey We will have Swan Surveying Provide a topographical survey of the proposed site. Task 2- Site Plan We will use the topographical survey to prepare a preliminary site plan and to determine the best location to drill the test well and the production well. A site plan indicating the proposed well locations will be included in the bid documents. Task 3: Test Well Details Prepare a schematic drawings indicating the requirements for the proposed test well Task 4' Production Well Details Prepare a schematic drawing indicating the requirements for the proposed production well. Task 5' Test Well/Production Well Specifications. Prepare bid specifications indicating the requirements for the test well and the production well. The specifications will include description of size and type of well, expected drilling depths, requirements for coordination with the Geophysical consultant, test pumping requirements and scheduling requirements. Task 6: Bidding We will prepare 15 sets of Bid documents for the Well Drilling project and assist the City during the bidding process by answering questiOns posed by Contractors, attending a pre- bid meeting, analyzing bids, and making a recommendation for award of the well drilling project. Task 7' Project Management The City's designated geophysical consultant, Coble Geophysical Services (CGS), will provide data collection, logging, testing and analysis services during the drilling and development of the test well and production well. We will coordinate the efforts of the CGS and will provide contract administration for the well drilling project, including periodic site visits, interpretation of contract documents, and review of drilling contractor's pay requests. Well House No.4 Proposal to Provide Engineering Design Services Wm. J. Nelson & Associates 2. Well House No. 4 Project Task 1-Topographical Survey. We will have Swan Surveying Provide a topographical survey along the proposed route for the water main tie-ins. Task 2- Site Plan. We will use the topographical survey to prepare a detailed site plan well for the well house and to prepare plan and profile sheets for the water main tie ins. Task 3-Coordinate Utilities. We will coordinate with utility companies as required to verify the location of gas, telephone, electric and cable TV utilities along the route of the proposed water main tie ins and on the project site. We will also determine the availability of utilities and convey utility upgrade requirements to the City so that the City can request the utility companies to extend service lines to the Well House. Task 4-Update Well House Plans. The plans for Well House No. 3 will be adapted for use at Well House No.4. Anticipated changes include modifying the lab room to include a sink and drain line to be connected to the City sewer mains which are adjacent to the project site. Task 5-Update Well Finish Details. The finish of production well No. 4 may vary slightly from Well no. 3 due to such differences as total well depth, design flow, and static water level. The well finish will be adapted as required. Task 6-Update Electrical Plans. Well House No.3 included a stand-by generator. The generator will be deleted from the plans for Well No. 4. The well pump motor may be sized differently due to differences in depth and design flow rate. The lighting and power plans will be adapted as required. Task 7-Update Mechanical Plans. Plumbing plans will be modified to include the laboratory sink and connection to the City sewer system. Ventilation plans will be updated to accommodate the revised floor plan Task 8-Water Main Extensions. Prepare plan and profile drawings and appropriate details for the proposed water main extensions on Lawton (+/- 3600 lf) and Swires(+/-1800 lf). The extension on Swires road will be included in the drawings as an additive alternate. Well House No.4 Proposal to Provide Engineering Design Services Wm. J. Nelson & ASsociates Task 9-Bid Schedule/Cost Estimate. We will prepare a preliminary cost estimate and bid schedules as required to assist the City in bidding the project to meet available funds. It is understood that the total funding available for the project may not be enough to construct all portions. The water main tie in on Swires will be bid as an additive altemate. Task 10-Specifications/Bid Documents. We will prepare specifications and bid documents as required to competitively bid the construction of Well House No.4 and the water main tie ins. Task 11-Project management We will work with IISCO's Allan Houtz to determine appropriate links to the SCADA system. We will include detailed design drawings and Division 17 specifications to be prepared by IISCO and stamped by Mr. Houtz in the bid package for construction of Well House No. 4.