HomeMy WebLinkAboutRESOLUTION 2000-68Suggested by: Administration
City of Kenai
RESOLUTION NO. 2000-68
A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, TRANSFERRING
$10,000 IN THE WATER AND SEWER SPECIAL REVENUE FUND FOR THE
GEOGRAPHIC INFORMATION SYSTEM (GIS) MAPPING PROJECT.
WHEREAS, the current budget in the Water and Sewer Special Revenue Fund includes
appropriations totaling $16,000 in the Water and Sewer Department Professional
Services accounts to digitize as-built maps for inclusion in the GIS system; and
WHEREAS, the original plan was to contract for this work; and
WHEREAS, a portion of the work can be performed by temporary staff at lower cost;
and
WHEREAS, a budget transfer from Contingency and Professional Services to Salaries
and Benefits is needed to fund the temporary engineering technician positions.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA, that the following budget transfers be made:
Water and Sewer Special Revenue Fund
From: Water Department- Professional Services
Water Department- Contingency
$2,000
2,000
$4,000
To' Water Department- Salaries and Benefits
$4,000
Water and Sewer Special Revenue Fund
From: Sewer Department- Professional Services
Sewer Department- Contingency
$4,000
2,000
$6,000
To: Sewer Department - Salaries and Benefits
$6,000
ATTEST:
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 6th day of December,
2000.
, M~AYOR
Carol L. Freas, City Clerk
Approved by Finance' ~
(11 / 20 / 2000) jl
.o
MEMO:
CITY OF KENAI
210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794
TELEPHONE 907-283-7535
FAX 907-283-3014 ~
TO'
FROM'
THRU'
DATE'
SUBJECT:
Richard Ross, City Manager
Larry Semmens, Finance Director
Marilyn Kebschull, Planning & Zoning Administratio
Jack La Shot, Public Works Manager,~~.~
Keith Kornelis, Public Works Manager
November 14, 2000.
GIS Water & Sewer Conversion - Budget Transfer Request
In the FY 2001 operating budget $16,000 was encumbered in the Water and Sewer
accounts ($7000 in water and $9000 in sewer) to convert the City's water and sewer as-
builts to our geographic information system (GIS). The plan was to contract for
professional services for the data conversion. The project was planned in phases. Phase
one involved the digital conversion of 39 water and sewer drawings. Phase two would
involve correcting those drawings since the maps the City had available were prepared in
1980's and several upgrades and additions have been added to the system. Phase three
would add "hot links" to the GIS layer to connect project as-built drawings to the layer.
The Public Works Department contracted professional services for digitally converting
the 39 drawings. This provides water and sewer information for the City's system and
annotates all water and sewer lines, valves, clean-outs, manholes, fire hydrants, etc. The
original drawings were considered to be the most comprehensive and consistent in scale,
and provided a good base layer from which to digitize the water and sewer information.
GeoNorth, Inc. performed this conversion at a cost of $7117.50. This phase is in the final
stages and we need to prepare for the next step--correcting the drawings.
To.accomplish an accurate compilation of up-to-date as-built information, numerous
resources will be needed including project drawings and City personnel. Coordination
Richard Ross Memo
Larry Semmens
Page 2
November 13, 2000
with City of Kenai department personnel will be extensive requiring the water and sewer
personnel to review each drawing and provide corrections.
Because of the in-house support needed to accurately accomplish this next phase of the
Water and Sewer GIS Project, and with consideration of furore revisions, I feel that the
most efficient use of City's funds would be to transfer from the budgeted professional
services into the temporary engineering technician staff salaries. Some funds should
remain budgeted for professional services to cover consultation and as a contingency for
troubleshooting existing conversions.
GeoNorth of Anchorage provided the professional services to digitally convert the 39
maps into our GIS and could provide services for the revisions at $85/hour (their usual
billing rate). The proposal to transfer funds and have the work performed in-house using
the engineering technicians would not only save the City funds but would allow for a
much more efficient use of staff time and resources. The engineering technicians are
paid $12.43 per hour. Using both technicians would cost the City about $25 per hour, a
savings of approximately $60 per hour. This would also allow the work to be conducted
here where access to in-house personnel, actual confirmation of necessary changes and
as-builts are on-site.
A rough estimate of additional funding needed is approximately 20+ hours per drawing
or a total of 780 hours at $12.43/hour or $9,695 in staff salary. There is $8822.50
remaining from the funds encumbered in the professional services accounts of water and
sewer. Dan Young, Foreman, Water and Sewer Department, has noted he has funds
available in contingency that could be transferred to complete this project.
I recommend budget transfers as shown below to complete this project in-house. I
believe these transfers will provide the most efficient use of City personnel and the most
economical use of funds. A balance of $2882.50 will remain in professional services for
consultation services.
From Account To Account Amount Remaining Funds Budgeted
for Project
010.65.4531 - 010.65.0100 - $2000.00 $1441.25
Water Water
Professional Services Salaries
,
010.66.4531~ 010.66.0100 - $4000.00 $1441.25
Sewer Sewer
Professional Services Salaries
010.65.4999~ 010.65.0100 - $2000.00 N/A
Water Water
Contingency Salaries
010.66.4999~ 010.66.0100 - $2000.00 N/A
Sewer Sewer
Contingency Salaries ...
Totals $10000.00 $2882.50