HomeMy WebLinkAboutOrdinance No. 3175-2020KENAI
CITY OF KENAI
ORDINANCE NO. 3175-2020
Sponsored by: Administration
AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, INCREASING
ESTIMATED REVENUES AND APPROPRIATIONS IN THE AIRPORT IMPROVEMENTS
CAPITAL FUND, AND AUTHORIZING AN INCREASE TO THE CONSTRUCTION PURCHASE
ORDER TO KIRILA FIRE, INC.
WHEREAS, the Alaska Regional Fire Training Facility Equipment Rehabilitation Project, in
coordination with the Federal Aviation Administration, was formally released for Invitation to Bid
on August 1, 2019 with bids due on August 29, 2019; and,
WHEREAS, Kirila Fire Training Facilities, Inc, was found to the be the lowest responsive
responsible bidder with a successful bid of $1,993,000; and,
WHEREAS, this work provided for the rehab of the fire training props, associated control systems,
and propane gas systems, which allow the facility to effectively perform the training scenarios
they were originally intended to; and,
WHEREAS, on February 20, 2020 Change Order 1 was executed in the amount of $120,000
utilizing previously approved contingency funds through passage of Ordinance 3079-2019, this
work added three (3) fireplace control assemblies not included in the original design documents;
and,
WHEREAS, the approved contingency funds to start the project were $150,000, and Change
Order 1 is eligible for Federal Aviation Administration grant reimbursement with the FAA
contributing $112,500 / 93.75% and the City's local share of $7,500 / 6.25%; and,
WHEREAS, the Contractor successfully reached substantial completion on March 13, 2020; and,
WHEREAS, Beacon staff has been utilizing the equipment through the warranty period and
additional items have been identified for repairs that were not included in the original scope of
work on the project and negotiations on remaining change order work has now been resolved;
and
WHEREAS, three pending Change Orders are awaiting final approval by the City:
• Change Order 2 - $22,764.37 concrete ramp modifications
• Change Order 3 - $26,392.50 numerous propane valves & burner assemblies
• Change Order 4 - $102,407.50 propane tank repairs, vault valves, & ignitors; and,
WHEREAS, total pending change orders 2 through 4 costs are $151,564.37 and these change
orders are eligible for FAA reimbursement with the FAA contributing $142,091 / 93.75% and the
City's local share of $9,473.37; and,
Ordinance 3175-2020
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WHEREAS, this will bring total change orders to date of $271,564.37 with the FAA contributing
$254,591 / 93.75% and the City's combined local share of $16,973.37 / 6.25%; and,
WHEREAS, total Change Orders to date total approximately 13.6% of the Original Contract.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA,
as follows:
Section 1. The City Manager is authorized to execute change orders 2 through 4 in the
combined total amount $151,564.37 and increase Purchase Order No. 119055 by $146,564.37
which will provide $25,000 of contingency to complete the project.
Section 2. The City Manager is authorized to accept grant reimbursement funds from the FAA
in the total combined amount for change orders 1 through 4 of $254,591.
Section 3. That the estimated revenues and appropriations be increased as follows:
Airport Improvement Capital Project Fund:
Increase Estimated Revenues—
FAA Grant $254.591
Increase Appropriations:
Construction
Section 4. Severability: That if any part or provision of this ordinance or application thereof to
any person or circumstances is adjudged invalid by any court of competent jurisdiction, such
judgment shall be confined in its operation to the part, provision, or application directly involved
in all controversy in which this judgment shall have been rendered, and shall not affect or impair
the validity of the remainder of this title or application thereof to other persons or circumstances.
The City Council hereby declares that it would have enacted the remainder of this ordinance even
without such part, provision, or application.
Section 5. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect
upon adoption.
ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 6th day of January, 2021.
Heinz,
by Finance:
BRIAN GABRIEL SR., MAYOR
QF�ru.NqN Introduced: December 16, 2020
Enacted: January 6, 2021
=}ja Effective: January 6, 2021
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City of Kenai 1 210 Fidalgo Ave, Kenai, AK 99611-77941907.283.75351 www.kenaixity
MEMORANDUM
TO: Mayor Brian Gabriel and Kenai City Council
THROUGH: Paul Ostrander, City Manager
FROM: Scott Curtin
DATE: December 9, 2020
SUBJECT: Ordinance 3175-2020 — Increase to Construction Purchase Order to
Kirila Fire Co.
The Alaska Regional Fire Training (ARFT) Facility has undergone extensive renovations this
past year. As Council may recall, in coordination with the Federal Aviation Administration (FAA),
the City has one grant which is covering the purchase of new Aircraft Rescue Fire Fighting
(ARFF) Trucks, Renovations to the Building at ARFT under a Contract with Orion Construction,
and Renovations to the Fire Training Props and Equipment under a Contract with Kirila Fire.
COVID has created some challenges with coordinating contractors coming in from out of state
to complete work, as well as delays to Beacon starting and conducting their training.
This ordinance is appropriating additional funds for the processing of change orders to Kirila Fire
to correct additional items identified during use of the new equipment. This project was a
renovation project and it did not cover complete replacement of all components. As staff has
continued to use the equipment, items that were not included within the project have caused
some issues which made locating and diagnosing them much easier than preconstruction.
This facility is twenty years old, much of the equipment is outdoors and as one would expect the
condition of valves, sensors, etc. do not work as smoothly as newer devices typically do. Staff
in coordination with the Contractor and Beacon are taking steps to identify and resolve these
issues to ensure the City receives the full benefit of the new equipment that has been installed.
The project started with $150,000 in contingency funding, change orders 1 through 4 shall total
$271,564.37 with the FAA contributing $254,591 / 93.75% and the City's combined local share
of $16,973.37 / 6.25 %. Sufficient funding resides within the project to allow these costs.
Council's support is respectfully requested