HomeMy WebLinkAboutOrdinance No. 3176-2020 SubstituteKENAI
Sponsored by: Administration
CITY OF KENAI
ORDINANCE NO. 3176-2020 (SUBSTITUTE)
AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, INCREASING
ESTIMATED REVENUES AND APPROPRIATIONS IN THE AIRPORT SPECIAL REVENUE
AND THE AIRPORT SNOW REMOVAL EQUIPMENT CAPITAL PROJECT FUNDS TO
PROVIDE SUPPLEMENTAL FUNDING FOR THE PROJECT, AND AUTHORIZING A
PURCHASE AGREEMENT FOR THE PURCHASE OF A REPLACEMENT WIDE -AREA
TRACTOR & MOWER.
WHEREAS, on November 20, 2020 a formal invitation to bid was released for the purchase of a
replacement tractor & mower for the Airport with bids due on December 8, 2020; and,
WHEREAS, the following Bids were received:
Contractor Bid
Craig Taylor Equipment $159,997.00
Yukon Equipment $185,869.29
and,
WHEREAS, funding for this project is included in the FY21 Budget and was Project Priority No. 5
within the current Capital Improvement Plan for the Airport Fund; and,
WHEREAS, staff negotiated removal of items from the proposed tractor provided by Craig Taylor
Equipment that were in excess of requested requirements that resulted in a $8,261 reduction in
Bid Cost bringing the tractor closer to budget requirements with a new total cost of $151,736; and,
WHEREAS, current funding for this project totals $131,000 and an additional $20,736 will need
to be appropriated to complete the purchase; and,
WHEREAS, the original estimate for this purchase was inaccurate and was based on a model of
tractor that is no longer available today as well as the clarification in some required components
that were not detailed and included within the original estimate; and,
WHEREAS, this tractor and mower is essential equipment to airfield maintenance operations;
and,
WHEREAS, sufficient funds are available within Airport Special Revenue Fund to complete the
purchase; and,
WHEREAS, the Administration agrees that this purchase is appropriate and in the best interest
of the City.
Substitute Ordinance No. 3176-2020
Page 2 of 2
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA,
as follows:
Section 1. The City Manager is authorized to execute a Purchase Agreement and issue a
Purchase Order in the same amount of $151,736 to Craig Taylor Equipment for the purchase of
a replacement tractor and mower.
Section 2. That the estimated revenues and appropriations be increased as follows:
Airport Special Revenue Fund:
Increase Estimated Revenues —
Appropriation of Fund Balance $20.736
Increase Appropriations —
Transfer to Airport Improvement Capital Project Fund $20.736
Airport Snow Removal Capital Project Fund:
Increase Estimated Revenues —
Transfer from Airport Special Revenue Fund $20.736
Increase Appropriations:
Machinery & Equipment $20.736
Section 3. Severability: That if any part or provision of this ordinance or application thereof to
any person or circumstances is adjudged invalid by any court of competent jurisdiction, such
judgment shall be confined in its operation to the part, provision, or application directly involved
in all controversy in which this judgment shall have been rendered, and shall not affect or impair
the validity of the remainder of this title or application thereof to other persons or circumstances.
The City Council hereby declares that it would have enacted the remainder of this ordinance even
without such part, provision, or application.
Section 4. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect
upon adoption.
ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 6th day of January, 2021.
ATTEST:
Heinz, CMC, City Clerk
Approved by Finance:
of:
KEA.. 4
l
Introduced: December 16, 2020
Enacted: January 6, 2021
Effective: January 6, 2021
KENAI
City of Kenai 1 210 Fidalgo Ave. Kenai, AK 99611-7794 1907.283.7535 1 www.kenai.city
MEMORANDUM
TO: Mayor Brian Gabriel and Kenai City Council
THROUGH: Paul Ostrander, City Manager
FROM: Scott Curtin
DATE: December 23, 2020
SUBJECT: SUBSTITUTE Ordinance 3176-2020 — Purchase Agreement for the
Purchase of a Replacement Wide -Area Tractor and Mower
Staff, in coordination with Craig Taylor Equipment, were successful in negotiating the reduction
in a few items to reduce the budget deficit on this purchase. The front axle was reduced down
to a more basic model selection which removed independent brakes and suspension and an
upgraded LED light package included in the proposal was removed. Front fenders and a tool
box were also removed, combined they result in a $7,279 total cost savings to the proposed
purchase.
These reductions will not hinder the intended performance of the equipment and the Airport
Operators are in support of the changes.
Council's support is respectfully requested.