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Home My WebLink About2021-01-06 Council Packet Kenai City Council - Regular Meeting Page 1 of 3 January 06, 2021 Kenai City Council - Regular Meeting January 06, 2021 ꟷ 6:00 PM Kenai City Council Chambers 210 Fidalgo Avenue, Kenai, Alaska www.kenai.city Agenda A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda (Public comment limited to three (3) minutes) per speaker; thirty (30) minutes aggregated) *All items listed with an asterisk (*) are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENTS (Public comment limited to ten (10) minutes per speaker) 1. Jodi Stuart - Annual update of Project Homeless Connect. 2. Coy West - City of Kenai Tourism and Marketing Update. C. UNSCHEDULED PUBLIC COMMENTS (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) D. PUBLIC HEARINGS 1. Ordinance No. 3173-2020 - Accepting and Appropriating Asset Forfeiture Sharing Funds for the Police Department for the Purpose of Purchasing Law Enforcement Equipment. 2. Ordinance No. 3174-2020 - Accepting And Appropriating a FM Global Fire Prevention Grant for the Purchase of Two Ipads and Accessories to be Used Toward Fire Prevention Efforts. 3. Ordinance No. 3175-2020 - Increasing Estimated Revenues and Appropriations in the Airport Improvements Capital Fund, and Authorizing an Increase to the Construction Purchase Order to Kirila Fire, Inc. 4. Ordinance No. 3176-2020 - Increasing Estimated Revenues and Appropriations in the Airport Special Revenue and the Airport Snow Removal Equipment Capital Project Funds to Provide Supplemental Funding for the Project, and Authorizing a Purchase Agreement for the Purchase of a Replacement Wide-Area Tractor & Mower. Page 1 Kenai City Council - Regular Meeting Page 2 of 3 January 06, 2021  Substitute Ordinance No. 3176-2020 E. MINUTES 1. *Regular Meeting of December 16, 2020. F. UNFINISHED BUSINESS G. NEW BUSINESS 1. *Action/Approval - Bills to be Ratified. 2. *Action/Approval - Purchase Orders Over $15,000. 3. *Ordinance No. 3177-2021 - Authorizing a Shop Local Economic Stimulus Program to Benefit Kenai Small Businesses And Award of a Professional Services Agreement to the Kenai Chamber of Commerce and Visitor Center for Administration of the Program. 4. *Ordinance No. 3178-2021 - Accepting and Appropriating a COVID Cares Act for Older Adults and Their Caregivers 2021 Grant Passed Through the State of Alaska for Kenai Senior Center Expenditures in Support of its Response to the COVID-19 Public Health Emergency. 5. Discussion - COVID-19 Response. H. COMMISSION / COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Parks & Recreation Commission 5. Planning & Zoning Commission 6. Beautification Committee 7. Mini-Grant Steering Committee I. REPORT OF THE MAYOR J. ADMINISTRATION REPORTS 1. City Manager 2. City Attorney 3. City Clerk K. ADDITIONAL PUBLIC COMMENT Page 2 Kenai City Council - Regular Meeting Page 3 of 3 January 06, 2021 1. Citizens Comments (Public comment limited to five (5) minutes per speaker) 2. Council Comments L. EXECUTIVE SESSION M. PENDING ITEMS N. ADJOURNMENT O. INFORMATION ITEMS 1. Purchase Orders Between $2,500 and $15,000. The agenda and supporting documents are posted on the City’s website at www.kenai.city. Copies of resolutions and ordinances are available at the City Clerk’s Office or outside the Council Chamber prior to the meeting. For additional information, please contact the City Clerk’s Office at 907-283-8231. Join Zoom Meeting https://us02web.zoom.us/j/81091666825 Meeting ID: 810 9166 6825 Passcode: 941200 OR Dial In: (253) 215-8782 or (301) 715-8592 Meeting ID: 810 9166 6825 Passcode: 941200 Page 3 MEMORANDUM TO: Mayor Gabriel and Kenai City Council FROM: Meghan Thibodeau, Deputy City Clerk DATE: December 23, 2020 SUBJECT: Divining Point Video Presentation Divining Point LLC, a marketing agency contracted by the City to provide tourism and marketing services, has created a video entitled “How Do You Alaska 1” to promote tourism within the City of Kenai. This video will be presented to the Council during Coy West’s scheduled public comments on January 6, 2021. Due to the potential for loss of audio quality, this video will not be streamed directly through the City Council Meeting livestream on YouTube, or within the Zoom meeting. Instead, it will be shown in Council Chambers during the meeting, and you and members of the public may access the video separately by using the link below: https://youtu.be/6s5PO_9PfHU Thank you for your consideration. Page 4 Sponsored by: Administration CITY OF KENAI ORDINANCE NO. 3173-2020 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, ACCEPTING AND APPROPRIATING ASSET FORFEITURE SHARING FUNDS FOR THE POLICE DEPARTMENT FOR THE PURPOSE OF PURCHASING LAW ENFORCEMENT EQUIPMENT. WHEREAS, in November of 2020 the Kenai Police Department received asset forfeiture sharing funds in the amount of $4,035.15 from the United States Drug Enforcement Administration (DEA); and, WHEREAS the Police Department, pursuant to conditions of acceptance, will utilize the forfeiture funds to purchase law enforcement equipment for use by the Police Department. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, as follows: Section 1. That the City Manager is authorized to accept these Equitable Sharing Funds in the amount of $4,035.15 and to expend those funds to fulfill the purpose and intent of this ordinance. Section 2. That the estimated revenues and appropriations be increased as follows: General Fund: Increase Estimated Revenues – Forfeitures $4,035.15 Increase Appropriations – Police – Small Tools $4,035.15 Section 3. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section 4. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect immediately upon enactment. ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 6th day of January, 2021. Page 5 Ordinance No. 3173-2020 Page 2 of 2 _____________________________________________________________________________________ New Text Underlined; [DELETED TEXT BRACKETED] BRIAN GABRIEL SR., MAYOR ATTEST: ___________________________________ Jamie Heinz, CMC, City Clerk Approved by Finance: _________________ Introduced: December 16, 2020 Enacted: January 6, 2021 Effective: January 6, 2021 Page 6 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Paul Ostrander, City Manager FROM: David Ross, Police Chief DATE: December 7, 2020 SUBJECT: Ordinance No. 3173-2020, Accepting Drug Forfeiture Funds The Kenai Police Department received $4,035.15 in asset forfeiture sharing funds from the United States Drug Enforcement Administration (DEA). Those funds were shared with the Kenai Police Department after being forfeited to the DEA and are subject to federal “Equitable Sharing” requirements to be used for Law Enforcement. The funds were forfeited in connection with drug investigation cases, for which the regional drug task force (including the Kenai Police Department) was involved. I am respectfully requesting consideration of the ordinance appropriating $4035.15 into the General Fund – Police Small Tools account to pay for law enforcement equipment. Page 7 Sponsored by: Administration CITY OF KENAI ORDINANCE NO 3174-2020 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, ACCEPTING AND APPROPRIATING A FM GLOBAL FIRE PREVENTION GRANT FOR THE PURCHASE OF TWO IPADS AND ACCESSORIES TO BE USED TOWARD FIRE PREVENTION EFFORTS. WHEREAS, the Kenai Fire Department has been awarded a Fire Prevention Grant from FM Global; and, WHEREAS, the Fire Department submitted a grant application to purchase two iPads and accessories to be used for Pre-Fire planning; and, WHEREAS, the cost to purchase these items is $3,158 with no required match from the Fire Department; and, WHEREAS, it is in the best interest of the City to accept the grant for the purchase of this equipment. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, as follows: Section 1. That the City Manager is authorized to accept a grant in the amount of $3,158 from FM Global for two Apple iPads and accessories, to execute any required grant agreement, and to expend the grant in compliance with grant conditions and this ordinance. Section 2. That the estimated revenues and appropriations be increased as follows: General Fund: Increase Estimated Revenues – Other Grants $3,158 Increase Appropriations – Fire Department Small Tools/Minor Equipment $3,158 Section 3. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Page 8 Ordinance No. 3174-2020 Page 2 of 2 _____________________________________________________________________________________ New Text Underlined; [DELETED TEXT BRACKETED] Section 4. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect immediately upon enactment. ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 6th day of January, 2021. BRIAN GABRIEL SR., MAYOR ATTEST: ___________________________________ Jamie Heinz, CMC, City Clerk Approved by Finance: _________________ Introduced: December 16, 2020 Enacted: January 6, 2021 Effective: January 6, 2021 Page 9 MEMORANDUM TO: Mayor Gabriel and Council Members THROUGH: Paul Ostrander, City Manager FROM: Tony Prior, Fire Chief DATE: December 7, 2020 SUBJECT: Ordinance 3174-2020 FM Global Grant City of Kenai Fire Department was successful in receiving a grant from FM Global (https://www.fmglobal.com/about-us/our-business) to purchase 2 iPads and accessories to be used in our Fire Prevention efforts. As we continue to improve and enhance our Pre-Fire plans, we identified aspects of our current plans and equipment that could be improved. We are able to attach photos, upload GIS information, customize diagrams and share these with our neighboring departments. The newer iPads have much better cameras for taking photos that can be uploaded onto Pre-Fire Plans as well as photos taken during investigations of fire incidents. Currently our Fire Marshal Hamilton is using an iPad from one of our Engines to do his daily work. These 2 new iPads will be placed on our new utility trucks and will be used by the Fire Marshal and crews when adding and updating Pre-Fire Plans. The Fire Marshal will also be using these iPads daily during his annual inspections of businesses within the City. As an additional benefit, these iPads will be tied into our 911 response program (CrewForce). We currently use iPads on our apparatus when responding to emergencies. We see the nature of the call, enter in accurate response times, access GIS mapping of calls, access pre-fire plans, and can see the location of additional units responding to the call. The grant was submitted for $3,158 to cover the cost of 2 iPads with cases, mounting equipment, software/licensing, and requires no match by our agency. Your consideration of accepting this grant is greatly appreciated. Page 10 Sponsored by: Administration CITY OF KENAI ORDINANCE NO. 3175-2020 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, INCREASING ESTIMATED REVENUES AND APPROPRIATIONS IN THE AIRPORT IMPROVEMENTS CAPITAL FUND, AND AUTHORIZING AN INCREASE TO THE CONSTRUCTION PURCHASE ORDER TO KIRILA FIRE, INC. WHEREAS, the Alaska Regional Fire Training Facility Equipment Rehabilitation Project, in coordination with the Federal Aviation Administration, was formally released for Invitation to Bid on August 1, 2019 with bids due on August 29, 2019; and, WHEREAS, Kirila Fire Training Facilities, Inc, was found to the be the lowest responsive responsible bidder with a successful bid of $1,993,000; and, WHEREAS, this work provided for the rehab of the fire training props, associated control systems, and propane gas systems, which allow the facility to effectively perform the training scenarios they were originally intended to; and, WHEREAS, on February 20, 2020 Change Order 1 was executed in the amount of $120,000 utilizing previously approved contingency funds through passage of Ordinance 3079-2019, this work added three (3) fireplace control assemblies not included in the original design documents; and, WHEREAS, the approved contingency funds to start the project were $150,000, and Change Order 1 is eligible for Federal Aviation Administration grant reimbursement with the FAA contributing $112,500 / 93.75% and the City’s local share of $7,500 / 6.25%; and, WHEREAS, the Contractor successfully reached substantial completion on March 13, 2020; and, WHEREAS, Beacon staff has been utilizing the equipment through the warranty period and additional items have been identified for repairs that were not included in the original scope of work on the project and negotiations on remaining change order work has now been resolved; and WHEREAS, three pending Change Orders are awaiting final approval by the City: • Change Order 2 - $22,764.37 concrete ramp modifications • Change Order 3 - $26,392.50 numerous propane valves & burner assemblies • Change Order 4 - $102,407.50 propane tank repairs, vault valves, & ignitors; and, WHEREAS, total pending change orders 2 through 4 costs are $151,564.37 and these change orders are eligible for FAA reimbursement with the FAA contributing $142,091 / 93.75% and the City’s local share of $9,473.37; and, Page 11 Ordinance 3175-2020 Page 2 of 2 WHEREAS, this will bring total change orders to date of $271,564.37 with the FAA contributing $254,591 / 93.75% and the City’s combined local share of $16,973.37 / 6.25%; and, WHEREAS, total Change Orders to date total approximately 13.6% of the Original Contract. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, as follows: Section 1. The City Manager is authorized to execute change orders 2 through 4 in the combined total amount $151,564.37 and increase Purchase Order No. 119055 by $146,564.37 which will provide $25,000 of contingency to complete the project. Section 2. The City Manager is authorized to accept grant reimbursement funds from the FAA in the total combined amount for change orders 1 through 4 of $254,591. Section 3. That the estimated revenues and appropriations be increased as follows: Airport Improvement Capital Project Fund: Increase Estimated Revenues – FAA Grant $254,591 Increase Appropriations: Construction $254,591 Section 4. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section 5. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect upon adoption. ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 6th day of January, 2021. BRIAN GABRIEL SR., MAYOR ATTEST: ___________________________________ Jamie Heinz, CMC, City Clerk Approved by Finance: _________________ Introduced: December 16, 2020 Enacted: January 6, 2021 Effective: January 6, 2021 Page 12 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Paul Ostrander, City Manager FROM: Scott Curtin DATE: December 9, 2020 SUBJECT: Ordinance 3175-2020 – Increase to Construction Purchase Order to Kirila Fire Co. The Alaska Regional Fire Training (ARFT) Facility has undergone extensive renovations this past year. As Council may recall, in coordination with the Federal Aviation Administration (FAA), the City has one grant which is covering the purchase of new Aircraft Rescue Fire Fighting (ARFF) Trucks, Renovations to the Building at ARFT under a Contract with Orion Construction, and Renovations to the Fire Training Props and Equipment under a Contract with Kirila Fire. COVID has created some challenges with coordinating contractors coming in from out of state to complete work, as well as delays to Beacon starting and conducting their training. This ordinance is appropriating additional funds for the processing of change orders to Kirila Fire to correct additional items identified during use of the new equipment. This project was a renovation project and it did not cover complete replacement of all components. As staff has continued to use the equipment, items that were not included within the project have caused some issues which made locating and diagnosing them much easier than preconstruction. This facility is twenty years old, much of the equipment is outdoors and as one would expect the condition of valves, sensors, etc. do not work as smoothly as newer devices typically do. Staff in coordination with the Contractor and Beacon are taking steps to identify and resolve these issues to ensure the City receives the full benefit of the new equipment that has been installed. The project started with $150,000 in contingency funding, change orders 1 through 4 shall total $271,564.37 with the FAA contributing $254,591 / 93.75% and the City’s combined local share of $16,973.37 / 6.25 %. Sufficient funding resides within the project to allow these costs. Council’s support is respectfully requested. Page 13 Sponsored by: Administration CITY OF KENAI ORDINANCE NO. 3176-2020 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, INCREASING ESTIMATED REVENUES AND APPROPRIATIONS IN THE AIRPORT SPECIAL REVENUE AND THE AIRPORT SNOW REMOVAL EQUIPMENT CAPITAL PROJECT FUNDS TO PROVIDE SUPPLEMENTAL FUNDING FOR THE PROJECT, AND AUTHORIZING A PURCHASE AGREEMENT FOR THE PURCHASE OF A REPLACEMENT WIDE-AREA TRACTOR & MOWER. WHEREAS, on November 20, 2020 a formal invitation to bid was released for the purchase of a replacement tractor & mower for the Airport with bids due on December 8, 2020; and, WHEREAS, the following Bids were received: Contractor Bid Craig Taylor Equipment $159,997.00 Yukon Equipment $185,869.29 ; and, WHEREAS, funding for this project is included in the FY21 Budget and was Project Priority No. 5 within the current Capital Improvement Plan for the Airport Fund; and, WHEREAS, current funding within the Capital Plan for this project totals $131,000 and an additional $28,997 will need to be appropriated to allow staff to complete the purchase; and, WHEREAS, the original estimate for this purchase was inaccurate and was based on a model of tractor that is no longer available today as well as the clarification in some required components that were not detailed and included within the original estimate; and, WHEREAS, this tractor and mower is essential equipment to airfield maintenance operations; and, WHEREAS, sufficient funds are available within Airport Special Revenue Fund to complete the purchase; and, WHEREAS, the Administration agrees that this purchase is appropriate and in the best interest of the City. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, as follows: Page 14 Ordinance 3176-2020 Page 2 of 2 Section 1. The City Manager is authorized to execute a Purchase Agreement and issue a Purchase Order in the same amount of $159,997 to Craig Taylor Equipment for the purchase of a replacement tractor and mower. Section 2. That the estimated revenues and appropriations be increased as follows: Airport Special Revenue Fund: Increase Estimated Revenues – Appropriation of Fund Balance $28,997 Increase Appropriations – Transfer to Airport Improvement Capital Project Fund $28,997 Airport Snow Removal Capital Project Fund: Increase Estimated Revenues – Transfer from Airport Special Revenue Fund $28,997 Increase Appropriations: Machinery & Equipment $28,997 Section 3. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section 4. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect upon adoption. ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 6th day of January, 2021. BRIAN GABRIEL SR., MAYOR ATTEST: ___________________________________ Jamie Heinz, CMC, City Clerk Approved by Finance: _________________ Introduced: December 16, 2020 Enacted: January 6, 2021 Effective: January 6, 2021 Page 15 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Paul Ostrander, City Manager FROM: Scott Curtin DATE: December 9, 2020 SUBJECT: Ordinance 3176-2020 – Purchase Agreement for the Purchase of a Replacement Wide-Area Tractor and Mower The Kenai Municipal Airport (KMA) in support of Airfield Operations Maintenance is in the process of purchasing a replacement tractor and mower. Craig Taylor Equipment was the lowest responsive responsible bidder with a bid of $159,997 received on December 8, 2020. An Ordinance is required because the bids came in higher than the $131,000 budgeted last year and an appropriation of an additional $28,997 is needed to complete the purchase. This piece of equipment is integral to maintaining safe cleared areas adjacent to the runways and taxiways. Staff will work on providing more accurate estimates in the future. Council’s support is respectfully requested. Page 16 Sponsored by: Administration CITY OF KENAI ORDINANCE NO. 3176-2020 (SUBSTITUTE) AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, INCREASING ESTIMATED REVENUES AND APPROPRIATIONS IN THE AIRPORT SPECIAL REVENUE AND THE AIRPORT SNOW REMOVAL EQUIPMENT CAPITAL PROJECT FUNDS TO PROVIDE SUPPLEMENTAL FUNDING FOR THE PROJECT, AND AUTHORIZING A PURCHASE AGREEMENT FOR THE PURCHASE OF A REPLACEMENT WIDE-AREA TRACTOR & MOWER. WHEREAS, on November 20, 2020 a formal invitation to bid was released for the purchase of a replacement tractor & mower for the Airport with bids due on December 8, 2020; and, WHEREAS, the following Bids were received: Contractor Bid Craig Taylor Equipment $159,997.00 Yukon Equipment $185,869.29 ; and, WHEREAS, funding for this project is included in the FY21 Budget and was Project Priority No. 5 within the current Capital Improvement Plan for the Airport Fund; and, WHEREAS, staff negotiated removal of items from the proposed tractor provided by Craig Taylor Equipment that were in excess of requested requirements that resulted in a $8,261 reduction in Bid Cost bringing the tractor closer to budget requirements with a new total cost of $151,736; and, WHEREAS, current funding for this project totals $131,000 and an additional $20,736 will need to be appropriated to complete the purchase; and, WHEREAS, the original estimate for this purchase was inaccurate and was based on a model of tractor that is no longer available today as well as the clarification in some required components that were not detailed and included within the original estimate; and, WHEREAS, this tractor and mower is essential equipment to airfield maintenance operations; and, WHEREAS, sufficient funds are available within Airport Special Revenue Fund to complete the purchase; and, WHEREAS, the Administration agrees that this purchase is appropriate and in the best interest of the City. Page 17 Substitute Ordinance No. 3176-2020 Page 2 of 2 NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, as follows: Section 1. The City Manager is authorized to execute a Purchase Agreement and issue a Purchase Order in the same amount of $151,736 to Craig Taylor Equipment for the purchase of a replacement tractor and mower. Section 2. That the estimated revenues and appropriations be increased as follows: Airport Special Revenue Fund: Increase Estimated Revenues – Appropriation of Fund Balance $20,736 Increase Appropriations – Transfer to Airport Improvement Capital Project Fund $20,736 Airport Snow Removal Capital Project Fund: Increase Estimated Revenues – Transfer from Airport Special Revenue Fund $20,736 Increase Appropriations: Machinery & Equipment $20,736 Section 3. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section 4. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect upon adoption. ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 6th day of January, 2021. BRIAN GABRIEL SR., MAYOR ATTEST: ___________________________________ Jamie Heinz, CMC, City Clerk Approved by Finance: _________________ Introduced: December 16, 2020 Enacted: January 6, 2021 Effective: January 6, 2021 Page 18 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Paul Ostrander, City Manager FROM: Scott Curtin DATE: December 23, 2020 SUBJECT: SUBSTITUTE Ordinance 3176-2020 – Purchase Agreement for the Purchase of a Replacement Wide-Area Tractor and Mower Staff, in coordination with Craig Taylor Equipment, were successful in negotiating the reduction in a few items to reduce the budget deficit on this purchase. The front axle was reduced down to a more basic model selection which removed independent brakes and suspension and an upgraded LED light package included in the proposal was removed. Front fenders and a tool box were also removed, combined they result in a $7,279 total cost savings to the proposed purchase. These reductions will not hinder the intended performance of the equipment and the Airport Operators are in support of the changes. Council’s support is respectfully requested. Page 19 City of Kenai Council Meeting Page 1 of 15 December 16, 2020 KENAI CITY COUNCIL – REGULAR MEETING DECEMBER 16, 2020 – 6:00 P.M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 MAYOR BRIAN GABRIEL, PRESIDING MINUTES A. CALL TO ORDER A Regular Meeting of the Kenai City Council was held on December 16, 2020, in City Hall Council Chambers, Kenai, AK. Mayor Gabriel called the meeting to order at approximately 6:00 p.m. 1. Pledge of Allegiance Mayor Gabriel led those assembled in the Pledge of Allegiance. 2. Roll Call There were present: Brian Gabriel, Mayor Robert Molloy Henry Knackstedt Teea Winger Jim Glendening Glenese Pettey Victoria Askin A quorum was present. Also in attendance were: Paul Ostrander, City Manager Scott Bloom, City Attorney Jamie Heinz, City Clerk 3. Agenda Approval Mayor Gabriel noted the following revisions to the agenda and packet: Add to item D.2. Ordinance No. 3168-2020 • Amendment Memo Add to item D.6. Ordinance No. 3172-2020 • Expenditures to Date Memo • CARES Act Grant Programs Expenditures and Available Balances Add to item G.14. Discussion - Coordinating with Soldotna on a Community Led Campaign Against COVID-19 • Informational Memo Page 20 City of Kenai Council Meeting Page 2 of 15 December 16, 2020 MOTION: Vice Mayor Molloy MOVED to approve the agenda with the requested additions and requested UNANIMOUS CONSENT. Council Member Knackstedt SECONDED the motion. VOTE: There being no objections, SO ORDERED. 4. Consent Agenda MOTION: Council Member Knackstedt MOVED to approve the consent agenda and requested UNANIMOUS CONSENT; Vice Mayor Molloy SECONDED the motion. The items on the Consent Agenda were read into the record. Mayor Gabriel opened the floor for public comment; there being no one wishing to be heard, the public comment period was closed. VOTE: There being no objections, SO ORDERED. *All items listed with an asterisk (*) are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. With no objections, Mayor Gabriel delivered a proclamation in honor of James Fisher, recognizing his life of service to his country, the State of Alaska, and the City of Kenai. B. SCHEDULED PUBLIC COMMENTS 1. John Williams - Nomination to Cook Inlet Regional Citizen's Advisory Council Seat, Summer 2021 Events, and Visitor Center Anniversary. John Williams, former Mayor of the City of Kenai, thanked Mayor Gabriel and the City Council for nominating him for re-appointment to the Cook Inlet Regional Citizen's Advisory Council Board. He briefly reviewed the history of CIRCAC, including its creation, purpose and notable accomplishments. He shared his vision for increased participation in special events in the City of Kenai in the coming year, particularly Fourth of July events, which were cancelled or reduced during 2020 in response to COVID-19. Discussed the 30-year anniversary of the Kenai Visitor Center, and suggested a large-scale anniversary celebration could be a welcome change for the community and mark a transition into the post-COVID-19 future. He also shared stories from the early days of CIRCAC and Kenai Peninsula College. C. UNSCHEDULED PUBLIC COMMENTS – None. D. PUBLIC HEARINGS Page 21 City of Kenai Council Meeting Page 3 of 15 December 16, 2020 1. Ordinance No. 3167-2020 - Increasing Estimated Revenues and Appropriations in the Cares Act Recovery Special Revenue Fund. MOTION: Vice Mayor Molloy MOVED to enact Ordinance No. 3167-2020 and Council Member Knackstedt SECONDED the motion. Mayor Gabriel opened the floor for public comment; there being no one wishing to be heard, the public comment period was closed. VOTE: YEA: Gabriel, Knackstedt, Molloy, Winger, Glendening, Pettey, Askin NAY: MOTION PASSED UNANIMOUSLY. 2. Ordinance No. 3168-2020 - Increasing Estimated Revenues and Appropriations in the Airport Operations Facility, Airport Snow Removal Equipment, Terminal Improvement, Airport Improvements, Personal Use Fishery, Animal Control Improvements, Public Safety Improvements, City Shop Improvements, Municipal Roadway Improvements, Water and Sewer Improvements, and Wastewater Treatment Facility Improvements Capital Project Funds to Transfer Residual Balances from Completed or Canceled Projects Back to their Original Funding Sources. MOTION: Council Member Knackstedt MOVED to enact Ordinance No. 3168-2020 and Vice Mayor Molloy SECONDED the motion. Mayor Gabriel opened for public hearing; there being no one wishing to be heard, the public hearing was closed. MOTION TO AMEND : Council Member Knackstedt MOVED to amend Ordinance No. 3168-2020 by revising the amount in the first Whereas to $105,650.57. Vice Mayor Molloy SECONDED the motion and requested UNANIMOUS CONSENT. VOTE ON THE AMENDMENT: There being no objections, SO ORDERED. Appreciation was expressed to Administration for providing a clear amendment memo which was easy to work with. It was also noted that it is great to see unspent project funds be returned to their original sources. VOTE ON MAIN MOTION AS AMENDED: YEA: Gabriel, Knackstedt, Molloy, Winger, Glendening, Pettey, Askin NAY: Page 22 City of Kenai Council Meeting Page 4 of 15 December 16, 2020 MOTION PASSED UNANIMOUSLY. 3. Ordinance No. 3169-2020 - Increasing Estimated Revenues and Appropriations in the General Fund, Finance Department for the Payment of Fees in Connection with the Collection of Remote Seller Sales Tax by the Alaska Remote Seller Sales Tax Commission on Behalf of the City of Kenai. MOTION: Council Member Knackstedt MOVED to enact Ordinance No. 3169-2020 and Vice Mayor Molloy SECONDED the motion. Mayor Gabriel opened for public hearing; there being no one wishing to be heard, the public hearing was closed. Clarification was provided that the fees were high only temporarily, partly due to an agreement with the software development company, and were set to go down in the future as certain milestones were hit. It was Administrations intention to renegotiate these contracts when it is time for them to renew. VOTE: YEA: Gabriel, Knackstedt, Molloy, Winger, Glendening, Pettey, Askin NAY: MOTION PASSED UNANIMOUSLY. 4. Ordinance No. 3170-2020 - Accepting and Appropriating a Grant from the State of Alaska for the Purchase of Library Books. MOTION: Vice Mayor Molloy MOVED to enact Ordinance No. 3170-2020 and Council Member Askin SECONDED the motion. Mayor Gabriel opened for public hearing; there being no one wishing to be heard, the public hearing was closed. Appreciation was expressed for the Kenai Library for securing this grant, which would provide valuable new materials for the community. VOTE: YEA: Winger, Glendening, Pettey, Askin, Gabriel, Knackstedt, Molloy NAY: MOTION PASSED UNANIMOUSLY. Page 23 City of Kenai Council Meeting Page 5 of 15 December 16, 2020 5. Ordinance No. 3171-2020 - Accepting and Appropriating a State of Alaska Grant Passed through the Southern Region EMS Council, Inc. for Two Automatic External Defibrillator (AED) Trainers and One Advanced Life Support (ALS) Skills Training Mannequin. MOTION: Council Member Knackstedt MOVED to enact Ordinance No. 3171-2020 and Council Member Glendening SECONDED the motion. Mayor Gabriel opened for public hearing; there being no one wishing to be heard, the public hearing was closed. Clarification was provided that the amounts for Small Tools and Machinery and Equipment were allocated in accordance with the city’s fixed asset policy. VOTE: YEA: Glendening, Pettey, Askin, Gabriel, Knackstedt, Molloy, Winger NAY: MOTION PASSED UNANIMOUSLY. 6. Ordinance No. 3172-2020 - Waiving the $5,000 Limitation in KMC 7.25.020 (A) for Allocating CARES Act Funds to Allow the City Manager to Allocate the Funds to the Proper Account as Needs Arise and Time to Utilize the Funds Expires, and Declaring an Emergency. MOTION: Vice Mayor Molloy MOVED to enact Ordinance No. 3172-2020 and Council Member Knackstedt SECONDED the motion. Mayor Gabriel opened for public hearing; there being no one wishing to be heard, the public hearing was closed. MOTION: Vice Mayor Molloy MOVED to amend Section 3 of Ordinance No. 3172-2020 by adding the following sentence: “This authorization will terminate upon final reporting of the city’s currently appropriated CARES Act funds to the State of Alaska.” Council Member Knackstedt SECONDED the motion and requested UNANIMOUS CONSENT. VOTE ON THE AMENDMENT: There being no objections, SO ORDERED. VOTE ON MAIN MOTION AS AMENDED: YEA: Pettey, Askin, Gabriel, Knackstedt, Molloy, Winger, Glendening NAY: MOTION PASSED UNANIMOUSLY. Page 24 City of Kenai Council Meeting Page 6 of 15 December 16, 2020 7. Resolution No. 2020-93 - Authorizing the City Manager to Execute a Professional Services Agreement for 2021 Fire Systems Testing, Inspection & Monitoring Project. MOTION: Council Member Knackstedt MOVED to adopt Resolution No. 2020-93 and Vice Mayor Molloy SECONDED the motion. Mayor Gabriel opened for public hearing; there being no one wishing to be heard, the public hearing was closed. It was clarified that this contract would provide professional testing, inspection and monitoring services for all City of Kenai facilities that are in place, including all fire suppression systems. If need for repairs is found, it would be handled outside this contract through normal procurement processes. UNANIMOUS CONSENT was requested. VOTE: There being no objections, SO ORDERED. 8. Resolution No. 2020-94 - Authorizing the City Manager to Enter into an Amended Restaurant Concession Agreement at the Kenai Municipal Airport with Brothers Cafe. MOTION: Council Member Knackstedt MOVED to adopt Resolution No. 2020-94. Council Member Winger SECONDED the motion. Mayor Gabriel opened for public hearing; there being no one wishing to be heard, the public hearing was closed. It was noted that airport traffic heavily affects the success of an airport restaurant, and the decreased air traffic from the last year has hurt the business. Council was encouraged to support this business. Clarification was provided that the business was eligible for CARES Act funding, although doing so would require FAA concurrence. UNANIMOUS CONSENT was requested. VOTE: There being no objections, SO ORDERED. 9. Resolution No. 2020-95 - Authorizing the City Manager to Execute a Professional Engineering Services Agreement for the Kenai Waste Water Treatment Plant (WWTP) Sludge Press Replacement Project. MOTION: Council Member Glendening MOVED to adopt Resolution No. 2020-95 and Council Member Knackstedt SECONDED the motion. Mayor Gabriel opened for public hearing; there being no one wishing to be heard, the public hearing was closed. Page 25 City of Kenai Council Meeting Page 7 of 15 December 16, 2020 It was noted that this was another success for the Kenai Waste Water Treatment Plant, and that there would be more to come. Clarification was provided that the wastewater treatment fund has been increasing every year for the last 7-8 years, however it is apparent that the current need at the plant is going to exceed the currently available funds. UNANIMOUS CONSENT was requested. VOTE: There being no objections, SO ORDERED. 10. Resolution No. 2020-96 - Further Extending the Disaster Emergency Declaration for the City of Kenai Made on March 18, 2020 in Response to the COVID-19 Health Emergency. MOTION: Vice Mayor Molloy MOVED to adopt Resolution No. 2020-96 and Council Member Askin SECONDED the motion. Mayor Gabriel opened for public hearing; there being no one wishing to be heard, the public hearing was closed. MOTION TO AMEND: Council Member Glendening MOVED to amend Resolution No. 2020-96 by revising the extension to end after 31 days, on January 31, 2021. Council Member Winger SECONDED the motion. Topics discussed included: • We are currently receiving CARES Act funding, but that expires December 31, 2020. We don’t know what funding will be offered after that or what strings may be attached, therefore a recovery plan for the economy needs to be part of the conversation; • By the end of January we will have more knowledge about what federal financial aid will be available to us. By renewing the emergency order at that point, we will be able to have a fresh look at the situation in light of this information, and allow for a discussion on how this money should be applied within the community and how we will manage the return to normalcy; • Other upcoming changes include more information about the vaccine and its effectiveness becoming available, and a new President of the United States; • Our citizens are tired of living under an emergency order, and this would show them that the Council is looking at and discussing this new information, and reevaluating our response, on a month-to-month basis; • There is always the option to extend the emergency order each month; • The intention of this plan is not to throw up roadblocks, but to keep the Council as a body focused on planning for future economic recovery; • Extending the emergency declaration can be seen as a positive action, while having to repeal it before its expiration it is a negative action. • There must be an emergency declaration in place in order to receive CARES Act or FEMA funding; • The emergency declaration allows for temporary COVID-19 leave to employees to address illness, enables the closures of public facilities and transmission reduction, and Page 26 City of Kenai Council Meeting Page 8 of 15 December 16, 2020 extends city moratorium on penalty and interest for nonpayment of water and sewer services; • It is very unlikely that the situation will evolve to a point that these benefits will not be needed by our citizens before March 31, 2021; • The Kenai Peninsula Borough extended their emergency order to March 31, 2021. We want to be aligned with the Borough, so the message we are sending by having a different expiration may not be one we want to send; • There is always the option to repeal the emergency declaration before its expiration; • It would be better to get to a point in the timeline where we can look at the situation in light of new information, and then decide to repeal the declaration and move on; • If people are tired of being under an emergency order, they might be given false hope each month as it comes up for expiration, only to have it extended again. VOTE ON THE AMENDMENT: YEA: Askin, Knackstedt, Molloy, Winger, Glendening, Pettey NAY: Gabriel MOTION PASSED. UNANIMOUS CONSENT was requested. VOTE ON MAIN MOTION AS AMENDED: There being no objections, SO ORDERED. E. MINUTES 1. *Special Meeting of November 23, 2020. Approved by the consent agenda. 2. *Work Session Summary of December 2, 2020. Approved by the consent agenda. 3. *Regular Meeting of December 2, 2020. Approved by the consent agenda. 4. *Work Session Summary of December 9, 2020. Approved by the consent agenda. F. UNFINISHED BUSINESS G. NEW BUSINESS 1. *Action/Approval - Bills to be Ratified. Approved by the consent agenda. 2. *Action/Approval - Purchase Orders Over $15,000. Page 27 City of Kenai Council Meeting Page 9 of 15 December 16, 2020 Approved by the consent agenda. 4. *Action/Approval - Non-Objection to Liquor License Renewals for Kenai Golf Course and 2 Go Mart. Approved by the consent agenda. 4. *Action/Approval - Special Use Permit to Schilling Alaska, Inc., d/b/a the Uptown Motel for Snow Storage. Approved by the consent agenda. 5. *Ordinance No. 3173-2020 - Accepting and Appropriating Asset Forfeiture Sharing Funds for the Police Department for the Purpose of Purchasing Law Enforcement Equipment. Introduced by the consent agenda and Public Hearing set for January 6, 2021. 6. *Ordinance No. 3174-2020 - Accepting And Appropriating a FM Global Fire Prevention Grant for the Purchase of Two Ipads and Accessories to be Used Toward Fire Prevention Efforts. Introduced by the consent agenda and Public Hearing set for January 6, 2021. 7. *Ordinance No. 3175-2020 - Increasing Estimated Revenues and Appropriations in the Airport Improvements Capital Fund and Authorizing an Increase to the Construction Purchase Order to Kirila Fire, Inc. Introduced by the consent agenda and Public Hearing set for January 6, 2021. 8. *Ordinance No. 3176-2020 - Increasing Estimated Revenues and Appropriations in the Airport Special Revenue and the Airport Snow Removal Equipment Capital Project Funds to Provide Supplemental Funding for the Project, and Authorizing a Purchase Agreement for the Purchase of a Replacement Wide-Area Tractor & Mower. Introduced by the consent agenda and Public Hearing set for January 6, 2021. 9. Action/Approval - Confirmation of Mayoral Nominations for Appointment to the Planning and Zoning Commission. MOTION: Vice Mayor Molloy MOVED to confirm Mayoral Nominations for Appointment of Alex Douthit, Joe Halstead and Gary Greenberg to the Planning and Zoning Commission. Council Member Askin SECONDED the motion. UNANIMOUS CONSENT was requested. Clarification was provided that this motion included the new appointment of Alex Douthit, and the re-appointments of Joe Halstead and Gary Greenberg. Page 28 City of Kenai Council Meeting Page 10 of 15 December 16, 2020 VOTE: There being no objections, SO ORDERED. 10. Action/Approval - Confirmation of Mayoral Nominations for Appointment to Various City Commissions. MOTION: Vice Mayor Molloy MOVED to confirm Mayoral Nominations for Appointments of Roy Williams to the Council on Aging and Michael Bernard to the Parks and Recreation Commission. Council Member Knackstedt SECONDED the motion and requested UNANIMOUS CONSENT. VOTE: There being no objections, SO ORDERED. 11. Action/Approval – Confirmation of Mayoral Nomination for Appointment of City of Kenai Representative to the Cook Inlet Regional Citizens Advisory Council Board. MOTION: Council Member Knackstedt MOVED to confirm reappointment of John Williams as City of Kenai Representative to the Cook Inlet Regional Citizens Advisory Council Board. Council Member Pettey SECONDED the motion and requested UNANIMOUS CONSENT. VOTE: There being no objections, SO ORDERED. 12. Action/Approval - Mayoral Nomination of a Council Member to the Supervisory Sub- Committee. MOTION: Vice Mayor Molloy MOVED to confirm appointment of Council Member Henry Knackstedt to the Supervisory Sub-Committee and requested UNANIMOUS CONSENT. Council Member Glendening SECONDED the motion. VOTE: There being no objections, SO ORDERED. 13. Discussion - Update Regarding Remote Sellers Sales Tax. City Attorney Bloom updated the Council on the current status of Remote Sellers Sales Tax numbers, and clarified that the numbers shown in the laydown memo vary with those in the packet due to last-minute data being provided. It was noted that over $95,000 in sales tax had been collected since joining the Alaska Remote Sellers Sales Tax Commission, and the numbers continue to go up each month as more sellers register. The software fees for this project are high, because Alaska is the only state doing this that doesn’t have a state sales tax, and it was challenging to develop this software for Alaska to be in compliance with the Supreme Court’s decision. Some communities in Alaska have decided the fees are too high and will try to attempt to collect the tax on their own, but the City Attorney believes they may not be successful nor are they in compliance with the Supreme Court’s decision. So far there have been no reports of people being improperly taxed. Some vendors do not need to collect sales tax, as there are thresholds for the number and amount of sales they need to meet before doing so. These numbers are based partly on self-reporting, and it is noted that marketplace facilitators (Amazon, etc.) are being taxed. Page 29 City of Kenai Council Meeting Page 11 of 15 December 16, 2020 14. Discussion - Coordinating with Soldotna on a Community Led Campaign Against COVID-19. The Council discussed the possibility of coordinating with the City of Soldotna on a messaging program to lead a campaign against COVID-19. The proposed campaign would involve testimonials from first responders who volunteered to share their experience receiving the COVID- 19 vaccine. Discussion topics included: • Coordinating with the City of Soldotna on a messaging campaign would be a good thing for our communities. We are sister cities who share a hospital, and there should be continuity with how we do business; • One of the responsibilities of city government is to promote the health and welfare of people in the community, and people are always free to accept or reject the information that’s provided; • This initiative only provides information, and is not a mandate so no one is required to take the vaccine; • Information would be provided about possible adverse reactions, so it would include both pro and con; • All testimonials from first responders would be completely voluntary, and voluntary testimonials should not be seen as an endorsement of the city; • It would be good for citizens to know what the experiences of front-line workers are; • If the city is supportive of CDC recommendations to wear a face mask and socially distance, then it would follow that we should also support their recommendation to get a vaccine. • The city should not put out any messages encouraging people to take the vaccine in case they develop adverse reactions in the future, and we should instead encourage people to be personally responsible for doing the research themselves; • The city should not be endorsing a vaccine within the first 24 hours of the first shot being administered; • We don’t want the information we provide to be one-sided, so information about adverse effects of the vaccine should be equally distributed; • One healthcare professional in Juneau had an anaphylactic reaction to the vaccine, also there is also research to suggest that Bell’s Palsy is associated with this vaccine; • If any city employees wanted to give testimony about their vaccine experience, it should be from their point of view and not the point of view of the city; • Memo states that testimonials will show firefighters explaining why they got vaccinated but not why they wouldn’t get vaccine, so that does appear to be endorsement; • Using money from the CARES Act to use for this campaign appears to be an endorsement of the vaccine, and that money should instead be given to people in the community; • When it comes to a vaccination campaign, the State of Alaska should handle it and the City of Kenai should remain neutral; • We should not shift the responsibility of messaging to first responders, and ask them to push out this message; • We will have more information about the vaccine in January, the depth of understanding we have now is not good enough so we should revisit this issue then. MOTION: Page 30 City of Kenai Council Meeting Page 12 of 15 December 16, 2020 Council Member Knackstedt MOVED that the City of Kenai coordinate with City of Soldotna in a campaign against COVID-19 that will provide information regarding the vaccine and other health protections. Vice Mayor Molloy SECONDED the motion. VOTE: YEA: Gabriel, Knackstedt, Molloy, Askin NAY: Winger, Glendening, Pettey MOTION PASSED. 15. Discussion - COVID-19 Response. City Manager Ostrander suggested that reporting case numbers at every meeting will no longer be necessary, as this information is now widely available through sources such as the Kenai Peninsula Borough School District. The City Manager’s COVID-19 Response report from now on will look at how COVID-19 is affecting the city from an operational standpoint. Case rates and hospitalizations have decreased over the last week, although five more city employees have tested positive. Total city employees that have tested positive is now ten, although only one transmission occurred in the workplace. Fire Chief Prior provided information regarding the current status of the Pfizer vaccine delivery in the Kenai area, and how he has prepared for his staff of first responders to receive vaccine doses if they choose to take it. Due to the temperature-sensitive nature of the vaccine, the dual-shot process, and the potential for after-effects, the logistics of staff vaccinations was complex. For this reason, he began sharing as much information as possible to his staff in order to get an accurate number for those who want to receive the vaccine. This information included scientific explanations of the different vaccinations that will be on the market, and how these vaccines operate within the body. Information about potential adverse side effects was shared, along with a press release about the Juneau nurse who experienced an anaphylactic reaction. The purpose of sharing this information was to help Fire Department staff become as informed as possible about vaccination, so they could make their own decision about which vaccine, if any, they want to take. He explained that it was made clear that this is a personal decision which will not be mandated, and he estimates that about 80% of the staff have chosen to become vaccinated. Finance Director Eubank clarified that the current report of CARES Act funds includes projected expenditures, because Finance is receiving daily updates of spending from various CARES Act recipients. Noted that there is a good chance the city will utilize 100% of CARES Act funds available to us, and explained how certain amounts have been moved to fit within budgetary parameters. It was clarified that we have met the maximum threshold that the Borough established for funding small businesses. Funding for individuals ended on November 30th, and there is concern that Alaska Housing Finance Corporation received more applications than they will be able to process by the CARES act deadline. H. COMMISSION / COMMITTEE REPORTS 1. Council on Aging – Council Member Pettey reported on the Senior Center remodeling which has created more useable space, notably in the game room. The Kenai Senior Center is still providing meals to seniors on their meal plan, and is also utilizing Page 31 City of Kenai Council Meeting Page 13 of 15 December 16, 2020 CARES Act funds for camera security. There will be a new check-in space near the entry, and will require reconfiguration of the front doors. The commission also discussed long-term planning, and upcoming March for Meals. Next meeting January 14, 2021. 2. Airport Commission – Council Member Knackstedt reported that the Airport commission discussed their airport goals and objectives for the next fiscal year, and also the terminal building conference room and how it might be rented out. Next meeting January 14, 2021. 3. Harbor Commission – No report; next meeting February 8, 2021. 4. Parks and Recreation Commission – Council Member Winger provided an update on plans for the proposed light display for the fountain at Leif Hansen Memorial Park. Also discussed the winter maintenance that’s been done on the trails and at Daubenspeck Park. Next meeting January 7, 2021. 5. Planning and Zoning Commission – Council Member Glendening reported on the December 9, 2020 meeting which included the approval of a plat, and the passing of a resolution of a conditional use permit for Kenai Landing Lodges townhouses. Next meeting December 23, 2020. 6. Beautification Committee – No report; next meeting January 12, 2021. 7. Mini-Grant Steering Committee – No report. I. REPORT OF THE MAYOR Mayor Gabriel reported on the following: • Thanked Council Member Winger for the Christmas treats she provided for the Council Members; • Thanked John Williams for reapplying to represent them on the CIRCAC board; • Sorry to hear about the passing of James Fisher; • Wished everyone a Merry Christmas and a Happy New Year, and hoped we would all enjoy the outdoors with our family. J. ADMINISTRATION REPORTS 1. City Manager - City Manager P. Ostrander reported on the following: • Attended monthly meeting with the Chamber of Commerce, and they are very thankful for additional money for fireworks that was provided by Council. Reported that the city’s collaborative relationship with the Chamber is very strong and positive right now; • Administration restarted an internal working group that had been side-tracked when COVID-19 hit. This group is developing legislation for Council consideration that would provide incentives in the City of Kenai, initially focusing on vacant and dilapidated buildings; • Bridge Access bike path update: Administration is working with Department of Transportation on how best to manage this. Date that agreement needs to be Page 32 City of Kenai Council Meeting Page 14 of 15 December 16, 2020 signed has been extended until June 2021, which gives them more time to work on it; • Issued drilling permit to Hilcorp; • Bluff project: RFP is about 50% completed, another meeting tomorrow. Very confident Administration can get this out by the 2nd week of January. 2. City Attorney -- City Attorney S. Bloom reported that an item on the Governor’s budget proposes to no longer have the District Attorney’s office prosecute misdemeanors. If this passes, the City of Kenai would have to prosecute our own misdemeanors, shifting the cost from the State to the municipality. This would require the City Attorney to hire more employees, or pay the State for misdemeanor prosecutions. He will be working with other municipalities in Alaska as well as local legislators to resolve this and hopefully have it removed from the budget. 3. City Clerk – City Clerk J. Heinz reported on the following: • Applicants for committees and commissions are still being recruited. Sent an ad to Chamber of Commerce to place in weekly Chamber Chatter, as well as a follow-up email to people who applied for City Council; • Sent out letter to mobile food vendors to renew their annual permit. K. ADDITIONAL PUBLIC COMMENT 1. Citizens Comments (Public comment limited to five (5) minutes per speaker) - None. 2. Council Comments Council Member Knackstedt noted that the Airport Commission also discussed relocation of the mural that was in the old terminal building, noting that it had been donated to the City of Kenai and so it can be moved anywhere in the city where people can see it. Thanked Mayor for his proclamation for James Fisher. Vice Mayor Molloy thanked Mayor Gabriel for James Fisher’s proclamation. Noted that 2020 has been the most challenging of any year he has served on City Council, and expressed amazement for how well the city has met the challenges they’ve faced with COVID-19. Credited the resilience of businesses and citizens in the community, as well as the leadership of city administration for skillfully handling all of the changes. Council Member Askin expressed appreciation for the staff that helped facilitate her induction to the City Council. Council Member Pettey echoed Vice Mayor Molloy’s sentiments that the community and City Council has met many challenges and made many changes over the past year. Encouraged everyone to enjoy the time left in the year 2020, while looking forward to the New Year. Council Member Glendening voiced his appreciation for the productive dialogue that occurred during this meeting, and acknowledged that the city and its staff has had to deal with many complex situations which will be resolved in the coming year. Reminisced about his time as a student of John Williams. Expressed his outlook for the coming year, including how the community can come together post-COVID-19 and the potential for herd immunity. Page 33 City of Kenai Council Meeting Page 15 of 15 December 16, 2020 Council Member Winger discussed the upcoming Chamber of Commerce raffle and encouraged participation. Thanked her constituents for voting for her during the past October’s election, and restated her major platforms. Expressed disheartenment that funds that were originally allocated for small businesses were transferred, and would have preferred to see the city work harder to get those funds directly to small businesses. L. EXECUTIVE SESSION – None. M. PENDING ITEMS – None. N. ADJOURNMENT O. INFORMATION ITEMS 1. Purchase Orders Between $2,500 and $15,000. 2. Marathon Pipe Line Emergency Notification Letter 3. Thank You from Kenai Chamber of Commerce 4. Cook Inlet Regional Citizens Advisory Council Report - December There being no further business before the Council, the meeting was adjourned at 9:31 p.m. I certify the above represents accurate minutes of the Kenai City Council meeting of December 16, 2020. _____________________________ Jamie Heinz, CMC City Clerk Page 34 Page 35 Page 36 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Paul Ostrander, City Manager FROM: Scott Curtin, Public Works Director DATE: December 28, 2020 SUBJECT: Purchase Order Exceeding $15,000 The purpose of this memo is to request approval of increasing Purchase Order 120202 to Nelson Engineering from $8,736 to $12,776, an increase of $4,040; and decreasing Purchase Order 120883 to Polar North Construction from $378,000 to $373,960, a decrease of $4,040 for the Vault Restrooms Project. This will be contract Amendment 1 to Nelson Engineering and is intended to cover the costs of required Special Inspections for concrete, grout and rebar at each of the four restroom locations. These inspections were mistakenly left out of the original agreement and are being added now with this amendment. The costs are being paid for with the available project contingency. The Original Construction Contract to Polar North totaled $359,850. Through Council’s passage of Substitute Resolution 2020-58 adopted on July 1, 2020, a Purchase Order was approved to Polar North for $378,000 which included $18,150 in contingency. To date no change orders to the project have been needed. The adjustments here are removing unused contingency from the Construction Contract and adding it to the Design Agreement. This adjustment does not require any new funding above what is already provided for within the overall project. Council’s support is respectfully requested. Page 37 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Paul Ostrander, City Manager FROM: Scott Curtin, Public Works Director DATE: December 28, 2020 SUBJECT: Purchase Order Exceeding $15,000 The purpose of this memo is to request approval of increasing Purchase Order 115204 to Larson Engineering & Design from $19,670 to $21,830, an increase of $2,160 for the Peninsula Avenue Bluff Erosion Project. This will be contract Amendment 1 and will cover twenty-four additional hours of Engineering Services at $90/Hr. As Council may recall at the December 16, 2020 Council meeting, staff requested an increase to Foster’s Construction Purchase Order to cover the costs with some unf oreseen conditions, primarily focused around the control of ground water at the Peninsula Avenue Bluff Erosion Project. The additional hours being requested here is to cover the Engineer’s time for covering Site Inspections of these unforeseen conditions as well as the Engineer directed modifications to make sure the project remained on track toward a successful completion. As there is still some work remaining to be completed in the spring, topsoil and hydro-seeding, the requested hours will allow the Engineer’s billable time to close out the project. The project has proceeded very well, and completion of this work has safeguarded Peninsula Avenue from erosion concerns. Council’s support is respectfully requested. Page 38 Sponsored by: Administration CITY OF KENAI ORDINANCE NO. 3177-2021 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AUTHORIZING A SHOP LOCAL ECONOMIC STIMULUS PROGRAM TO BENEFIT KENAI SMALL BUSINESSES AND AWARD OF A PROFESSIONAL SERVICES AGREEMENT TO THE KENAI CHAMBER OF COMMERCE AND VISITOR CENTER FOR ADMINISTRATION OF THE PROGRAM. WHEREAS, the COVID-19 Public Health Emergency has had a significant effect on local business; and, WHEREAS, local businesses are the lifeblood of the Kenai economy providing jobs to residents and sales taxes used to provide essential public services like public safety, street maintenance, parks & recreation, senior services, etc.; and, WHEREAS, creation of a buy local promotion will encourage shopping at Kenai businesses at a critical time in the community’s recovery from the COVID-19 Public Health Emergency; and, WHEREAS, the City has worked directly with the Kenai Chamber of Commerce and Visitor Center on a project to create a Shop Local program which will provide economic relief and stimulus to local businesses and incentivize local spending in the months following the holiday season; and, WHEREAS, the Kenai Chamber of Commerce and Visitor Center is uniquely qualified to administer the program because of its relationship with and advocacy for Kenai businesses; and, WHEREAS, the success of the City is dependent upon the success of the local economy and its businesses and a program to reward local shopping, promote Kenai businesses, and continue the community’s recovery from the COVID-19 Public Health Emergency is in the best interest of the City and its residents. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, as follows: Section 1. That the City Manager is authorized to establish a Shop Local Economic Stimulus Program in the amount of $100,000. Section 2. That the City Manager is authorized to execute a professional service agreement with the Kenai Chamber of Commerce for administration of the program for a total cost not to exceed $15,000 including up to $10,000 to promote the program and up to $5,000 for program administration and support. Page 39 Ordinance No. 3177-2021 Page 2 of 2 _____________________________________________________________________________________ New Text Underlined; [DELETED TEXT BRACKETED] Section 3. That the estimated revenues and appropriations be increased as follows: General Fund: Increase Estimated Revenues – Appropriation of Fund Balance $115,000 Increase Appropriations – Non-Departmental Professional Services $ 15,000 Grants to Others 100,000 $115,000 Section 4. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section 5. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect immediately upon enactment. ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 20th day of January, 2021. BRIAN GABRIEL SR., MAYOR ATTEST: ___________________________________ Jamie Heinz, CMC, City Clerk Approved by Finance: _________________ Introduced: January 6, 2021 Enacted: January 20, 2021 Effective: January 20, 2021 Page 40 MEMORANDUM TO: Mayor Gabriel and Council Members FROM: Terry Eubank, Acting City Manager DATE: December 21, 2020 SUBJECT: Ordinance 3177-2021 – Shop Local Economic Stimulus Program to Benefit Kenai Small Business The Administration has worked with the Kenai Chamber of Commerce and Visitor Center to develop a Shop Local program (“Shop Here All Year in Kenai”) to provide economic relief and stimulus to Kenai small businesses as well as assistance for residents purchasing required goods and services by incentivizing local purchases. Patrons who spend $200 at Kenai businesses will qualify for a $100 coupon to be used at businesses participating in the program. The program will provide economic support during a usually slow time of year and during this critical time of recovery from the COVID-19 Public Health Emergency. The program would run between February 1 and March 1, 2021, when residents and businesses may benefit from the program the most. The Administration recommends entering into an Agreement with the Kenai Chamber of Commerce and Visitor Center to administer the program for $115,000. This amount includes $100,000 as a direct incentive to shoppers and $15,000 for actual administrative costs, including a marketing campaign, supplies and materials, and administrative costs. Ordinance 3177-2021 would authorize the City Manager to enter into an Agreement with the Kenai Chamber of Commerce and Visitor Center for the Shop Local program. Your consideration is appreciated. Page 41 Professional Services Agreement Last Revised January 2014 CITY OF KENAI AGREEMENT BETWEEN OWNER AND SERVICE PROVIDER FOR KENAI SHOP LOCAL ECONOMIC STIMULUS PROGRAM TO BENEFIT KENAI SMALL BUSINESS MADE AS OF THE ______ DAY OF _______________________ 2021. BETWEEN the OWNER: CITY OF KENAI 210 Fidalgo Avenue Kenai, Alaska 99611 AND the SERVICE PROVIDER: Kenai Chamber of Commerce and Visitor Center, Inc. 11471 Kenai Spur Highway Kenai, AK 99611 FOR the PROJECT: Kenai Shop Local Economic Stimulus Program to Benefit Kenai Small Business The Owner and Service Provider agree as set forth below. ARTICLE 1 THE WORK The Service Provider shall perform all the work described in the Proposed Kenai Shop Local Program as Attachment "A" hereto, including but not limited to: 1. Basic Services, as described in the Program Description. ARTICLE 2 TIME OF COMMENCEMENT AND COMPLETION The Service Provider’s performance of services required by this AGREEMENT shall commence on February 1, 2021 (date) and terminate on March 30, 2021. ARTICLE 3 COMPENSATION The Owner shall compensate the Service Provider for actual administrative as follows: Administrative Costs not to exceed $15,000 including up to $10,000 to promote the program and up to $5,000 for program administration and support. And fund the program through the Service Provider for direct incentive to shoppers up to $100,000 ARTICLE 4 Page 42 Professional Services Agreement Last Revised January 2014 ENUMERATION OF CONTRACT DOCUMENTS The documents which are specifically incorporated into this AGREEMENT by reference and form the contract documents are listed below. Should any provision or requirement of one portion of the contract documents conflict with any other portion of the contract documents, unless otherwise provided herein, the conflict will be resolved by reference to the contract documents in the following order of priority: A. Any and all later modifications, Change Orders, and written interpretations of the Contract Documents issued by the Owner B. This AGREEMENT C. The Service Provider’s Proposal, including Cost Proposal Any other attachments to this AGREEMENT do not form a part of the AGREEMENT but are for reference or proof of compliance with the requirements of the AGREEMENT, except where the provisions of this AGREEMENT provide such attachments will be or are a part of the AGREEMENT. These form the contract and what is required by any of the documents shall be as binding as if required by all. The intention of the contract documents is to require the furnishing of all labor, material, equipment, and other items necessary for the proper execution and completion of the program and to prescribe the terms and conditions of the contract and payment, so as to include work and materials which may be necessary to produce the intended results. ARTICLE 5 INSURANCE A. Service Provider shall, at Service Provider’s own expense, secure and maintain the following insurance: i. comprehensive general liability insurance, including premises, all operations, property damage, personal injury and death, broad-form contractual coverage with a per occurrence limit of not less than $1,000,000 combined single limit; ii. worker's compensation insurance with coverage for all employees engaged in work under this Agreement as required by AS 23.30.045 (Service Provider is responsible for worker's compensation insurance for any subService Provider who directly or indirectly provides services under the Agreement); and, iii. comprehensive automobile liability insurance covering all owned, hired, and non-owned vehicles with coverage limits not less than $1,000,000 combined single limit per occurrence. Where specific limits are stated, the limits are the minimum acceptable limits. If Service Provider’s insurance policy contains higher limits, Owner is entitled to coverage to the extent of the higher limits. B. All insurance required by this Section shall meet the following additional requirements: i. for comprehensive general liability and automobile liability insurance, name the City of Kenai as an additional insured; ii. for worker’s compensation insurance, general liability, and automobile liability insurance, where possible, include a waiver of subrogation so that the insurer waives all rights of subrogation against the City of Kenai for payments made under the policy; iii. provide Owner with at least 30 days’ notice before any termination, cancellation, or material change in insurance coverage is effective; and, Page 43 Professional Services Agreement Last Revised January 2014 iv. be issued by a company/corporation currently rated “A-” or better by A.M. Best. C. Service Provider shall submit to Owner proof of insurance coverage in the form of insurance policies, certificates, endorsements, or a combination thereof, and signed by a person authorized by the insurer to bind coverage on its behalf. The effective date of the insurance will be no later than the first day of the term of this Agreement. D. The indemnification and insurance coverage requirements stated in this Section and in Section 6 below do not relieve Service Provider of any other obligation under this Agreement. Owner may increase the amount or revise the type of required insurance upon written demand without requiring amendments to this Agreement. Owner will base any increase or revision upon reasonable and justifiable grounds. Within two weeks of the written demand, Service Provider shall submit to Owner evidence of insurance coverage that meets the requirements of Owner. ARTICLE 6 Indemnity, Defend, and Hold Harmless Service Provider shall indemnify, defend, and hold harmless Owner and its agents, employees, and/or insurers from claim, loss, damage, liability, including injury and death or expense in any way related to any act or omission of Service Provider or Service Provider’s employees, agents, or invitees arising out of Service Provider’s performance of services under this Agreement, except to the extent any negligence of Owner or its employees or agents is a proximate cause of any injury or damage. If a third party asserts a claim against Service Provider and Owner, Service Provider and Owner shall seek in good faith to achieve Agreement to an apportionment of fault as between them without an independent of litigation. This provision shall survive expiration or termination of this Agreement. ARTICLE 7 All legal notices relating to this contract, including change of address, shall be mailed to the Owner and the Service Provider at the following addresses: OWNER SERVICE PROVIDER City of Kenai Kenai Chamber of Commerce 210 Fidalgo Ave and Visitor Center, Inc. Kenai, Alaska 99611 11471 Kenai Spur Highway Kenai, Alaska 99611 ARTICLE 8 EXTENT OF AGREEMENT This AGREEMENT represents the entire and integrated AGREEMENT between the Owner and the Service Provider, and supersedes all prior, inconsistent negotiations, representations, or AGREEMENTS, either written or oral. This AGREEMENT may be amended only by written instrument signed by both Owner and Service Provider. IN WITNESS WHEREOF, the parties have caused this AGREEMENT to be executed in their respective names by their duly authorized representatives as of the date and year above written. ARTICLE 9 ATTACHMENTS Page 44 Professional Services Agreement Last Revised January 2014 In the event there is any difference between an attachment to the original of this AGREEMENT on file with the City of Kenai and any attachment to a duplicate original of the AGREEMENT, the attachments to the original filed with the City shall control. ARTICLE 10 JURISDICTION: CHOICE OF LAW This contract shall be governed by the laws of the State of Alaska, and any lawsuit brought thereon shall be filed in the Third Judicial District at Kenai, Alaska. OWNER and SERVICE PROVIDER each binds themselves, their partners, successors, assigns and legal representatives in respect to all covenants, AGREEMENTs and obligations contained in the Contract Documents. IN WITNESS WHEREOF, the parties have caused this AGREEMENT to be executed in their respective names or by their duly authorized representatives as of the date and year above written. OWNER: CITY OF KENAI By: __________________________ Paul Ostrander City Manager STATE OF ALASKA ) )ss. THIRD JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on this ____ day of __________, 2021. Paul Ostrander, City Manager, City of Kenai, Alaska, being personally known to me or having produced satisfactory evidence of identification, appeared before me and acknowledged the voluntary and authorized execution of the foregoing instrument on behalf of said City. ______________________________ NOTARY PUBLIC FOR ALASKA My Commission Expires: _________ Approved by Legal: _________ Approved by Finance: _________ SERVICE PROVIDER: By: __________________________ Name: _______________________ Title: ________________________ STATE OF ALASKA ) )ss. THIRD JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on this ____ day of __________, 2021. ____________________________,(title) _________________________of ______________________ being personally known to me or having produced satisfactory evidence of identification, appeared before me and acknowledged the voluntary and authorized execution of the foregoing instrument on behalf of said corporation. ______________________________ NOTARY PUBLIC FOR ALASKA My Commission Expires: _________ Page 45 Kenai Shop Local Program: Shop Here All Year in Kenai Budget: $115,000 Purpose: To encourage and motivate local spending at Kenai businesses Dates: February 1 – March 1, 2021 Program Description: By shopping and spending $200 (or more) on discretionary items in Kenai, participants will receive one (1) $100 voucher of their choice to spend at local participating businesses. Vouchers will be issued on a first-come, first-serve basis, concluding on March 1, or when funds run out. Vouchers must be spent by March 30, 2021 Definitions: Discretionary purchases in this program include, but are not limited to: Clothing, furniture, tools, sporting goods, art, jewelry, massage, haircuts, restaurants, cafes, bars & distilleries, museums, books, flowers, and collectibles. Non-Discretionary purchases are not eligible under this program, and include, but are not limited to: Groceries, fuel, utilities, vehicles, mortgage or rent, firewood, medical bills, or prescriptions. Participant Rules: Participants must submit up to 10 receipts totaling at least $200 via an online form or bring them into the Kenai Chamber of Commerce. Submitted receipts must be from a business located within the Kenai City limits. Receipts must be readable and itemized. The date, name of the business, and the full total must be included. Receipts must be dated between February 1, 2020 and March 1, 2020. Taxes, tips, delivery fees, and shipping are not eligible for the purchase total. After submitting receipts, participants choose a participating businesses they would like to receive a $100 shopping voucher from by selecting them from the available list. If there is any problem validating your receipts, you will be contacted by email and asked to clarify or submit additional receipts to reach $200. Vouchers will be mailed to the address provided within two – four business days of receiving the submitted form or receipts. Participants may also choose to pick up their vouchers in person. Participating Business Rules: Voucher merchants must be located within the Kenai City limits. The business must have been in existence with a valid State of Alaska business license as of January 1, 2021. Must be current in sales tax registration with the Kenai Peninsula Borough and not be delinquent with the Kenai Peninsula Borough Tax Department. Must not be a national chain or a C corporation traded on the U.S. stock exchange. Individually owned-and-operated local franchise are eligible. Additional Details: Payments for awarded vouchers will be made weekly to participating businesses. New businesses will be able to sign up on to the program at any time, provided they meet the criteria. Attachment A Page 46 Sponsored by: Administration CITY OF KENAI ORDINANCE NO. 3178-2021 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, ACCEPTING AND APPROPRIATING A COVID CARES ACT FOR OLDER ADULTS AND THEIR CAREGIVERS 2021 GRANT PASSED THROUGH THE STATE OF ALASKA FOR KENAI SENIOR CENTER EXPENDITURES IN SUPPORT OF ITS RESPONSE TO THE COVID-19 PUBLIC HEALTH EMERGENCY. WHEREAS, the first coronavirus patient in Alaska was diagnosed in Anchorage on March 12, 2020, and other positive diagnoses have since occurred on the Kenai Peninsula; and, WHEREAS, Governor Mike Dunleavy issued a Declaration of Public Health Disaster Emergency on March 11, 2020, and the President of the United States issued a Proclamation Declaring a National Emergency on March 13, 2020; and, WHEREAS, the United States Department of Health and Human Services announced on April 21, 2020, nearly $1 Billion in CARES Acts Grants to Support Older Adults and People with Disabilities in the community during the COVID-19 Public Health Emergency; and, WHEREAS, the State of Alaska, Department of Health and Social Services, Division of Senior and Disabilities Services requested proposals from current Senior and Disabilities Services grantees who service Older Alaskans and their Caregivers to provide services through the COVID Relief for Older Adults and their Caregivers program for the State of Alaska in FY21; and, WHEREAS, the Kenai Senior Center is a long-standing grantee of the Title III funding through the State of Alaska, Department of Health and Social Services, Division of Senior and Disabilities Services; and, WHEREAS, the Kenai Senior Center has applied and been awarded a grant for $39,230.83 for services offered beginning January 1, 2021 – June 30, 2021; and, WHEREAS, acceptance of these funds is in the best interest of the City, its business and its residents. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, as follows: Section 1. That the City Manager is authorized to accept a grant in the amount of $39,230.83 from the United States Department of Health and Human Services passed through the State of Alaska, Department of Health and Social Services, Division of Senior and Disabilities Services for Kenai Senior Center expenditures in support of its response to the COVID-19 Public Health Emergency. Page 47 Ordinance No. 3178-2021 Page 2 of 2 _____________________________________________________________________________________ New Text Underlined; [DELETED TEXT BRACKETED] Section 2. That the estimated revenues and appropriations be increased as follows: Senior Citizen Fund: Increase Estimated Revenues – Federal Grants $39,230.83 Increase Appropriations – Home Meals: Salaries $ 8,212.83 Medicare 119.00 Social Security 509.00 Unemployment Insurance 82.00 Workers Compensation 308.00 Operating & Repair Supplies 14,000.00 Machinery & Equipment 16,000.00 $39,230.83 Section 3. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section 4. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect immediately upon enactment. ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 20th day of January, 2021. BRIAN GABRIEL SR., MAYOR ATTEST: ___________________________________ Jamie Heinz, CMC, City Clerk Approved by Finance: _________________ Introduced: January 6, 2021 Enacted: January 20, 2021 Effective: January 20, 2021 Page 48 MEMORANDUM TO: Mayor Gabriel and Council Members THROUGH: Paul Ostrander, City Manager FROM: Kathy Romain, Senior Center Director DATE: December 28, 2020 SUBJECT: Ordinance No. 3178-2021 The State of Alaska, Department of Health and Social Services, Division of Senior and Disabilities Services requested proposals from current Senior and Disabilities Services (Title III) grantees to provide services through the COVID Relief for Older Adults and their Caregivers program. The intent of this grant is to provide disaster assistance related to relief services for Coronavirus mitigation and/or health and safety services needed, and for grant funds to ensure the health and safety of older adults and their caregivers during the COVID-19 public health emergency. The funding from this grant is to be utilized from January 1, 2021 – June 30, 2021. The Kenai Senior Center’s application requested funding for a temporary part-time meal driver, a new kitchen range/oven for the Center and supplies to provide approximately 200 emergency kits for Kenai - area seniors. On December 16, 2020, we received notification of our award for the full amount of $39,230.83. Your support for the Ordinance No. 3178-2021 is greatly appreciated. Page 49 Page 50 JANUARY 6, 2021 CITY COUNCIL MEETING ADDITIONAL MATERIAL/REVISIONS REQUESTED REVISIONS TO THE AGENDA/PACKET: ACTION ITEM REQUESTED BY Add to item G.3. Ordinance No. 3177-2021 City Clerk •Public Comment Add to item G.5. COVID-19 Response •USDA Farmers to Families Food Box Program Article Vice Mayor Molloy •CARES Act Small Business Grant Timeline City Manager •CARES Act Program Expenditure Update City Manager Add to item H.5. Planning & Zoning Commission •McIntyre Resignation Letter City Clerk Additional Public Comment being provided in written format due to COVID-19 •Nancy Lathey Email re. COVID-19 Vaccinations City Clerk From:Dave Peck To:City_Council Subject:Wednesday"s city council agenda item 3. *Ordinance No. 3177-2021 input for council Date:Monday, January 4, 2021 8:53:33 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Hello & Good Afternoon. I'd like to provide this letter for the Council's consideration relating to the above proposed ordinance RE: using COVID funds to finance a merchant voucher program. First, this seems like a great program that can assist residents & businesses alike during this virus emergency. So great idea. But using $200 spent (if I understand this correctly) as the threshold to obtain a $100 voucher might be a little high for some people. So maybe also allowing a $50 voucher for $100 spent would permit more people to participate if they can't afford the $200 spend right now. Second, we now have the possibility of a more contagious form of the virus beginning to circulate in the US (the one which started in England) that is causing severe travel restrictions already in Europe. Hopefully this won't happen here especially as the vaccines are distributed, but we can't be sure things won't get worse. Therefore, extending the program at least through April or May could make sense. If we don't get tourism this summer I think we all realise how bad that might effect business & individuals/families considering last summer's lack of tourism. Of course, if the time period is extended, and if you allow vouchers for $100 purchases, you may need more funding. I hope there is additional covid money available specifically to help business if that is necessary, especially since that was one of the main purposes of the COVID funding. I don't know exactly how much would be needed but I would guess at least triple or more. Third, I'm not sure how you'll get the word out this program exists, but I'd guess a good way would be to send all eligible businesses a notice and application to participate. Maybe they could post notices of the program for their customers. Those are my thoughts, Respectfully Dave Peck 705 Sycamore St Kenai. 907-953-3248 DLP1951@gmail.com Page 2 of 10 From:Bob Molloy To:Jamie Heinz Cc:Bob Molloy; Paul Ostrander; Brian G. Gabriel, Sr. Subject:Fwd: A program sent fresh food to struggling families. Despite demand, it may end. Date:Monday, January 4, 2021 10:31:26 AM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Hi Jamie: Please add this internet link as a laydown information item for the public and Council on Item G.5 Discussion-Covid 19 Response for the 1/06/21 Council meeting. https://www.nbcnews.com/news/us-news/food-banks-fear-possible-end-usda-farmers- families-food-box-n1252578 This NBC news article focuses extensively on the Kenai Peninsula Food Bank's experience in the USDA Farmers to Families Food Box Program, which the City of Kenai also supported with a $77,000 of the City's CARES Act grant funds to the KP Food Bank in Resolution 2020- 70. Thank you. Bob Page 3 of 10 MEMORANDUM TO: Mayor Gabriel and Council Members FROM: Paul Ostrander, City Manager DATE: January 6, 2021 SUBJECT: CARES Act Small Business and Non-Profit Entity Recovery Grants – Timeline and Summary There have been discussions during several of the last Council meetings regarding the use of the City’s CARES Act funding and how it was used to support our local businesses and non-profits. Specifically, there have been concerns that a portion of the funds that should have been distributed to small businesses were re-allocated to other funds within the City. I felt it was important to provide a summary of the legislative actions and administrative efforts taken over the past eight months regarding CARES Act funding as it relates to small business and non-profit grant programs. When the City initially appropriated its share of CARES Act federal funding, the Council allocated $3,000,000 for grants to small businesses and non-profits. City administration worked with the Kenai Peninsula Borough to receive an additional $2,675,524 of CARES Act funding for the City of Kenai and $5,458,498 for the other incorporated cities of the Borough. After receiving the additional funding from the Kenai Peninsula Borough, the City was able to allocate an additional $2,000,000 for grants to small businesses and non-profits, bringing the total amount allocated for grants to small businesses and non-profits to $5,000,000. This allocation was based upon estimates of grants to be issued. It is important to note that while the additional funding provided by the Kenai Peninsula Borough allowed the City to offer more grant funding to our businesses, it was critical to maintain the equity between businesses that operated inside the City with those businesses that operated outside of the City by assuring that grants to businesses in the City not exceed the amount that the Kenai Peninsula Borough was offering businesses outside of the City. The City provided two opportunities for both small businesses and non-profits to apply for the first grant program and an additional opportunity for only small businesses to apply for a second grant program. This included a mass mailing to approximately 335 City of Kenai Businesses and 105 non-profit entities notifying them of the program. The City accepted applications online, through email, USPS, and in-person. City employees provided personal assistance to many applicants, helping them complete their applications to maximize their chances of approval and the amount they were eligible to receive. Email notifications of grant opportunities were sent out to hundreds of potential applicants. Notice of the programs was sent out through both print and social media. Page 4 of 10 As of January 4, 2021, the City had paid $3,726,872 to 152 small businesses and 57 non-profit entities. Eligible businesses in the City had received grant funding equal to that received by businesses outside of the City. Although there was a remaining allocation to small businesses and non-profit entities of $1,178,128, the transfer of the remaining funds to cover first responder and incident management team payroll provided Council the opportunity to utilize those funds in the future to the maximum benefit of City residents. The timeline and relevant legislation are listed below: May 20, 2020 Council passed Ordinance 3130-2020 appropriating CARES Act federal funding that was allocated to the City of Kenai as a pass-through grant from the State of Alaska. The funds were appropriated into five departments that were established specifically to track CARES Act funds. One of those departments was the Business and Not-for-Profit Entity Recovery Grants Department. $3,000,000 was appropriated into this department to fund a grant disbursement program for small businesses and non-profits. June 3, 2020 Council passed Resolution 2020-39 establishing the small business and non-profit grant disbursement program. The maximum grant amount that small businesses qualified for during this program was $10,000. Non-profits qualified for a maximum of $50,000. The application period for this program was June 5 to June 19, 2020. July 1, 2020 Council passed Resolution 2020-54, providing an opportunity for businesses and non-profits that missed the original application period of June 5 to June 19 for any reason to apply during the period of July 10 to July 17, 2020. September 2, 2020 Council passed Ordinance 3158-2020 appropriating $2,675,524 passed through the Kenai Peninsula Borough and Resolution 2020-70 establishing a second (Round 2) grant program for businesses increasing thresholds so that the total of the two rounds of City grants equaled the size of grants offered by the Kenai Peninsula Borough to businesses located outside of City limits, a maximum of $35,000. If the Borough increased its maximum grant award, the City had the option of increasing ours as well. No increase to the Borough’s grant award amounts took place. The application period for this program was October 1 to October 30, 2020. December 2, 2020 Council passed Resolution 2020-91, transferring $1,178,128 from the Business and Non-profit Entity Recovery Grant department to the First Responder and Incident Management Team Payroll department due to unutilized funds that were not dispersed to businesses through grant programs, and in anticipation of the deadline to expend all CARES Act funding of December 31, 2020. To maintain equity with businesses outside of the City, these funds could not be used to increase the maximum amount paid to City of Kenai businesses. Page 5 of 10 MEMORANDUM TO: Mayor Gabriel and Council Members THROUGH: Paul Ostrander, City Manager FROM: Terry Eubank, Finance Director DATE: January 6, 2021 SUBJECT: CARES Act Administration & Non-Payroll Expenditures to Date The purpose of this memo is to provide a breakdown of City expenditures through January 5, 2021 and obligated funds utilizing funds budgeted in the CARES Act Administration & Non-Payroll allocation. Description Expended through 1/5/2021 Projected Total Expended & Projected Program administration payroll & benefits $ 43,662.24 $ 2,500.00 $ 46,162.24 City employee COVID-19 leave taken 150,171.92 - 150,171.92 Dipnet shack upgrades for cashless transaction and customer self-pay 9,952.99 - 9,952.99 Additional cleaning services, supplies and employee protective gear 31,275.88 - 31,275.88 Grant program postage 712.18 - 712.18 Paperless paystub distribution software 3,168.00 - 3,168.00 COVID-19 procurement advertising 508.06 - 508.06 Video conferencing 4,541.64 - 4,541.64 Employee recruitment/screening software 889.00 - 889.00 Voting supplies 998.06 - 998.06 Facility occupancy compliance project 121,640.15 2,669.80 124,309.95 Area school outdoor tents 31,190.92 - 31,190.92 Library expanded wireless 1,889.00 - 1,889.00 Library patron mobile printing solution - 995.00 995.00 Library self-checkout solution 3,436.00 - 3,436.00 COVID-19 Testing 125.00 - 125.00 Mental Health Counseling Services - 240.00 240.00 Undetermined - 9,434.16 9,434.16 $404,161.04 $15,838.96 $420,000.00 Page 6 of 10 Current Budget Actual FY20 Actual FY21Total ExpendituresAvailable BalanceProjected Expenditures RemainingProjected Excess or (Deficit)4,923,484.66$ 2,005,476.77$ 2,584,334.59$ 4,589,811.36$ 333,673.30$ 580,000.00$ (246,326.70)$ Round 1: Small Business and Nonprofit Grants2,215,000.00 1,905,000.00 310,000.00 2,215,000.00 - - - Round 2: Small Business Grants1,486,872.00 - 1,511,872.00 1,511,872.00 (25,000.00) - (25,000.00) Total Business and Nonprofit Entity Recovery3,701,872.00 1,905,000.00 1,821,872.00 3,726,872.00 (25,000.00) - (25,000.00) 420,000.00 146,609.73 257,551.31 404,161.04 15,838.96 15,838.96 (0.00) Small Business 14,000.00 - 14,000.00 14,000.00 - - - Commercial Fishers 50,000.00 - 50,000.00 50,000.00 - - - Rental and Mortgage Relief 1,100,000.00 - 1,100,000.00 1,100,000.00 - - - Mental Health Services 50,000.00 - - - 50,000.00 - 50,000.00 Small Business Marketing Services 40,000.00 - 24,000.00 24,000.00 16,000.00 - 16,000.00 Food Assistance Services 77,000.00 - 77,000.00 77,000.00 - - - Unassigned- - - - - - - Total Individual Assistance Grants1,331,000.00 - 1,265,000.00 1,265,000.00 66,000.00 - 66,000.00 10,376,356.66$ 4,057,086.50$ 5,928,757.90$ 9,985,844.40$ 390,512.26$ 595,838.96$ (205,326.70)$ Business and Nonprofit Entity Recovery GrantsCARES Act Administration & Non-Payroll Individual Assistance GrantsTotal AllJanuary 5, 2021City of Kenai COVID-19 CARES Act Relief and Recovery Grant ProgramsExpenditures and Available BalancesFirst Responder and Incident Management Team PayrollPage 7 of 10 Page 8 of 10 1 Jamie Heinz Subject:FW: Covid-19 Vaccinations Jamie Heinz, CMC Kenai City Clerk P: (907) 283-8231 From: Meghan Thibodeau <mthibodeau@kenai.city> Sent: Wednesday, January 6, 2021 10:57 AM To: Jamie Heinz <jheinz@kenai.city> Subject: FW: Covid‐19 Vaccinations ---------- Forwarded message --------- From: Nancy Lathey <nanalive@rconnects.com> Date: Wed, Jan 6, 2021, 10:55 AM Subject: Covid-19 Vaccinations To: Meghan Per our conversation Kenai City Council To date, by my calculations and the official reports of known cases, nearly one in every eight Kenai residents has had, or now has Covid-19, the dreaded disease that has caused so much devastation to the lives and livelihoods of our community. I find this very alarming. As you know, Alaskans 65 and older can receive Covid-19 vaccinations starting Monday, January 11. Scheduling for those appointments began today. The vaccine in and of itself is a miracle and the availability to get vaccinated on the Peninsula is such good news in our effort to restore the local economy and to restore some normalcy to our lives. Regardless of where one stands on the priority given to different groups of people, the goal should be to get as many residents vaccinated as possible, as soon as possible. My concern is that presently only two locations are available for Kenai residents to get the vaccination, both of which are in Soldotna. Unfortunately, for various reasons, many seniors find that securing safe, affordable transportation to Soldotna is extremely difficult if not impossible. A round-trip cab ride, which I do not consider entirely safe health-wise, can cost as much or more than $60.00 and since two Page 9 of 10 2 shots are required, this could amount to $120.00. Even for those of us who can fortunately drive ourselves, there is still a problem since weather and darkness at this time of year are big factors. One never knows what the driving conditions might be on the day of the appointment. Appointments are only available on a few selected days and must be made in advance. If there were a location in Kenai to obtain the vaccination, I believe many more Kenai residents would be likely to get the vaccination since It would be so much safer and convenient for them. I am painfully aware that many Peninsula residents live much further from the available vaccination facilities than we do and that is very concerning. However, according to my own calculations, almost 20 percent of the entire Peninsula population resides in the Kenai-Nikiski area and a facility in Kenai would serve the largest percent of residents. I fully understand that for the safety of everyone and to be able to effectively respond in the unlikely event of an emergency, each designated facility must meet specific requirements in order to provide these services. I have spoken to two potential providers, Carr's Safeway and Odyssey Family Practice, both of whom have apparently applied to be providers but who have not yet received allocations. Neither location had information as to if or when this may happen. According to the pharmacist at Safeway, it may be weeks or months. I was not able to ascertain what is preventing these providers from receiving and providing the vaccinations. I assume all of these decisions are being made at the state level. My purpose in addressing this issue to the Kenai City Council is to encourage our locally elected officials to do everything in their power to not only encourage our residents to practice safety measures and to get the vaccination, but also, and just as importantly, to investigate the vaccination situation and then do everything in their power to help secure a vaccination location in Kenai. I would have preferred to discuss this with you at the Council meeting, but at just shy of being 82 years old, I am extra cautious and not ready to spend any more time away from home than is absolutely necessary. I thank you for your time and for your consideration of this matter. Sincerely, Nancy Lathey Page 10 of 10 A Decade of Addressing Homelessness on the Kenai Brought to you in partnership with the Kenai Peninsula Continuum of Care and the Kenai Peninsula Project Homeless Connect Sub-committee Speakers: Kathy Gensel-Steering Project Chair, Frank Alioto-Co-Chair & Jodi Stuart-PR Chair What is Project Homeless Connect (PHC)? One-day: a community-wide event One-stop: housing, support, and quality of life resources One-goal: ending homelessness City/county or community-led Consumer-centric Outcome-oriented 1.Political / Civic Will 2.Partnership 3.Event Execution 4.Planning Team 5.Site Selection 6.Volunteers 7.Resources 8.Consumer Engagement 9. Media 10. Data and Results The Ten Essential Elements of Project Homeless Connect Mayor and borough official leadership integrates PHC into jurisdictionally- led, community-based 10-Year Plan activities. Jurisdictional leaders and community stakeholders involved in 10-Year Plans activities are a natural connection and foundation and: Re-prioritize local government resources Hasten creation of community partnerships Catalyze media interest Connect provider agencies operating in silos Mobilize corporate / local business resources Political / Civic Will Political / Civic Will: Best Practices in Leadership San Francisco Mayor created the first PHC by taking city staff and programs from City Hall to where homeless consumers live. Jurisdictions adopted PHC to support 10-Year Plan activities that reduce and end homelessness. Lead PHC sponsors now include universities, businesses, communities, faith groups, and professional sports teams. As is the case in the development of 10-Year Plans, partnership of the public and private sectors is essential. They offer complementary resources and access. Government partners include: 1.City agencies 2.County agencies 3.State agencies 4.Federal agencies Services Provided Massage Therapy Hair Cuts Veterinarian Services Housing Services Medical Services Food/Food Pantry Job Services Eye care Vet Services Substance Use Disorder Services Public Assistance Phone Services Public Transportation Education Census Information Voter Registration Showers/Laundry Services Prayer service Kenai Peninsula Project Homeless Connect Data 2012-2020 Kenai Peninsula Project Homeless Connect Data 2012-2020 Kenai Peninsula Project Homeless Connect Data 2012-2020 Kenai Peninsula Project Homeless Connect Data 2012-2020 Kenai Peninsula Project Homeless Connect Data 2012-2020 2020 Data Extrapolation 148 individuals participated 316 individuals impacted by PHC 68% currently were experiencing homelessness 70% experience alcohol abuse, developmental disability, drug use, HIV/AIDS, mental health issues, physical disabilities 20% of participants stated they were homeless due to loss of job 4% of participants stated they were homeless due to jail/prison release 12% of participants stated they were homeless due to domestic violence 89% of participants stated would use a cold weather shelter if available 8% were US Military Veterans 13 dogs received services Services still needed/requested… Legal help Mental health support Men’s housing options Fuel/gas Foot care Dental Chiropractic care Emergency Cold weather shelter Baby supplies Non-domestic violence shelter option for women and children Firewood Request for food increase due to COVID19 0 200 400 600 800 1000 1200 Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Week 7 Week 8 Week 9 Week 10 Week 11 Food Bank Food Pantry 10/5/2020-12/14/2020 CARES Act Money Monday Individuals Wednesday Indidvidual Hospice Students in Transition 2021 Point in Time Count/PHC The Point in Time Count is a count of sheltered and unsheltered persons experiencing homelessness carried out on one night in the last 10 calendar days of January. According to HUD guidance,the PIT count should be completed using unduplicated counts or statistically reliable estimates of persons experiencing homelessness in both sheltered and unsheltered locations on a single night. Where did you sleep on 1/26/2021? Thank you for allowing us to speak today. At Project Homeless Connect, we believe that no one deserves to lose hope. Questions? Thank you to our financial sponsors! #20 Bridges Community Resource Network, Inc. 1 | P a g e KENAI PENINSULA 2020 PROJECT HOMELESS CONNECT REPORT No one deserves to lose hope 2 | P a g e The Homeless Action Coalition is proud to report on the Kenai Peninsula’s 9th Annual Project Homeless Connect event held at the Soldotna Sport’s Center on January 29, 2020. Our success is due to the collaborative effort between service providers, the private sector, volunteers, and the community members. A special thank‐you to the following: Event Co‐Chairs: Kathy Gensel & Frank Alioto Provider Services: Leslie Rohr Check In/Out: Cheri Smith & Melissa Kline Publicity: Jodi Stuart Donations: Melissa Kline & Kellie Bartelmay Volunteers: Beth Selby Transportation: Brent Hibbert & Taylor Cochran Food: Sharon Kelly Fundraising: Kathy Gensel & Marta Taylor Logistics: Kathy Gensel & Frank Alioto Vendors and individuals providing services to homeless individuals (34): ABC Life Choices Kenai Public Health Alaska Housing Finance Corporation Kenai Vet Center C.A.R.T.S Kenaitze Indian Tribe CICADA Ladies First Change 4 the Kenai Love, INC. Division of Public Assistance Mountain Magic Massage Division of VOC Rehab Peninsula Community Health Services Division of Voter Registration (DVR)Peninsula Job Center Freedom House Peninsula Spay & Neuter Friendship Mission Peninsula Youth Encouraging Alaskan’s Health GCI Soldotna Professional Pharmacy Independent Living Center Soldotna Rotary Kenai/Soldotna Lions The LeeShore Center Kenai Peninsula College Twin Cities Veterinary Services Kenai Peninsula Food Bank Sinshearly Kenai Peninsula Massage Therapy Susan Smalley Kenai Peninsula Re‐Entry Coalition 2020 Census Demographics of Population Served One hundred forty‐eight (148) individuals participated in the PHC event. Data compiled below is based on 147 individuals who provided a signed Release of Information. The total household number based on participant input was 316. There were a total of 13 dogs that received care during the event. A total of 67% reported this was their first time participating in the Kenai Peninsula Project Homeless Connect event. 3 | P a g e Gender Age Frequency Percent Less than 18 0 0 18 ‐ 24 4 3% 25 ‐ 44 59 40% 45 – 64+84 57% Total 147 100% Race Frequency Percent American Indian / AK Native 37 25% Asian 0 0 Black / African American 1 1% Hawaiian/Pacific Islander 2 1% White 106 72% Don’t Know/Refused 1 1% Total 147 100% Ethnicity Frequency Percent Hispanic or Latino 10 7% Non‐Hispanic / Non‐Latino 135 92% Don’t Know/Refused 2 1% Total 147 100% Veteran Frequency Percent Yes 11 8% No 136 92% Total 147 100% Frequency Percent Male 71 48% Female 76 52% Trans Female 0 0 Trans Male 0 0 Gender Non‐Conforming 0 0 Total 147 100% 4 | P a g e Household Type Frequency Percent Adult Household (no children)126 86% Household w/adults & children 21 14% Household w/only youth 0 0 Total 147 100% Head of Household Frequency Percent Self 144 98% Head of Household’s partner 2 1% Head of Household’s child 0 0 Other relation member 0 0 Non‐relation member 1 1% Total 147 100% Health Insurance Frequency Percent Yes 129 88% No 18 12% Total 147 100% Disabling Conditions Frequency Percent Alcohol Abuse 7 7% Chronic Health Condition 44 43% Drug Abuse 9 9% Mental Health Problem 48 47% Both Alcohol / Drug Abuse 17 17% Developmental 10 10% HIV/AIDS 1 1% Physical 30 29% **Percentages above based on 103 individuals (70%) who disclosed one or more conditions affecting ability to retain housing. Income Received Last 30 Days Frequency Percent Alimony/Spousal Support 0 0 TANF 6 9% Child Support 0 0 Earned Income 15 23% General Assistance 21 32% 5 | P a g e Pension/Retirement 2 3% Private Disability Insurance 0 0 SSDI (Disability)15 23% SSI (Supplemental)15 23% Retirement from SSI 1 1% VA Service Disability Compensation 2 3% VA Non‐Service Disability Compensation 0 0 Unemployment 5 7% Worker’s Compensation 0 0 Other 3 4% No Income 81 55% **Percentages are based on 66 individuals (45%) who responded with one or more income source Victim of Domestic Violence Frequency Percent Yes 67 46% No 79 53% Refused 1 1% Total 100 100% **Of those who responded as victims: 79% were female and 21% were male If Yes to Above, Fleeing Domestic Violence Frequency Percent Yes 13 19% No 54 81% Total 67 100% **Percentages are based on 67 individuals who responded as victims of domestic violence Primary Alaska Regional Corporation Frequency Percent Ahtna Corp.2 1% Aleut Corp.1 1% Arctic Slope Regional 0 0 Bering Straits 0 0 Bristol Bay Native Corp.6 5% Calista Corp.9 6% Chugach Alaska Corp.0 0 Cook Inlet Regional 5 3% Doyon Limited Corp.2 1% Koniag Incorp.2 1% NANA Regional Corp.0 0 Sealaska 3 2% 6 | P a g e 13th Regional Corp. 0 0 N/A 117 80% Total 147 100% Eviction Notice Received This Month Frequency Percent Yes 7 5% No 140 95% Total 100 100% Ever in Foster Care System Frequency Percent Yes 29 20% No 118 80% Total 147 100% Years in Foster Care Frequency Percent Weeks 1 1% Months 1 1% Year(s)24 16% N/A 121 82% Total 147 100% **Range in years spent in foster care: 1 to 18 years Prior Project Homeless Connect Events Attended Frequency Percent 1st Time (0 prior)98 67% 1Time 24 16% 2 Times 11 7% 3 Times 6 4% 4 Times 4 3% 5 Times 3 2% 6 Times 0 0 7 Times 0 0 8 times 0 0 9 times 1 1% Total 147 100% 7 | P a g e Slept Prior Night Frequency Percent Homeless: Place not habitable 20 14% Emergency Shelter 4 3% Institutional: Foster Care / Group Home 1 1% Jail/Prison, Juvenile Facilty 1 1% Psychiatric Hospital / Facility 0 0 Long‐term care/nursing home 0 0 Substance Abuse TX Center 4 3% Transitional/Permanent Residential or Halfway house 0 0 Motel or Hotel 3 2% Transitional Housing/youth 14 9% Host home (non‐crisis)2 1% Staying w/friends 34 23% Staying w/family 19 13% Rental – GPD TIP subsidy 1 1% Rental – VASH subsidy 2 1% Permanent housing for formerly homeless 4 3% Rental w/RRH or subsidy 0 0 Rental w/HCV voucher 1 1% Rental – public housing unit 7 4% Rental – no subsidy 18 12% Rental ‐ subsidy 4 3% Owned by client 4 3% Owned ‐ subsidy 2 1% Refused 2 1% Total 147 100% Duration of Homelessness Homeless One night or less 0 0 Two to six nights 1 1% 1 week or more (less 1 month)3 2% 1 month or more (less 90 days)1 1% 90 days or more (less 1 year) 5 3% One year or more 13 9% 8 | P a g e Institutional One night or less 0 0 Two to six nights 0 0 1 week or more (less 1 month) 2 1% 1 month or more (less 90 days) 2 1% 90 days or more (less 1 year) 1 1% One year or more 1 1% Temporary/Permanent One night or less 4 3% Two to six nights 12 8% 1 week or more (less 1 month)12 8% 1 month or more (less 90 days)16 11% 90 days or more (less 1 year) 25 17% One year or more 46 31% N/A 3 2% Total 147 100% Homeless Episodes – Past 3 Years Frequency Percent 1 time 35 24% 2 times 12 8% 3 times 9 6% 4 or more 35 24% N/A 56 38% Total 147 100% Total Number of Months Homeless in past 3 years Frequency Percent 1 – 3 months 23 16% 4 – 6 months 12 8% 7 – 11 months 4 2% 12 or more months 45 31% N/A 63 43% Total 147 100% 9 | P a g e Supplemental Questions Number of Individuals in Household Age 18 and Over 268 Age 17 and Under 48 Total 316 Primary Reason for Homelessness Frequency Percent Loss of Job 30 20% Work hours cut 4 3% Rent / Utility Increase 4 3% Lease Violation 0 0 Illness / Injury 16 11% Substance Abuse 10 7% Domestic Violence 17 12% Family Dispute 2 2% Aged out Foster Care 1 1% Jail / Prison Release 7 4% Treatment Center Release 3 2% Loss of Roommate 4 3% Divorce 5 3% Eviction 9 6% New to Community 3 2% **Other (see below)27 18% N/A or Refused 5 3% Total 147 100% **Other includes: Loss of property, lack money, loss of spouse, lost green card, probate issues, health related, mental health, family issues, unemployed, lack resources, can’t afford to rent month to month, house condemned by earthquake, borough dispute about dwelling and location, family member passed away, lost veterans benefits, can’t afford anything. Form of Transportation Frequency Percent Own Vehicle 61 42% Friend/Family Member 33 22% Public Transport 3 2% Taxi 3 2% Walk / Ride Bike 42 29% Hitchhike 2 1% N/A 3 2% Total 147 100% 10 | P a g e How did you get to event today? Frequency Percent Bus 0 0 Drove Self 55 37% Drove w/Others 68 47% Walk / Ride Bike 13 8% Hitchhiked 3 2% Taxi 7 5% N/A 1 1% Total 147 100% Would you use a community bus route system? Frequency Percent Yes 140 95% No 3 2% N/A 4 3% Total 147 100% Interested in Narcan Kit Frequency Percent Yes 45 31% No 102 69% Total 147 100% 11 | P a g e Participant Exit Surveys = 122 out of 148 individuals (82%) Rating Excellent Very Good Fair Poor The event was helpful to me.93 (76%)26 (21%)3 (3%) I felt respected and supported. 99 (81%)21 (17%)2 (2%) Service Providers were friendly and helpful. 105 (86%)15 (12%)2 (2%) I learned about more resources and services in community. 91 (75%)28 (22%)2 (2%) 1 (1%) Participant Exit Questions Most helpful Services: housing, firewood options, Lion’s Club, Love, INC., massages, PCHS, the volunteers feeding us, all services were helpful, food, spay & neuter, Alaska housing, haircuts, Freedom House, dog food and vet, Food Bank, GCI, SNAP, clothing, Job Center, Re‐Entry program, medical assistance, veterinarian services, men’s haircuts, CARTS, laundry voucher, Kenaitze, everyone we visited was very helpful, KPC, Independent Living Center, Ladies First, Quitline, Prayer area, blanket, towels, hygene, clothing, VOC Rehab, PAO, Narcan, gynecology exam, Change 4 the Kenai, talked with a gentleman about my grieving and where to get support, Public Health, flu shot, disability, information to get my cat neutered, LeeShore, ABC Pregnancy, ADRC, shower vouchers, medical. Services Needed but Not Provided: Chiropractic, boots, legal help, mental health, men’s housing, fuel/gas, ID, foot care, women’s snow boots and jackets, lifeline phone, clothing, PCA, information on how to direct homeless people to the right resources, care coordinator, replace lower dentures. Heard about the Event from: friends, newspaper, word of mouth, mom, Love, INC., flyers, AA, church, Facebook, family, Pastor Karen Tichenor, radio, TLC, people and from last year, Food Bank, Kenaitze, police department, ILC sign, Department of Labor, boyfriend, staff, went last year, Freedom House, email from vocational office, PCHS counselor, community, been coming 5 years, flyers through VA rep., friend I rode with, flyers by bathrooms, signs by intersection lights, the shelter I live in, we spread the word by whispering ear to ear – you open and we will come, this is my third year, Friendship Mission. Would you use an Emergency Cold Weather Shelter in community if available? Yes = 109 (90%)No = 8 (6%)NA = 5 (4%) 12 | P a g e Suggestions for notifying people about the Cold Weather Shelter: Radio station, KSRM, social media, word of mouth, keep in programs of AA, NA and churches, haircuts, bulletin boards at Safeway and Frey Meyer, phone, notice at Kenai Job Service, text, posters, pamphlets, jail, Food Bank, signs, cab drivers, the business next to the old Italian Garden (next to Salvation Army), post everywhere, cousin’s friend, emergency contact memo, Other Comments: It’s very good to see the community and the homeless connect with each other in these times of hardships. A blessing to all. Thank you. Was happy to attend. Thank you all! Amazing job – thank you! I got here late but this event is critical for the area – thank you!! Thank you! Thank you – God Bless! Thanks and volunteers were awesome. Great job – excellent food. Very helpful to my needs. Overwhelming crowd. This was very nice. Thank you all. Keep up the good work. Love how the community gets together to help those in need. It’s a good thing for the community. Just want to say thank you. Food was helpful. Love the program. Community needs public bus services. Questions too personal at intake – last 4 of social too personal. All are awesome. Ya’ll are awesome! Really wish there were a cold weather shelter and local bus route. Thank you so much to all who donated time and items – very grateful. Thank you very much! Thank you for your time – it was absolutely amazing. Need buses and GCI in Kenai. Great job. Thanks for the help. I love this program – thank you. Very good to have. First time to an event like this – it was great, thank you! Very good event for the community and thank you all for everything. 13 | P a g e Everyone was so helpful and happy. Need more supplies for babies. This is amazing service. This is my third year and look forward to it. Women and children’s shelter for women that aren’t domestic violence. We really like all the services. Keep up the excellent job. Thank you all and God bless. It was all very helpful – thank you so much! This was very helpful and I will be here next year. The organization of this activity has been much better that in the past. Wonderful experience. Thank you ‐ so very helpful for the community! 14 | P a g e Our gratitude and thanks to all the following volunteers, vendors, and donors who helped make this event possible! VOLUNTEERS Abby Struffert Fred Koski Marti Slater Adele Tracey Gail Kennedy Marquitta Andrus Alaska Christian College Georganne Roberts Mary Bell Alecia Gottlob Grace Richmond Mary Madera Alexis Cole Greg Meyer Mary Starrs Armstrong Alexis Wells Haiden Wilkinson Mathyas Smith Allie McGahan Hal Smalley Megan Silta Allison Bushnell Hallie Fisher Melissa Cline Amorette Payment Hanah Burrell Melissa Daugherty Amy Lynn Burdett Belue Hannah Leaders Melody Buhr Anastasia Monyahan Heather Rasch Michelle Blackwell Andrew Pieh Howard Hill Mike Major Andy Knapp Jackie Scurlock Mike Petty AnnaMae Gilliam Jason Bohac Missy Nelson Annette Hubbard Jeannette Kimes Morganette Finch Annie Burns Jeannine Morse Nancy Henning Anthony Alvey Jenipher Young Natalie Merrick April Hall Jenna Barry Natalya Oskolkoff Ashley Blatchford Jennifer Aamodt Pamela Howard Ashley Fann Jennifer Beckmann Patricia Haywood Ashley Kreider Jennifer Waller Patrick Tassell Audre Hickey Jennifer Wood Patty Eissler Avery Ciufo Jennifer Youngberg Paul Echin Bailey Conner Jerri Scott Raven Willoyz‐Williams Barbara Norbeck Jill Dufloth Rebecca Hall Barbara Trombley Jolene Riske Regan Evans Bessie Phillip Jodi Stuart Renee Lipps Beth Selby Josie Josephson Rick Oelrich Bethany Warner Judy Dexter Robin Barry Betty Harris Judy Fandrei Roger Branson Bill Kelley Judy Nugent Ron Engebretson Bobbi Jedlicki Justin Ruffridge Ronda Oglesby Bobbi Stelljes Kaitlyn Farmer Rose Kimbrell Brenda Chamness Kambree Whitton Sally Oelrich Brent Hibbert Karen Martin‐Tichenor Samantha Haakenson Briana Hoge Kasilof Community Church Sarah Rozak Brooke Walters Kathy Gensel Sarge Truesdell Caitlin Sparks Katie Cowgill Scott Belue Cami Zifko Katie Derleth Scott Pitsch Carol Anderson Kaytlin McAnelly Selena Payment Charles Kuhlmann Kelley Kress Shannon Logan Chelsey Carter Kellie Bartelmay Shannon Schjoll Cheri Smith Kelly Whitmore Shari Connor Cindy Rombach Kiara Forkner Sharon Kelly Claire Calhoun Kimberly Earll Sheilah‐Margaret Pothast Clayton Dempster Kimberly Haviland Sherly Carroll 15 | P a g e Dan Gensel Kit Hill Sherra Pritchard Danika Buffan Lara McGinnis Sherry Martinovich Danyelle Wight Laurie Walters Sonia Seay Dawn Kelly‐Larson LeeAnne Crafton Stacie Hopper Debra Martin Leonardo Bongolto Stephanie Hunt Denise Owens Leslie Rohr Susan Smalley Derek Black Lexi Wells Susie Allen Derrick Jones Lin Kennedy Tatum Rozak Diane Fielden Linda Kendall Taylor Cochran Don Thompson Linda Sipes Taylor McNeel Donn Wells Linda Tannehill Terri Kunz Doreen Borkowski Lindsey Anasogak Terri Scott Doug Grzybowski Linzey White Tiffany Blanchard Duane Jennings Lucas Netherland Tiffney Carlson Emily Alvey Lydia Hopper Timothy Cole Emily Knight Madison Govin Twyla Bentley Erik Gordon Margie Outterson Valerie Rosin Erin Martin Mark Larson Zachary Buckbee Frank Alioto Marta Taylor IN‐KIND DONATIONS Addie Camp Kenai United Methodist Church Alaska’s Best Water Kendall Ford/Chrysler Alaska Cab KPAL Arby’s Louie’s Restaurant Bark Appeal, Inc. Marathon Petroleum Bearly Threaded Quilting Too Midnight Son Seventh Day Adventist Church Bishop’s Attic Moira Pyhala Central Peninsula Hospital Odom Corporation City of Soldotna Odie’s Christ Lutheran Church Papa John’s Pizza Coca Cola of Alaska Pizza Boys Coffee Express Quilters for Cause Everything Bagels Save U More Fine Thyme Shellie Saner First Baptist Church Skyview Middle School Student Council Fred Meyer Soldotna Chamber of Commerce Friendship Mission Soldotna Church of God Gold Paw Series Soldotna Trustworthy Hardware and Fishing Hilcorp Soldotna United Methodist Church Independent Living Center Sophie Sorensen ‐ Miss Alaska Collegiate 2020 Jeanne Acton Terri Kunz Kaladi Brothers The LeeShore Center Kenai Chamber of Commerce Three Bears Kenai Kennel Club Twin Cities Veterinary Kenai Peninsula Food Bank Wildwood Inmate Program Kenai Peninsula Re‐Entry Coalition 16 | P a g e CASH DONATIONS Alaska Housing Finance Corporation Kenai Peninsula CHARR, Inc. Alaska Mental Health Trust Authority Kenai Peninsula Foundation American Legion Auxiliary 20 North Star United Methodist Church Bishop’s Attic VFX Auxiliary Post 10046 City of Kenai We sincerely apologize if we have missed any donor or volunteer Endnote: Data was secured through the PHC event held on January 29, 2020. Project Homeless Connect A decade of supporting those in housing crisis January 27, 2021-February 8, 2021 Point in Time Count Where did you stay on the night of January 26th, 2021? Those that participate will be provided free backpacks with food, blankets, comfort kits, and resources at the following locations and times: DATE: TIME: LOCATION: 1/27/2020 All day Lee Shore Center (for Domestic Violence victims) 1/27/2020 All day Love INC 1/27/2020 11am until gone Soldotna United Methodist Church Food Pantry 1/28/2021 9am - 11am Nikiski North Star United Methodist Church 1/29/2021 11:30 - 4pm Kenai Peninsula Food Bank - (lunch and food pickup in back) 2/1/2021 2pm until gone Ninilchik Senior Center 2/1/2021 Noon until gone Kenai United Methodist Church 2/2/2021 11am until gone Sterling Senior Center For More Information Please Call: 907.420.4514 This list is subject to change. KPBSD posts flyers as a community service. Such posting does not constitute an endorsement for or against the materials and viewpoints expressed in them. Please contact the sponsoring organization regarding their COVID19 mitigation plans. Kenai City Council - Regular Meeting Page 1 of 3 January 06, 2021 Kenai City Council - Regular Meeting January 06, 2021 ꟷ 6:00 PM Kenai City Council Chambers 210 Fidalgo Avenue, Kenai, Alaska www.kenai.city Action Agenda A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda (Public comment limited to three (3) minutes) per speaker; thirty (30) minutes aggregated) *All items listed with an asterisk (*) are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENTS (Public comment limited to ten (10) minutes per speaker) 1. Jodi Stuart - Annual update of Project Homeless Connect. 2. Coy West - City of Kenai Tourism and Marketing Update. C. UNSCHEDULED PUBLIC COMMENTS (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) D. PUBLIC HEARINGS 1. ENACTED UNANIMOUSLY. Ordinance No. 3173-2020 - Accepting and Appropriating Asset Forfeiture Sharing Funds for the Police Department for the Purpose of Purchasing Law Enforcement Equipment. 2. ENACTED UNANIMOUSLY. Ordinance No. 3174-2020 - Accepting And Appropriating a FM Global Fire Prevention Grant for the Purchase of Two Ipads and Accessories to be Used Toward Fire Prevention Efforts. 3. ENACTED UNANIMOUSLY. Ordinance No. 3175-2020 - Increasing Estimated Revenues and Appropriations in the Airport Improvements Capital Fund, and Authorizing an Increase to the Construction Purchase Order to Kirila Fire, Inc. 4. ENACTED UNANIMOUSLY AS AMENDED. Ordinance No. 3176-2020 - Increasing Estimated Revenues and Appropriations in the Airport Special Revenue and the Airport Snow Removal Equipment Capital Project Funds to Provide Supplemental Funding for the Kenai City Council - Regular Meeting Page 2 of 3 January 06, 2021 Project, and Authorizing a Purchase Agreement for the Purchase of a Replacement Wide- Area Tractor & Mower. • Substitute Ordinance No. 3176-2020 E. MINUTES 1. APPROVED BY THE CONSENT AGENDA. *Regular Meeting of December 16, 2020. F. UNFINISHED BUSINESS G. NEW BUSINESS 1. APPROVED BY THE CONSENT AGENDA. *Action/Approval - Bills to be Ratified. 2. APPROVED BY THE CONSENT AGENDA. *Action/Approval - Purchase Orders Over $15,000. 3. INTRODUCED BY THE CONSENT AGENDA/PUBLIC HEARING SET FOR 1/20/2021. *Ordinance No. 3177-2021 - Authorizing a Shop Local Economic Stimulus Program to Benefit Kenai Small Businesses And Award of a Professional Services Agreement to the Kenai Chamber of Commerce and Visitor Center for Administration of the Program. 4. INTRODUCED BY THE CONSENT AGENDA/PUBLIC HEARING SET FOR 1/20/2021. *Ordinance No. 3178-2021 - Accepting and Appropriating a COVID Cares Act for Older Adults and Their Caregivers 2021 Grant Passed Through the State of Alaska for Kenai Senior Center Expenditures in Support of its Response to the COVID-19 Public Health Emergency. 5. Discussion - COVID-19 Response. H. COMMISSION / COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Parks & Recreation Commission 5. Planning & Zoning Commission 6. Beautification Committee 7. Mini-Grant Steering Committee I. REPORT OF THE MAYOR J. ADMINISTRATION REPORTS 1. City Manager Kenai City Council - Regular Meeting Page 3 of 3 January 06, 2021 2. City Attorney 3. City Clerk K. ADDITIONAL PUBLIC COMMENT 1. Citizens Comments (Public comment limited to five (5) minutes per speaker) 2. Council Comments L. EXECUTIVE SESSION M. PENDING ITEMS N. ADJOURNMENT O. INFORMATION ITEMS 1. Purchase Orders Between $2,500 and $15,000. The agenda and supporting documents are posted on the City’s website at www.kenai.city. Copies of resolutions and ordinances are available at the City Clerk’s Office or outside the Council Chamber prior to the meeting. For additional information, please contact the City Clerk’s Office at 907-283-8231. Join Zoom Meeting https://us02web.zoom.us/j/81091666825 Meeting ID: 810 9166 6825 Passcode: 941200 OR Dial In: (253) 215-8782 or (301) 715-8592 Meeting ID: 810 9166 6825 Passcode: 941200