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HomeMy WebLinkAboutRESOLUTION 1999-62CITY OF KENAI RESOLUTION 99-62 Suggested by: Administration A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING A CONTRACT FOR CONSULTANT SERVICES ON THE PROJECT ENTITLED MAINTENANCE FACILITY TO KLUGE & ASSOCIATES FOR THE NOT-TO-EXCEED AMOUNT OF $98,399.50. WHEREAS, after completion of the FAA selection process, the recommendation of the City Selection Committee is to award the contract to Kluge & Associates; and, WHEREAS, sufficient funds have been appropriated to award this project; and, WHEREAS, this contract is to provide architectural and engineering services through the design development phase; and, WHEREAS, partial funding of this project may be available through FAA; and, WHEREAS, the Council of the City of Kenai has determined that the award to Kluge & Associates would be in the best interest of the City. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the contract for Consulting for the project entitled Maintenance Facility be awarded to Kluge &, Associates for the not-to-exceed amount of $98,399.50. PASSED BY THE November, 1999. ATTEST: Carol L. Frea~~, City Clerk COUNCIL OF THE CITY OF KENAI, ALASKA this 17th day of ~,.._ HNyfLLIAMS, MAYOR Approved by Finance: MEMORANDUM CITY OF KENAI. 210 FIDALGOAVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-75.15 FAX 907-283-3014 TO: FROM' · DATE: SUBJECT: Richard Ross, City Manager Jack La Shot, Public Works Manage~.!~ · November 12, 1999 Professional Services-Airport Fire Station, Warm Storage, and Maintenance Facilities The City Selection Committee has completed the consultant selection procedure for the referenced project. The procedure follows requirements of an FAA AdvisOry Circular and is based on qualifications of consultants. Once the most qualified consultant is identified, fees are then negotiated. in our process, we first solicited statements of qualifications and experience. Seven were received and evaluated by the committee, composed of one representative from the Airport (Rebecca Cronkhite), one representative from the Fire Department (Jason Elson), and one representative from Public Works (myself). We each assigned points to eight specific criteria and arrived at a total for each consultant. The three totals were averaged, and the three firms with the highest average totals were invited to give a presentation to the committee. The three firms selected were Cash Burner, Kluge and Associates, and Kumin and Associates. After checking references and evaluating presentations, the committee met to select consultants. There was not a strong consensus on the top choice as all three firms were considered by the committee to be quite capable of performing the work. The committee gave two votes to Cash Burner, one vote to Kluge and Associates, and no votes to Kumin and Associates. Since we did not have a unanimous decision to award both projects to one firm, the decision was made to separate the projects. This isn't always possible, but the Maintenance Shop project can easily stand alone, as it appears it will not be located on the same site as the Fire StationNVarm Storage project.. At this time we will only do design development for the Maintenance Shop using a non site- specific concept and finalize the plans when we get funding. The Fire StationANarm Storage facility will be fully designed anticipating FAA funding. Memo to Rick Ross Page 2 November 10, 1999 This decision also recognizes the prior experience, strengths, and workload of the firms involved. Bill Nelson has performed prior work on the Maintenance Shop design conceptual drawings and is part of the Kluge and Associates team. Wince-Corthell- Bryson has extensive experience with FAA on the Kenai Airport and has recently completed the ALP portion of the Airport Master Plan. Wince-Cortheli-Bryson is part of the Cash Barner team and will do the civil, structural, surveying, and help coordinate the project with FAA. The recommendation is that we negotiate fees and award the Fire StationNVarm Storage complete design to Cash Bamer and the Maintenance Shop design · development to Kluge and Associates.