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2021-01-14 Airport Commission Packet
KENAI AIRPORT COMMISSION REGULAR MEETING JANUARY 14, 2021 – 6:00 P.M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 *Telephonic/Virtual Information Page 2* http://www.kenai.city 1. CALL TO ORDER a. Pledge of Allegiance b. Roll Call c. Elections of the Chair and Vice-Chair d. Agenda Approval 2. SCHEDULED PUBLIC COMMENT (Public comment limited to ten (10) minutes per speaker) a. Ron Lapp – Tower Manager: Proposed Changes to Tower Staffing 3. UNSCHEDULED PUBLIC COMMENT (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) 4. APPROVAL OF MEETING SUMMARY a. September 10, 2020 ........................................................................................... Pg. 3 b. December 10, 2020 ........................................................................................... Pg. 6 5. UNFINISHED BUSINESS a. Discussion/Recommendation – Updated Airport Goals & Objectives FY21-22...Pg.9 b. Discussion/Recommendation – Conference Room Use/Request/Agreement...Pg.12 6. NEW BUSINESS a. Discussion – Changes to Kenai’s ATCT Hours…………………………………... Pg. 15 b. Discussion – Terminal Landscaping Options……………………………….……..Pg. 17 c. Discussion/Recommendation – Kenai La Belle Mural……………….………….Pg. 24 d. Discussion/Recommendation – Airport FY21/FY22 Capital Improvement Program…………………………………………………………………………….......Pg. 28 e. Discussion – Information/Directional Signs at Float Plane Basin……………….Pg. 32 7. REPORTS a. Airport Manager b. City Council Liaison……………………………………………………………………Pg. 35 8. NEXT MEETING ATTENDANCE NOTIFICATION – February 11, 2021 1 9. COMMISSIONER COMMENTS AND QUESTIONS 10. ADDITIONAL PUBLIC COMMENT 11. INFORMATION ITEMS a. December 2020 Mid-Month Report ....................................................................Pg. 43 b. November 2020 Enplanements………………………………………………………Pg. 45 c. Guide to Creating a Practice Runway……………………………………………….Pg. 46 d. FAA – COVID-19 Vaccine Transport Considerations for Airport Operators…….Pg. 64 12. ADJOURNMENT Join Zoom Meeting https://us02web.zoom.us/j/86060883531 Meeting ID: 860 6088 3531 Password: 592348 OR Call: (253) 215-8782 or (301) 715-8592 Meeting ID: 860 6088 3531 Password: 592348 **PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING** MEGHAN -- 283-8231 OR, MARY -- 283-8281 2 KENAI AIRPORT COMMISSION REGULAR MEETING SEPTEMBER 10, 2020 – 6:00 P.M. KENAI CITY COUNCIL CHAMBERS VICE CHAIR KIMBERLY DODGE, PRESIDING MEETING SUMMARY 1. CALL TO ORDER Vice Chair Dodge called the meeting to order at approximately 6:00 p.m. a. Pledge of Allegiance Vice Chair Dodge led those assembled in the Pledge of Allegiance. b. Roll was confirmed as follows: Commissioners Present: Commissioners Absent: K. Dodge, D. Pitts, P. Minelga, J. Zirul, J. Bielefeld, D. Leichliter G. Feeken Staff/Council Liaison Present: Airport Manager M. Bondurant, Deputy Clerk J. LaPlante A quorum was present. c. Agenda Approval MOTION: Commissioner Zirul MOVED to approve the agenda and Commissioner Pitts SECONDED the motion. There were no objections; SO ORDERED. 2. SCHEDULED PUBLIC COMMENT – None. 3. UNSCHEDULED PUBLIC COMMENT – None. 4. APPROVAL OF MEETING SUMMARY a. August 13, 2020 MOTION: Commissioner Zirul MOVED to approve the meeting summary of August 13, 2020 and Commissioner Minelga SECONDED the motion. There were no objections; SO ORDERED. 5. UNFINISHED BUSINESS – None. 6. NEW BUSINESS 3 a. Discussion/Recommendation – Execution of a Forty-Five Year Lease of Airport Reserve Lands Using the Standard Lease Form Between the City of Kenai and Kenai Aviation Operations, LLC, for Lot 9A, Block 5, General Aviation Apron No. 5. MOTION: Commissioner Minelga MOVED to recommend Council approve execution of a forty-five year lease with Kenai Aviation Operations, LLC and Commissioner Pitts SECONDED the motion. It was noted in the memorandum, last paragraph, the company name should be “Kenai Aviation Operations, LLC”; and within the application, in the section Property Information and Term Requested, the response within the second question was contradictory. Corrections were noted and did not affect the content or intent of the application. The Airport Manager noted this went before the Planning and Zoning Commission on September 8 and approval was recommended. UNANIMOUS CONSENT was requested. VOTE: There were no objections; SO ORDERED. 7. REPORTS a. Airport Manager – Bondurant reported on the following: • The Terminal Rehabilitation project was near completion; still waiting on new terminal seating and would then discuss a grand opening date; • New ARFF vehicles scheduled to be here June 2021; • The Beacon Fire Training Facility project was going well; • Grant offer from FAA for new loader with attachments was received this week; • Sand Storage Building bids were opened on August 31; • Land acquisition grant came today, full FAA participation; • Finalized paperwork today for new airline group d/b/a Ravn to be reviewed by City Council on September 16; hoping to be operating in Kenai the end of September; • Advertising in place for winter equipment operators, closes September 18; • Training for Storm Water Prevention Plan scheduled for September 16; • Annual review of Airport Emergency Control Plan on October 13; and • Pre-season winter operations meeting on October 21; gearing up for winter. b. City Council Liaison – Council Member Navarre referred to the September 2 City Council action agenda in the packet. 8. NEXT MEETING ATTENDANCE NOTIFICATION – October 8, 2020 9. COMMISSIONER COMMENTS AND QUESTIONS Commissioner Minelga commented on the recent supplements released and noted he would meet with Kenai Airport administration to discuss revisions needed regarding air fuel. 4 Commissioner Pitts noted he and Chair Feeken did a tour of the Kenai Airport, looked at the float plane basin, public safety building, found it very interesting and recommended it for more familiarity and information about the airport; contact Operations Supervisor, Jim Lackey if interested in a tour. 10. ADDITIONAL PUBLIC COMMENT – None. 11. INFORMATION ITEMS a. August 2020 Mid-Month Report b. August 2020 Float Plane Basin Report c. Additional Information – Alaska Air Fuel 12. ADJOURNMENT There being no further business before the Commission, the meeting was adjourned at 6:24 p.m. Meeting summary prepared and submitted by: ___________________________________ Jacquelyn LaPlante Deputy City Clerk 5 KENAI AIRPORT COMMISSION REGULAR MEETING DECEMBER 10, 2020 – 6:00 P.M. KENAI CITY COUNCIL CHAMBERS CHAIR GLENDA FEEKEN, PRESIDING MEETING SUMMARY 1. CALL TO ORDER Chair Feeken called the meeting to order at 6:00 p.m. a. Pledge of Allegiance Chair Feeken led those assembled in the Pledge of Allegiance. b. Roll was confirmed as follows: Commissioners Present: Commissioners Absent: G. Feeken, K. Dodge, D. Leichliter, J. Bielefeld, P. Minelga, D. Pitts J. Zirul, Staff/Council Liaison Present: Airport Manager M. Bondurant, Council Liaison H. Knackstedt, Deputy City Clerk M. Thibodeau A quorum was present. c. Agenda Approval MOTION: Commissioner Pitts MOVED to approve the agenda and Commissioner Bielefeld SECONDED the motion. There were no objections; SO ORDERED. 2. SCHEDULED PUBLIC COMMENT – None. 3. UNSCHEDULED PUBLIC COMMENT – None. 4. APPROVAL OF MEETING SUMMARY a. September 10, 2020 [Clerk’s Note: Meeting Summary of September 10, 2020 was not approved as it was not included in the meeting packet.] MOTION: Commissioner Minelga MOVED to approve the meeting summary of August 13, 2020 and Commissioner Bielefeld SECONDED the motion. There were no objections; SO ORDERED. 6 5. UNFINISHED BUSINESS – None. 6. NEW BUSINESS a. Discussion/Recommendation – Airport Goals and Objectives FY22 Airport Manager Bondurant reviewed the 2019/2020 goals that were carried over to 2020/2021 due to the terminal rehabilitation project. Several goals were accomplished with this project, and others carried over to FY21. Commission also discussed FY22 goals. Airport Manager will bring this back to the January 2021 meeting. Comments in support by: Commissioner Bielefeld would like to see an “observation area” for the public to come and watch aircraft. It is very popular at Palmer and Fairbanks. Commissioner Pitts would like to see campsites at the float plane basin with picnic tables so pilots could stay and walk around for a tour of Old Town or get something to eat. Commissioner Feeken suggested a map be posted at the transient location reflecting the area. Commissioner Minelga would like to see the gravel runway marked for a “Practice Runway.” He supplied the AOPA link for Commission to review. Airport Manager will provide the information at the January meeting. b. Discussion/Recommendation – Conference Room Use/Request/Agreement Airport Manager explained the purpose of the agreement and asked for comments. General discussion followed and Airport Manager will report back at the January meeting. Commissioner Minelga saw this room and was very impressed with it. Always looking for spaces to rent for training. Airport Manager noted that there will be telephone and internet in the room and has been approved for a capacity of up to 26 people. Airport is also waiting for a quote to frost the windows along the hallway for privacy. Airport will review the charges with other businesses in the area and also suggest a rate for 2/3 days and a week. The fees will need to be included in the City’s Fee Schedule. 7. REPORTS a. Airport Manager – Bondurant reported on the following: • Midmonth reports in the packet and also the December 2020 midmonth; • Informed Commission on Ordinance 3166-2020 that was for safety assessments on the airfield; • The Brothers Cafe is struggling due to low enplanements and the pandemic; • The City Manager is working with the concessionaire on an amendment to the current agreement for the December 16 Council Meeting; • Airport will be bringing the Airports FY22-FY24 capital improvement program to the next meeting. The FAA would like to have it by February 1, 2021. b. City Council Liaison – Council Member Knackstedt reported on the City Council meetings of September 16, October 7, and December 2. Also discussed upcoming 7 COVID-19 vaccine, status of CARES Act funding, and Council Member elections and appointments. 8. NEXT MEETING ATTENDANCE NOTIFICATION – January 14, 2021 9. COMMISSIONER COMMENTS AND QUESTIONS Commissioner Pitts noted that he is looking for ideas to promote the float plane basin facility. Commissioner Minelga told the commission that he toured the terminal building along with the new furniture and says it looks beautiful. Airport Manager Bondurant asked if everyone had got the Christmas card, and that Bob Frates took the photo. W ished everyone a Merry Christmas and Happy New Year. 10. ADDITIONAL PUBLIC COMMENT – None. 11. INFORMATION ITEMS a. September 2020 Mid-Month Report b. October 2020 Mid-Month Report c. November 2020 Mid-Month Report d. October 2020 Enplanement Report e. Special Use Permit to RavnAlaska for Warm Storage f. 2016-2020 Float Plane basin Activity (final) 12. ADJOURNMENT There being no further business before the Commission, the meeting was adjourned at 7:30 p.m. Meeting summary prepared and submitted by: ________________________ Meghan Thibodeau Deputy City Clerk 8 Municipal Airport MEMO 305 N. WILJ..OIN ST. SUITE 200 KB'UU, ALASKA 99611 TELEPHONE 907..283-7951 FAX 907..283-3737 I To: Airport Commission From: Mary Bondurant -Airport Manage Date: January 6, 2021 Subject: FY21 and FY22 Goals and Objectives Attached are the updated FY21 Goa ls and Objectives and the goals for FY22 based on Commission discussions at the December 10 , 2020 meeting . These goals will be finalized at the January 2021 meeting and forwarded to Council through the Airport Commiss ion Council Lia ison. The FY22 goals will be submitted with the operational budget to City Administration on February 5th for consideration . Attachment 9 KENAI MUNICIPAL AIRPORT COMMISSION GOALS AND OBJECTIVES July 1, 2021 to June 30, 2022 1. Airport Beautification Terminal Landscaping 2. Gravel/Ski Strip Research the development of Practice Runway 3. Float Plane Basin Informational City of Kenai signs -walking map, etc. Market Float Plane Facility Continue draining water runway to kill vegetation 4. Terminal Building Airport Entrance Sign 5. Airport Administration Airport Marketing Continuation education and training for staff 6. Advertising & Marketing Airport Land Marketing Keep land brochure up-to-date Kenai Peninsula Air Fair 7. Other Observation area for the public to view airport activity Airport Commission Goals 1/6/21 Page 1of1 10 KENAI MUNICIPAL AIRPORT COMMISSION GOALS AND OBJECTIVES July 1, 2020 to June 30, 2021 1. Airport Beautification Terminal Landscaping Flag pole Reinstall of LaBelle Mural 2. Gravel/ Ski Strip 3. Float Plane Basin Continue draining of water runway to kill vegetation Promote picnic/ overnight camping 4. Terminal Building Security Camera System Marketing Terminal space Refurbi sh T33 5. Airport Administration Airport Marketing Continuing education and training for staff 6. Advertising & Marketing Airport Land Marketing Update land brochure Kenai Peninsula Air Fair 7 . Other Ai rport Commission Goals 1 /6/21 Page 1 of 1 11 Municipal Airport 305 N. WILLOW ST. SUITE 200 KENAI, ALASKA 99611 TE.EPHONE 907~7951 FAX 907..2833737 MEMO To: Airport Commission From: Mary Bondurant-Airp Date: January 6, 2021 Subject: Review-draft Conference Room Use Request/Agreement As a follow-up to the December 10 , 2020 Airport Commission discussion on the Conference Room Use Request/Agreement, I am providing additional information in regards to local rental rates. The below information is within our local community: • Paradiso 's -Do not have set prices for banquet room use. The rooms are free if food and drinks are ordered. If no food and drink, they would charge $200 for a couple of hours . • Kenai Chamber -Commercial or Corporation 1-4 hours $300/4-8 hours $500 Non-profit 1-4 hours $250/4-8 hours $425 • Challenger Leaming Center of Alaska -Facility Rental Agreement (attached) Please be prepared to discuss and recommend rates and call me if you have any questions . Attachment 12 Facility Rental Agreement Office Hours 9-5, Mon-Fri 9711 Kenai Spur Highway.Kena i, Alaska.99611 Phone : 907.283 .2000 Fax: 907 .2 83 .22 79 E-mail: laura .mese@akchallenger.org Web address: www.akchallenger.org Date(s) of Function :------------------Total number of days: _____ _ Times: In Building : Out Building : ____ Function Starts: ____ Function Ends: ___ _ Function Name (For Signage): ------------------------------ Group/Entity Name :--------------------------------- Mailing Address: ______________ City : _______ State: ____ Zip : ___ _ Contact Name:-----------Cell: _______ Ph: ______ Fax: _____ _ Email Address: ----------------------------------- 0 n site contact: Cell : Ph : --------------------~ ----------- Available Rooms and Capacities Room Name Sq. Size Classroom Square Ft. U-Shape Rounds Banquet Theatre Reception Aurora Borealis 2635 47x56 84 72 60 160 168 180 180 North Star Classroom 1316 47x28 30 36 30 64 70 70 75 Aurora Classroom 1316 47x28 30 36 30 64 70 70 75 Sundog Conference 434 31x 14 15 18 15 32 24 35 35 Orientation Room 650 25x26 18 16 18 32 36 60 60 Aurora Breakout Room 494 26x 19 15 12 9 24 18 24 24 Earth Lobby 1912 125 North Star Breakout Room 494 26x 19 15 12 9 24 18 24 24 Dorm Rental (10 Minimum) 19 Girls Bunks available & 19 Boys Bunks available ROOM RENTAL RATES Room Name 4 hours 8 hours Add itional Hours Aurora Borealis 0 $325 0 $600 0 $65 North Star Classroom 0 $175TBD 0 $300 0 $35 Aurora Classroom 0 $175 0 $300 0 $35 Sundog Conference 0 $150 0 $250 0 $30 Orientation 0 $175 0 $300 0 $35 Aurora Breakout Room 0 $100 0 $200 0 $25 North Star Breakout Room 0 $100 0 $200 0 $25 Earth Lobby 0 $300 0 $550 0 $65 Kitchen 0 $250 0 $450 0 $55 Dorm Rental -flat rate $300 .00 per night per dorm 0 Dorm 1 D Dorm 2 Add kitchen to dorm rental 0 $100TBD *check-in at 2:00pm, check out 10:0Dam Room Set-up D Instructor Table Number of Participants ______ _ DChevron DClassroom Dsquare DU-Shape DRounds OBanquet (rectangle tables with chairs on both sides) DTheatre (chairs only) OOther: 13 ... EQUIPMENT RENTAL Item #Needed 4 Hours 8 hours & over Total LCD Projector & Screen I Portable or Fixed $50 $100 Laptop Computer $25 $50 Podium w!sound system $50 $100 Flipchart/Easel $30 $30 Cleaning Se rvice $125/hour Teleconferencing Unit (+long distance) $ 10 $20 Videoconferencing $45 $85 Tech Support $85 per hour Tablecloths $8.00 per table/$12.00 wlin 2 weeks Additional Power outside standard use $10 I $15 Deep Fryer (pre-approval REQUIRED) $25 Re-Staging $25 Pastry Service $5.00 per person I Maximum 25 Basic Beverage Service(Coffee!Tea!Water ONLY) $4.00 o er oerson I Maximum 25 Deluxe Beverage Service (Basic Service plus bottled water, soda and/or j uice) $8.00 per person I Maximum 25 Birthday Party Programming (1 hour) $175 StarLab Programming (1 hour) $250 Dorm Rental Affer Hours Arrival Fee (Be tween 5 PM & 9AM) $25 Alcohol Are you serving alcohol at yo ur event? D Yes D No If YES, is it a private or public e ve nt? D Pu bli c D Private If the event is open to the public, or is advertised publicly in any wa y, a permit wou ld be required . Rentals$ ___ + Equipment$ ___ + 6% Sales Tax$ __ + Deposit $200= Total Balance Due: $ _____ _ *Deposit is required for all events; 50% of total or minimum of $100, whichever is grea ter. **$200 Cleaning D eposit required. To be refunded upon inspection approx. 21 days following event. Cancella ti ons thirty (30) days or m ore prior to event dat e shall receive a full refund of fees minus a $25.00 processing fe e within twenty-one (21) days of written cancellation notice. For cancellations within 30 days of eve nt date a charge equal to one half (1 /2) total event cost in addition to a $25.00 process ing fee w ill be charged. Amount paid $ _______ 0 CASH D CHECK ($25 returned check fee) D Ma sterCard D VISA D Discover Charge Card# ________ --------------------------- Exp iration : __ Month __ Year 3-Digit Security Code. ___ _ Name as it appears on credit card:--------------------------- Signature of cardholder ------------------------------- *There will be an additional 3% charge for credit card users 2 14 IVlunicipal A i rport MEMO To: From: Date: Subject: 305 N. WILLO'JV ST. SUITE 200 KENAI, ALASKA 99611 TELEPHONE 907~7951 FAX 907-283-3737 Airport Commission \ Jjj \, Mary Bondurant -Airport Mana~ · ' January 6, 2021 Changes to Kenai's A TCT Hours On December 23, 2020, I received an email from Ron Lapp, Kenai Air Traffic Manager, with information on proposed changes to the operating hours. In addition to the attached email, below is information Ron passed on to me : Traffic numbers: Averages during the four busiest months in the summer. May June July August 0600 0600 0600 0600 1.1 1.96 1.73 1.64 a ircraft worked from 0600-0700 2100 2100 2100 2100 1.7 2.1 2 .8 3 .1 aircraft worked from 2100-2200 Please review and be prepared to discuss the changes cons idering this information; example , is there an impact having the same Tower hours all year round? Ron Lapp will be attending the meeting. Attachment 15 Mary Bondurant From: Sent: To: Cc: Subject: Lapp, Ronald, R (Serco NA) <rrlapp@serco-na .com> Wednesday, December 23 , 2020 9:51 AM Mary Bondurant Jim.Betts@faa.gov Tower CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders . . ·'re J u:il ·~~ Mary, Jim Serco is contemplating changing the operating hours at some of the towers with the next contract coming. Ours is one that makes sense. We are looking at making the hours from 0700hrs to 2100hrs all year round . Some advantages include; Traffic is just not busy from 0600-0700 and 2100-2200, averaging 2-4 aircraft per hour in the summer. The big overflight push, Air Taxis do not start until 7am reference quiet hours off the lakes FSS is still 24/7 and can provide support during hours when the tower is not open and will help their manning possibly. Continuity would help with the tower opening the facility on time (late openings). Traffic analysis has showed a decrease during these hours with COVID, GA traffic, tourism and the economy. Tower staffing will not change, and single coverage would be fess and eliminated during the middle of the day. Single coverage, one controller would be eliminated from 13:45 to 14:15 daily when the traffic is busy (this is a problem) Vacations, morale would improve. The controllers have not had a vacation in years, just by reducing 2hrs helps with this I loose controllers constantly because I can not provide them time off. Jeremy Garrett just resigned because of this The tower would most likely not need temporary controllers helping out every year The biggest factor is safety, this ensures more hours with at least 2 controllers on duty and not just one by themselves working a lot of aircraft in the middle of the day This would cause some changes and coordination of course, but has support at the highest level in our company Let me know your thoughts And, Merry Christmas Ro n Lap p Kenai ATM 1 16 IVlunicipa l Airport MEMO To: From: 305 N. Will.OW ST. SUITE 200 KENAI, ALASKA 99611 TB.EPHONE 907~7951 FAX907~7 Airport Commission Mary Bondurant-Airport Mana Date: January 6, 2021 Subject: Terminal Landscaping Options The FY21 budget includes money to install new landscaping at the terminal building . Attached are some ideas for your review and comment. Please be prepared to discuss landscaping ideas that enhance the new building and area . Attachments 17 A-Co. Blue Spruce (Hoopsii -30' height, width 10'; silvery blue foliage and strong pyramidal form) B -Weeping Cutleaf Birch {40' height, width 20'; white bark and beautiful yellow fall foliage) C-Dakota Pinnacle Birch {35' height, width 12'; columnar growth habit) D -Peking Coton easter {prune for desired shape and height; insignificant white flowers in summer and yellow to red fall foliage) E-Minuet Lilac {6'-8' height, width 6'-8'; purple flowers are highly fragrant) Option A (Summer) 18 A-Co . Blue Spruce (Fat Albert -15' height and taller in ideal environments, width 10'; silvery blue foliage and strong pyramidal form ; slow grower) B -Dakota Pinnacle Birch (35' height, width 12'; columnar growth habit and yellow fall foliage) C -Peking Cotoneaster (prune for desired shape and height; insignificant white flowers in summer and yellow to red fall foliage) D -Minuet Lilac (6'-8' height, width 6'-8'; purple flowers are highly fragrant) Option B (Summer) 19 A-Co. Blue Spruce (Hoopsii -30' height, width 10'; silvery blue foliage and strong pyramidal form) B -Weeping Cutleaf Birch (40' height, width 20'; white bark and beautiful yellow fall foliage) C-Dakota Pinnacle Birch (35' height, width 12'; columnar growth habit) D -Peking Cotoneaster (prune for desired shape and height; insignificant white flowers in summer and yellow to red fall foliage) E -Minuet Lilac {6' -8' height, width 6' -8'; purple flowers are highly fragrant) Option A (Fall) 20 A-Co . Blue Spruce (Hoopsii -30' height, width 10'; silvery blue foliage and strong pyramidal form) B -Weeping Cutleaf Birch (40' height, width 20'; white bark and beautiful yellow fall foliage) C -Dakota Pinnacle Birch (35' height, width 12'; columnar growth habit) D -Peking Coton easter (prune for desired shape and height; insignificant white flowers in summer and yellow to red fall foliage) E -Minuet Lilac (6'-8' height, width 6'-8'; purple flowers are highly fragrant) Option B (Fall) 21 A-Co. Blue Spruce (Fat Albert -15' height up to 40'; 7-10' wide) B-Swedish Aspen (40' height, width 10'; narrow/columnar growth habit and fast growing) C -Peking Cotoneaster (small white flowers in spring; red to orange fall foliage) D -Yellow Potentilla (2' -4' height, width 3' to 5'; small yellow flowers lasting all summer) E-Minuet Lilac (6' -8' height, width 6'-8'; purple flowers are highly fragrant) 22 A-Co . Blue Spruce (Fat Albert -15' height and taller in ideal environments, width 10'; silvery blue foliage and strong pyramidal form; slow grower) B-Dakota Pinnacle Birch {35' height, width 12'; columnar growth habit and yellow fall foliage) C -Peking Cotoneaster (prune for desired shape and height; insignificant white flowers in summer and yellow to red fall foliage) D -Yellow Potentilla (2' -4' height, width 3' to 5'; small yellow flowers lasting all summer) E -Minuet Lilac (6'-8' height, width 6'-8'; purple flowers are highly fragrant) Option C (Winter) 23 Municipal Airport 305 N. Will.OW ST. SUITE 200 KENAI, ALASKA 99611 TB..EPHONE 907..283-7951 FAX 907.:iJJ3.(5137 MEMO To: Airport Commission From: Mary Bondurant -Airport Manager Date: January 6 , 2021 Subject: Kenai La Belle Mural The Kenai La Belle Mural created from the 2015 Paint the Kenai Community Mural Project was installed on the outside of the airport terminal building . The mural was removed in 2019 due to the terminal rehabilitation project. The Airport is moving forward with a new landscaping plan and the discussion arose at the last meeting about where the mural was going to be re-installed or re -located . The mural cannot be re -installed on the outside walls but possibly be mounted on columns or relocated to one of the City parks, Fine Arts Center, or the Visitor's Center. I have attached two pictures showing the mural on the old building and potentially how the mural would look on the new bu ilding . I would like a recommendation from Commission on whether the mural shou ld be re-installed at the airport or refer the mural to the Beautification Committee to determine a location within the City of Kenai. Attachments 24 MURAL SIZE: 12'-o" x 24'-o" 25 26 27 Municipal A irport 305 N. WILLOW ST. SUITE 200 KENAI, ALASKA 99611 TE..EPHONE 907-283-7951 MEMO To: From: Date: FAX 907.;m33737 Airport Commission \\ Mary Bondurant -Airport Mana~~ January 6, 2021 .. \ Subj ect: Airport FY21/FY22 Capital Improvement Program A component of the budget process is establ ish i ng a five year capital improvement program . Attached is the Airport's FY2021-2025 plan that was included in the FY21 annual budget. Below is an update on the FY21 projects with revised costs: 1. Airfield Sand & Equipment Storage Building -Phase 1 2. Runway Protection Zone Land Acquisition 3 . Wheeled Loader Replacement 4 . Airport Operations DOC Controls Conversion (n/complete) 5 Tractor/mower Replacement $1 , 954 ,101 $ 26 ,299 $ 266 ,100 $ 151 ,736 The first three projects were FAA funded at 100% for a total of $2,246 ,500. The tractor/mower was purchased with Airport funds for $151 , 736 . The FY22 program will be affected by a couple of pop-up issues that are currently being assessed; airfield drainage due to sinkholes in the safety area and the deteriorating condition of the asphalt runway 2L-20R. The FY22 program will also include Phase 2 of the Airfield Sand and Equipment Storage Building and Airfield Marking. The draft program is as follows : 1. Airfield Sand & Equipment Storage Building -Phase 2 2 . Airfield Marking & Crack sealing -EA & Design $ 881,162 $ 35,000 28 3. Runway 2L/20R -EA & Design 4. Airfield Drainage -EA & Design $ 750,000 $ 250,000 Projects 1, 2, and 3 project costs are estimates and will likely change with the final assessment reports. Is Airport Commission in support of the FY22 Airport Capital Improvement Plan? Attachments 29 AIRPORT FUND ~ CITY OF KENAI I CAP ITAL IMPROVEMENT PLAN FY2021 -2025 FY2021 Project COST DESCRIPTION No. AIRFIELD SAND AND 01 $1 ,734,31 9 Const r ue! an approx. 6,400 sq ft sand and EQ UI P MENT S TO RAGE sto rage bu il d ing a l t he Kenai Municipa l BU ILD ING' Airport RUNWAY PROTECT ION 02 $100,000 Acquisition of property with in runway ZO NE LA N D AC Q UIS ITIO N' p ro tection zone for obs tr uc ti on remova l W HE ELE D LOADER 03 $250,000 Replacement of ag ing equipment with new REPLAC E MENT" wheeled loader AIR PO RT OP ER ATIO N S DDC 04 $80,000 Consolida t e existing controls system CONTROLS CONVERSIO N TR AC TO R/MOW ER OS $131 ,000 Replacement of aging eq u ipment wi t h new REPLACE MENT trcict or/mower $2,295,319 }} $341,270 AI RP ORT FU ND $1,954,049 G RAN T/OTH E R Proje ct FY 20 22 N o. C O ST DESCR I PTION AIRFIELD PAINTING A N D 06 $50 ,000 Design ai r fie ld pa inting and cra ck sealing C RACK SEA LIN G DES IG N ' pro ject lo current standa rds TERMINAL ROAD AND 07 $1,700,000 Re habilitate acces s road, parking lot PARK ING LOT expansion, and lighting a t t he te rminal I IV1 PRO VEM E NT S' $1 ,750,000 }} $109,375 AIRPOR T F U ND $1,640,625 GRANT /O THER FY20 23 P ro ject COST DESCRIPTION N o. AIRFIELD PAIN TI NG AND 08 $1 ,2 50,000 Air field pa int ing and c rac k sealing lo curren t CRACK SEALING ' standa rds APR O N AND W ILL OW 09 $2,4 43,000 Ex t end apron taxiway for lease lats and road STREET EXTENS ION ' and utili ti es on Willow St reet }} $1,299,625 A IRPO RT F UN D $3 ,693,000 $2,393,375 GRANT /O T H ER *Proj ects marked with an asterisk denote project is dependent on grant funding 4 I AIRPORT FUND 30 AIRPORT FUND ~ *Projects marked with an asterisk denote project is dependent on grant fundi ng CITY OF KENAI I CAP ITAL IMPROVEMENT PLAN FY202l-2025 5 I AIRPORT FUND 31 Municipal Airport MEMO To: From: Date: Subject: 305 N. Will.OW ST. SUITE 200 KENAI, ALASKA 99611 TELEPHONE 907..283-7951 FAX907~7 Airport Commission ~ Mary Bondurant - A irport Manager\ January 6, 2021 Informational/Directional Signs at Float Plane Basin At the December Airport Commission meeting , it was discussed to provide signs at the Float Plane Basin that highlight City of Kenai trails, parks, etc. Attached for review and comment are a couple of examples of maps used by Parks and Recreation and the Comprehensive Plan . Please review and provide direction on what Commission would like to see at the float plane basin. We could have brochures in the registration shack and a sign. Attachments 32 REDOUBT AVE LARCH AVE I- C/) w 0::: 0::: 0::: 0 0 0::: 0::: C3 u:: w (.) PINE AVE 0::: 0 I- C/) w 0::: 0 lL z THIRD AVE SECOND AVE FIRST AVE Municipal Park 0::: 0 0 ~ (} >-(/) FIFTH AVE THIRD AVE I- C/) I (.) 0::: co FIRST AVE 0 0::: w z <( _J a.. t: 0 ...J lL Kenai Municipal Airport ti) l-s 0 (/) g ~ i _l $ s ?J 6 (/) --i (/) -i o:i OVERLAND AVE FRONTAGE RD MARINE AVE ,_ (/) :z PENINSULA AVE ~ COOKAVE J(enai River z _J I-l-o::: (.) (/) UJ C> ~ ::; z (.) ~ :J 3 > 0::: 1-w 0:: I-0 (/) a. C ity of Ke nai Trai ls and Disc Golf Co urses c:::==;) Daubenspeck Family Park Trail= 0.37 mi (0.59 km) ~East End Trails= 0 .76 mi (1.22 km) ~Meeks Trail= 0 .18 mi (0 .29 km) ~Municipal Park Trails= 1.06 mi (1.70 km) -Ryan's Creek Trail= 1.31 mi (2.12 km) ~ Shqui Tsatnu = 0 .13 mi (0 .20 km) _,Unity Trail= 8 .37 mi (13 .51 km) ~ Disc Golf Courses 0::: o FOXAVE 0::: S2 I- C/) (/) (/) w (.) ALIAK DR 0 Cf) 3 ~ / ...J -, 0 (.) (.) ~/KIANALN Daubenspeck Family Park z a: a.. w ~ (/) 0 ...J I (.) MAGIC AVE 3 KAKNU WAY 3 LAWTON DR 0 500 1,000 0::: UJ ~ z ;::: z z AUK ST bjD Kenai Eagle Disc Golf Course 2,000 3,000 Feet Map Courtesy of the City of Kenai 0 0 0 s z ::::i 33 PARKS & RECREATION DIRECTORY MAP REDOUBT AVE a:: Q Iii w a:: 0 .... z I I --• FOURTH AVE 1-w w a:: 1- VI :c v a:: a; ~ :. Iii Iii w a:: 0 .... VI ALASKA AVE : __ _J. -·------=--~~ ... -Cl • • z _, a:: -~ ----- BEAVER loop RD LEGEND City Trails Bike Path/Unity Tra i l • Ill 0 a:: VI w a:: ~ VI Bike Repa ir Station 0 I I I / I / -lllill•----------~ Connectivity Routes Old Town Walking .............•. 0 !Etro«: IXllID!lil~!lil ~@~ ~@O'lk • lli3Hll'@I \\?H@\YiY/Hllil~ ~ll@W©ll'l1i1il 0 [Q)@l{\j)IID@lli)~~lk Ui1ilHOw ~ll'ik 34 Kenai City Council - Regular Meeting December 16, 2020 ꟷ 6:00 PM Kenai City Council Chambers 210 Fidalgo Avenue, Kenai, Alaska **Telephonic/Virtual Information on Page 4** www.kenai.city Action Agenda A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda (Public comment limited to three (3) minutes) per speaker; thirty (30) minutes aggregated) *All items listed with an asterisk (*) are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENTS (Public comment limited to ten (10) minutes per speaker) 1. John Williams - Nomination to Cook Inlet Regional Citizen's Advisory Council Seat, Summer 2021 Events, and Visitor Center Anniversary. C. UNSCHEDULED PUBLIC COMMENTS (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) D. PUBLIC HEARINGS 1. ENACTED UNANIMOUSLY. Ordinance No. 3167-2020 - Increasing Estimated Revenues and Appropriations in the Cares Act Recovery Special Revenue Fund. 2. ENACTED UNANIMOUSLY AS AMENDED. Ordinance No. 3168-2020 - Increasing Estimated Revenues and Appropriations in the Airport Operations Facility, Airport Snow Removal Equipment, Terminal Improvement, Airport Improvements, Personal Use Fishery, Animal Control Improvements, Public Safety Improvements, City Shop Improvements, Municipal Roadway Improvements, Water and Sewer Improvements, and Wastewater Treatment Facility Improvements Capital Project Funds to Transfer Residual Balances from Completed or Canceled Projects Back to their Original Funding Sources. 3. ENACTED UNANIMOUSLY. Ordinance No. 3169-2020 - Increasing Estimated Revenues and Appropriations in the General Fund, Finance Department for the Payment of Fees in 35 Connection with the Collection of Remote Seller Sales Tax by the Alaska Remote Seller Sales Tax Commission on Behalf of the City of Kenai. 4. ENACTED UNANIMOUSLY. Ordinance No. 3170-2020 - Accepting and Appropriating a Grant from the State of Alaska for the Purchase of Library Books. 5. ENACTED UNANIMOUSLY. Ordinance No. 3171-2020 - Accepting and Appropriating a State of Alaska Grant Passed through the Southern Region EMS Council, Inc. for Two Automatic External Defibrillator (AED) Trainers and One Advanced Life Support (ALS) Skills Training Mannequin. 6. ENACTED UNANIMOUSLY AS AMENDED. Ordinance No. 3172-2020 - Waiving the $5,000 Limitation in KMC 7.25.020 (A) for Allocating CARES Act Funds to Allow the City Manager to Allocate the Funds to the Proper Account as Needs Arise and Time to Utilize the Funds Expires, and Declaring an Emergency. 7. ADOPTED UNANIMOUSLY. Resolution No. 2020-93 - Authorizing the City Manager to Execute a Professional Services Agreement for 2021 Fire Systems Testing, Inspection & Monitoring Project. 8. ADOPTED UNANIMOUSLY. Resolution No. 2020-94 - Authorizing the City Manager to Enter into an Amended Restaurant Concession Agreement at the Kenai Municipal Airport with Brothers Cafe. 9. ADOPTED UNANIMOUSLY. Resolution No. 2020-95 - Authorizing the City Manager to Execute a Professional Engineering Services Agreement for the Kenai Waste Water Treatment Plant (WWTP) Sludge Press Replacement Project. 10. ADOPTED UNANIMOUSLY AS AMENDED. Resolution No. 2020-96 - Further Extending the Disaster Emergency Declaration for the City of Kenai Made on March 18, 2020 in Response to the COVID-19 Health Emergency. E. MINUTES 1. APPROVED BY THE CONSENT AGENDA. *Special Meeting of November 23, 2020. 2. APPROVED BY THE CONSENT AGENDA. *Work Session Summary of December 2, 2020. 3. APPROVED BY THE CONSENT AGENDA. *Regular Meeting of December 2, 2020. 4. APPROVED BY THE CONSENT AGENDA. *Work Session Summary of December 9, 2020. F. UNFINISHED BUSINESS G. NEW BUSINESS 1. APPROVED BY THE CONSENT AGENDA. *Action/Approval - Bills to be Ratified. 2. APPROVED BY THE CONSENT AGENDA. *Action/Approval - Purchase Orders Over $15,000. 36 3. APPROVED BY THE CONSENT AGENDA. *Action/Approval - Non-Objection to Liquor License Renewals for Kenai Golf Course and 2 Go Mart. 4. APPROVED BY THE CONSENT AGENDA. *Action/Approval - Special Use Permit to Schilling Alaska, Inc., d/b/a the Uptown Motel for Snow Storage. 5. INTRODUCED BY THE CONSENT AGENDA/PUBLIC HEARING SET FOR 1/6/2021. *Ordinance No. 3173-2020 - Accepting and Appropriating Asset Forfeiture Sharing Funds for the Police Department for the Purpose of Purchasing Law Enforcement Equipment. 6. INTRODUCED BY THE CONSENT AGENDA/PUBLIC HEARING SET FOR 1/6/2021. *Ordinance No. 3174-2020 - Accepting And Appropriating a FM Global Fire Prevention Grant for the Purchase of Two Ipads and Accessories to be Used Toward Fire Prevention Efforts. 7. INTRODUCED BY THE CONSENT AGENDA/PUBLIC HEARING SET FOR 1/6/2021. *Ordinance No. 3175-2020 - Increasing Estimated Revenues and Appropriations in the Airport Improvements Capital Fund and Authorizing an Increase to the Construction Purchase Order to Kirila Fire, Inc. 8. INTRODUCED BY THE CONSENT AGENDA/PUBLIC HEARING SET FOR 1/6/2021. *Ordinance No. 3176-2020 - Increasing Estimated Revenues and Appropriations in the Airport Special Revenue and the Airport Snow Removal Equipment Capital Project Funds to Provide Supplemental Funding for the Project, and Authorizing a Purchase Agreement for the Purchase of a Replacement Wide-Area Tractor & Mower. 9. APPOINTMENTS OF GARY GREENBERG, JOE HALSTEAD, AND ALEX DOUTHIT CONFIRMED. Action/Approval - Confirmation of Mayoral Nominations for Appointment to the Planning and Zoning Commission. 10. APPOINTMENTS OF MICHAEL BERNARD AND ROY WILLIAMS CONFIRMED. Action/Approval - Confirmation of Mayoral Nominations for Appointment to Various City Commissions. 11. APPOINTMENT OF JOHN WILLIAMS CONFIRMED. Action/Approval – Confirmation of Mayoral Nomination for Appointment of City of Kenai Representative to the Cook Inlet Regional Citizens Advisory Council Board. 12. APPOINTMENT OF COUNCIL MEMBER HENRY KNACKSTEDT CONFIRMED. Action/Approval - Mayoral Nomination of a Council Member to the Supervisory Sub- Committee. 13. Discussion - Update Regarding Remote Sellers Sales Tax. 14. AGREEMENT THAT CITY OF KENAI COORDINATE WITH CITY OF SOLDOTNA IN CAMPAIGN AGAINST COVID-19 THAT WILL PROVIDE INFORMATION REGARDING THE VACCINE AND OTHER HEALTH PROTECTIONS. Discussion - Coordinating with Soldotna on a Community Led Campaign Against COVID-19. 15. Discussion - COVID-19 Response. 37 H. COMMISSION / COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Parks and Recreation Commission 5. Planning & Zoning Commission report. 6. Beautification Committee 7. Mini-Grant Steering Committee I. REPORT OF THE MAYOR J. ADMINISTRATION REPORTS 1. City Manager 2. City Attorney 3. City Clerk K. ADDITIONAL PUBLIC COMMENT 1. Citizens Comments (Public comment limited to five (5) minutes per speaker) 2. Council Comments L. EXECUTIVE SESSION M. PENDING ITEMS N. ADJOURNMENT O. INFORMATION ITEMS 1. Purchase Orders Between $2,500 and $15,000. 2. Marathon Pipe Line Emergency Notification Letter 3. Thank You from Kenai Chamber of Commerce 4. Cook Inlet Regional Citizens Advisory Council Report - December The agenda and supporting documents are posted on the City’s website at www.kenai.city. Copies of resolutions and ordinances are available at the City Clerk’s Office or outside the Council Chamber prior to the meeting. For additional information, please contact the City Clerk’s Office at 907-283-8231. 38 Join Zoom Meeting https://us02web.zoom.us/j/85067488222 Meeting ID: 850 6748 8222 Passcode: 616807 OR Dial In: (253) 215-8782 or (301) 715-8592 Meeting ID: 850 6748 8222 Passcode: 616807 39 Kenai City Council - Regular Meeting January 06, 2021 ꟷ 6:00 PM Kenai City Council Chambers 210 Fidalgo Avenue, Kenai, Alaska www.kenai.city Action Agenda A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda (Public comment limited to three (3) minutes) per speaker; thirty (30) minutes aggregated) *All items listed with an asterisk (*) are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENTS (Public comment limited to ten (10) minutes per speaker) 1. Jodi Stuart - Annual update of Project Homeless Connect. 2. Coy West - City of Kenai Tourism and Marketing Update. C. UNSCHEDULED PUBLIC COMMENTS (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) D. PUBLIC HEARINGS 1. ENACTED UNANIMOUSLY. Ordinance No. 3173-2020 - Accepting and Appropriating Asset Forfeiture Sharing Funds for the Police Department for the Purpose of Purchasing Law Enforcement Equipment. 2. ENACTED UNANIMOUSLY. Ordinance No. 3174-2020 - Accepting And Appropriating a FM Global Fire Prevention Grant for the Purchase of Two Ipads and Accessories to be Used Toward Fire Prevention Efforts. 3. ENACTED UNANIMOUSLY. Ordinance No. 3175-2020 - Increasing Estimated Revenues and Appropriations in the Airport Improvements Capital Fund, and Authorizing an Increase to the Construction Purchase Order to Kirila Fire, Inc. 4. ENACTED UNANIMOUSLY AS AMENDED. Ordinance No. 3176-2020 - Increasing Estimated Revenues and Appropriations in the Airport Special Revenue and the Airport Snow Removal Equipment Capital Project Funds to Provide Supplemental Funding for the 40 Project, and Authorizing a Purchase Agreement for the Purchase of a Replacement Wide- Area Tractor & Mower. • Substitute Ordinance No. 3176-2020 E. MINUTES 1. APPROVED BY THE CONSENT AGENDA. *Regular Meeting of December 16, 2020. F. UNFINISHED BUSINESS G. NEW BUSINESS 1. APPROVED BY THE CONSENT AGENDA. *Action/Approval - Bills to be Ratified. 2. APPROVED BY THE CONSENT AGENDA. *Action/Approval - Purchase Orders Over $15,000. 3. INTRODUCED BY THE CONSENT AGENDA/PUBLIC HEARING SET FOR 1/20/2021. *Ordinance No. 3177-2021 - Authorizing a Shop Local Economic Stimulus Program to Benefit Kenai Small Businesses And Award of a Professional Services Agreement to the Kenai Chamber of Commerce and Visitor Center for Administration of the Program. 4. INTRODUCED BY THE CONSENT AGENDA/PUBLIC HEARING SET FOR 1/20/2021. *Ordinance No. 3178-2021 - Accepting and Appropriating a COVID Cares Act for Older Adults and Their Caregivers 2021 Grant Passed Through the State of Alaska for Kenai Senior Center Expenditures in Support of its Response to the COVID-19 Public Health Emergency. 5. Discussion - COVID-19 Response. H. COMMISSION / COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Parks & Recreation Commission 5. Planning & Zoning Commission 6. Beautification Committee 7. Mini-Grant Steering Committee I. REPORT OF THE MAYOR J. ADMINISTRATION REPORTS 1. City Manager 41 2. City Attorney 3. City Clerk K. ADDITIONAL PUBLIC COMMENT 1. Citizens Comments (Public comment limited to five (5) minutes per speaker) 2. Council Comments L. EXECUTIVE SESSION M. PENDING ITEMS N. ADJOURNMENT O. INFORMATION ITEMS 1. Purchase Orders Between $2,500 and $15,000. The agenda and supporting documents are posted on the City’s website at www.kenai.city. Copies of resolutions and ordinances are available at the City Clerk’s Office or outside the Council Chamber prior to the meeting. For additional information, please contact the City Clerk’s Office at 907-283-8231. Join Zoom Meeting https://us02web.zoom.us/j/81091666825 Meeting ID: 810 9166 6825 Passcode: 941200 OR Dial In: (253) 215-8782 or (301) 715-8592 Meeting ID: 810 9166 6825 Passcode: 941200 42 City of Ke nai I 21 0 l=idalgo Ave, Ken a i, AK 99611-7794190 7.283 .7535 I www.ke nai.c ily MEMORANDUM TO: THROUGH: FROM : DATE : SUBJECT: Mayor Brian Gabriel and Kenai C ity Council Paul Ostrander, City Manager Mary Bondurant, Airport Manager December 7 , 2020 Airport Mid-Month Report December 2020 2018 Terminal Rehabilitation Project-Construction : The project has reached the closeout stage. The ribbon cutting ceremony has been postponed due to the COVID pandemic. 2019 Alaska Fire Training Facility Rehabilitation & Acquire Aircraft Rescue and Firefighting Trucks (ARFF) -This project has reached the closeout stage. The two ARFF vehicles are on-order with OSHKOSH w ith a delivery date of June 2021 . 2020 Acquire SRE (Loader) -The City received the FAA grant offer on September 2, 2020 for $266 , 100 which is 100% of t he allowable costs instead of the 93. 75%. A possible deli very date is the end of 2020. 2020 Sand/SRE Storage Building -This project is in winter shutdown . 2020 Land Acqu isition -The W ill iam Brogen pa rcel has been purchased and the closeout process has begun . Ravn Alaska -Ravn Alaska received US DOT approval for scheduled service and started service into Kenai on Monday, November 30 , 2020. For reservations and information , please contact RAVN Alaska Reservations at 800-866-8394 . In-house Activities: Airport Administration -Administration Office is closed ; however staff is available Monday-Friday, Barn to 5pm for cust omer service. Airport Manager participated in a Kenai Middle School Video Interview with Brian Lyke's 81h grade language art class . The interview consisted of "how to conduct interviews" and what has changed for the Airport in the year 2020. A link follows that shows the video walk-through of the A irport t hat was viewed during the ZOOM meeting : https ://y out u .b e/o JR41d lMCi U . The li nk will be shared to the Airport's Facebook page. 43 Page 2 of 2 A irport Mid-Month Report Airport Admin istration continues to monitor the FY21 budget and prepare for the FY22 budget ; developing a scope of work for the terminal building landscaping , preparing the Invitation to Bid for the Airport Security Services , developing the Airports Capital Improvement Plan for FY2022- FY2024 ; and preparing updates to Exh ibit A and the property maps that are part of the Airport Layout Plan . Airport Operations has been dealing with extreme snow, ice, and rain conditions so far this winter. This combination creates continuous monitoring and attention for the safe movement of aircraft and vehicles. There has been no interruption to aircraft schedu les due to poor airfield conditions. The Airport would like to take this opportunity to wish you and your families' safe holidays! • • • *-• • • HAPPY NEW YE AR~ Page 2 of 2 The City of Kenai I www.kenai .city 44 Month January February March Aoril Mav June July Aui;iust September October November December Totals FY19 FY20 25000 22500 20000 17500 - I . 15000 12500 10000 7500 5000 2500 0 Grant 2,251 95.14% RAVN ALASKA 4 ,109 3,988 0 0 0 0 0 0 0 5 115 8,217 GRANT November Enplanement Report November 2020 2,601 Total Change AVIATION 2020 2019 from 2019 2,281 6 ,390 6,785 -395 1,942 5,930 5,957 -27 1,3 17 1,3 17 6,808 -5,491 359 359 6,441 -6,082 702 702 7,198 -6 ,496 1,367 1,367 7,656 -6,289 2,445 2,445 10,658 -8 ,213 3,063 3,063 12,925 -9 ,862 2,806 2,806 8,951 -7,045 2,601 2,606 7,594 -4,988 2 ,251 2,366 6,998 -4,632 0 7 ,033 21 ,134 29,351 95,004 -59 ,520 Terminal -Vehicle Parking Revenues November $22,296 FY20 Total $171,739 $5,784 FY21 YTD $32,850 .'" _vehicle Parking ~~~enues I \~ "?-"\ . .,e<:i" o<> ~0" c:i' \'I>"° '<~ .. ~l '?-<:i\~,?;.:i.. """" -- Ravn 115 4.86% 45 Guide to Creating a Practice Runway This document is intended for airport owners, pilot groups, airport support groups or others interested in creating a practice runway at an airport to improve pilot proficiency. It identifies the stake holders that may be involved in the project, and outlines a series of planning, implementation and fo ll ow-up activities to successfully accomplish the project. Runway marking in progress on the Fairbanks Ski Strip, June 2011 The guide should be viewed as a living document that will be revised as experience is gained. While the document outlines specific "how to" steps, it is impossible to anticipate the full range of situations that one may encounter at different airports. As a result, this material should be viewed as genera l guidelines. Additional guidance can be found at the back of this document in the reference section . This guide is a collaborative effort among a number of organizations. Contributors to this project include the Fairbanks International Airport, Palmer Municipal Airport, Ninety Nines, FAA Airports Div ision, Runway Safety, Flight Standards Divis i on, Alaska Department of Transportation and Public Facilities, Fai r banks General Aviation Association, along with the Aircraft Owners and Pilots Association, UAF Aviation Technology Program, Alaska Airmen Association , FAA Safety Team and the FAA Fairbanks Air Traffic Control Tower. Gu ide to Creating a Practice Runway Revised 2020 03 06 Page 11 46 The Need for a Practice Runway Alaska contains a wide variety of bush strips, lakes, river bars, and unprepared landing areas. These landing surfaces seldom have the safety areas that are found at runways built to FAA design standards . Bush runways generally have not been surveyed and subjected to a review of obstructions that ensure clear approach and departure patterns, the landing surface is free of obstructions, and meets vertical curve and grade requirements. As a result, pi lots that fly into these off-field areas are on their own to determine the length, width and approach clearances. Consequently, pilots need to be able to maintain precise control of their aircraft, including the abilities to touch down accurately at the end of the runway, maintain directional control, and stop in a short distance, perhaps over uneven terrain. The uncertainty and often high-risk nature of these operations are reflected in accident statistics. According to the FAA, between 2006 and 2010, there were 92 off-field landing accidents, representing 42% of the total landing accidents reported in Alaska . In the same time frame 26 takeoff accidents, representing 27% of the total in that category were attributed to off-field situations. While damaging an aircraft in an accident is one thing, inflicting injury or fatalities is another. In a 2010 FAA study over a five-year period, 18 of 97 fatal or serious accidents involved an off-airport landing or take off within the state. To address this need, the FAA developed a Modification Of Standard (MOS} in 2012, to allow temporary marking of a simulated "bush strip" within the confines of a larger, public use conventional gravel or turf runway. The practice runway, typically 600 -800 feet long and 25 feet wide, is created by painting a series of white marks inside a larger runway providing a margin of safety for pilots to practice takeoff and landings . It also gives a positive visual indication as to the performance achieved. It is hoped that providing an area to either acquire or sharpen precision take-off, landing, and directional control skills will better prepare pilots as they transition to the more complex environment with variable surfaces, obstacles and the wider range of conditions encountered in the true off-airport environment. Establishing a Project Team Creating a practice runway is generally a team effort. In experiences to date, stakeholders have included the airport owner, FAA Airports Division, FAA Air Traffic Control, a pilot or airport support group and other aviation groups or organizations. Figuring out who the team members are at the start of the project is important to organizing and conducting a successful campaign . We will examine each of these partners and their prospective roles. Airport Owner: Most public use airports in Alaska are owned either by the Alaska Department of Transportation and Public Facilities or a city or municipal government. As the responsible party for the operation of the airport, they are a key stakeholder. Most airports have limited maintenance and operational funding, and as a result may not wish to take on the project of creating a practice runway without volunteer support. If the airport was constructed or expanded using FAA Airport Improvement Program funding, they may be obligated to meet federal standards for the design and operation of the airport (see FAA Airport Division stakeholder description}. Even if this is not the case for the airport you are interested in working with, the airport manager is probably the place to start with regard to creating a practice runway. Local airport support group: Some airports have established pilot or airport user groups who take an interest in the airport. In other cases a local, state or national aviation organization may have members willing to create a practice runway designed to improve pilot skills . These groups, whose members are often the principal users of the practice runway, may approach the airport owner requesting establishment of such a facility, and are also a source of volunteer labor, equipment and supplies to Gu ide to Creating a Practice Runway Revised 2020 03 06 Page 12 47 perform the marking project. They may also be instrumental in monitoring the condition of the runway markings, and follow-up maintenance after the initial practice area is created. Unless the airport is a privately owned facility, where the airport group and management may be one in the same, the group will need to coordinate with the airport owner to approve and coordinate the project. Examples of stakeholder groups include a local airport pilot group, a chapter of the Ninety Nines or Experimental Aircraft Association, an AOPA Airport Support Network Volunteer, Recreational Aviation Foundation or Alaska Airmen's Association members or an ad hoc group that may form just to undertake this project. FAA Airports Division: This branch of the FAA not only funds airport construct i on projects, it is responsible for educating, ensuring compliance of the federal standards used in airport construction and operations . Consequently, the FAA Airports Division may have to issue a MOS for a proposed design as part of the approval process, before the airport is able to move ahead with the project. They are also a source of technical expertise to use when considering a project of th is nature. FAA Air Traffic Control: If your airport has a control tower, coordinating with tower staff is necessary as it will introduce a change with the normal operations, and during painting, or repainting projects . Even at uncontrolled airports, NOTAMs will need to be written, filed with ATC or a Flight Service Station to close the runway during project layout and painting, and a NOTAM should be written for the non- standard practice runway markings. State or National Aviation Organizations: These organizations may be a source of assistance to help energize members to participate in a practice runway marking project. After runway marking, newsletters and other communication tools may be used to let the aviation community know that you have a practice facility at your airport and encourage its use. Planning Phase If a local airport support group is interested in establishing a practice runway at their airport, the first step is to research the feasibility of the project. The airport owner is a key contact to express an interest. The FAA Airports Division is also a resource to determine the technical feasibility of the project relative to airport standards. These inquiries should be made months before expecting to actually create a practice runway. A planning team comprised of representatives from the different stakeholders will need to make a plan and schedule for the project. Some of the details to work out in this phase of the project include: • Determine if the surface be graded and compacted before the markings are applied • Identify with the airport who is responsible for safety related issues • Prepare construction and non-standard practice runway markings, with FAA Airports Div ision and the Airport • Identify when the strip be marked and when the markings should be refreshed • Plan for posting NOTAMs, which is an airport manager's sole authority and responsibility • Identify who will prepare and who will sign-off on any anticipated media coverage of the event • Define how the project be monitored and documented • Identify how weather delays will be handled • Determine who will provide the paint and other materials Having answers to these and other questions in advance will help prepare for the implementation phase of the project. Guide to Creating a Practice Runway Rev ised 2020 03 06 Page 13 48 Current guidance for the design of practice runways includes: 1. Painted markings 2 x 4 feet on a side, twenty-five feet apart (outer edge to outer edge). 2. Markings every 100 feet along the runway, for a total runway length between 600 and 800 feet. 3. Markings generally start near the runway threshold, in some cases, the threshold can be moved 200 feet beyond the actual runway threshold . 4. Markings are generally replicated on both ends of the runway, allowing use from either direction. Notices to Airmen GOOSE BAY AIRPORT LoclD Z40 3000'X75 ' GRAVEL RUNWAY Lil ; r•j 0 2~0 500 1000 Lil . Fcj o too 100 400 SHORT Flflll RUNWAY llAAKING COOSi H Y ~PCRT Loci> Z'40 SCA!f s SHOWN O!IA~ J.B. can: ncuR! 1 OM9/l2 Sample design for a Practice Runway A key detail that must be attended to on a public use airport is filing a Notice To Airmen (NOT AM) closing the runway while marking operations are being conducted . While markings are in place, a NOT AM is required to let pilots know that there are "nonstandard" markings on the runway. During planning, the team needs to take local operations into account and try to find a time to do marking that has the least interference with routine operations . If that can 't be avoided, try to communicate with routine users in advance to allow them to plan for the interruption . The Airport Manager contacts the nearest Flight Service Station and requests that a NOT AM be issued. Typical language is: RUNWAY 16S-34S CLOSED FROM 6PM to 6AM, WITH PERSONAL AND EQUIPMENT WORKING Once the painting is complete, and dry enough for use, the Airport Manager needs to have the NOTAM cancelled, to avoid keeping the runway closed any longer than need be . Guide t o Creating a Practice Runway Revised 2020 03 06 Page 14 49 While markings are in place on a Practice Runway, a NOT AM needs to be issued advising pilots of the non-standard markings: 16S-34S NONSTD MARKINGS Safety Plan Airport safety during the painting process needs to be planned for. Letting volunteers know where to assemble, when and where to enter and exit the runway and other details should be defined and communicated before entering the runway. See Appendix A for a sample safety plan used at Fairbanks International Airport. Non-tower controlled airports may be simpler, but require consideration of basic safety elements. Layout, Marking and Painting Layout and marking the runway is a critical step in the project. Coordination with the airport manager or operations staff is required to establish reference points to measure from. Establishing reference points along the edge and end of the runway should be completed in advance of the actual painting work session . Note: See Appendix B for additional information, and an alternate technique for marking prior to painting. State of Alaska runways normally have fiberglass wands (Carsonite Markers or Carsonite Delineators) marking the threshold and side boundaries of the runway. The delineators are normally spaced at 200 - foot intervals . Generally, outboard runway threshold markers are sited between 2 and 10-feet from the runway threshold. Check with the airport owner to determine the specifics for your airport. These markers can be used to establish the corners and centerline of the runway from which measurements may be taken to layout the practice runway. Once the threshold corner of the practice strip is established and another point along the practice runway 12.5 ft outward from the centerline, a transit may be used to sight the line between the two. Alternately, without a transit, measurements can be made inward from the fiberglass delineators to establish the centerline and then outward from the centerline to establish the edge of the practice runway. A string "snap line" may be used to keep things aligned, and a tape measure and surveyors spray paint to mark the corner of each rectangle to be painted at the 100 feet intervals. Guide to Creating a Practice Runway Revi sed 2020 03 06 Page IS 50 Crew setting up to lay out the runway markings. Note the fiber glass delineators in the background, which are found on the end of most DOT airports. These can serve as a basis to start measurements to layout markings. Note: Before entering the runway, it is mandatory to have a safety briefing concerning the operation. See sample safety plan in Appendix A. A crew of four people is needed to lay out the markings for the paint crew . Two hold the measuring tape, one marks corners for placing the paint templates with surveyors spray paint. The fourth person armed with a broom whisks loose gravel from the 2 by 4 ft area to be painted. Equipment needed is the following: Layout/Marking Equipment: Transit or string/line at least 400 ft in length Measuring tape at least 100 ft long. Stiff broom to clear away loose gravel Small spray can of surveyor's marking paint (upside down paint) for tick marking It is a good idea for the layout crew to work ahead of the paint crew. Finishing half of the layout marks wouldn't be too much of a head start. If the painters catch up and have to wait for marking, it is likely that paint sprayers will clog, and be difficult to restart. Note: See Appendix B for more details, and an alternate method to layout runway markings. Painting Equipment: 5-8 gallons of white latex paint (subsequent re -painting used less) Paint sprayer (and backup, if possible) Generator and fuel (and backup) Templates, two each, 2'X4' opening Flashing beacons for any vehicle on the runway Hand held radio to monitor tower or CTAF frequency Pickup truck for hauling generator and sprayer Gloves Bug dope Water and after-task snacks Guid e to Cr eating a Practi ce Runway Revi sed 2020 03 06 P age 16 51 The painting team typically uses a template (two is more efficient, to leap frog ahead of the paint crew) that are aligned over the corner marks left from the marking crew. If possible, the surface should be graded and compacted at the beginning of the season before paint is applied. A template was constructed from a sheet of plywood, with rope loops attached to the corners to make them easy to pick up and move. The template was hinged for easy transport and storage. On a compacted surface, loose rocks were brushed away from the painting surface to increase the service life of the markings. Guid e to Creating a Practice Runway Revised 2020 03 06 Page 17 52 The paint crew typically consists of one painter, one equipment operator to run the generator and filling the sprayer. One driver to run a pickup with the equipment along the marking area, and two people to move each template. In summary, suggested staffing includes: Task Crew to layout marks for painting (Includes one person to sweep gravel off areas to be painted Equipment oper ator for generator and filling sprayer Spray operator Template team (two people per template) Truck driver Staffing 4 1 1 4 1 After painting has been completed, and paint deemed dry enough for operations, the NOTAM is cancelled to re-open the runway for use. Getting the Word Out With the painting done, the airport needs to let the aviation community know that there is a Practice Runway available for use. Coordinating with the airport owner, a press release, or brief description of the facility should be drafted that may be shared with local airport or pilot user groups, businesses or tie-down holders and posted at refueling stations, FBO's or other businesses on the field. In addition, the Alaska Airmen Association, Ninety Nines, AOPA, EAA RAF and other aviation groups are normally happy to get the word out to their members. Notices of this nature should be issued by the airport, as they are the entity ultimately responsible for the operation of the facility. Finally, the local press may be interested. This may be an opportunity to bring some attention to your airport and the community it serves. You may wish to contact them before runway painting, in case they wish to send a photographer or reporter to cover the event and report it as a news story. Coordination with the airport owner/operator is important to make sure everyone is sending the same message. Guide to Cr eating a Practice Runway Revised 2020 03 06 P age JS 53 Feedback is invited This document will be revised as experience is gained . If you have comments or suggestions, lessons learned or other information you would like to share please contact: Tom George tom .george@aopa .org 301-695-2092 References Alaskan Region Airports Division Pat Zettler patrick.zettler@faa .gov 907 -271-5446 Airport Information (runway dimensions, ownership, use, contact information, etc.): http://www.gcrl.com/5010Web/ Guide to Creating a Practice Runway Revis ed 2020 03 06 Page 19 54 Skis Strip 2 at Fairbanks Guide to Creating a Practice Runway Revi sed 2020 03 06 Page I 10 55 Appendix A Sample Safety Plan The complexity of a safety plan will vary depending on the nature of the airport. As an example, the following is the safety plan used for the 2014 painting of the Ski Strip at Fairbanks International Airport. +++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ June 03, 2014 Fairbanks International Airport To Fairbanks International Airport User Group Safety Plan Volunteer Painting on Ski Strip 2/20 Scope of work: Volunteer help will survey and paint 2 'x4 ' white blocks on the Ski Strip at both ends so pilots can practice short field work. Painting could be delayed at anytime because this work is weather dependent. If delayed we will reschedule in the following days. This work should only take approximately 2-4 hours to complete. The Ski Strip will be closed overnight until 0600L the following morning for the paint to dry. Tentative Date: The work is scheduled to start on the evening of Tuesday June 10, 2014 at 1830L (6:30 PM). Note volunteers will show up at approximately 6: 15 pm at the Airpark location on map. Volunteers: The volunteers will meet in the Air Park staging area on the left side as you enter the park on the evening of the scheduled work. Please park only in the designated area. There will be a meet and greet followed by a safety briefing prior to work starting. No more than two volunteer vehicles equipped with beacons/strobes will be on the closed runway (ski strip) at any time. Beacons/strobes and headlights shall be on at all times while on the ski strip. Operations: Operations will conduct a safety briefing with the volunteers at the Air Park so everyone knows where they can and can't go on the airport. Volunteers will be shown the safety plan for the work scheduled. Appropriate Notam's will be issued & cancelled to include closing the Ski Strip to all aircraft traffic. They will also co-ordinate with ATCT prior to starting the work and monitor ground frequency during the work. Bring portable strobe/beacon for paint truck and covers for delineators. ATCT: Will advise Airport Operations (via Airport Dispatch 474-2530) of any concerns or problems they encounter during the work. Will not allow any aircraft to taxi across the ski strip at Twy U, V,orW. Guide to Creating a Pra ctice Runway Revised 2020 03 06 P age I 11 56 -Sample N otams- These closures are to all traffic, including taxing aircraft. ! FAI FAI RWY 2/20 SKI STRIP CLSD 1406110230-140611 1400. ! FAI FAI RWY 2120 SKI STRIP WORK IN PROGRESS MAINTENANCE PAINTING 1406110230-1406110530 ! FAI FAI TWY U , V, W CLSD 1406110230-1406111400 Safety Plan Diagram Work Area's (Noted in red) Wi be NOTAM dOsed by Airport Operations prior to vvork strting. Gu id e to Cr ea ting a Practic e Runway Volun!Mr Par1<ing, staging & Br1efing ArH Please par1t YetliCles 11 the Pi ~ emyway on the left. Revise d 2020 0 3 06 University Aven ue Page I 12 57 Painting Layout Diagram i 4' t ..i.-2'0 .,.. FAI SKI STRIP 2-20 2900'X75' RW NDTE1 200' DISPLACED T HRESHOL D AT EACH R'w' END SHOR T FIELD RUN'w'AY MARKING F AIRBANKS INTERNATIONAL SKI STRIP SCALE DRAIJN AS SHOWN T. HE NRY DATE FIGURE 1 11108 /11 +++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ Guide to Creating a Practice Runway Revised 2020 03 06 P a ge I 13 58 AppendixB Laying Out the Practice Runway Designed by Pete VanDeHei, Fairbanks International Airport This section describes how to layout the markings for a Practice Runway. Two methods are outlined. This first uses a string "snap line" and measu r ing tape . The initial layout is time consum ing. If you plan to re-mark your runway in subsequent years, a second method is described to place permanent reference points that greatly speeds up the marking process during subsequent painting projects. The example used is the Ski Strip at Fairbanks International Airport, however your airport may ha v e a different set of dimensions approved by the FAA in a Modification To Standards needed for painting these non-standard markings on a runway surface . FAI SK I STRIP 2-20 2900'X75' RW -.r 4' .r-1 I NOTE • 2 00' DISPLACED THRESHOLD A T EACH R'w' END >l,. 2·CJ ~ STATE OF AL ASKA DEPARTMENT OF TRANSPORTATION AND PUBLIC F ACILITIES NJRn£RH REGDJrril ~VIATION IESlGN GR[U> SHORT FIELD RUN'w'AY MARKING FAIR BANKS INTERNATIONA L SKI STRIP SCALE DRAIJN AS SHOWN T. HENRY DATE IJ/08/ll FIGURE 1 Figure B-1. Marking layout approved for layout of markings on the Ski Strip at Fairbanks International Airport. Lengths of practice runways may vary based on the overall length of the runway. String Line Method The first step is to find the runway center line, and establish reference marks at three points along the runway: one at the runway end, another half way down the practice runway and a final mark just past the end of the last set of marks to be painted . This example uses the layout at Fairbanks (see Figure B- l). If your layout is different, adjust the calculated points accordingly. Usually a runway will have some kind of runway end markers (delineators, cones or other markings that show t he runway threshold, see Figure B-2). If you have good edge markings, they may also be used. Guide to Creating a Practice Runway Revised 2020 03 06 Page I 14 59 Figure B-2. Threshold markers on the runway, used to find the center line of the runway. Centerline Markings Runway end: Run a string between your runway end markers, measuring the distance between the end markers and divide by two to establish the center line . Then measure back 12 Yi feet on each side of center line. Drive a nail in the ground at this point to use as the starting point for a string line. These marks should be 25 feet apart and will be the outside line of the blocks to be painted. Refer to points 1 & 4 on Figure B-3) Figure B-3 . Points to establish on the runway, used for initial layout of marking. Half-way reference point Find the edges of the runway, and measure in Yi the width of the runway from each side. If these two points are not the same location, split the difference and mark it as the center line. Measure back 12 Yi Guide to Creating a Practice Runway Revised 2020 03 06 P age I 15 60 feet each side of center line, making sure you are perpendicular to the runway center line, and mark these points . Drive a nail in the ground at these locations to attach string line. (Refer to points 2 & 5 on Figure B-3) End marking Duplicate the process performed at the half-way point just beyond the end of the practice runway and drive a nail at points 3 & 6 on Figure B-3 . Now you have six points defining the outer edge of the practice runway. Run a string between points 1 and 2 and stretch it tight. Measure along the string line and mark the corner of the block to be painted . You may want to put a mark 4 feet past this point to mark the other end of the painted block. Repeat this procedure between points 2 and 3. Use the same technique on the other side of the runway between points 4, 5 and 6. The paint crew will use these marks to align their template prior to the application of paint. Note: While this process works, it is time consuming when it comes to re-marking when paint marks wear off from use, or during subsequent seasons. The following section describes a more permanent marking scheme, which greatly reduces the time required to layout the runway. Establishing Permanent Reference Markers After using the string method during several painting projects, the decision was made to install more permanent markers off to the side of the runway. This greatly speeded up the marking process, and shortened the time needed to conduct the entire project. Twelve-inch pieces of Yi inch pipe were driven flush with the ground off to the side of the runway, which allows the marking crew to eas il y pull a tape across the runway and mark the locations for the painting team to layout of their temp late. Figure B-4. Tools used to install permanent markings reference points. At Fairbanks placing the permanent markers 75 feet off center line worked quite well. Even though this grassy area is mowed in the summer, the pipes are flush with the ground, and not affected by mowing operations. Be sure to check with airport maintenance personnel to see if this works at your airport. See figure B-5 and B-6 for more details on how to establish and use these reference ma r kers. Guide to Creating a Practice Runway Revised 2020 03 06 Page I 16 61 Figure B-S. Driving pipes off the edge of the runway to permanently establish reference points greatly speeds up the marking process during painting projects. The bolt stays in the pipe, and is marked with flagging to make it eas ier to find. Once an array of permanent markers is established, a four-person crew can rapidly layout out the locations for painting. A tape is pulled between the reference markers (perpendicu l ar to the runway), and spray paint is used to mark two corners to guide the positioning of the templates. This also allows the painting to proceed more quickly by painting marks on both sides of the runway at the same t i me, as opposed to having to work down and back along each side of the runway. With these revisions to the layout and painting process , the time to mark and paint the runway at Fairbanks was reduced from several hours to less than one . Guide to Creating a Practice Runway Revised 2020 03 06 P a ge 117 62 How to locate your painted blocks in the future years t 75ft - "[ J /. . . . . . . . . - • The red dots indicate the location of a pipe 75 feet off centerline adjacent to the start of each painted block. A one foot long piece of Y2 inch pipe is installed in the ground at each location. With these pipes in place just run a long tape measure (yellow line) across the runway from pipe to pipe to find the end of your painted block. Measure in 62 Y2 feet from each pipe to find the out side edge of the painted block, an additional 2 feet will mark the other side of the block. Figure B-6. Layout of an array of permanent markers to speed up the marking process during painting projects. Bolt holds tape measure in reference marker. Spray paint used to mark locati on to place template for painting the 2 x 4 foot mark. Guide to Creating a Practice Runway Revised 2020 03 06 Page I 18 63 Mary Bondurant From: Sent: To: Subject: Federal Aviation Administration <usafaa@info.dot.gov> Friday, December 11, 2020 1:04 PM Mary Bondurant COVID -19 Vaccine Transport Considerations for Airport Operators CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. COVID-19 Vaccine Transport Considerations for Airport Operators Dear Airport Directors, In the weeks and months ahead, the aviation industry and the United States Government will play important roles in the transportation of COVID-19 vaccines. The FAA and its government partners recognize that airport operators have a unique role in the transportation of vaccines to the American public and that each airport has its own unique operating environment. To provide support to the Nation 's airports, the FAA offers the following planning considerations to assist airports in preparing to facilitate the safe and efficient transportation of COVID-19 vaccines . These planning considerations are not directive in nature; rather, they represent considerations that airport operators may find useful to prepare for aircraft carrying COVID-19 vaccines transiting their airport. Airports that may serve as alternate/divert airports should consider the points provided below, even if they will not be a primary destination for aircraft carrying COVID-19 vaccines. This list is not intended to be exhaustive, and airport operators should take into account any other relevant considerations that they may identify. Planning Considerations • Aircraft rescue and firefighting (ARFF) coverage . Part 139 certificated airports will generally have adequate ARFF personnel and equipment for aircraft transporting COVID-19 vaccines. However, some aircraft used for vaccine shipment may be larger than the aircraft used for passenger-carrying flights that typically serve that airport. Therefore, an airport operator may opt to have extra ARFF coverage available for such flights . • If applicable, adequate snow removal equipment and procedures to clear runway(s )/taxiway(s) for aircraft transporting vaccines. The ai r port operator may choo se to 1 64 have additional equipment and personnel available to assist with timely snow removal operations. • Adequate aircraft parking areas to support the type(s) and numbers of aircraft involved (e.g ., parking areas with sufficient pavement strength , clearance areas , etc.). Airport operators may want to coordinate with other users on the airport so that appropriate parking locations are available for vaccine transport aircraft when needed . • Coordination with local air traffic control (ATC} facilities . Airport operators should work with their local ATC facilities before and during any vaccine transport flight's movement on the airfield . • Coordination with the Transportation Security Administration (TSA), U.S . Customs and Border Protection (CBP), and/or local law enforcement, as necessary, for: o Awareness of any credible threats to the shipments; o Extra security needs, including at veh icle and pedestrian gates; o Minimizing customs clearance delays for shipments crossing international borders; o Vehicular traffic control measures; and facilitating the timely completion of any TSA or Customs and Border Protection , hazardous cargo, or security inspections that may be required . • Priority access to the airfield for freight vehicles to safely move shipments of COVID-19 vaccines off-airport. Airport operators may want to consider landside vehicle control and a possible staging area for freight vehicles awaiting their cargo. • Media response . An airport operator may want to provide a media meeting area where updates regarding COVID-19 vaccine shipments can be provided to news personnel. • Assessment of Airport Operations staffing needs to handle the shipments. (e.g., "Follow-Me" vehicles , etc.) • Contingency plans in case the shipment cannot proceed according to the anticipated schedule. An airport operator may want to consider back-up vaccine storage locations , as well as aircraft parking and freight vehicle parking areas . · If you have any questions, please contact Dr. Thomas Littleton, Senior Advisor, Office of Airports (Thomas.Littleton@FAA.gov), or Ms. Patricia Hiatt, Deputy Director, Airport Safety & Standards Directorate (Patricia.Hiatt@FAA.gov). D. Kirk Shaffer Associate Administrator for Airports STAY CONNECTED: a a mm SUBSCRIBER SERVICES Manage Preferences I Unsubscribe I Help This email was sent to mbondurant@kcnai.city using GovDclivery Communications Cloud on behalf of. U.S. Federal Aviation Administration · 800 Independence Avenue, SW · Washington, DC 20591 · 1-866-11:-11 -r AA (1-866-835-532?) 2 65