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HomeMy WebLinkAboutResolution No. 2021-01KENAI CITY OF KENAI RESOLUTION NO. 2021-01 Sponsored by: Administration A RESOLUTION OF THE CITY OF KENAI, ALASKA, APPROVING AMENDMENTS TO THE KENAI COMMUNITY LIBRARY POLICIES TO ADOPT RULES REGARDING THE LENDING OF VARIOUS ELECTRONIC DEVICES AND TO MAKE HOUSEKEEPING CHANGES. WHEREAS, KMC 1.56.020 - Authority for the Adoption of Rules, Regulations, and fines provides that the Library Director shall establish rules and regulations for the conduct and use of the Library, which rules and regulations shall be effective after approval by City Council and after being posted in the Library; and, WHEREAS, the Library Director recommends changes to the In -Library Laptop Policy to reflect the addition of new electronic technology to the library collection; and, WHEREAS, updating the In -Library Laptop Loan Policy to an Electronic Device Checkout Policy to reflect actual and best practice is in the best interest of the City and Library; and, WHEREAS, the Electronic Device Checkout Policy will be posted in a location in the Library readily visible by Library users. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. That the City Council approves the following amendments and housekeeping changes to the Library's In -Library Laptop Loan Policy as recommended by the Library Director: [IN -LIBRARY LAPTOP LOAN POLICY] ELECTRONIC DEVICE CHECKOUT POLICY Checking out a device a. The Kenai Community Library offers electronic devices for checkout. [LAPTOP COMPUTERS ARE AVAILABLE TO PATRONS FOR USE IN THE LIBRARY ONLY.] A patron must have a valid Kenai Community Library card or Alaska Library Catalog member library card, [MUST BE PRESENTED AT CHECK-OUT AND A LAPTOP LIABILITY] and an Electronic Device Liability form must be [FILLED OUT AND] on file. A library card is considered valid if the patron's information is current and the account is in good standing. b. Patrons must be at least thirteen (13) years of age to borrow [A LAPTOP] an electronic device. Patrons thirteen (13) to seventeen (17) years of age must have a parent or legal guardian sign a liability form in person before first check-out. [PATRONS THIRTEEN (13) TO SEVENTEEN (17) YEARS OLD WHO DO NOT HAVE A KENAI COMMUNITY LIBRARY CARD, BECAUSE OF PARENTAL CHOICE, MUST PROVIDE WRITTEN AUTHORIZATION FROM A PARENT OR LEGAL GUARDIAN.] The parent/legal guardian assumes responsibility for the [LAPTOP] electronic device. [ON THEIR KENAI COMMUNITY LIBRARY CARD. A LIBRARY CARD IS Resolution No. 2021-01 Page 2 of 3 CONSIDERED VALID IF THE PATRON'S INFORMATION IS CURRENT AND THE ACCOUNT IS IN GOOD STANDING.] Available Devices a. [C. LAPTOPS] In-libra laptops are available for loan at the service desk on a first-come, first- served basis. Holds or advance bookings for laptops are not available. The loan period for laptops is two (2) hours which may be extended subject to staff approval. Laptops must be returned at least fifteen (15) minutes prior to library closing. In -library laptops should never be left unattended. Removal of an in -library device from the library building constitutes theft. [USERS MUST ABIDE BY THE INTERNET SAFETY POLICY.] [D. NO FOOD OR DRINK IS ALLOWED WHEN USING THE LAPTOP.] b. Chromebooks are available for checkout for 21 days with one renewal if no other holds exist. Holds on Chromebooks can be placed by calling the Kenai Community Library during business hours Chromebooks will be held for no more than two (2) days. Chromebooks must be picked up and drooped off at the Kenai Community Library only. Chromebooks should never be left unattended. Overdue Chromebooks will be remotely disabled at three (3) days overdue and replacement costs will be assessed at seven (7) days overdue. Patron Responsibilities a. Patrons must abide by the Internet Safety policy and all other applicable policies. Copies of these policies are available on the library's website or upon request at the service desk. Patrons are responsible for any violation of this and all other applicable library policies. b. Patrons may not tamper with, alter or delete any settings or configurations, or install software on the device. c. Patrons will not engage in any illegal activity using an electronic device. d. Patrons may borrow no more than one device at the same time. e. [THE LOAN PERIOD IS TWO (2) HOURS. LAPTOPS ARE CHECKED OUT AND RETURNED TO THE CIRCULATION DESK. UPON RETURN OF THE LAPTOP, USERS ARE REQUIRED TO WAIT WHILE THE COMPUTER IS CHECKED TO ENSURE ALL EQUIPMENT IS INTACT. LOAN PERIOD MAY BE EXTENDED SUBJECT TO STAFF APPROVAL.] All devices must be returned to a library staff member and will be checked for damage before check-in. [LAPTOPS MUST BE RETURNED AT LEAST THIRTY (30) MINUTES PRIOR TO LIBRARY CLOSING] f. Documents should be saved to a USB drive or cloud storage. The Library does not provide these devices. All user files will be deleted when the [Laptop] device is turned off. [PRINTING FROM THE LAPTOP IS NOT AVAILABLE. THE LIBRARY IS NOT RESPONSIBLE FOR LOST FILES FOR ANY REASON.] Q. The Kenai Community Library is not responsible for any loss or damage to library user's data or media due to viruses, hardware, software, electrical surge or failure, battery failure or any other cause while the library user is using library electronic devices. Resolution No. 2021-01 Page 3 of 3 IL. [G.]The user agrees to assume any and all liability for the cost of repair or replacement in the event of loss due to theft, damage whether intentional or unintentional, negligence or misuse. A repair fee will be levied for damaged [LAPTOPS] devices and/or accessories based on the cost of the repairs [PLUS AN ADMINISTRATIVE FEE]. Any [LAPTOP] equipment malfunctions or loss should be reported immediately to Library staff. Fees for the [laptop computer] electronic device [, POWER CORD OR ADAPTER] and/or accessories will be charged based on replacement cost. Section 2. That this resolution takes effect immediately upon passage. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 20th day of January, 2021. WIN- ATTEST: I ATTEST: OF KetV Jamie Heinz, CMC, City Clerk V..• ~'t9� n ; CO) o ;, F KENAI _ ,enai 1 210 Fidalgo Ave. Kenai, AK 99611-7794 1907.283.7535 I www.kenai.city MEMORANDUM TO: Mayor Gabriel and Council Members THROUGH: Paul Ostrander, City Manager FROM: Katja Wolfe, Library Director DATE: January 8, 2021 SUBJECT: Resolution 2021 - 01 Regarding Various Electronic Devices The purpose of this resolution is to update the language in the In -Library Laptop Loan policy in order to allow expansion of our collection of circulating electronic devices and to use best practices in electronic device management. The proposed changes will allow us to offer cost- effective cloud -computing devices for checkout and home use, in addition to the more traditional PCs we currently provide. Thank you for your consideration.