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Home My WebLink AboutOrdinance No. 3179-2021KENAI CITY OF KENAI ORDINANCE NO. 3179-2021 Sponsored by: Administration AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING POSITIONS IN THE CLASSIFIED SERVICE IN THE PUBLIC WORKS AND SENIOR CENTER DEPARTMENTS AS ESTABLISHED BY THE ANNUAL BUDGET. WHEREAS, pursuant to KMC 23.10.030, positions in the classified service are established by the annual budget or classification plan; and, WHEREAS, Ordinance 3121-2020 adopted the annual budget for the fiscal year commencing July 1, 2020 and ending June 30, 2021, which included the Authorized Personnel Staffing Table, organizational chart, and staffing for each department; and, WHEREAS, the fiscal year 2021 Budget included an Activities/Volunteer Coordinator position graded at a range 2.40 in the Senior Citizens Fund and a Public Works Administrative Assistant II position graded at a range 9 in the General Fund; and, WHEREAS, the Human Resource Director worked with the City Manager, Assistant to City Manager, Public Works Director, and Senior Center Director to improve the position descriptions, classification, grading and title for the existing Public Works Administrative Assistant II and Activities/Volunteer Coordinator positions to better reflect the current administrative support needs in the Public Works and the Senior Center; and, WHEREAS, the updated position descriptions reflect the expanded scope and responsibility for both positions, adding project support and procurement experience to the Public Works Administrative Assistant II position, and resulting in a role classified appropriately as an Administrative Assistant III graded at a range 10 and adding administrative support duties to the Activities/Volunteer Coordinator resulting in a role graded at a range 9; and, WHEREAS, this update in the structure, due to vacancy and an employee transfer, will not require an increase to the adopted FY2021 Budget; however, it will have implications beyond the current fiscal year as the amended and reclassified position are graded at higher salary ranges; and, WHEREAS, the City Manager recommends updating the organizational structure to allow for revised Public Works Administrative Assistant III and Senior Center Activities/Volunteer Coordinator positions with salary ranges reflecting the revised responsibilities of those positions as referenced in Attachment A; and, WHEREAS, these amendments to position descriptions and Authorized Personnel Staffing Table are in the best interests of the City. Ordinance No. 3179-2021 Page 2 of 2 NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, as follows: Section 1. The Authorized Personnel Staffing Table in the annual budget for the fiscal year commencing July 1, 2020 and ending June 30, 2021, is amended as referenced in Attachment A. Section 2. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect upon adoption. ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 3rd day of February, 2021. ATTEST: Jamie Heinz, NTC, City Clerk Approved by Finance:�4<— EL SR., MAYOR OF Introduced: Enacted: Effective: January 20, 2021 February 3, 2021 February 3, 2021 v K E N A City of Kenai 1210 Fidalgo Ave, Kenai, AK 99611-7794 1907.283.7535 1 www.6nai.city MEMORANDUM TO: Mayor Gabriel and Council Members THROUGH: Paul Ostrander, City Manager FROM: Stormy Brown, Human Resources Director DATE: January 11, 2021 SUBJECT: Ordinance 3179-2021 - Amending Positions in the Classified Service Established by the Annual Budget Each fiscal year, the City Manager proposes the Authorized Personnel Staffing Table as part of the Budget document to communicate how each specific position within the City shall be assigned to support each department. In most cases, the Table remains as published. On occasion, however, the City Manager may find it necessary to request that mid -budget revisions to the approved personnel plans be considered by the City Council in order to best support the changing needs of the City's departments. In this Ordinance, the Administration seeks the Council's approval to make changes to two positions in order to improve the administrative support models for both the Public Works and Senior Center departments. First, we ask that the City Council approve the grade change requested for the administrative support position within Public Works. The City Council has authorized and appropriated funds for an increased amount of important capital projects needed by the City, however several currently funded projects are not yet started due to a lack of available internal resources to initiate the work. Administration worked with Human Resources and Public Works to review the support needs of the Public Works department and identified that a restructure of the department's support position will be a critical first step to strengthening the capacity of this group. Today, the support position for Public Works, an Administrative Assistant 11(Grade 9), fills the role of a general administrative support function but does not require the level of project support and procurement experience necessary to successfully coordinate expanded procurement needs or carry each project through the necessary tollgates, addressing gaps and following up on open items as an active participant in this critical process. Restructuring this position to include procurement and project support experience will ensure that the position can be utilized to fully support the project and purchasing needs of the department. A newly structured position has been proposed as the equivalent to an Administrative Assistant 1/1 (Grade 10), which would provide additional project and purchasing support in Public Works. As the Administrative Assistant III is already identified and classified within the City's Classification Plan, this change does not amend the Classification Plan but requires an adjustment to the Authorized Personnel Staffing Table as published on page 330 of the approved FY21 Budget document. In addition to the Public Works staffing change, while working with the Kenai Senior Center Director, the Administration has identified an opportunity for the role of the Activities and Volunteer Coordinator position (Grade 2.4) within the Kenai Senior Center to be reviewed and changed to include administrative support, covering its current duties and adding responsibilities which support the broader department. Currently, a vacant position, the Senior Center Director worked with Human Resources to review the role which would include new administrative support responsibilities to meet the level of support required at the Senior Center and extend the capabilities of other positions within the department. These duties, in addition to the original responsibilities, together resemble the level of support usually found in the City's administrative assistant support levels. Once rewritten and evaluated, the revised position has been established at the Administrative Assistant II level, grade 9, still with a focus on Activities and Volunteer programs at the Senior Center. This approach is similar to many of the City's administrative positions which support specific department needs. As the current incumbent holding the Administrative Assistant II position in Public Works does not have the procurement and project support experience to assume the new Administrative Assistant III position, it is our intention to transfer the employee into the Administrative Assistant II position now vacant at the Senior Center. We have discussed this opportunity with the current employee, who has indicated interest in making the transfer. Thank you for your consideration of these revisions and grade changes. Page 2 of 2 The City of Kenai ( www�enai.clty City of Kenai Fiscal Year 2020 Consolidated Operating Budget Authorized Personnel Staffing Table 330 FY2019 FY2020 FY2021 Full Time Full Time Full Time FY2019 FY2020 FY2021 Equivalent Equivalent Equivalent Department Position Title Grade Grade Grade Positions Positions Positions General Fund Legislative Mayor und... aed U.1..W" u.n...rsm Council Members undasam.d undassrcnd undaomed City Clerk City Clerk uncusw d uncn.saed uMiauaad 1.00 1.00 1.00 Administrative Assistant 11 9.00 9.00 9.00 1.00 1.00 1.00 Legal Department City Attorney and u&d undnsaed uncanaad 1.00 1.00 1.00 Administrative Assistant II 9.00 9.00 9.00 1.00 1.00 1.00 City Manager City Manager undasaa.d uncessaed encMsMed 1.00 1.00 1.00 Assistant to the City Manager/Special Projects 16.00 18.00 16.00 1.00 1.00 1.00 Human Resources Human Resource Director 21.00 21.00 21.00 1.00 1.00 1.00 Finance Department Finance Director 24.00 24.00 24.00 1.00 1.00 1.00 IT Manager 18.00 18.00 18.00 1.00 1.00 1.00 IT Intern 2.40 2.40 2.40 0.10 0.10 0.10 Accountant 16.00 16.00 16.00 1.00 1.00 1.00 Accounting Technician 1 10.00 10.00 10.00 0.50 0.50 0.50 Accounting Technician II 11.00 11.00 11.00 1.00 1.00 1.00 Administrative Assistant l 8.00 8.00 8.00 0.25 0.25 0.25 Land Administration Temporary Land Technician 10.00 10.00 10.00 0.12 0.02 - Planning 8 Zoning Department City Planner 16.00 16.00 16.00 0.70 0.70 0.70 Administrative Assistant III 10.00 10.00 10.00 1.00 1.00 1.00 Commissioners uMu.sa.d unm..a.d U..W-A.d Police Department Police Chief 23.00 23.00 23.00 1.00 1.00 1.00 Police Lieutenant 20.00 20.00 20.00 1.00 1.00 1.00 Police Sergeant 18.00 18.00 18.00 3.00 3.00 3.00 Police Officer 16.00 16.00 16.00 13.00 13.00 13.00 Temporary Enforcement Officer 3.00 3.00 3.00 0.60 0.60 0.60 Administrative Assistant III 10.00 10.00 10.00 1.00 1.00 1.00 Fire Department Fire Chief 22.00 22.00 22.00 1.00 1.00 1.00 Deputy Chief - 20.00 20.00 - 1.00 1.00 Fire Marshall 17.00 17.00 17.00 1.00 1.00 1.00 BattaliontTraining Chief 17.00 1.00 - - Fire Captain 16.00 16.00 16.00 3.00 3.00 3.00 Fire Engineer 15.00 15.00 15.00 3.00 3.00 3.00 Firefighter/EMT 13.00 13.00 13.00 10.00 10.00 10.00 Administrative Assistant 11 9.00 9.00 9.00 1.00 1.00 1.00 Communications Department Communications Supervisor 12.00 12.00 12.00 1.00 1.00 1.00 Public Safety Dispatcher 9.00 9.00 9.00 7.00 7.00 7.00 Animal Control Department Chief Animal Control Officer 11.00 11.00 11.00 1.00 1.00 1.00 Animal Control Officer 9.00 9.00 9.00 2.00 2.00 2.00 Public Works Administration Public Works Director 23.00 23.00 23.00 0.71 0.71 0.71 lyOmlttlsU'a6pE AssrsYerk$ Administrative Assistant III 9.00 9.00 -360^10_00 1.00 1.00 1.00 Shoo Department Shop Foreman 16.00 16.00 16.00 1.00 1.00 1.00 Shop Mechanic 14.00 14.00 14.00 2.00 2.00 2.00 Street Department Street Foreman 16.00 16.00 16.00 0.90 0.91 0.91 Equipment Lead Operator 14.00 14.00 14.00 0.89 0.90 0.90 Equipment Operator 11.00 11.00 11.00 3.59 3.64 3.64 Temporary Equipment Operator 11.00 11.00 11.00 0.14 - - 330 City of Kenai Fiscal Year 2020 Consolidated Operating Budget Authorzed Personnel Staffing Table FY2019 FY2020 FY2021 Full Time Full Time Full Time FY2019 FY2020 FY2021 Equivalent Equivalent Equivalent Department Position Title Grade Gincle Grade Positions Positions Positions Building Department Building Oficial 17.00 17.00 17.00 1.00 1.00 1.00 Building Maintenance Lead Technician 14.00 14.00 14.00 0.66 0.66 0.66 Building Maintenance Technician 12.00 12.00 12.00 0.66 0.66 0.66 Llbrary Library Director 18.00 18.00 18.00 1.00 1.00 1.00 Administrative Assistant III 10.00 10.00 10.00 1.00 1.00 1.00 Library Assistant 6.00 6.00 6.00 3.00 3.00 3.00 Library Aide (52 week 40 hr/week position) 2.50 2.50 2.50 1.00 1.00 1.00 Library Aide (62 week 14 hr/week position) 2.50 2.50 2.50 1.05 1.05 1.05 Library Aide (52 week 25 hr/week position) 2.50 2.50 2.50 0.60 0.60 0.60 Parks. Recreation & Beautification Department Parks & Recreation & Beautification Director 17.00 17.00 17.00 0.96 0.96 0.96 Parks & Recreation & Beautification Operator 9.00 9.00 9.00 1.98 1.98 1.92 Parks, Recreation & Beautification Laborer 2.40 2.40 2.40 0.97 0.97 0.98 Temporary Parks & Grounds Maintenance Crew Leader 2.30 2.30 2.30 0.33 0.48 0.38 Temporary Parks & Grounds Maintenance Worker 2.10 2.10 2.10 2.46 1.67 1.77 Temporary Parks & Grounds Gardener 2.20 2.20 2.20 0.29 0.29 0.29 Administrative Assistant 1 8.00 8.00 8.00 0.50 0.50 0.50 Dock Street Foreman 16.00 16.00 16.00 0.04 0.04 0.04 Equipment Lead Operator 14.00 14.00 14.00 0.04 0.04 0.04 Equipment Operator 11.00 11.00 11.00 0.19 0.19 0.19 General Fund Totals 92.23 91.42 91.35 Water and Sewer Fund Water Public Works Director 23.00 23.00 23.00 0.09 0.09 0.09 Water & Sewer Foreman 16.00 16.00 16.00 0.50 0.50 0.50 Water & Sewer Lead Operator 14.00 14.00 14.00 0.50 0.50 0.50 Water & Sewer Operator 13.00 13.00 13.00 1.00 1.00 1.00 Accounting Technician 1 10.00 10.00 10.00 0.25 0.25 0.25 Administrative Assistant l 8.00 8.00 8.00 0.13 0.13 0.13 Sewer Public Works Director 23.00 23.00 23.00 0.09 0.09 0.09 Water & Sewer Foreman 16.00 16.00 16.00 0.50 0.50 0.50 Water & Sewer Lead Operator 14.00 14.00 14.00 0.50 0.50 0.50 Water & Sewer Operator 13.00 13.00 13.00 1.00 1.00 1.00 Accounting Technician 1 10.00 10.00 10.00 0.25 0.25 0.25 Administrative Assistant l 8.00 8.00 8.00 0.13 0.13 0.13 Sewer Treatment Plant Public Works Director 23.00 23.00 23.00 0.12 0.12 0.12 Sewer Treatment Plant Foreman 16.00 16.00 16.00 1.00 1.00 1.00 Sewer Treatment Plant Lead Operator 14.00 14.00 14.00 1.00 1.00 1.00 Sewer Treatment Plant Operator 13.00 13.00 13.00 1.00 1.00 1.00 Water and Sewer Fund Totals 8.0_ 8.08 8.05 Almort Fund Administration Airport Manager 20.00 20.00 20.00 1.00 1.00 1.00 Administrative Assistant 11 9.00 9.00 9.00 0.67 0.67 0.67 Airfield Airport Operations Supervisor 15.00 15.00 15.00 1.00 1.00 1.00 Airport Operations Specialist 11.00 11.00 11.00 1.00 1.00 1.00 Equipment Operator _ - - - - - Seasonal Equipment Operator 11.00 11.00 11.00 0.83 0.83 0.83 Temporary Equipment Operator 11.00 11.00 11.00 0.19 0.19 0.19 Other Buildings & Areas Temporary Land Technician - 10.00 10.00 0.12 0.20 - City Planner 16.00 16.00 16.00 0.30 0.30 0.30 Building Maintenance Lead Technician 14.00 14.00 14.00 0.17 0.17 0.17 Building Maintenance Technician 12.00 12.00 12.00 0.17 0.17 0.17 Airport Terminal Building Maintenance Lead Technician 14.00 14.00 14.00 0.17 0.17 0.17 Building Maintenance Technician 12.00 12.00 12.00 0.17 0.17 0.17 Administrative Assistant 11 9.00 9.00 9.00 0.33 0.33 0.33 Airport Operations Specialist 11.00 11.00 11.00 1.00 1.00 1.00 Airport Fund Totals 7.12 7.2 7.00 331 City of Kenai Fiscal Year 2020 Consolidated Operating Budget Authorized Personnel Staffing Table 332 FY2019 FY2020 FY2021 Full Time Full Time Full Time FY2019 FY2020 FY2021 Equivalent Equivalent Equivalent Department Position Title Grade Grade Grade Positions Positions Positions Congregate Housing Fund Congregate Housing Senior Center Director 18.00 18.00 18.00 0.25 0.35 0.35 Administrative Assistant 111 10.00 10.00 10.00 0.25 0.25 0.25 Data Entry Clerk 1.10 1.10 1.10 0.02 0.01 0.02 Congregate Housing Fund Totals 0.52 0.61 0.62 Senior Citizens Fund Title 111 Access Senior Center Director 18.00 18.00 18.00 0.15 0.15 0.15 Administrative Assistant 111 10.00 10.00 10.00 - 0.10 0.10 r Administrative Assistant 11 2.40 2.40 --2409.00 1.00 1.00 1.00 Janitor 2.40 2.40 2.30 0.35 0.26 0.26 Data Entry Cleric 1.10 1.10 1.10 0.05 0.06 0.05 Temporary Maintenance Assistant 1.00 1.00 1.00 0.06 0.06 - Congregate Meals Senior Center Director 18.00 18.00 18.00 0.16 0.14 0.14 Administrative Assistant 111 10.00 10.00 10.00 0.27 0.20 0.21 Data Entry Clerk 1.10 1.10 1.10 0.08 0.09 0.09 Meals Driver, 20 HOUMNVeek 2.40 - - 0.21 Meals Driver, 25 HoumNVeek 2.40 2.40 0.22 0.25 - Meals Driver, 14 HourslWeek 2.40 2.40 2.40 0.13 0.14 0.15 Cook 2.40 2.40 2.40 0.36 0.41 0.42 Janitor 2.40 2.40 2.30 - 0.04 0.04 Kitchen Assistant 2.20 2.20 2.20 0.36 0.41 0.42 Temporary Kitchen Assistant 2.40 2.40 2.40 0.01 0.01 0.02 Home Meals Senior Center Director 18.00 18.00 18.00 0.12 0.12 0.13 Administrative Assistant 111 10.00 10.00 10.00 0.20 0.18 0.18 Data Entry Clerk 1.10 1.10 1.10 0.06 0.08 0.08 Cook 2.40 2.40 2.40 0.26 0,35 0.36 Janitor 2.40 2.40 2.30 - 0.03 0.03 Kitchen Assistant 2.20 2.20 2.20 0.26 0.35 0.36 Temporary Kitchen Assistant 2.40 2.40 2.40 0.01 0.01 0.01 Meals Driver, 20 Hours/Week 2.40 - - 018 Meals Driver, 25 Hours/Week 2.40 2.40 0.16 0.22 - Meals Driver, 14 HoumfV*ek 2.40 2.40 2.40 0.09 0.12 0.12 Transportation Senior Center Director 18.00 18.00 18.00 0.15 0.15 0.16 Administrative Assistant 111 10.00 10.00 10.00 - 0.15 0.15 Data Entry Clerk 1.10 1.10 1.10 0.05 0.05 0.05 Driver, 14 HoursN*ek 1.00 1.00 1.00 1.05 1.05 0.07 Choice Waiver Senior Center Director 18.00 18.00 18.00 0.17 0.09 0.08 Administrative Assistant 111 10.00 10.00 10.00 0.28 0.12 0.11 Data Entry Clerk 1.10 1.10 1.10 0.09 0.06 0.06 Cook 2.40 2.40 2.40 0.38 0.24 0.22 Kitchen Assistant 2.20 2.20 2.20 0.38 0.24 0.22 Temporary Kitchen Assistant 2.40 2.40 2.40 0.02 0.02 0.01 Meals Driver, 20 HoursWeek 2.40 - - 0.11 Meals Driver, 25 Hours/Week 2.40 2.40 0.23 0.15 - Meals Driver, 14 HoursNJeek 2.40 2.40 2.40 0.13 0.09 0.08 Janitor 2.40 2.40 2.30 0.02 0.02 Senior Citizen Fund Total 7.29 7.21 6.O4 Personal Use Fishery Fund Public Safety Temporary Enforcement Officer 3.00 3.00 3.00 0.56 0.56 0.56 Streets Street Foreman 16.00 16.00 16.00 0.03 0.03 0.03 Equipment Lead Operator 14.00 14.00 14.00 0.04 0.04 0.04 Equipment Operator 11.00 11.00 11.00 0.13 0.10 0.10 332 Department City of Kenai Fiscal Year 2020 Consolidated Operating Budget Authorized Personnel Staffing Table Position Title Parks. Recreation & 17.00 Beautification Department Parks & Recreation & Beautification Director 0.04 Parks & Recreation & Beautification Operator 9.00 Parks, Recreation & Beautification Laborer 9.00 Parks & Grounds Maintenance Crew Leader 0.02 Parks & Grounds Maintenance Worker 2.40 Fee Shack Operator 2.40 Beach Aide 0.03 Administrative Assistant I Dock Street Foreman 2.30 Equipment Lead Operator 0.06 Equipment Operator 2.10 Dock Worker Personal Use Fishery Fund Total All Funds Totals NOTE: Updates made to grades in Senior Center and Public Works, as identified by removal (strike through) and additionlrevision (underlined) were made effective by City Council adoption of Ordinance 3179-2021 on: 333 FY2019 FY2020 FY2021 Full Time Full Time Full Time FY2019 FY2020 FY2021 Equivalent Equivalent Equivalent Grade Grade Grade Positions Positions Positions 17.00 17.00 17.00 0.04 0.04 0.04 9.00 9.00 9.00 0.02 0.02 0.08 2.40 2.40 2.40 0.03 0.03 0.02 2.30 2.30 2.30 0.06 0.06 0.06 2.10 2.10 2.10 0.52 0.63 0.13 - - 2.10 - - 0.47 - - 2.10 - 0.07 8.00 8.00 8.00 0.50 0.50 0.50 16.00 16.00 16.00 0.03 0.02 0.02 14.00 14.00 14.00 0.03 0.02 0.02 11.00 11.00 11.00 0.10 0.07 0.07 3.00 3.00 3.00 0.33 0.33 0.33 2.42 2.45 2.64 117.63 116.94 115.60