HomeMy WebLinkAboutOrdinance No. 3188-2021KENAI
CITY OF KENAI
ORDINANCE NO. 3188-2021
Sponsored by: Administration
AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, INCREASING
ESTIMATED REVENUES AND APPROPRIATIONS IN THE WATER AND SEWER SPECIAL
REVENUE AND WASTEWATER TREATMENT PLANT IMPROVEMENTS CAPITAL PROJECT
FUNDS FOR A REPLACEMENT SLUDGE PRESS.
WHEREAS, HDL Engineering Consultants successfully concluded our RFP process in the spring
of 2020, and quickly began work on assessing the City's Waste Water Treatment Facility; and,
WHEREAS, the two highest priority items identified within HDL's assessment was the
replacement of the existing Wasting Activated Sludge (WAS) Pumps, which is nearing completion
now, and the replacement of the 40 year old sludge press; and,
WHEREAS, prior to getting HDL Engineering Consultants under contract, $500,000 was included
in the FY2020 budget toward this project; and,
WHEREAS, after development of the project concepts and gaining a greater understanding of
additional appropriate efforts that should take place during this work, items like control panel
replacement, and polymer injection equipment replacement, the intent of this ordinance is to
appropriate additional funds to allow the project to continue forward; and,
WHEREAS, the current anticipated budget for this work is now $1,200,000 based on current
estimates; and,
WHEREAS, to date the current design agreement with HDL for this work totals $169,125 and was
approved under Resolution 2020-95; and,
WHEREAS, staff in coordination with the engineers intend to issue and evaluate through the
Request for Proposal (RFP) process equipment offerings from various manufacturers and upon
evaluation issue a contract award to the supplier offering the greatest value to the City on a new
sludge press and associated equipment; and
WHEREAS, this procurement will allow the six month production time for the new equipment to
take place while final design documents are being completed on the actual equipment to be
installed; and
WHEREAS, this will save the City on contractor markup on roughly $450K worth of equipment
while allowing the equipment to arrive in Alaska faster as well as minimize exposure on change
orders as the design documents will reflect the specific equipment being installed and not a
generalization towards multiple potential manufacturers; and
WHEREAS, enactment of this Ordinance is in the City's best interest.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA,
as follows:
Section 1. That the estimated revenues and appropriations be increased as follows:
Water and Sewer Special Revenue Fund:
Increase Estimated Revenues - $Z994
Increase Appropriations:
Transfer to Wastewater Treatment Plant
Improvement Capital Project Fund $700.000
Section 2. That the estimated revenues and appropriations be increased as follows:
Wastewater Treatment Plant Improvement Capital Project Fund:
Increase Estimated Revenues -
Transfer from Water & Sewer Fund $700.000
Increase Appropriations:
Construction
Section 3. Severability: That if any part or provision of this ordinance or application thereof to
any person or circumstances is adjudged invalid by any court of competent jurisdiction, such
judgment shall be confined in its operation to the part, provision, or application directly involved
in all controversy in which this judgment shall have been rendered, and shall not affect or impair
the validity of the remainder of this title or application thereof to other persons or circumstances.
The City Council hereby declares that it would have enacted the remainder of this ordinance even
without such part, provision, or application.
Section 4. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect
upon adoption.
ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 171 day of February,
2021.
'-ZV
BRIAN GABRIEL SR., MAYOR
ATTEST:
OF..KN;N»q!
Heinz, CMC, City Cle" rw
Approved by Finance:
Introduced: February 3, 2021
Enacted: February 17, 2021
Effective: February 17, 2021
KENAI
City of Kenai 1 210 Fidalgo Ave, Kenai, AK 99611-7794 1907.283.7535 I www•kenai.city
MEMORANDUM
TO:
Mayor Brian Gabriel and Kenai City Council
THROUGH:
Paul Ostrander, City Manager
FROM:
Scott Curtin, Public Works Director
DATE:
January 26, 2021
SUBJECT:
Ordinance No. 3188-2021
Council approved Resolution 2020-95 at the December 16, 2020 Council meeting which
authorized a professional services agreement to HDL Engineering to provide bid ready
construction documents for a replacement sludge press at the City's Waste Water Facility.
This agreement, in the amount of $169,125, was paid for from the $500,000 in funding provided
during the FY20 Budget. HDL Engineering, in coordination with City staff and their sub -
consultants, have determined the production lead times on this equipment is extensive, estimated
to be approximately six months from date of order to delivery.
As such the team is working on documents to select a new sludge press during a competitive
RFP process where the City will select and purchase a new sludge press and associated
components directly from the manufacturers / distributor as the case may be. This is slightly
different than a normal design, bid, build type of procurement process.
This ordinance is being introduced now, to ensure sufficient funds are available to award the
purchase of this equipment by the City and also to inform Council of what the likely overall
magnitude of the project is anticipated to be. Finance requires sufficient funds are available prior
to the release of solicitations. This ordinance is to meet that requirement.
Current project estimate has the design phase at $169,125, equipment purchases approximately
$480,000, and the remainder of roughly $550,000 for construction, construction administration
and City administration. At the completion of the design phase a more detailed cost estimate will
be provided by the design team and if needed, may result in coming back to Council to confirm
any changes to assumed project costs prior to going out for construction contractor bids.
This project is the highest priority item at the Waste Water Facility to be completed next.
Replacement will allow staff to continue to meet Federal and State regulated requirements. The
administration is in support of the project.
Council's support is respectfully requested
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L_ 1
Example of new screw press
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17
Existing 40 year old belt press
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