HomeMy WebLinkAboutRESOLUTION 1998-08Suggested by:
Mayor Williams
CITY OF KENAI
RESOLUTION NO. 98-8
A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, REQUESTING
THE ALASKA MUNICIPAL LEAGUE TO HOST THE 1999 AML LOCAL GOVERNMENT
CONFERENCE IN THE KENAI/SOLDOTNA COMMUNITY.
WHEREAS, the Alaska Municipal League is a statewide organization of local
governments which provides a forum through which local government officials can
assist each other in the solution of municipal problems and can express their
common concerns to state and federal officials; and,
WHEREAS, holding the annual conference in various communities around the state
provides members the opportunity to become more familiar with different areas of the
state; and,
WHEREAS, the communities of Kenai and Soldotna have the facilities necessary to
handle the pre-conference events, the conference and any post-conference events;
and,
WHEREAS, in 1993, the communities of Kenai and Soldotna, with the help of the
Kenai peninsula Borough, hosted the Alaska Municipal League Local Government
Conference; and,
WHEREAS, the City of Kenai would be pleased to host the Alaska Municipal League
for the 1999 Annual Local Government Conference.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA, the Kenai City Council respectfully requests the Alaska Municipal League to
hold the 1999 Annual Local Government Conference in the communities of Kenai and
Soldotna.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA this fourth day of
March, 1998. ~
n J. W~arn~, Mayor
/
ATTEST:
Carol L. Freas; City Clerk
,
.
ALAS~ MUNICIPAL LEAGUE ANNUAL CONFERENCE
HOST REQUIREMENTS
The host municipality must be a member in good standing of the League (dues paid).
Facilities necessary for hosting the conference and pre-conference activities must be available
from Sunday to Sunday during the second full week in November.
.
The host municipality must have a minimum of 400 hotel rooms (75 doubles) within walking
distance of the conference meeting rooms, or the host must provide adequate and reasonable
free transit service from area hotels to the conference meeting rooms during the conference,
including all pre-conference activities (see #2).
.
Meeting space must be available, at no cost to the League, for a minimum of 450 delegates during
general sessions and meals. In addition, individual meeting rooms for up to ten simultaneous
meetings, ranging in size from 15 to 200 delegates, must be available during the conference
week. On-site office space shall also be provided for League staff.
So
The host municipality must provide exhibit space and a reasonable amount of equipment, e.g.,
table and chairs, power, etc., for both the meeting and exhibit spaces.
o
Banquet facilities must be available to accommodate 450 guests.
o
The host municipality must supply local staff, telephones, copiers, equipment, and supplies to
assist the AML staff in carrying out the various functions of a successful conference (registration,
packet assembly, word processing, copying, and workshop presentations, etc.).
.
The host city is responsible for preparing conference programs and mini-programs prior to the
conference and, during the conference, for preparing the annual business meeting material,
specifically the policy statement and resolutions (this requires evening and weekend access to
word processing equipment and a large-volume copier, as well as staff).
,
The host municipality must appoint a staff person as a liaison between the League and the host
municipality. This person will assist the AML staff with conference planning and during the
conference.
10.
The host municipality is responsible for hosting one evening reception for conference delegates.
11.
The host municipality is responsible for obtaining local materials for the conference packet (local
maps, events calendars, brochures, general information, small gift, etc.) if it wants to provide
these to delegates.
(Approved by the AML Board, April 30, 1992)
We the undersigned representatives of the host municipality agree to the above conditions for
hosting the.,1999 Local Government Conference.
'Kenai Peninsula Boro'ugh
Title
Title
Date
Date
Title Date
Addendum-
As discussed by the AML Board at the November 14, 1997, meeting in Ketchikan, a tentative schedule for
future conferences was approved as follows:
1993 Kenai/Soldotna
1994 Juneau
1995 Valdez
1996 Anchorage
1997 Ketchikan
1998 Fairbanks
1999 Kenai/Soldotna
2000 Juneau
2001 Valdez
2002 Anchorage
2003 Ketchikan
2004 Fairbanks
Unless a new site is added, the AML Board shall consider this 6-year rotation of the Annual Local
Government Conference sites,' contingent upon the AML receiving a letter of invitation and financial
commitment from the host municipality.
c:/]k/conf. 98/hostrequirements. doc