Loading...
HomeMy WebLinkAbout2021-03-17 Council PacketKenai City Council - Regular Meeting Page 1 of 4 March 17, 2021 Kenai City Council - Regular Meeting March 17, 2021 ꟷ 6:00 PM Kenai City Council Chambers 210 Fidalgo Avenue, Kenai, Alaska www.kenai.city Agenda A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda (Public comment limited to three (3) minutes) per speaker; thirty (30) minutes aggregated) *All items listed with an asterisk (*) are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENTS (Public comment limited to ten (10) minutes per speaker) C. UNSCHEDULED PUBLIC COMMENTS (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) D. PUBLIC HEARINGS 1. Ordinance No. 3195-2021 - Accepting and Appropriating Funds in the Airport Fund, and Accepting Grants from the Federal Aviation Administration Under the Coronavirus Response and Relief Supplemental Appropriation Act, 2021. 2. Resolution No. 2021-14 - Further Extending the Disaster Emergency Declaration for the City of Kenai Made on March 18, 2020 in Response to the COVID-19 Health Emergency. 3. Resolution No. 2021-15 - Approving Development Incentives Per Kenai Municipal Code 21.10.100. for a Lease of Airport Reserve Lands Between the City of Kenai and Alaska Air Fuel, Inc. on 2.52± Acre Portion of Lot 5, FBO Subdivision No. 8. 4. Resolution No. 2021-16 - Approving an Application Extension Until October 8, 2021 Per Kenai Municipal Code 21.10.050 for Alaska Air Fuel, Inc. for a 2.52± Acre Portion of Lot 5, FBO Subdivision No. 8. 5. Resolution No. 2021-17 - Authorizing a Budget Transfer Within the General Fund – Buildings Division for Professional Services as a Result of Personnel Vacancy. Page 1 Kenai City Council - Regular Meeting Page 2 of 4 March 17, 2021 6. Resolution No. 2021-18 - Authorizing an Amendment of the Shop Local Economic Stimulus Program to Extend the Dates of the Program and Authorizing the City Manager to Execute an Amendment to the Professional Services Agreement with the Kenai Chamber of Commerce and Visitor Center for Administration of the Program. 7. Resolution No. 2021-19 - Authorizing an Agreement for Professional Engineering Services to Begin Assessments for the Master Plan for Water & Sewer Facilities and Equipment. E. MINUTES 1. *Regular Meeting of March 3, 2021. F. UNFINISHED BUSINESS G. NEW BUSINESS 1. *Action/Approval - Bills to be Ratified. 2. *Action/Approval - Purchase Orders Over $15,000. 3. *Ordinance No. 3196-2021 - Accepting and Appropriating Federal Funds from the Institute of Museum and Library Services Passed Through the Alaska State Library for Employee Training. 4. *Ordinance No. 3197-2021 - Amending Kenai Municipal Code Section 23.50.010 - Employee Classification, to Amend the Class, Title, and Range, to Include a Capital Projects Manager. 5. *Ordinance No. 3198-2021 - Amending Kenai Municipal Code Section 1.15.130 - Telephonic Participation, to Provide for Remote Electronic Participation. 6. *Ordinance No. 3199-2021 - Conditionally Waiving Certain Provisions of Title 17- Public Utilities and Enterprises, Related to Penalty, Interest and Shutoff for Nonpayment of Fees for Water and Sewer Utility Customers that Certified to the City That They Were Impacted by COVID-19 Pursuant to the City Manager’s Executive Order No. 2 During the Effective Period of the City’s Emergency Disaster Declaration. 7. *Ordinance No. 3200-2021 - Accepting and Appropriating an Amendment to a COVID CARES Act for Older Adults and Their Caregivers 2021 Grant Passed through the State of Alaska for Kenai Senior Center Expenditures in Support of its Response to the COVID-19 Public Health Emergency. 8. *Ordinance No. 3201-2021 - Increasing Estimated Revenues and Appropriations in the Airport Fund and Appropriating Funds in the Airport Snow Removal Equipment Capital Project Fund for the Purchase of Snow Removal Equipment – Multi-Purpose Broom/Blower. 9. Action/Approval - Special Use Permit to Alaska Air Fuel, Inc. for Office, Parking and Utilities. 10. Discussion - COVID-19 Response. Page 2 Kenai City Council - Regular Meeting Page 3 of 4 March 17, 2021 11. Discussion - Set Meetings for Council Personnel Evaluations. H. COMMISSION / COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Parks and Recreation Commission 5. Planning and Zoning Commission 6. Beautification Committee 7. Mini-Grant Steering Committee I. REPORT OF THE MAYOR J. ADMINISTRATION REPORTS 1. City Manager 2. City Attorney 3. City Clerk K. ADDITIONAL PUBLIC COMMENT 1. Citizens Comments (Public comment limited to five (5) minutes per speaker) 2. Council Comments L. EXECUTIVE SESSION M. PENDING ITEMS N. ADJOURNMENT O. INFORMATION ITEMS 1. Purchase Orders Between $2,500 and $15,000 2. Kenai Peninsula Orchestra Letter of Thanks The agenda and supporting documents are posted on the City’s website at www.kenai.city. Copies of resolutions and ordinances are available at the City Clerk’s Office or outside the Council Chamber prior to the meeting. For additional information, please contact the City Clerk’s Office at 907-283-8231. Page 3 Kenai City Council - Regular Meeting Page 4 of 4 March 17, 2021 Join Zoom Meeting https://us02web.zoom.us/j/85021157210 Meeting ID: 850 2115 7210 Passcode: 245673 OR Dial In: (253) 215-8782 or (301) 715-8592 Meeting ID: 850 2115 7210 Passcode: 245673 Page 4 Sponsored by: Administration CITY OF KENAI ORDINANCE NO. 3195-2021 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, ACCEPTING AND APPROPRIATING FUNDS IN THE AIRPORT FUND, AND ACCEPTING GRANTS FROM THE FEDERAL AVIATION ADMINISTRATION UNDER THE CORONAVIRUS RESPONSE AND RELIEF SUPPLEMENTAL APPROPRIATION ACT, 2021. WHEREAS, on February 12, 2021, the U.S. Secretary of Transportation announced that the Kenai Municipal Airport is eligible for funds under the Coronavirus Response and Relief Supplemental Appropriations Act (Public Law 116-260); and, WHEREAS, these funds are intended to assist airport sponsors in addressing the COVID-19 public health emergency; and, WHEREAS, the Federal Aviation Administration will distribute these funds under the new Airport Coronavirus Response Grant Program; and, WHEREAS, the Kenai Airport is eligible for $1,282,840 for costs related to operational expenses directly related to the Airport incurred on or after January 20, 2020; and, WHEREAS, the Kenai Municipal Airport is also eligible for $20,398 to provide relief from rent and minimum annual guarantees to airport concessions; and, WHEREAS, keeping the Airport in reliable, safe operation is in the best interest of the City. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, as follows: Section 1. That the City Manager is authorized to accept a grant in the amount of $1,282,840 for operational expenses and a grant in the amount of $20,398 for airport concession relief. Section 2. That the estimated revenues and appropriations be increased as follows: Airport Fund: Increase Estimated Revenues – Federal Grants $1,303,238 Increase Appropriations – Administration - Contingency $1,303,238 Section 3. That the City Manager is authorized to accept grant funding for $1,303,238 from the Federal Aviation Administration and to execute grant agreements and to expend grant funds to fulfill the purpose and intent of this ordinance. Page 5 Ordinance No. 3195-2021 Page 2 of 2 _____________________________________________________________________________________ New Text Underlined; [DELETED TEXT BRACKETED] Section 4. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section 5. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect immediately upon enactment. ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 17th day of March, 2021. BRIAN GABRIEL SR., MAYOR ATTEST: ___________________________________ Jamie Heinz, MMC, City Clerk Approved by Finance: _________________ Introduced: March 3, 2021 Enacted: March 17, 2021 Effective: March 17, 2021 Page 6 MEMORANDUM TO: Mayor Gabriel and Council Members THROUGH: Paul Ostrander, City Manager FROM: Mary Bondurant, Airport Manager DATE: February 22, 2021 SUBJECT: Ordinance 3195-2021 – Kenai Airport CRSSA Grants On February 12, 2021, the City received two Applications for Federal Assistance from the Federal Aviation Administration for funds under the Coronavirus Response and Relief Supplemental Appropriations Act:  $1,282,840 – Funds may be used for operational expenses defined as expenses necessary to operate, maintain, and manage an airport. This includes expenses for payroll, utilities, service contracts and items generally having a limited useful life, including protective equipment and cleaning supplies.  $20,398 – Funds to provide relief from rent and minimum annual guarantees to on-airport parking, on-airport car rental, and in-terminal airport concessions. The City Manager submitted the grant applications on February 19, 2021 for a total of $1,303,238. Ordinance 3195-2021 provides legislative action designating authority for execution of the grants and appropriation of the grant offers. Thank you for your consideration. Page 7 _____________________________________________________________________________________ Sponsored by: Administration CITY OF KENAI RESOLUTION NO. 2021 - 14 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, FURTHER EXTENDING THE DISASTER EMERGENCY DECLARATION FOR THE CITY OF KENAI MADE ON MARCH 18, 2020 IN RESPONSE TO THE COVID-19 HEALTH EMERGENCY. WHEREAS, pursuant to AS 26.23.140 the City Manager, as the principal executive officer of the City, issued a Disaster Emergency Declaration on March 18, 2020 for a period not to exceed seven days in response to the COVID-19 public health emergency; and, WHEREAS, that same day, the City Council extended the Disaster Emergency Declaration for 90 days, which expired on June 16, 2020; and, WHEREAS, on June 3, 2020, the City Council passed Resolution 2020-40, extending the Disaster Emergency Declaration for 90 days, with an expiration date of September 15, 2020; and, WHEREAS, on September 2, 2020, the City Council passed Resolution 2020-73, again extending the Disaster Emergency Declaration to December 31, 2020; and, WHEREAS, on December 16, 2020, the City Council passed Resolution 2020-96, again extending the Disaster Emergency Declaration to January 31, 2021; and, WHEREAS, on January 20, 2021, the City Council passed Resolution 2021-02, again extending the Disaster Emergency Declaration to February 28, 2021; and, WHEREAS, on February 17, 2021, the City Council passed Resolution 2021-09, again extending the Disaster Emergency Declaration to March 31, 2021; and, WHEREAS, while the City, State and Nation move towards reopening business and resuming certain activities the City Council expects that the continued impact of COVID-19, including public health risks, restrictions on travel, and economic impacts will be of a severity and magnitude that is beyond the authority and capacity of the City to provide an effective response without assistance; and, WHEREAS, there are public and private facilities that remain closed or only partially opened, and gatherings and other events remain curtailed in order to prevent the transmission of COVID- 19; and, WHEREAS, these events continue to have an impact on business, commerce, and the local economy now and likely in the future, as the COVID-19 vaccine continues to become more available, it is still unknown when it will become widely available and impacts from restrictions imposed to reduce transmission will impact the City into spring; and, Page 8 Resolution No. 2021-14 Page 2 of 2 _____________________________________________________________________________________ WHEREAS, it is in the best interest of the City to further extend the Disaster Emergency Declaration emergency issued by the City Manager for 60 days, until May 30, 2021. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. That the City Council of the City of Kenai further extends, until May 30, 2021, or until repealed sooner, the Disaster Emergency Declaration issued by the City Manager on March 18, 2020 pursuant to AS 26.23.140, and subsequently previously extended by this Council, due to the current and expected imminent impacts of the COVID-19 health emergency. Section 2. That the City requests that the State of Alaska provide disaster assistance to the City by making available resources as needed in the ongoing response and recovery from the current and potential impacts of this health emergency, to provide individual assistance for affected businesses and individuals, and to provide technical expertise and guidance, to help the City in its response and recovery from this event. Section 3. That the City additionally requests assistance from federal agencies where state capability is not adequate. Section 4. That a copy of this declaration will be promptly filed with the Alaska Division of Homeland Security and Emergency Management. Section 5. That this resolution takes effect immediately upon passage. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 17th day of March, 2021. __________________________________ BRIAN GABRIEL, SR., MAYOR ATTEST: ______________________________________ Jamie Heinz, CMC, City Clerk Page 9 MEMORANDUM TO: Mayor Gabriel and Council Members FROM: Paul Ostrander, City Manager DATE: March 5, 2021 SUBJECT: Resolution 2021-14 – Extending the Disaster Emergency Declaration The Disaster Emergency Declaration issued on March 18, 2020 and extended by the City Council, is set to expire on February 28, 2021. Based on the continued impact of the COVID-19 public health emergency and uncertainty of federal funding for local governments, an extension until May 30, 2021 is warranted. Extending the emergency declaration will extend: 1. Temporary leave to employees for absences related to COVID-19 2. City Moratorium on penalty and interest for water and sewer accounts 3. City Moratorium on water and sewer disconnect for non-payment An extension of the Disaster Emergency Declaration will also allow the Mayor or other current Presiding Officer authority to waive certain provisions of Code related to scheduling, teleconference participation, public participation, and other related provisions of Code pertaining to meetings of the Council and other advisory and adjudicatory bodies, if deemed necessary. An extension will additionally provide to the City Manager the authority to issue emergency orders that may be necessary to protect critical functions of the City and protect the health and safety of City employees, although it is unlikely that any future emergency orders will be issued during this Disaster Emergency Declaration. Only four emergency orders have been issued under this authority since March of 2020, and two of those emergency orders were rescinded in December of 2020. Two Ordinances scheduled for introduction at this meeting address amendments to Code to provide a grace period for delinquent water and sewer accounts and virtual participation at Council Meetings in the absence of an emergency declaration. If enacted, these Ordinances would be effective May 7, 2021. Extending the emergency declaration to May 30, 2021 would allow Administration to continue to waive penalties and interest and extend the moratorium on disconnects for water and sewer accounts for residents impacted by the COVID-19 public health emergency, and allow continued virtual participation at Council meetings until this legislation is effective. Your consideration is appreciated. Page 10 Sponsored by: Administration CITY OF KENAI RESOLUTION NO. 2021-15 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA APPROVING DEVELOPMENT INCENTIVES PER KENAI MUNICIPAL CODE 21.10.100. FOR A LEASE OF AIRPORT RESERVE LANDS BETWEEN THE CITY OF KENAI AND ALASKA AIR FUEL, INC. ON 2.52± ACRE PORTION OF LOT 5, FBO SUBDIVISION NO. 8. WHEREAS, the Kenai City Council approved a 45-year lease application from Alaska Air Fuel on September 2, 2020, for portion of Lot 5, FBO Subdivision No. 8 to be used as fixed base operator with a hangar and office space; and, WHEREAS, Alaska Air Fuel submitted an application for temporary development incentives that meets the requirements of Kenai Municipal Code 21.10.100, Temporary Development Incentives on March 1, 2021; and, WHEREAS, Alaska Air Fuel has provided an estimated value of $600,000 for the following eligible work activities: clearing and grubbing, unclassified excavation, classified excavation, and utility extensions; and, WHEREAS, Kenai Municipal Code 21.10.100 requires Council approval of temporary development incentives; and, WHEREAS, the project will enhance public safety and quality of life while providing economic development on property leased from the City within the Kenai Municipal Airport Reserve. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, as follows: Section 1. That temporary development incentives with an estimated value of $600,000 for the following eligible work activities: clearing and grubbing, unclassified excavation, classified excavation, and utility extensions is conditionally approved. Upon completion of the eligible work in conformance with applicable City ordinances, rent credit may be applied towards rent for a maximum of five (5) years. Section 2. That this Resolution takes effect immediately upon passage. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 17th day of March, 2021. BRIAN GABRIEL SR., MAYOR Page 11 Resolution No. 2021-15 Page 2 of 2 ATTEST: ___________________________________ Jamie Heinz, CMC, City Clerk Page 12 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Paul Ostrander, City Manager FROM: Ryan Foster, Planning Director DATE: March 9, 2021 SUBJECT: Resolution No. 2021-15 – Approving Development Incentives for a Lease to Alaska Air Fuel City Council approved a 45-year lease application from Alaska Air Fuel on September 2, 2020, for portion of Lot 5, FBO Subdivision No. 8 to be used as fixed base operator with a hangar and office space. A lease has not been delivered to Alaska Air Fuel yet, due to requiring the subdivision of Lot 5, FBO Subdivision No. 8 to be finalized and recorded by the Kenai Peninsula Borough before a lease can be delivered. Kenai Municipal Code 21.10.100 requires Council approval of temporary development incentives. This resolution approves development incentives for this lease. A Development Incentive Application was received on March 1, 2021 for an estimated value of $600,000 for the following eligible work activities: clearing and grubbing, unclassified excavation, classified excavation, and utility extensions. If approved by Council, the applicant will still need to provide an estimate of the value of the work, including a scope of work, prepared by a qualified engineer licensed to work in Alaska to the City and accepted prior to work being performed. In addition, a certification from a qualified engineer that the accepted scope of work has been completed must be provided to the City and accepted at the completion of the site preparation work in order for the credit to be applied towards rent for a maximum of five years. The annual rent for the first year of the lease is $17,600. Thank you for your consideration. Attachment: City of Kenai Lease Development Incentive Application received March 1, 2021 from Alaska Air Fuel. Page 13 City of Kenai Lease Development Incentive Application !Application Date: Applicant Information Name of Appli cant: ALASKA AIR FUEL , INC. Ma iling Ad dress: 3700 W. AVIATION !city: ANCHORAGElstate: IAK lzip Code:l 99515 Phone Number(s): Home Phone: 907 -317 -5368 Workl Message Phone: E-m ail: (Optional) ALASKAAIRFUEL@HOTMAIL.COM Lease Information Eligible development To qualify for a lease credit toward rent for a maximum of five years, an applicant for a new lease, extension , or renewal must complete commercial development on the property within two years to receive the cred it, which is based on the value of s ite preparation work on the leased premises. Examples of eligible work include: clearing and grubbing , unclassified excavation , classified fill and back fill , and utility extensions. Required documentation 1. A n estimate of the value of th e work, including a sco pe of work , prepared by a qualified engineer licensed to work in Alaska must be provided to the City and accepted prior to work being performed. Any changes to the estimate must be provided to the City and accepted prior to work being performed to be eligible for the c redit. 2 . A certification from a qualified engineer that the accepted scope of work has been completed must be provided to the City and accepted at the completion of the work for the credit to be applied . Application is for: D Existin g Lease Property IB] New Land Lease Application Description of property: HANGAR W/OFFICES , MAINTENANCE FACILITIES, FBO Description of work to be completed : IB) Clearing and grubbing IB] Unclassified Excavation IB] Classified Excavation IBJ Utility Extensions D Other: Estimated value of work: $6 00,000 Estimated start date: JU NE 1ST, 2021 Estimated completion date: AUGUST 31ST, 2023 Attachment(s): D Scope of work D Other: By signing and dating below, the applicant agrees to fulfill the above requ irements and und erstands that if these requ irements are not met, the applicant will not be e~ible for a developmen t credit toward rent. Signature: Print Name: For City Use Only: D General Fund D A irport Fund ,,1 oHN K. s[1w1NsK1 D Airport Reserve Land D Outside Airport Reserve ,.-/Date: 3/1/2021 Title: OWNER Date Applicahon Received Date Scope of Work Approved : Amou nt of Credit Applied: Page 14 Sponsored by: Administration CITY OF KENAI RESOLUTION NO. 2021-16 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA APPROVING AN APPLICATION EXTENSION UNTIL OCTOBER 8, 2021 PER KENAI MUNICIPAL CODE 21.10.050 FOR ALASKA AIR FUEL, INC. FOR A 2.52± ACRE PORTION OF LOT 5, FBO SUBDIVISION NO. 8. WHEREAS, the Kenai City Council approved of a 45-year lease application from Alaska Air Fuel for a portion of Lot 5, FBO Subdivision No. 8 to be used as fixed base operator with a hangar and office space requiring a subdivision; and, WHEREAS, a plat of the subdivision of Lot 5, FBO Subdivision No. 8 must be finalized and recorded in order to lease execution; and, WHEREAS, a plat is scheduled for Planning and Zoning Commission consideration on March 10, 2021; and, WHEREAS, if recommended for approval by the Planning and Zoning Commission, the plat will then go to the Kenai Peninsula Borough for the final approval and recording process; and, WHEREAS, Alaska Air Fuel has requested an application extension due to the length of time needed for the subdivision of Lot 5; and, WHEREAS, Kenai Municipal Code 21.10.050 requires Council approval of application extensions for a period not to exceed six (6) months; and, WHEREAS, the project will enhance public safety and quality of life while providing economic development on property leased from the City within the Kenai Municipal Airport Reserve; and, WHEREAS, the granting of an application extension to Alaska Air Fuel is from April 8, 2021 to October 8, 2021 and is in the best interest of the City. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, as follows: Section 1. That the application period for Alaska Air Fuel lease for a portion of Lot 5, FBO Subdivision No. 8 be extended from April 8, 2021 to October 8, 2021. Section 2. That this Resolution takes effect immediately upon passage. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 17th day of March, 2021. Page 15 Resolution No. 2021-16 Page 2 of 2 ] BRIAN GABRIEL SR., MAYOR ATTEST: ___________________________________ Jamie Heinz, CMC, City Clerk Page 16 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Paul Ostrander, City Manager FROM: Ryan Foster, Planning Director DATE: March 9, 2021 SUBJECT: Resolution No. 2021-16 – Approving Application Extension for a Lease to Alaska Air Fuel City Council approved a 45-year lease application from Alaska Air Fuel on September 2, 2020, for a portion of Lot 5, FBO Subdivision No. 8 to be used as fixed base operator with a hangar and office space requiring a subdivision. A plat of this subdivision must be finalized and recorded in order to deliver Alaska Air Fuel a lease. The plat is scheduled for Planning and Zoning Commission consideration on March 10, 2021. If recommended for approval by the Planning and Zoning Commission, the plat is then sent to the Kenai Peninsula Borough for the final approval and recording process. Per Kenai Municipal Code 21.10.050, applications shall expire twelve (12) months after the date the application has been made if the City and the applicant have not, by that time, entered into a lease, unless the City Council for good cause grants an extension for a period not to exceed six (6) months. Alaska Air Fuel has requested a six-month application extension allowed by Kenai Municipal Code due to the unforeseen circumstances created by the subdivision of Lot 5. If City Council approves, Resolution 2021-16 would extend the application period for Alaska Air Fuel from April 8, 2021 to October 8, 2021. Thank you for your consideration. Attachment: Email dated March 1, 2021 from Alaska Air Fuel requesting an extension for a lease application. Page 17 From:Alaska Air Fuel To:Ryan Foster Subject:Application for Dev. Incentives Date:Monday, March 1, 2021 5:22:53 PM Attachments:City of Kenai.pdf CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Ryan, Thank-you for taking the time to hear me out on our phone call. Please find here the completed Lease Development Incentive App. Additionally, we’d like to hereby request an extension on the application for the airport lease, as per our telephone conversation. Appreciate your help. Have a good evening. John Sliwinski Alaska Air Fuel, Inc. 907-317-5368 Page 18 _____________________________________________________________________________________ Sponsored by: Administration CITY OF KENAI RESOLUTION NO. 2021-17 A RESOLUTION OF THE CITY OF KENAI, ALASKA, AUTHORIZING A BUDGET TRANSFER WITHIN THE GENERAL FUND – BUILDINGS DIVISION FOR PROFESSIONAL SERVICES AS A RESULT OF PERSONNEL VACANCY. WHEREAS, the City’s current Building Official submitted his resignation on February 16, 2021 with his anticipated last day of employment being March 19, 2021; and, WHEREAS, a pending recruitment is expected to close on March 31, 2021 with potential interviews scheduled the first week of April 2021; and, WHEREAS, the Public Works Department – Buildings Division, has utilized a professional services agreement in the past to provide inspection and plan review services to minimize disruptions to the general public; and, WHEREAS, it is expected that these professional services will continue until the position is filled; and, WHEREAS, sufficient funds are available in the departments wage categories as a result of the position’s vacancy, and require transfer to the professional services account. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. Council authorizes the City Manager to utilize professional services to maintain Building Official responsibilities until the position is filled. Section 2. Council authorizes the following budget transfer to be made: General Fund Increase Appropriations: Buildings – Professional Services $10,000 Decrease Appropriations: Buildings – Salaries $8,200 Buildings – PERS $1,800 $10,000 Page 19 Resolution No. 2021-17 Page 2 of 2 _____________________________________________________________________________________ Section 3. That this resolution takes effect immediately upon passage. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 17th day of March, 2021. BRIAN GABRIEL SR., MAYOR ATTEST: ______________________________________ Jamie Heinz, CMC, City Clerk Approved by Finance: _____________ Page 20 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Paul Ostrander, City Manager FROM: Scott Curtin DATE: March 7, 2021 SUBJECT: Resolution 2021-17 – Building Official Professional Services The purpose of this memo is to request the Council’s support of Resolution 2021-17 transferring funds within the building’s budget to secure professional services to provide for interim building inspections and plan reviews until such time as a new Building Official can be recruited and hired. Our current Building Official of nearly five years is moving out of state. On February 16, 2021, he provided his notice and is staying on until March 19, 2021 to allow the Public Works Department some time to plan for the transition. Public Works has worked with Human Resources and the Administration and has modified the Building Official job description slightly to remove some responsibilities that were specifically focused on the management of Capital Projects. Going forward those responsibilities will be included in a pending Capital Projects Manager position included in Ordinance 3197-2021. The Building Official will continue with inspections and plan reviews as well as the supervision of two building maintenance personnel. A renewed focus on facilities management for maintaining the City’s existing properties will be a continued requirement of the new Building Official. The Public Works Department is negotiating the details of interim services with Bob Springer, who has provided these services in the past when the Building Official is on vacation. Mr. Springer, having been employed in this position by the City in the past, is well suited to provide these services. Council should be aware; however, that if for any reason Mr. Springer becomes unable or unwilling to continue with the required services, it would be the intent of the Department to continue providing these services under a professional services agreement with another qualified individual or firm, understanding those services are to remain within budgeted amounts, until such time as the position is filled. Council’s support is respectfully requested. Page 21 _____________________________________________________________________________________ Sponsored by: Administration CITY OF KENAI RESOLUTION NO. 2021-18 A RESOLUTION OF THE CITY OF KENAI, ALASKA, AUTHORIZING AN AMENDMENT OF THE SHOP LOCAL ECONOMIC STIMULUS PROGRAM TO EXTEND THE DATES OF THE PROGRAM AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH THE KENAI CHAMBER OF COMMERCE AND VISITOR CENTER FOR ADMINISTRATION OF THE PROGRAM. WHEREAS, on January 20, 2021, the Council passed Ordinance 3177-2021 authorizing the City Manager to establish a Shop Local Economic Stimulus Program in the amount of $350,000 and execute a professional service agreement with the Kenai Chamber of Commerce and Visitor Center, Inc. for administration of the program for a total cost not to exceed $15,000 including up to $10,000 to promote the program and up to $5,000 for program administration and support; and, WHEREAS, the program allows for individuals who spend $100 or $200 on discretionary items in Kenai to receive one (1) $50 or one (1) $100 voucher, respectively, to spend at Kenai businesses participating in the program on a first-come, first-serve basis, concluding on April 1 or when funds run out; and, WHEREAS, Since the “Shop Here All Year in Kenai” shop local program began on February 1, the Kenai Chamber reported the program had awarded $57,050 in vouchers as of the March 3 City Council Meeting, leaving a large share of the direct incentives available under the program remaining; and, WHEREAS, based on the participation in the program in the first month (February 1 through March 1), additional funds remain in the program that would allow for an extension of the program for an additional month; and, WHEREAS, City Administration has worked directly with the Kenai Chamber of Commerce and Visitor Center to monitor the success of the program and recommends an extension of the program for an additional month, concluding May 1, 2021; and, WHEREAS, the success of the City is dependent upon the success of the local economy and its businesses and an extension of a program to reward local shopping, promote Kenai businesses, and continue the community’s recovery from the COVID-19 Public Health Emergency is in the best interest of the City and its residents. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. That the City Manager is authorized to extend the Shop Local Economic Stimulus Program for an additional month, concluding May 1, 2021. Section 2. That the City Manager is authorized to execute an amendment to the Agreement with the Kenai Chamber of Commerce and Visitor Center, Inc. to extend the time of completion Page 22 Resolution No. 2021-18 Page 2 of 2 _____________________________________________________________________________________ from April 20, 2021 to May 1, 2021 and increase the administrative costs from up to $15,000 to up to $23,500 and fund the program for direct incentive to shoppers up to $326,500. Section 3. That this Resolution takes effect immediately upon passage. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 17th day of March, 2021. __________________________________ BRIAN GABRIEL, SR., MAYOR ATTEST: ______________________________________ Jamie Heinz, CMC, City Clerk Page 23 MEMORANDUM TO: Mayor Gabriel and Council Members FROM: Paul Ostrander, City Manager DATE: March 5, 2021 SUBJECT: Resolution 2021-18 – Extending the Shop Local Program At its January 20, 2021 meeting, the City Council passed Ordinance 3177-2021 authorizing the Shop Local Economic Stimulus Program in the amount of $350,000, and the City entered into a Professional Services Agreement with the Kenai Chamber of Commerce and Visitor Center, Inc. for administration of the program for a total cost not to exceed $15,000 including up to $10,000 to promote the program and up to $5,000 for program administration. Since the “Shop Here All Year in Kenai” shop local program began on February 1, the Kenai Chamber reported the program had awarded $57,050 in vouchers as of the March 3 City Council Meeting, leaving a large share of the direct incentives available under the program remaining. The program is set to conclude on April 1, 2021. Based on the participation in the program in its first month (February 1 through March 1), additional funds appear likely to remain in the program that would allow for an extension of the program for an additional month. City Administration has worked jointly with the Kenai Chamber of Commerce and Visitor Center to monitor the success of the program and recommends an extension of the program for an additional month, concluding May 1, 2021. This extension will allow the program to continue at the level of funding previously approved by Council with an increase in actual administrative costs of $8,500 that will reduce the direct incentive to shoppers from $335,000 to $326,500 but continue a successful program that rewards local shopping, promotes Kenai businesses, and assists in our recovery from the COVID-19 pandemic. Your consideration is appreciated. Page 24 Professional Services Agreement Last Revised January 2014 CITY OF KENAI FIRST ADMENDMENT TO AGREEMENT BETWEEN OWNER AND SERVICE PROVIDER FOR KENAI SHOP LOCAL ECONOMIC STIMULUS PROGRAM TO BENEFIT KENAI SMALL BUSINESS MADE AS OF THE ______ DAY OF _______________________ 2021. BETWEEN the OWNER: CITY OF KENAI 210 Fidalgo Avenue Kenai, Alaska 99611 AND the SERVICE PROVIDER: Kenai Chamber of Commerce and Visitor Center, Inc. 11471 Kenai Spur Highway Kenai, AK 99611 FOR the PROJECT: Kenai Shop Local Economic Stimulus Program to Benefit Kenai Small Business The Owner and Service Provider agree as set forth below. ARTICLE 1 THE WORK The Service Provider shall perform all the work described in the Proposed Kenai Shop Local Program as Attachment "A" hereto, including but not limited to: 1. Basic Services, as described in the Program Description. ARTICLE 2 TIME OF COMMENCEMENT AND COMPLETION WHEREAS: on January 20, 2021, the Kenai City Council adopted Ordinance 3177-2021 authorizing the City Manager to enter into a service agreement with the Service Provider; and, WHEREAS: the Service Provider’s performance of services required by this AGREEMENT shall commence on February 1, 2021 and terminate on April 30, 2021; and, WHEREAS: on March 17, 2021, the Kenai City Council adopted Resolution 2021-18, authorizing the City manager to execute an amendment of the agreement, extending the termination date to May 1, 2021. ARTICLE 3 COMPENSATION WHEREAS: on January 20, 2021, the Kenai City Council adopted Ordinance 3177-2021 authorizing the City Manager to enter into a service agreement with the Service Provider; and, Page 25 Professional Services Agreement Last Revised January 2014 WHEREAS: The Owner shall compensate the Service Provider for actual administrative as follows: Administrative Costs not to exceed $15,000 including up to $10,000 to promote the program and up to $5,000 for program administration and support. And fund the program through the Service Provider for direct incentive to shoppers up to $335,000; and, WHEREAS: on March 17, 2021, the Kenai City Council adopted Resolution 2021-18, authorizing the City manager to execute an amendment of the agreement, amending the compensation to the Service Provider as follows: Administrative Costs not to exceed $ 23,500 including up to $10,000 to promote the program and up to $13,500 for program administration and support. And fund the program through the Service Provider for direct incentive to shoppers up to $326,500 ARTICLE 4 ENUMERATION OF CONTRACT DOCUMENTS The documents which are specifically incorporated into this AGREEMENT by reference and form the contract documents are listed below. Should any provision or requirement of one portion of the contract documents conflict with any other portion of the contract documents, unless otherwise provided herein, the conflict will be resolved by reference to the contract documents in the following order of priority: A. Any and all later modifications, Change Orders, and written interpretations of the Contract Documents issued by the Owner B. This AGREEMENT C. The Service Provider’s Proposal, including Cost Proposal Any other attachments to this AGREEMENT do not form a part of the AGREEMENT but are for reference or proof of compliance with the requirements of the AGREEMENT, except where the provisions of this AGREEMENT provide such attachments will be or are a part of the AGREEMENT. These form the contract and what is required by any of the documents shall be as binding as if required by all. The intention of the contract documents is to require the furnishing of all labor, material, equipment, and other items necessary for the proper execution and completion of the program and to prescribe the terms and conditions of the contract and payment, so as to include work and materials which may be necessary to produce the intended results. ARTICLE 5 INSURANCE A. Service Provider shall, at Service Provider’s own expense, secure and maintain the following insurance: i. comprehensive general liability insurance, including premises, all operations, property damage, personal injury and death, broad-form contractual coverage with a per occurrence limit of not less than $1,000,000 combined single limit; ii. worker's compensation insurance with coverage for all employees engaged in work under this Agreement as required by AS 23.30.045 (Service Provider is responsible for worker's Page 26 Professional Services Agreement Last Revised January 2014 compensation insurance for any subService Provider who directly or indirectly provides services under the Agreement); and, iii. comprehensive automobile liability insurance covering all owned, hired, and non-owned vehicles with coverage limits not less than $1,000,000 combined single limit per occurrence. Where specific limits are stated, the limits are the minimum acceptable limits. If Service Provider’s insurance policy contains higher limits, Owner is entitled to coverage to the extent of the higher limits. B. All insurance required by this Section shall meet the following additional requirements: i. for comprehensive general liability and automobile liability insurance, name the City of Kenai as an additional insured; ii. for worker’s compensation insurance, general liability, and automobile liability insurance, where possible, include a waiver of subrogation so that the insurer waives all rights of subrogation against the City of Kenai for payments made under the policy; iii. provide Owner with at least 30 days’ notice before any termination, cancellation, or material change in insurance coverage is effective; and, iv. be issued by a company/corporation currently rated “A-” or better by A.M. Best. C. Service Provider shall submit to Owner proof of insurance coverage in the form of insurance policies, certificates, endorsements, or a combination thereof, and signed by a person authorized by the insurer to bind coverage on its behalf. The effective date of the insurance will be no later than the first day of the term of this Agreement. D. The indemnification and insurance coverage requirements stated in this Section and in Section 6 below do not relieve Service Provider of any other obligation under this Agreement. Owner may increase the amount or revise the type of required insurance upon written demand without requiring amendments to this Agreement. Owner will base any increase or revision upon reasonable and justifiable grounds. Within two weeks of the written demand, Service Provider shall submit to Owner evidence of insurance coverage that meets the requirements of Owner. ARTICLE 6 Indemnity, Defend, and Hold Harmless Service Provider shall indemnify, defend, and hold harmless Owner and its agents, employees, and/or insurers from claim, loss, damage, liability, including injury and death or expense in any way related to any act or omission of Service Provider or Service Provider’s employees, agents, or invitees arising out of Service Provider’s performance of services under this Agreement, except to the extent any negligence of Owner or its employees or agents is a proximate cause of any injury or damage. If a third party asserts a claim against Service Provider and Owner, Service Provider and Owner shall seek in good faith to achieve Agreement to an apportionment of fault as between them without an independent of litigation. This provision shall survive expiration or termination of this Agreement. ARTICLE 7 All legal notices relating to this contract, including change of address, shall be mailed to the Owner and the Service Provider at the following addresses: Page 27 Professional Services Agreement Last Revised January 2014 OWNER SERVICE PROVIDER City of Kenai Kenai Chamber of Commerce 210 Fidalgo Ave and Visitor Center, Inc. Kenai, Alaska 99611 11471 Kenai Spur Highway Kenai, Alaska 99611 ARTICLE 8 EXTENT OF AGREEMENT This AGREEMENT represents the entire and integrated AGREEMENT between the Owner and the Service Provider, and supersedes all prior, inconsistent negotiations, representations, or AGREEMENTS, either written or oral. This AGREEMENT may be amended only by written instrument signed by both Owner and Service Provider. IN WITNESS WHEREOF, the parties have caused this AGREEMENT to be executed in their respective names by their duly authorized representatives as of the date and year above written. ARTICLE 9 ATTACHMENTS In the event there is any difference between an attachment to the original of this AGREEMENT on file with the City of Kenai and any attachment to a duplicate original of the AGREEMENT, the attachments to the original filed with the City shall control. ARTICLE 10 JURISDICTION: CHOICE OF LAW This contract shall be governed by the laws of the State of Alaska, and any lawsuit brought thereon shall be filed in the Third Judicial District at Kenai, Alaska. OWNER and SERVICE PROVIDER each binds themselves, their partners, successors, assigns and legal representatives in respect to all covenants, AGREEMENTs and obligations contained in the Contract Documents. IN WITNESS WHEREOF, the parties have caused this AGREEMENT to be executed in their respective names or by their duly authorized representatives as of the date and year above written. OWNER: CITY OF KENAI By: __________________________ Paul Ostrander City Manager SERVICE PROVIDER: By: __________________________ Name: _______________________ Title: ________________________ Page 28 Professional Services Agreement Last Revised January 2014 STATE OF ALASKA ) )ss. THIRD JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on this ____ day of __________, 2021. Paul Ostrander, City Manager, City of Kenai, Alaska, being personally known to me or having produced satisfactory evidence of identification, appeared before me and acknowledged the voluntary and authorized execution of the foregoing instrument on behalf of said City. ______________________________ NOTARY PUBLIC FOR ALASKA My Commission Expires: _________ Approved by Legal: _________ Approved by Finance: _________ STATE OF ALASKA ) )ss. THIRD JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on this ____ day of __________, 2021. ____________________________,(title) _________________________of ______________________ being personally known to me or having produced satisfactory evidence of identification, appeared before me and acknowledged the voluntary and authorized execution of the foregoing instrument on behalf of said corporation. ______________________________ NOTARY PUBLIC FOR ALASKA My Commission Expires: _________ Page 29 _____________________________________________________________________________________ Sponsored by: Administration CITY OF KENAI RESOLUTION NO. 2021-19 A RESOLUTION OF THE CITY OF KENAI, ALASKA, AUTHORIZING AN AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES TO BEGIN ASSESSMENTS FOR THE MASTER PLAN FOR WATER & SEWER FACILITIES AND EQUIPMENT. WHEREAS, the City of Kenai released a formal Request for Proposals on March 9, 2020 to provide for Professional Engineering Services as a term agreement to cover Capital Projects for our Water, Sewer, and Wastewater facilities and infrastructure; and, WHEREAS, HDL Engineering was the successful firm provided with a formal Notice of Award on May 15, 2020 to provide for these services; and, WHEREAS, the FY20 annual budget provided funding to complete Master Planning and Rate Study services which were specifically identified within the Request for Proposals; and, WHEREAS, the assessment of the City’s Wastewater facility took place from June through September 2020 at a cost of $39,827 and provided the requested detail and information the Public Works Department requires to successfully continue with the development of the City’s Capital Improvement Plan; and, WHEREAS, the Water & Sewer Facilities are the next step in this process, with specific focus on the City’s water production wells, water storage and pump stations, water treatment facility, pressure monitoring, sanitary sewer lift stations and associated equipment, manholes and the sewer collection system; and, WHEREAS, this work identified by agreement as Task 2b, is expected to cost $82,175 and is agreed to be completed within ninety (90) days of the Notice to Proceed. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. Council authorizes the City Manager to execute a professional services agreement to HDL Engineering Consultants for completion of this work and to provide a Purchase Order to HDL Engineering in the amount of $82,175. Section 2. That this resolution takes effect immediately upon passage. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 17th day of March, 2021. BRIAN GABRIEL SR., MAYOR Page 30 Resolution No. 2021-19 Page 2 of 2 _____________________________________________________________________________________ ATTEST: ______________________________________ Jamie Heinz, CMC, City Clerk Approved by Finance: Page 31 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Paul Ostrander, City Manager FROM: Scott Curtin DATE: March 7, 2021 SUBJECT: Resolution 2021-19 – Master Plan for Water & Sewer Facilities and Equipment The purpose of this memo is to request the Council’s Support of Resolution 2021-19 to provide functional assessments of the City’s Water & Sewer facilities and equipment. HDL Engineering Consultants successfully completed the requested assessments of the City’s wastewater facilities this past summer. As HDL was a new Engineer to the Department, staff wanted to make sure the assessments would proceed to our expectations prior to releasing the other Water & Sewer facilities. As the wastewater work was completed on time and as requested, we are able to move forward with the next phases of this work now. The information these assessments are providing is of tremendous value to the Department. They are ensuring we are directing our funding toward priority items and allowing a level of planning and understanding of our deficiencies to assist in how we are managing the utility. Upon completion of this work, we will have a high-level understanding of all suggested projects, will then move through a Rate Study to determine how we will intend to pay for these projects. Specific projects will be updated annually within the City’s five-year Capital Plan. These assessments will likely include project forecasting going out as far as ten years based on current conditions and funding availability. Council’s support is respectfully requested. Page 32 City of Kenai Council Meeting Page 1 of 11 March 3, 2021 KENAI CITY COUNCIL – REGULAR MEETING MARCH 3, 2021 – 6:00 P.M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVE., KENAI, AK 99611 MAYOR BRIAN GABRIEL, PRESIDING MINUTES A. CALL TO ORDER A Regular Meeting of the Kenai City Council was held on March 3, 2021, in City Hall Council Chambers, Kenai, AK. Mayor Gabriel called the meeting to order at approximately 6:00 p.m. 1. Pledge of Allegiance Mayor Gabriel led those assembled in the Pledge of Allegiance. 2. Roll Call There were present: Brian Gabriel, Mayor Robert Molloy Henry Knackstedt Teea Winger Jim Glendening Glenese Pettey Victoria Askin A quorum was present. Also in attendance were: Paul Ostrander, City Manager Scott Bloom, City Attorney Jamie Heinz, City Clerk 3. Agenda Approval Mayor Gabriel noted the following revisions to the agenda and packet: Add to item G.7. Resolution No. 2021-13 • Public Comment MOTION: Vice Mayor Molloy MOVED to approve the agenda with the requested additions and requested UNANIMOUS CONSENT. Council Member Askin SECONDED the motion. VOTE: There being no objections, SO ORDERED. 4. Consent Agenda Page 33 City of Kenai Council Meeting Page 2 of 11 March 3, 2021 MOTION: Council Member Knackstedt MOVED to approve the consent agenda and requested UNANIMOUS CONSENT; and Council Member Glendening SECONDED the motion. The items on the Consent Agenda were read into the record. Mayor Gabriel opened the floor for public comment; there being no one wishing to be heard, the public comment period was closed. VOTE: There being no objections, SO ORDERED. *All items listed with an asterisk (*) are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENTS 1. Tim Dillon - Kenai Peninsula Economic Development District (KPEDD) Public Outreach and Engagement in the Development of the Kenai Peninsula's Comprehensive Economic Development Strategy. Tim Dillon presented on KPEDD’s Comprehensive Economic Development Strategy (CEDS), explaining what KPEDD does, how it is funded, and why the CEDS is so important right now. He emphasized that this strategy needs to be very diverse to support the large diversity of groups on the Peninsula, and discussed the variety of different outreach efforts that they have initiated. He outlined their main goals, noting that their number one overarching goal is to continue to develop the Kenai Peninsula brand for residents, visitors, and businesses and promote the expansion of recreational amenities and public access. The CEDS timeline was reviewed, along with what the City of Kenai and its community can do to support their goals. C. UNSCHEDULED PUBLIC COMMENTS Martin Mativa with Coming Attraction Theaters and the Extreme Fun Center thanked the City Council for making it easy to do business in Kenai, and for supporting local businesses with CARES funding. He noted that Kenai has been the easiest community that he’s worked with, and relayed the good experience that he’s had working with the City staff. Brittany Brown, Executive Director of the Kenai Chamber of Commerce provided an update on the “Shop Here All Year” shop local program and touched on the Grocery and Necessary Household Goods program that began on March 1. She noted that, while too early to present data on the grocery program, she had seen how it complemented the shop local program and both programs have been boosted by running them concurrently. She reported that the shop local program now had 55 participating small businesses and 598 participants, and which translated into $57,050 in direct incentives and a total of $168,400 spent in our community. D. PUBLIC HEARINGS Page 34 City of Kenai Council Meeting Page 3 of 11 March 3, 2021 1. Ordinance No. 3192-2021 - Increasing Estimated Revenues and Appropriations in the General Fund Parks, Recreation and Beautification Department, and Authorizing an Increase to the Multi-Purpose Facility Management Services Purchase Order to Red Line Sports for Additional Ice Maintenance Services. MOTION: Council Member Knackstedt MOVED to enact Ordinance No. 3192-2021 and Vice Mayor Molloy SECONDED the motion. Mayor Gabriel opened the floor for public comment; there being no one wishing to be heard, the public comment period was closed. It was noted that this is a result of the City staff’s proactive response to the increased interest in the Kenai Multi-Purpose Facility ice rink. Activity at the rink is significantly greater than previous years, due to the rink being open in January and February when other surrounding rinks were closed. The increased usage of the rink has resulted in greater projected revenues as well as increased maintenance costs. VOTE: YEA: Winger, Gabriel, Askin, Glendening, Knackstedt, Molloy, Pettey NAY: MOTION PASSED UNANIMOUSLY. 2. Ordinance No. 3193-2021 - Accepting and Appropriating an Increase in the Title III Grant from the State of Alaska Department of Health and Social Services for Nutrition, Transportation and Support Services and a Grant from the United States Treasury Passed Through the State of Alaska Department of Health and Social Services to Support the Kenai Senior Center’s Response to the COVID-19 Public Health Emergency. MOTION: Vice Mayor Molloy MOVED to enact Ordinance No. 3193-2021 and Council Member Glendening SECONDED the motion. Mayor Gabriel opened for public hearing; there being no one wishing to be heard, the public hearing was closed. Senior Center Director Romain was recognized for her hard work on obtaining these grants. VOTE: YEA: Askin, Glendening, Knackstedt, Molloy, Pettey, Winger, Gabriel NAY: MOTION PASSED UNANIMOUSLY. Page 35 City of Kenai Council Meeting Page 4 of 11 March 3, 2021 3. Ordinance No. 3194-2021 - Accepting and Appropriating Insurance Proceeds for Damage to Wellhouse Number One in the Water and Sewer Capital Projects Fund, Authorizing a Budget Transfer in the Water and Sewer Special Revenue Fund – Water Department, and Appropriating the Estimated Residual Amount Needed to Relocate the Damaged Facility to the Water and Sewer Complex on Shotgun Drive in the Water and Sewer and Water and Sewer Capital Project Funds. MOTION: Council Member Knackstedt MOVED to enact Ordinance No. 3194-2021 and Council Member Glendening SECONDED the motion. Mayor Gabriel opened for public hearing; there being no one wishing to be heard, the public hearing was closed. City Manager Ostrander clarified that the lot is currently being leased from the State and once the facility is relocated off that site Administration will look into terminating that lease. VOTE: YEA: Glendening, Knackstedt, Molloy, Pettey, Winger, Gabriel, Askin NAY: MOTION PASSED UNANIMOUSLY. 4. Resolution No. 2021-10 - Authorizing the City Manager to Execute a Professional Engineering Services Agreement for the Kenai Water, Sewer, and Waste Water SCADA Programming Services. MOTION: Council Member Glendening MOVED to adopt Resolution No. 2021-10 and Council Member Knackstedt SECONDED the motion. Mayor Gabriel opened for public hearing; there being no one wishing to be heard, the public hearing was closed. Public Works Director Curtin clarified that HDL Engineering was awarded the overall contract last year, Borealis Controls was the sub-consultant that does that does the SCADA design and integration, and this agreement includes both. The City has been working on assessing current infrastructure and has purchased some equipment to replace outdated equipment. It was noted that this is likely the first step in a large project as our SCADA system is very outdated and it will require more work to get it where it needs to be, so there may be more legislation brought before Council for this in the future. UNANIMOUS CONSENT was requested. VOTE: There being no objection; SO ORDERED. Page 36 City of Kenai Council Meeting Page 5 of 11 March 3, 2021 5. Resolution No. 2021-11 - Approving the Use of the Fleet Replacement Fund for the Purchase of a Fifteen Passenger Van for the Kenai Senior Center Utilizing the State of Alaska Equipment Fleet Contract. MOTION: Council Member Glendening MOVED to adopt Resolution No. 2021-11 and Vice Mayor Molloy SECONDED the motion. Mayor Gabriel opened for public hearing; there being no one wishing to be heard, the public hearing was closed. It was clarified that this is part of the City plan that to reduce its fleet of vehicles, therefore reducing costs and acquiring a smaller but more efficient fleet that are safer for employees. This proposed van will replace three vehicles and is intended to be used for ten years before being transferred to Building Maintenance. It was noted that the lead time on this van is 4-5 months and it is expected that by the time it is received the Senior Center transportation program will be up to pre-COVID levels. The need for volunteer drivers was also mentioned. UNANIMOUS CONSENT was requested. VOTE: There being no objection; SO ORDERED. 6. Resolution No. 2021-12 - A Resolution of the Council of the City of Kenai, Alaska Approving Development Incentives Per Kenai Municipal Code 21.10.100 Temporary Development Incentives for a Lease of Airport Reserve Lands Between The City of Kenai and Soar International Ministries on Tract A-2, General Aviation Apron Subdivision No. 7. MOTION: Council Member Knackstedt MOVED to adopt Resolution No. 2021-12 and Vice Mayor Molloy SECONDED the motion. Mayor Gabriel opened for public hearing; there being no one wishing to be heard, the public hearing was closed. It was noted that it is good to see an older building being repurposed and used on the airport and it speaks well to airport administration. Clarification was provided that this is the vacant lot along Willow Street directly adjacent to terminal building parking lot and that there are three to four other nearby hangers that there may be incentives for as well. UNANIMOUS CONSENT was requested. VOTE: There being no objection; SO ORDERED. 7. Resolution No. 2021-13 - Requesting the US Secretary of Commerce Veto the North Pacific Fishery Management Council’s Adoption of Measures that will Close Commercial Salmon Fishing in the Cook Inlet Exclusive Economic Zone. Page 37 City of Kenai Council Meeting Page 6 of 11 March 3, 2021 MOTION: Vice Mayor Molloy MOVED to adopt Resolution No. 2021-13 and Council Member Askin SECONDED the motion. Mayor Gabriel opened for public hearing. Roland Maw, Executive Director of the United Cook Inlet Drift Association thanked Council and stated his support for this Resolution. He discussed the history of the Magnuson-Stevens Act in Alaska and how it has changed fishery management, including various amendments over the decades since its implementation, and how these changes relate to Alternatives 1, 2, 3, and 4. There being no one else wishing to be heard, the public hearing was closed. Mayor Gabriel passed the gavel to Vice Mayor Molloy. He explained that this resolution is consistent with previous actions the Council has taken on this issue and that the City is well aware of the economic importance of this fishery to our coastal communities. He noted that we are down to very few processing businesses in Cook Inlet and once we lose them it will be very hard to bring them back. He recalled that when Alternative 4 came into play, public comment was overwhelmingly opposed to it yet it still passed; he believes this resolution is the next step in the process to halt this and move towards a more agreeable settlement of this issue. He noted that this would be available for the entire Council to sign. Vice Mayor Molloy returned the gavel. It was reiterated that a similar resolution was passed by the Kenai Peninsula Borough Assembly, and it would be good to be consistent with them. Council agreed that Alternative 4 would have a severe economic impact, and they agreed they would all like to sign the resolution. VOTE: YEA: Askin, Glendening, Knackstedt, Molloy, Pettey, Winger, Gabriel NAY: MOTION PASSED UNANIMOUSLY. E. MINUTES 1. *Regular Meeting of February 3, 2021. Approved by the consent agenda. G. NEW BUSINESS 1. *Action/Approval - Bills to be Ratified. Approved by the consent agenda. 2. *Ordinance No. 3195-2021 - Accepting and Appropriating Funds in the Airport Fund, and Accepting Grants from the Federal Aviation Administration Under the Coronavirus Response and Relief Supplemental Appropriation Act, 2021. Introduced by the consent agenda and Public Hearing set for March 17, 2021. Page 38 City of Kenai Council Meeting Page 7 of 11 March 3, 2021 3. Action/Approval - Confirmation of Sarah Douthit, Nominated by the Mayor to Fill a Vacancy on the Beautification Committee. MOTION: Vice Mayor Molloy MOVED to confirm Mayoral Nominations for Appointment of Sarah Douthit to the Beautification Committee. Council Member Askin SECONDED the motion. Kaye Reed was thanked for her service. UNANIMOUS CONSENT was requested. VOTE: There being no objection; SO ORDERED. 4. Discussion - Remote Electronic Participation in Council Meetings by Council Members and the Public. Discussion involved how Council Members can participate remotely in the future when they are unable to be at Council in person. Options were reviewed. City Clerk noted that video conferencing software licensing was purchased for COVID-19, and reviewed the features that were subscribed to adding the total current costs were $2,000. Reviewed cost of video conferencing features for various options, whether public would be allowed to participate or if it would be limited to Council only, and whether it would involve changes to KMC or the creation of a new policy. Discussion on this topic included: • While it’s preferable see people in person, a lot of people don’t feel comfortable coming to public or crowded places and providing Zoom access to meetings would allow them to still participate; • Clarification was provided that, prior to COVID-19, all public comment was made in-person and the only remote participation was done telephonically by Council Members; • People can watch City Council Meetings live or recorded on the City of Kenai’s YouTube channel; • Calling in to a meeting tends to be less effective, especially when you have an item on the agenda. There have been times in the past that three Council members are on the phone due to travel; • Great for members of the public like Mr. Dillon to have the option participate remotely; • Good to hear the discussion and look proactively at what could happening after the emergency declaration; • There seems to be two tracks of consideration: one for public participation, and one for how Council and commission/committees manage their business. It is imperative that commissions get back to meeting in person for more effective discussion; • If there is a member who doesn’t feel comfortable meeting in person, at what point to we say that they must attend in person? We can send correspondence requesting that they meet in person, but demanding it may be a legal question; Page 39 City of Kenai Council Meeting Page 8 of 11 March 3, 2021 • Zoom participation has been a benefit to commissioners with families and with health concerns, but there are also people who are able to come in that choose Zoom instead of in-person attendance; • Suggestion that a statement be signed by commissioners who choose to Zoom confirming that they are not comfortable attending in person; • Support for in-person public participation, but allow travelling Council members and scheduled presenters on Zoom; • During the November 23, 2020 meeting with Dr. Zink , she had suggested her immunity might be achieved by July; • Would like to see Council take the lead in getting back to normal; • An ordinance will be developed addressing virtual participation for Council only, and the rest of the discussion regarding commission and public participation will be developed down the road. 5. Discussion - Water and Sewer Service Penalty, Interest, and Shutoffs for Non- Payment Beyond the COVID-19 Disaster Emergency Declaration. Administration’s recommendation of Option No. 2 was discussed, which would provide a grace period after the expiration of the Disaster Declaration which would give customers time to get caught up on delinquent accounts without facing shut off or accruing penalty or interest. There was support for confession of judgement being added, and City Attorney Bloom recommended that we allow for two-year payment plans and suspend all penalty and interest as long as they are current on the payment plan and we hold a confession of judgment in the case of non-payment. He noted that the City frequently worked with people in this situation, and if a payment was missed they allow for some leniency. However if the emergency declaration expires, the City would be bound to follow code, very delinquent accounts would be shut off, and an ordinance would be needed to suspend this code. What could be done is create a unique payment plan which would not accrue penalty and interest as long as they were current on payment plan and it could be completed within two years. Another option discussed would be to assign all or part of a customer’s Permanent Fund Dividend payment, and it was noted that the amount of upcoming PFDs is unknown and also if they will be garnished for other purposes. The option to lien the property was also suggested in the case that the customer falls off the payment plan, and it was noted that the City frequently implements payment plans like this successfully. The issue of using CARES Act funding for utility relief was raised and it was clarified that there was specific federal guidance during the first round of funding which prohibited it. City Attorney Bloom also explained that if customers do not complete the necessary paperwork to participate in this program, their accounts will be treated pursuant to code and normal shutoff procedures. However, there is still time for them to sign up as long as the Emergency Declaration is in place. The current procedures for delinquent accounts and shutoffs were explained. It was noted that payment plans are established with very specific parameters that are developed with the customer’s financial situation in mind, because the City does not want to push someone into a plan that they cannot afford. There was a general consensus that Council supported Option No. 2. Page 40 City of Kenai Council Meeting Page 9 of 11 March 3, 2021 6. Discussion - COVID-19 Response. City Manager Ostrander reported that there was one employee in COVID-19 protocol, and Central Peninsula Hospital reported two hospitalizations. The City is coordinating with local seafood processors to vaccinate employees who will be coming in for the upcoming fishing season, and they will also be holding a vaccination clinic at the Beacon facility on March 13, 2021. He reported that the Senior Center has initiated a phased opening, and will soon be adding back transportation services; they will continue to open slowly as long as numbers stay low. The Kenai Recreation Center will also continue opening more programs as numbers stay low, and plan on adding a basketball league. Discussion included additional services at the Rec Center and the change of management from the Boys & Girls Club to City employees. H. COMMISSION / COMMITTEE REPORTS 1. Council on Aging – No report. Next meeting March 11, 2021 at the Senior Center with social distancing. 2. Airport Commission – No report. Next meeting March 11, 2021. 3. Harbor Commission – No report. Next meeting March 8, 2021. 4. Parks and Recreation Commission – No report. Next meeting March 4, 2021. 5. Planning and Zoning Commission – No report. Next meeting March 10, 2021. 6. Beautification Committee – No report. Next meeting April 13, 2021. 7. Mini-Grant Steering Committee – No report. I. REPORT OF THE MAYOR Mayor Gabriel reported on the following: • Thanked Council for their support on Resolution No. 2021-13; • Presented the 3rd annual State of the City address with City Manager Ostrander at the Kenai Chamber of Commerce. Thanked City Manager Assistant Cunningham for her work on the presentation; • City Employee evaluations are coming up. J. ADMINISTRATION REPORTS 1. City Manager - City Manager P. Ostrander reported on the following: • Address concerns raised at the last Council meeting about non-Kenai businesses receiving Kenai CARES funds, and reported that that the business in question did not receive CARES grant funds from the City of Kenai nor the Kenai Peninsula Borough; • Attended department budget meetings, and together are working on narratives to ensure meaningful goals that can be measured; • The City will be actively recruiting over the next month for four positions, including three administrative positions in Public Works and an Airport Manager; Page 41 City of Kenai Council Meeting Page 10 of 11 March 3, 2021 • Recognized Fire Chief Prior for going above and beyond by becoming our expert in COVID-19 vaccination, getting approved to become a vaccination provider, and doing an excellent job at hosting clinics; • Update on Bluff project: RFP opens tomorrow. 2. City Attorney – No report. 3. City Clerk – City Clerk J. Heinz noted she and the Deputy Clerk had attended virtual training on software that the City owned and thanked Council for the opportunity for training. K. ADDITIONAL PUBLIC COMMENT 1. Citizens Comments (Public comment limited to five (5) minutes per speaker) - None 2. Council Comments Council Member Askin reported that she had participated in some national Zoom meetings through her work and in speaking to people from other areas had observed that there is envy about Kenai’s response to COVID-19 and how we’ve continued open meetings. Council Member Glendening noted that had liked Vice Mayor Molloy’s approach to include discussion on remote participation before bringing an ordinance to Council. He also stated that he is heartened by the level of participation in the voucher programs. Council Member Pettey reported that she attended the Chamber of Commerce luncheon and that it was good to see friends and to hear the City’s report which provided transparency to the community. Noted that she is thankful to play a part in that. Council Member Winger recognized that March is W omen in History month, and noted historical events relating to women in history. She pointed out the difference in women’s rights in the United States as compared to Saudi Arabia. She stated that she would like to see the City of Kenai initiate a campaign to bring awareness to human trafficking and domestic violence. Vice Mayor Molloy thanked Council Member W inger for her comments about women in history, and noted that our current State law on stalking is inadequate due to needing to prove crimes. He pointed out that in the mid-80’s, the City of Kenai donated property to what became the Leeshore Center. He noted that he is looking forward to the City taking management responsibilities of the Recreation Center and adding programs to that; also expressed appreciation for the remote participation discussion. Commended Mayor Gabriel and City Manager Ostrander for the great presentation at Chamber of Commerce luncheon and thanked the public that has been spending money in Kenai as well as the collectors and remitters of sales tax. Council Member Knackstedt echoed Vice Mayor Molloy’s comments and thanked Mayor Gabriel and City Manager Ostrander for presentation at the Chamber of Commerce. He expressed appreciation for the well-done presentation, noting that the visuals were great. Reported that he received his COVID-19 vaccination, and noted that it is good that more vaccines are coming in. L. EXECUTIVE SESSION – None. M. PENDING ITEMS – None. Page 42 City of Kenai Council Meeting Page 11 of 11 March 3, 2021 N. ADJOURNMENT O. INFORMATION ITEMS 1. Purchase Orders Between $2,500 and $15,000. There being no further business before the Council, the meeting was adjourned at 9:28 p.m. I certify the above represents accurate minutes of the Kenai City Council meeting of March 3, 2021. _____________________________ Jamie Heinz, CMC City Clerk Page 43 Page 44 Page 45 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Paul Ostrander, City Manager FROM: Kathy Romain, Senior Center Director DATE: March 9, 2021 SUBJECT: Purchase Orders over $15,000 This purpose of this memo is to request approval to purchase a new stove range for the Senior Center. The COVID Relief for Older Adults and their Caregivers FY21 Grant from the State of Alaska provided the funding for a new range/stove for the Senior Center kitchen. Three vendors were contacted to provide quotes: Refrigeration & Food Equipment $15,800.50 Commercial Kitchen Solutions $16,527.00 Alaska Restaurant Supply $20,912.70 Thank you for your consideration. Page 46 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Paul Ostrander, City Manager FROM: Scott Curtin DATE: March 7, 2021 SUBJECT: Purchase Order Exceeding $15,000 The purpose of this memo is to request approval of an increase to Purchase Order Number 120969 to Univar Solutions USA Inc. from $32,500 to $47,500. Univar provides various chemicals for the Wastewater Treatment Plant. An Invitation to Bid was released in July 2020, and Univar was the only responsive bidder. This Purchase Order is specific to the Wastewater Plant. The increase is due to sludge press polymer, which was not included in the original amount and will cover approximately $12,000 of the needed $15,000. The remaining approximately $3,000 difference is for additional chlorine needed to remain in compliance with our discharge permit requirements. The polymer is a proprietary additive that was originally selected through testing and sampling of our sludge and is approved annually through a sole source. A sole source was inadvertently not included in a separate purchase order this year due to staff error. However, the amounts were included in the operational budget under operational supplies, so additional funding is not required. Council’s support is respectfully requested. Page 47 Sponsored by: Administration CITY OF KENAI ORDINANCE NO. 3196-2021 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, ACCEPTING AND APPROPRIATING FEDERAL FUNDS FROM THE INSTITUTE OF MUSEUM AND LIBRARY SERVICES PASSED THROUGH THE ALASKA STATE LIBRARY FOR EMPLOYEE TRAINING. WHEREAS, the Kenai Community Library has received $784 in grant funds from the Institute of Museum and Library Services (IMLS), passed through the Alaska State Library, for Continuing Education expenses of four staff members; and, WHEREAS, the total cost for the Continuing Education classes is $784; and, WHEREAS, it is in the best interest of the City of Kenai to accept and appropriate these grant funds for the purpose intended. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, as follows: Section 1. That the City Manager is authorized to accept four Continuing Education grants totaling $ 784 from IMLS passed through Alaska State Library for four staff members to attend online classes. Section 2. That the estimated revenues and appropriations be increased as follows: General Fund: Increase Estimated Revenues – Federal Grants - Library $ 784 Increase Appropriations – Library – Travel and Transportation $ 784 Section 3. That the City Manager is authorized to execute grant agreements and to expend the grant funds to fulfill the purpose and intent of this ordinance. Section 4. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Page 48 Ordinance No. 3196-2021 Page 2 of 2 _____________________________________________________________________________________ New Text Underlined; [DELETED TEXT BRACKETED] Section 5. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect immediately upon enactment. ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 7th day of April, 2021. BRIAN GABRIEL SR., MAYOR ATTEST: ___________________________________ Jamie Heinz, CMC, City Clerk Approved by Finance: Introduced: March 17, 2021 Enacted: April 7, 2021 Effective: April 7, 2021 Page 49 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Paul Ostrander, City Manager FROM: Katja Wolfe, Library Director DATE: March 8, 2021 SUBJECT: Ordinance 3196-2021 - Continuing Education Grants The Alaska State Library receives funds from the Institute of Museum and Library Services to pay for continuing education grants. These funds allow staff members to attend continuing education workshops or conferences. The Kenai Community Library has been awarded $784 for four staff members to each enroll in one distant learning class. Topics include cataloging, collection management, reader’s advisory, and other fundamental library competencies. I respectfully request consideration of the ordinance and accepting and appropriating these grant funds. Page 50 _____________________________________________________________________________________ New Text Underlined; [DELETED TEXT BRACKETED] Sponsored by: Administration CITY OF KENAI ORDINANCE NO. 3197-2021 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING KENAI MUNICIPAL CODE SECTION 23.50.010 – EMPLOYEE CLASSIFICATION, TO ADD THE CLASS TITLE AND RANGE FOR A CAPITAL PROJECT MANAGER POSITION. WHEREAS, pursuant to KMC 23.20.020, the classification plan shall be revised as changing positions require it, with the recommendation of the City Manager and the approval of the City Council; and, WHEREAS, such revisions may consist of the addition, abolishment, consolidation, division, or amendment of the existing classes; and, WHEREAS, the City, based on the amount of projects already funded as well as the proposed projects identified within the FY2022-2026 Capital Improvement Plan has a sufficient demand to support the need for this position; and, WHEREAS, the Public Works Director and Human Resource Director worked with the City Manager to create a new position description, classification, grading and title for a Capital Projects Manager to reflect the current needs of the City in the area of Capital Improvement Projects; and, WHEREAS, the updated position description for a Capital Projects Manager reflects the scope and responsibility of the newly created position in a role graded appropriately at a range 18; and, WHEREAS, in order to recruit and hire a Capital Projects Manager under this newly created position in advance of the upcoming construction season requires an increase to the Capital Projects Management Fund in the adopted FY2021 Budget; and, WHEREAS, this addition of a position does not require an increase to the adopted FY2021 Budget as the cost of the position will be recovered from projects managed; and, WHEREAS, the City Manager recommends updating the organizational structure within the Public Works Department and the employee classification within the Public Works class to allow for staffing the Capital Project Manager position with a salary range befitting the experience level of candidates qualified for the responsibilities of the position. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, as follows: Section 1. Form: That this is code ordinance. Page 51 Ordinance No. 3197-2021 Page 2 of 3 _____________________________________________________________________________________ New Text Underlined; [DELETED TEXT BRACKETED] Section 2. Amendment of Section of the Kenai Municipal Code: That Kenai Municipal Code, Section 23.50.10, Employee Classification, is hereby amended as follows: (d) PUBLIC WORKS 400 Capital Project Manager 18 401 Building Official/Manager 17 402 Shop Foreman 16 403 Street Foreman 16 404 Wastewater Treatment Plant Operator II 13 405 Water and Sewer Operator II 13 406 Water and Sewer Operator I 10 407 Equipment Operator 11 408 Shop Mechanic 14 409 Equipment Lead Operator 14 410 Water and Sewer Foreman 16 412 Building Maintenance Technician 12 413 Wastewater Treatment Plant Lead Operator 14 414 Sewer Treatment Plant Foreman 16 415 Wastewater Treatment Plant Operator I 10 417 Airport Operations Specialist 11 418 Airport Operations Supervisor 15 419 Building Maintenance Lead Technician 14 420 Water and Sewer Lead Operator 14 Section 3. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. Page 52 Ordinance No. 3197-2021 Page 2 of 3 _____________________________________________________________________________________ New Text Underlined; [DELETED TEXT BRACKETED] The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section 4. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect thirty (30) days after enactment. ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 7th day of April, 2021. BRIAN GABRIEL SR., MAYOR ATTEST: ___________________________________ Jamie Heinz, CMC, City Clerk Introduced: March 17, 2021 Enacted: April 7, 2021 Effective: May 7, 2021 Page 53 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Paul Ostrander, City Manager FROM: Scott Curtin DATE: March 9, 2021 SUBJECT: Ordinance No. 3197-2021 – Capital Project Manager Position The purpose of this memo is to request Council’s approval to hire a Capital Projects Manager for the Public Works Department as a new full-time salaried position. Currently, the Public Works Director is responsible for all Capital Projects from inception to completion. With the development of this past year’s Capital Improvement Plan, which forecasted projects out in detail for the next five years, and the continued ongoing assessments of our aging City facilities and assets, it has become clear that the amount of projects in front of us supports the demand for this position. Fulfillment of this position will allow the Public Works Department to better serve the City by allowing for projects to be released and finished more quickly. The construction season is relatively short, and the number of projects that would need to be ongoing at the same time has proven to be too much for one individual to manage effectively. The City Council should also be aware this position is intended to be funded directly by the projects themselves. An additional appropriation of funds to the Public Works Administration is not anticipated to be required at this time to cover this position. Council’s support is respectively requested, and I am available to answer any questions Council may have. Page 54 Page 55 _____________________________________________________________________________________ New Text Underlined; [DELETED TEXT BRACKETED] Sponsored by: Vice Mayor Molloy CITY OF KENAI ORDINANCE NO. 3198-2021 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING KENAI MUNICIPAL CODE SECTION 1.15.130 – TELEPHONIC PARTICIPATION, TO PROVIDE FOR REMOTE ELECTRONIC PARTICIPATION IN COUNCIL MEETINGS BY COUNCIL MEMBERS. WHEREAS, telephonic participation in Council meetings was provided for beginning in 2005 to increase participation by allowing members to take part in meetings when work or family matters require their absence from Kenai; and, WHEREAS, during the COVID-19 Public Health Emergency ordinances were suspended allowing for remote electronic participation, virtually; and, WHEREAS, providing virtual remote electronic participation has proved to provide a better experience for the Council member participating remotely and those participating in-person; and, WHEREAS, additional improvement in remote participation by a Council member could be provided by installing a camera to provide the Council member participating remotely, a view into the room; and, WHEREAS, the Council recognizes that it is vital for Council members to have effective participation in meetings. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, as follows: Section 1. Amendment of Section 1.15.130 – Telephonic Participation of the Kenai Municipal Code: That Kenai Municipal Code, Section 1.15.130 – Telephonic Participation, is hereby amended as follows: 1.15.130 [TELEPHONIC] Remote electronic participation. (a) A member of the Council may participate via [TELEPHONE] electronic means in a Council meeting, if the member declares that circumstances prevent physical attendance at the meeting. If the Mayor chooses to participate via [TELEPHONE] electronic means, the Vice-Mayor or president pro tempore shall preside. (b) No more than the first three (3) members to contact the Clerk regarding [TELEPHONIC] remote electronic participation in a particular meeting may participate via [TELEPHONE] electronic means at any one (1) meeting unless it is a special meeting called to consider an emergency action, in which case all members may participate [TELEPHONICALLY] via remote electronic participation. Page 56 Ordinance No. 3198-2021 Page 2 of 3 _____________________________________________________________________________________ New Text Underlined; [DELETED TEXT BRACKETED] (c) The member shall notify the Clerk’s office as soon as reasonably practical, but not less than two (2) hours prior to the start of the Council meeting that the member proposes to attend by [TELEPHONE] remote electronic means. Such notification shall state the reason for [TELEPHONIC] remote electronic participation and, if needed, shall provide the telephone number, and any available facsimile, email, or other document transmission service. Failure to provide the notification within the period of time provided herein shall result in the member’s exclusion from attendance of a Council meeting through [TELEPHONIC] remote electronic participation. The Clerk shall notify all Council members of the request. (d) At the meeting, the Clerk shall establish the [TELEPHONE] appropriate connection when the call to order is imminent. (e) A member participating by [TELEPHONE] remote electronic means shall be counted as present for purposes of discussion, voting, constituting a quorum and attendance. (f) The member participating by [TELEPHONE] remote electronic means shall make every effort to participate in the entire meeting. From time to time during the meeting, the presiding officer shall confirm the connection, if necessary. (g) The member participating by [TELEPHONE] remote electronic means may ask to be recognized by the Chair to the same extent as any other member. (h) To the extent reasonably practicable, the Clerk shall provide backup materials to members participating by [TELEPHONE] remote electronic means at the member’s expense. (i) If the [TELEPHONE] remote electronic connection cannot be made or is made and then lost, the meeting shall commence or continue as scheduled and the Clerk shall attempt to establish or restore the connection. (j) Meeting times shall be expressed in Alaska [T]Time regardless of the time at the location of any member participating by [TELEPHONE] remote electronic means. (k) Participation by [TELEPHONE] remote electronic means shall be allowed for regular, special and work session meetings of the Council. (l) Remarks by members participating by [TELEPHONE] remote electronic means shall be transmitted so as to be audible by all members and the public in attendance at the meeting, provided that in executive session the remarks shall be audible only to those included in the executive session. (m) As used in these rules, “[TELEPHONE] electronic means” means any system for synchronous two (2) or more way voice and/or virtual communication. “Mayor” includes the Vice-Mayor or any other member serving as president pro tempore. (n) Each Council member may attend a maximum of four (4) regular meetings by [TELECONFERENCE] remote electronic means during the twelve (12) month period starting November 1st of each year unless an exception provided below applies and any number of special meetings or work sessions. (o) A Council member may attend an additional two (2) meetings by [TELECONFERENCE] remote electronic means during a twelve (12) month period starting November 1st of each Page 57 Ordinance No. 3198-2021 Page 3 of 3 _____________________________________________________________________________________ New Text Underlined; [DELETED TEXT BRACKETED] year if the member declares that he or she is physically unable to attend the meeting due to the need for extended medical care and treatment of the member or extended medical care and treatment or death of the member’s immediate family. (p) A Council member may attend an additional two (2) meetings by [TELECONFERENCE] remote electronic means during a twelve (12) month period starting November 1st of each year when the member is traveling on Council approved City business. (q) In this section, “immediate family” means the spouse of the person, another person cohabitating with the person in a conjugal relationship that is not a legal marriage, a child (including a stepchild or foster child) of the person, a parent, sibling, grandparent, aunt or uncle of the person, or a parent or sibling of the person’s spouse. (r) In this section “City business” means anytime a member is traveling or in a location outside the City on behalf of the City or attending training, as approved by Council and in compliance with the Council Travel Policy. (s) In this section “emergency action” means any action which in the judgment of Council is necessary for the immediate preservation of public peace, health or safety. Section 2. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section 3. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect 30 days after enactment. ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 7th day of April, 2021. BRIAN GABRIEL SR., MAYOR ATTEST: ___________________________________ Jamie Heinz, MMC, City Clerk Introduced: March 17, 2021 Enacted: April 7, 2021 Effective: May 7, 2021 Page 58 City of Kenai I 210 l=idalgo Ave, Kenai, AK 99611-77941907.283.7535 I www.kenai.cily MEMORANDUM TO: CC : FROM: DATE: SUBJECT: Mayor Brian Gabriel and Kenai City Council City Manager, City Clerk , City Attorney Bob Molloy, Vice Mayor March 9, 2021 Ordinance 3198-2021, Amending KMC 1.15.130 To Provide For Remote Electronic Participation In Council Meetings By Council Members When the City's declaration of the COVID-19 Public Health Emergency ends , Code for remote participation by council members at council meetings and work sessions will revert back to KMC 1.15.130 Telephonic participation; the means for a council member's remote participation will be limited to participation by telephone only. Ordinance 3198-2021 will amend KMC 1.15.130 to allow council member participation by electronic means in regular, special and work session meetings of the Council. Th is ordinance does not propose any other changes to existing KMC 1.15.130. No more than three council members who are absent will be able to participate virtually, either visually or by telephone , through the City's virtual platform, subject to the other limitations in KMC 1.15.130. The cost for this initial step is minimal. This ordinance does not apply to the City's other Boards , Commissions and Comm ittees . For example, this ordinance does not apply to Council acting as a Board of Adjustment in appeals from a Planning and Zoning Commission decision under KMC 14.20.290. Because those appeals are quasi -judicial matters , KMC 14.20.290(d) provides that: "Members of the Board of Adjustment must be present in person for hea rings held on appeals in orde r to participate in renderi ng a decision or voting on an appeal."1 Th is ordinance also does not apply to the public . Council can discuss and may adopt a policy or policies to allow virtual public participation , using the City's vi rtual platform, at Council meetings and work sessions and at meetings of the City's other Boards , Commissions and Committees . Council's consideration and support is appreciated . 1 Sim ilarl y, the P&Z Co mmiss ion's ordin a nce on telephonic pa rticip ation allows only Commi ssion ers who are presen t in person to vote on m atte rs and ag e nd a items th at m ay be app ea led to th e Boa rd of Adjustment. See, KMC 14.05.025(e). Page 59 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council FROM: Jamie Heinz, City Clerk DATE: March 9, 2021 SUBJECT: Ordinance No. 3198-2021 In order to provide for video conferencing for remote electronic participation for Council members, the City would need to maintain the basic hosting license for video conferencing software. At this time, the cost for that is $150 per year. Additionally, a better experience could be provided to the Council members participating remotely by purchasing and installing a camera in Council chambers. The cost for this would be $500 or less. There are sufficient funds in the FY2021 Legislative Miscellaneous budget to cover this cost in FY2021. The FY2022 Draft Budget includes sufficient funding to maintain the current level of video conferencing to allow for the in-person/virtual hybrid meetings we have been conducting due to COVID-19. Once it is determined safe to eliminate the hybrid structure, the licensing will be reduced to the basic licensing and sufficient funding will be included in future proposed budgets. Your consideration is appreciated. Page 60 Sponsored by: Administration CITY OF KENAI ORDINANCE NO. 3199-2021 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, CONDITIONALLY WAIVING CERTAIN PROVISIONS OF TITLE 17- PUBLIC UTILITIES AND ENTERPRISES, RELATED TO PENALTY, INTEREST AND SHUTOFF FOR NONPAYMENT OF FEES FOR WATER AND SEWER UTILITY CUSTOMERS THAT CERTIFIED TO THE CITY THAT THEY WERE IMPACTED BY COVID-19 PURSUANT TO THE CITY MANAGER’S EXECUTIVE ORDER NO. 2 DURING THE EFFECTIVE PERIOD OF THE CITY’S EMERGENCY DISASTER DECLARATION. WHEREAS, the Federal government, State government and City all made various disaster declarations during the COVID-19 public health emergency; and, WHEREAS, as a part of the State’s disaster declaration, the State enacted SB 241, that amongst many other actions, prohibited utilities from disconnecting residential utility customers experiencing financial hardship related to the public health disaster emergency; and, WHEREAS, the State’s moratorium on disconnection of residential utility costumers has since expired; and, WHEREAS, pursuant to the City’s disaster declaration, the City Manager issued Executive Order No. 2 that provided that penalty and interest would not accrue on commercial and residential water and sewer accounts, and that these services would not be shut off during the Disaster Declaration as long as the customers certified they were impacted by COVID-19; and, WHEREAS, the City’s moratorium on penalty, interest and shutoffs for water and utility services for those who certified they were impacted by COVID-19 is effective until the end of the City’s Disaster Declaration; and, WHEREAS, while the City has worked with its utility customers in preparing for an end of the City’s moratorium, it is in the best interest of the City and its utility customers to waive certain provisions of Title 17- Public Utilities and Enterprises, related to penalties, interest and shutoff to allow a reasonable opportunity for utility customers to get caught up on late payments, and remain current on current fees for continued water and sewer services at the expiration of the City’s Disaster Declaration. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, as follows: Section 1. That notwithstanding KMC 17.05.070 Rules, Regulations and Rates, KMC 17.05.080 Penalty for Late Payment, KMC 17.15.070 Rules Regulations and Rates and KMC 17.15.080 Penalty for Late Payment, as well as any applicable water and sewer regulations, City of Kenai Utility Customers that certified they were impacted by COVID-19 during the City’s Page 61 Ordinance No. 3199-2021 Page 2 of 2 _____________________________________________________________________________________ New Text Underlined; [DELETED TEXT BRACKETED] declared Disaster Emergency for purposes of City of Kenai utility services will not be assessed penalty and interest, or be subject to shutoff for late, or non-payment of water and sewer utility fees incurred during the City’s declared Disaster Declaration for a period of 60 days after the expiration of the City’s Disaster Declaration. During this 60 day time period customers may enter into a payment agreement with the City, which will provide for continued waiver of penalty and interest of past due amounts incurred during the City’s Disaster Declaration subject to conformance with the terms of the payment agreement, including keeping current of water and sewer fees incurred after the termination of the disaster declaration. The Payment Agreements may be for any time period not exceeding two years, and may be conditioned on the signing of a Confession of Judgment. Nothing in this ordinance, nor in the payment agreement will affect identical provisions in KMC 17.05.080, and 17.15.080 that provide “overdue and unpaid water and sewer utility charges, plus any penalty or interest owing, shall become a lien against the property served.” If after 60 days after the expiration of the City’s Disaster Declaration, the customer has not entered into a payment agreement with the City, or if any terms of a payment agreement with the City are breached, the City will impose penalty and interest on late payments as of the date of the breach or the end of the 60 day period, whichever is applicable and will proceed with collections efforts pursuant to City Code and any applicable terms of the payment agreements. Section 2. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section 3. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect 30 days after enactment or at the end of the City’s declared Disaster Declaration, whichever is later. ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 7th day of April, 2021. BRIAN GABRIEL SR., MAYOR ATTEST: ___________________________________ Jamie Heinz, CMC, City Clerk Introduced: March 17, 2021 Enacted: April 7, 2021 Effective: *, 2021 Page 62 MEMORANDUM TO: Mayor Gabriel and Council Members FROM: Scott Bloom, City Attorney DATE: March 5, 2021 SUBJECT: Ordinance 3199 – 2021 City of Kenai Delinquent Utility Accounts Pursuant to the City’s Disaster Emergency Declaration, on March 26, 2020, the City Manager issued Executive Order No. 2, which provided that penalty and interest would not accrue on commercial and residential water and sewer accounts and that these services would not be shut off during the Disaster Declaration as long as the customer certified they were impacted by COVID-19. This Executive Order, which supersedes City Code, will expire as soon as the Disaster Declaration expires, and pursuant to City Code, the balance due on delinquent accounts will begin to accrue penalty and interest and be subject to shut off. This Ordinance will provide a 60 day grace period at the end of the City Disaster Declaration, whenever that may be, to allow City water and sewer utility customers to enter into a payment agreement with the City. The agreements will provide for a two year period in which water and sewer utility customers may pay late due balances, along with current balances without the imposition of any penalty or interest and long as the terms of the agreements are complied with. As part of the payment agreements, the customers will be required to sign a confession of judgment. If no payment agreement is executed, or the terms of the agreements are breached, penalty and interest will be imposed on a go-forward basis, and the City will pursue normal collection efforts. Your consideration is appreciated. Page 63 Sponsored by: Administration CITY OF KENAI ORDINANCE NO. 3200-2021 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, ACCEPTING AND APPROPRIATING AN AMENDMENT TO A COVID CARES ACT FOR OLDER ADULTS AND THEIR CAREGIVERS 2021 GRANT PASSED THROUGH THE STATE OF ALASKA FOR KENAI SENIOR CENTER EXPENDITURES IN SUPPORT OF ITS RESPONSE TO THE COVID-19 PUBLIC HEALTH EMERGENCY. WHEREAS, the first coronavirus patient in Alaska was diagnosed in Anchorage on March 12, 2020, and many other positive diagnoses have since occurred on the Kenai Peninsula; and, WHEREAS, Governor Mike Dunleavy issued a Declaration of Public Health Disaster Emergency on March 11, 2020, and the President of the United States issued a Proclamation Declaring a National Emergency on March 13, 2020; and, WHEREAS, the United States Department of Health and Human Services announced on April 21, 2020, nearly $1 Billion in CARES Acts Grants to Support Older Adults and People with Disabilities in the community during the COVID-19 Public Health Emergency; and, WHEREAS, the State of Alaska, Department of Health and Social Services, Division of Senior and Disabilities Services requested proposals from current Senior and Disabilities Services grantees who service Older Alaskans and their Caregivers to provide services through the COVID Relief for Older Adults and their Caregivers program for the State of Alaska in FY21; and, WHEREAS, the Kenai Senior Center is a long-standing grantee of the Title III funding through the State of Alaska, Department of Health and Social Services, Division of Senior and Disabilities Services; and, WHEREAS, the Kenai Senior Center has applied and been awarded a grant for $39,230.83 for services offered beginning January 1, 2021 – June 30, 2021; and, WHEREAS, in February, 2021, the State of Alaska provided another opportunity for grantees to request additional funding under the COVID Relief for Older Adults and their Caregivers grant FY21; and, WHEREAS, the Kenai Senior Center has received notice and has also been awarded $xx,xxx in additional funding through this grant; and, WHEREAS, acceptance of these funds is in the best interest of the City, its business and its residents. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, as follows: Page 64 Ordinance No. 3200-2021 Page 2 of 2 _____________________________________________________________________________________ New Text Underlined; [DELETED TEXT BRACKETED] Section 1. That the City Manager is authorized to accept a grant in the amount of $xx,xxx from the State of Alaska, Department of Health and Social Services, Division of Senior and Disabilities Services for Kenai Senior Center expenditures in support of its response to the COVID-19 Pandemic. Section 2. That the estimated revenues and appropriations be increased as follows: Senior Citizen Fund: Increase Estimated Revenues – Federal Grants $xx,xxx Increase Appropriations – Equipment $xx,xxx Supplies xx,xxx $xx,xxx Section 3. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section 4. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect immediately upon enactment. ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 7th day of April, 2021. BRIAN GABRIEL SR., MAYOR ATTEST: ___________________________________ Jamie Heinz, CMC, City Clerk Approved by Finance: _________________ Introduced: March 17, 2021 Enacted: April 7, 2021 Effective: April 7, 2021 Page 65 MEMORANDUM TO: Mayor Gabriel and Council Members THROUGH: Paul Ostrander, City Manager FROM: Kathy Romain, Senior Center Director DATE: March 9, 2021 SUBJECT: Ordinance No. 3200-2021 – COVID CARES Act for Older Adults and Their Caregivers 2021 Grant The State of Alaska, Department of Health and Social Services, Division of Senior and Disabilities Services requested proposals from current Senior and Disabilities Services (Title III) grantees to provide services through the COVID Relief for Older Adults and their Caregivers program. The intent of this grant is to provide disaster assistance related to relief services for Coronavirus mitigation and/or health and safety services needed and for grant funds to ensure the health and safety of older adults and their caregivers during the COVID-19 public health emergency. We received an opportunity to apply for additional funds through an amendment to the COVID Relief for Older Adults and their Caregivers Program. The funding from this grant is to be utilized from April 1, 2021 – June 30, 2021. The Senior Center’s application requested funding for a new Alto-Sham holding oven, a commercial deep fryer, additional stainless tables, and reusable water bottles for our senior population. We anticipate hearing the final amount of the amendment any day. As the funds are to be spent by June 30, 2021, we are requesting approval to introduce this Ordinance without the final amount to ensure we can fulfill the grant timeline. Your support for Ordinance No. 3200-2021 is greatly appreciated. Page 66 Sponsored by: Administration CITY OF KENAI ORDINANCE NO. 3201-2021 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, INCREASING ESTIMATED REVENUES AND APPROPRIATIONS IN THE AIRPORT FUND AND APPROPRIATING FUNDS IN THE AIRPORT SNOW REMOVAL EQUIPMENT CAPITAL PROJECT FUND FOR THE PURCHASE OF SNOW REMOVAL EQUIPMENT – MULTI- PURPOSE BROOM/BLOWER. WHEREAS, the 1993 OSHKOSH Multi-purpose broom/blower is out-of-service and has exceeded its useful life; and, WHEREAS, this multi-purpose unit has had the engine rebuilt three times and requires another engine and clutch rebuild with repairs starting at $45,000; and, WHEREAS, this multi-purpose unit was scheduled for replacement in FY22; however, due to the extensive and costly repairs needed, the Federal Aviation Administration (FAA) supports adding the replacement of this unit to the FY21 program; and, WHEREAS, new and reliable equipment will improve the Airport’s capability to effectively address snow and ice conditions with dependable equipment aiding safe aircraft operations; and, WHEREAS, snow removal equipment is Airport Capital Improvement Plan (AIP) eligible and grant funds are expected in the spring of 2021; and, WHEREAS, the City intends to advertise an Invitation to Bid in April 2021 to have a bid in hand for the grant application in May 2021; and, WHEREAS, at that time a follow-up ordinance will be provided to Council showing the final costs, appropriating the FAA grant funds, and City share; and, WHEREAS, this appropriation is in the best interest of the City. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, as follows: Section 1. That the estimated revenues and appropriations be increased as follows: Airport Special Revenue Fund: Increase Estimated Revenues – Appropriation of Fund Balance $800,000 Increase Appropriations – Page 67 Ordinance No. 3201-2021 Page 2 of 2 _____________________________________________________________________________________ New Text Underlined; [DELETED TEXT BRACKETED] Transfer to Airport Snow Removal Equipment Capital Fund $800,000 Airport Snow Removal Capital Project Fund: Increase Estimated Revenues – Transfer from Airport Special Revenue Fund $800,000 Increase Appropriations – Equipment $800,000 Section 2. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section 3 Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect immediately upon enactment. ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 7th day of April, 2021 BRIAN GABRIEL SR., MAYOR ATTEST: ___________________________________ Jamie Heinz, CMC, City Clerk Approved by Finance: Introduced: March 17, 2021 Enacted: April 7, 2021 Effective: April 7, 2021 Page 68 MEMORANDUM TO: Mayor Gabriel and Council Members THROUGH: Paul Ostrander, City Manager FROM: Mary Bondurant, Airport Manager DATE: March 9, 2021 SUBJECT: Ordinance No. 3201-2021 – Fund Appropriation for Airport Snow Removal Equipment The Airport is proposing to advertise an Invitation to Bid in April 2021 for a new piece of Snow Removal Equipment (SRE). The 1993 Oshkosh Multipurpose unit has exceeded its useful life, and repairs again are extensive and costly. This unit was scheduled in the Airport Capital Improvement Plan for replacement in FY22; however, it is down and out of service. We are electing to move forward as soon as possible for replacement due to the 300 day build time on this unit. The Airport is down to one snow blower. The FAA is in full support of the adding of this pop-up project to the FY21 program and provided direction to move forward with an Invitation to Bid. The timeline for submitting FY21 grant applications is May 3, 2021. Thank you for your consideration. Page 69 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Paul Ostrander, City Manager FROM: Ryan Foster, Planning Director DATE: March 9, 2021 SUBJECT: Special Use Permit to Alaska Air Fuel, Inc. for Office, Parking, and Utilities City Council approved a 45-year lease application from Alaska Air Fuel on September 2, 2020, for portion of Lot 5, FBO Subdivision No. 8 to be used as fixed base operator with a hangar and office space requiring a subdivision. A plat of this subdivision must be finalized and recorded in order to deliver Alaska Air Fuel a lease. The plat is scheduled for Planning and Zoning Commission consideration on March 10, 2021. If recommended for approval by the Planning and Zoning Commission, the plat is then sent to the Kenai Peninsula Borough for the final approval and recording process. Alaska Air Fuel has submitted a Special Use Permit Application for office, parking, and utilities due to the unforeseen circumstances created by the subdivision of Lot 5. A Special Use Permit would allow Alaska Air Fuel to begin site clearing and access for office, parking, and utilities on April 1, 2021 in anticipation of entering into the approved lease once the subdivision is completed. The Special Use Permit would expire in one (1) year on March 31, 2022. Thank you for your consideration. Attachment: Special Use Permit application dated March 8, 2021 from Alaska Air Fuel requesting use of a portion of Lot 5, FBO Subdivision No. 8 for office, parking, and utilities Page 70 Special Use Permit – Alaska Air Fuel, Inc. Page 1 of 6 SPECIAL USE PERMIT The CITY OF KENAI (City), for the consideration, and pursuant to the conditions set out below, hereby grants to JOHN SLIWINSKI D/B/A ALASKA AIR FUEL, INC. (PERMITTEE), whose address is 3700 W. Aviation Avenue, Wasilla, AK 99654, the non-exclusive right to use 109,771± square feet of area as described below: That portion of Lot 5, FBO Subdivision No. 8, as delineated as Lot 5A of the proposed plat of FBO Subdivision No. 10, which will be recorded in the Kenai Recording District, Third Judicial District, State of Alaska. 1. TERM. This special use permit shall be for 12 months from April 1, 2021 to March 31, 2022. 2. CANCELLATION. Pursuant to requirements of the Federal Aviation Administration, the City reserves the right to cancel this special use permit on 90-days’ notice, either delivered in person to the Permittee or by mail. Any or all personal property shall be removed at Permittee’s expense upon cancellation or termination of this agreement. 3. PERMIT FEES. The Permittee shall be charged an annual permit fee of $17,600.00 plus applicable sales tax. The Permittee shall not use the parcels until starting monthly payments to the City for the permit fee. Checks, bank drafts, or postal money orders shall be made payable to the City of Kenai and delivered to the City Hall, 210 Fidalgo Avenue, Kenai, Alaska 99611. In addition to the permit fee specified above, the Permittee agrees to pay to the appropriate parties all levies, assessments, and charges as hereinafter provided: A. Sales tax nor enforced, or levied in the future, computed upon the permit fee payable in monthly installments whether said fee is paid on a monthly or yearly basis; B. All necessary licenses and permits; all lawful taxes and assessments which, during the term hereof may become a lien upon or which may be levied by the State, Borough, City, or by any other tax levying body, upon any taxable possessory right which Permittee may have in or to the Premises by reason of its use or occupancy or by reason of the terms of this Permit, provided however, that nothing herein contained shall prevent Permittee from contesting any increase in such tax or assessment through procedures provided by law. C. Interest at the rate of eight percent (8%) per annum and penalties of ten percent (10%) of any amount of money owed under this Special Use Permit which are not paid on or before the due date. Page 71 Special Use Permit – Alaska Air Fuel, Inc. Page 2 of 6 D. Costs and expenses incident to this Special Use Permit, including but not limited to recording costs. 4. USE. The use by the Permittee of the Premises is limited to the purpose of an office, parking, and utilities due to the unforeseen circumstances created by the subdivision of Lot 5. A Special Use Permit would allow Alaska Air Fuel to begin site clearing and access for office, parking, and utilities on April 1, 2021 in anticipation of entering into the approved lease once the subdivision is completed. The Special Use Permit would expire in one (1) year on March 31, 2022. Use of the Premises is subject to the following conditions: A. Permittee shall use the Premises only for the purpose of an office, parking and utilities. B. At such time as the plat of FBO Subdivision No. 10 has been finalized and recorded, and a lease has been executed by the City of Kenai, Lessor, and Alaska Air Fuel, Inc., Lessee, the Special Use Permit shall be considered terminated. C. The Permittee shall follow requirements of the City Fire Marshal and allow City staff to inspect the premises if requested. 5. INSURANCE. Permittee shall secure and keep in force adequate insurance, as stated below, to protect City and Permittee. Where specific limits are stated, the limits are the minimum acceptable limits. If Permittee’s insurance policy contains higher limits, the City is entitled to coverage to the extent of the higher limits. A. General Liability or Commercial General Liability Insurance, including Premises, all operations, property damage, personal injury and death, broad-form contractual, with a per-occurrence limit of not less than $1,000,000 combined single limit. The policy must name the City as an additional insured. B. Worker’s Compensation Insurance with coverage for all employees engaged in work under this Permit or at the Premises as required by AS 23.30.045. Permittee is further responsible to provide Worker’s Compensation Insurance for any subcontractor who directly or indirectly provides services to Permittee under this Permit. C. Commercial Automobile Coverage with not less than $1,000,000 combined single limit per occurrence. This insurance must cover all owned, hired, and non-owned motor vehicles the Permittee uses for snow moving and storage activities to, from, or on the Premises. The policy must name the City as an additional insured. D. All insurance required must meet the following additional requirements: i. All policies will be by a company/corporation currently rated “A-” or better by A.M. Best. ii. Permittee shall submit to the City proof of continuous insurance coverage in the form of insurance policies, certificates, endorsements, or a Page 72 Special Use Permit – Alaska Air Fuel, Inc. Page 3 of 6 combination thereof, and signed by a person authorized by the insurer to bind coverage on its behalf. iii. Permittee shall request a waiver of subrogation against City from Permittee’s insurer and the waiver of subrogation, where possible, shall be provided at no cost to City. iv. Provide the City with notification at least 30 days before any termination, cancellation, or material change in insurance coverage of any policy required hereunder. v. Evidence of insurance coverage must be submitted to City by April 1, 2021. The effective date of the insurance shall be no later than April 1, 2021. vi. This insurance shall be primary and exclusive of any other insurance carried by the City of Kenai. This insurance shall be without limitation on the time within which the resulting loss, damage, or injury is actually sustained. 6. INDEMNITY, DEFEND, AND HOLD HARMLESS AGREEMENT. The Permittee shall fully indemnify, hold harmless, and defend the City of Kenai, its officers, agents, employees, and volunteers at its own expense from and against any and all actions, damages, costs, liability, claims, losses, judgments, penalties, including reasonable Attorney’s fees of or for liability for any wrongful or negligent acts, errors, or omissions of the Permittee, its officers, agents or employees, or any subcontractor under this Permit. The Permittee shall not be required to defend or indemnify the City for any claims of or liability for any wrongful or negligent act, error, or omission solely due to the independent negligence of the City. If there is a claim of or liability for the joint negligence of the Permittee and the independent negligence of the City, the indemnification and hold harmless obligation shall be apportioned on a comparative fault basis. Apportionment shall be established upon final determination of the percentage of fault. If any such determination is by settlement, the percentage of fault attributed to each party for purposes of this indemnification provision shall only be binding upon the parties included in the settlement agreement. “Permittee” and “City” as used in this article include the employees, agents, officers, directors, and other contractors who are directly responsible, respectively, for each party. The term “independent negligence of the City” is negligence other than in the City’s selection, administration, monitoring, or controlling of the Permittee. 7. PERMITTEE’S OBLIGATION TO PREVENT AND REMOVE LIENS. Permittee will not permit any liens, including mechanic’s, laborer’s, construction, supplier’s, mining, or any other liens obtainable or available under existing law, to stand against the Premises or improvements on the Premises for any labor or material furnished to Permittee or to any related entity or claimed entity. The Permittee shall have the right to provide a bond as contemplated by State of Alaska law and contest the validity or amount of any such lien or claimed lien. Upon the final determination of the lien or claim for lien, the Permittee will immediately pay any judgment rendered with all proper costs and charges and shall have such lien released or judgment satisfied at Permittee’s own expense. Page 73 Special Use Permit – Alaska Air Fuel, Inc. Page 4 of 6 8. PERSONALTY. Permittee shall remove any and all personal property, including all vehicles, from the Premises at the termination of this Permit. Personal property placed or used upon the Premises and not removed upon termination of this Permit will be removed and/or impounded by the City. Property removed or impounded by the City may be redeemed by the owner thereof only upon the payment to the City of the costs of removal plus a storage fee of $25 per day. The City of Kenai is not responsible for any damage to or theft of any personalty of Permittee or its customers. 9. FORBEARANCE. Failure to insist upon a strict compliance with the terms, conditions, and/or any requirement herein contained, or referred to, shall not constitute or be construed as a waiver or relinquishment of the right to exercise such terms, conditions, or requirements. 10. TERMINATION, DEFAULT. This Permit may be terminated by either party hereto by giving 30 days advance written notice to the other party. The City may terminate the Permit immediately, or upon notice shorter than 30 days, to protect public health and safety. The City may also terminate this Permit immediately, or upon notice shorter than 30 days, due to a failure of Permittee to comply with conditions and terms of this Permit, which failure remains uncured after notice by City to Permittee providing Permittee with a reasonable time period to correct the violation or breach. 11. NO DISCRIMINATION. Permittee will not discriminate on the grounds of race, color, religion, national origin, ancestry, age, or sex against any patron, employee, applicant for employment, or other person or group of persons in any manner prohibited by federal or State law. Permittee recognizes the right of the City to take any action necessary to enforce this requirement. 12. ASSIGNMENT. Permittee may not assign, by grant or implication, the whole any part of this Permit, the Premises, or any improvement on the Premises without the written consent of the City. Unless the City specifically releases the Permittee in writing, the City may hold the Permittee responsible for performing any obligation under this permit which an assignee fails to perform. 13. ASSUMPTION OF RISK. Permittee shall provide all proper safeguards and shall assume all risks incurred in its activities on the Premises and its exercise of the privileges granted in this Permit. 14. NO JOINT VENTURE. The City shall not be construed or held to be a partner or joint venturer of Permittee in the conduct of its business or activities on the Premises. 15. SURVIVAL. The obligations and duties of Permittee under paragraphs 5 and 6 of this Permit shall survive the cancellation, termination, or expiration of this Permit. 16. AUTHORITY. By signing this Permit, Permittee represents that is has read this agreements and consents to be bound by the terms and conditions herein and that the person signing this Permit is duly authorized by the business to bind the business hereunder. Page 74 Special Use Permit – Alaska Air Fuel, Inc. Page 5 of 6 ALASKA AIR FUEL, INC. CITY OF KENAI By:____________________________ By:_______________________________ John Sliwinski Date: Paul Ostrander Date: Vice-President City Manager ACKNOWLEDGMENTS STATE OF ALASKA ) ) ss THIRD JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on this ____day of ________, 2021, the foregoing instrument was acknowledged before me by Paul Ostrander, City Manager of the City of Kenai, Alaska, an Alaska home rule municipality, on behalf of the City. Notary Public for Alaska My Commission Expires: STATE OF ALASKA ) ) ss THIRD JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on this ____day of ________, 2021, the foregoing instrument was acknowledged before me by John Sliwinski, Vice-President of Alaska Air Fuel, Inc., on behalf of the corporation. Notary Public for Alaska My Commission Expires: Page 75 Special Use Permit – Alaska Air Fuel, Inc. Page 6 of 6 ATTEST: Jamie Heinz, MMC, City Clerk SEAL: APPROVED AS TO FORM: Scott M. Bloom, City Attorney Page 76 K~NAI City of Kenai Special Use Permit Application !Application Date: 13/8/2021 ~----· ~-"""'-~-. ----~ --~~ .... --~ -· -.. ---_......__ , .,.._ __ ' -· -----~~ ------,--~ . . ,.. " .. Applicant Information I'.,. . ·~,_ .... ~·;_ k . Name of Applicant: John Sliwinski D.B.A. Alaska Ai r Fuel , Inc. Mailing A dd ress: 3700 W . Aviation Ave. I city: Wasilla !state: IAK !z ip Code:l 99654 Phone Number(s): Home Phone: ( ) 907 -317 -5169 Work/ Message Phone: ( ) 907 -3 17 -5368 E-mail: (Optional) alaskaairfuel@hotmai l .com Name to Appear on Permit: I Alaska Air F uel , I nc. Mailing Address: above !ci,ty : !state: I lzip Code:I Phone Number(s): Home Phone: ( )above Work/ Message Phone: ( ) E-mail: (Optional) above Type of A pp licant: 0 Individual (at least 18 years of age) D Partnership !!!iii! Corpora tio n 0 Government 0 Limited Li ability Company (LLC) 0 Other --~ I Property Information -.l Legal or physical description of the property: 2 .52 acre portion of lot 5 ,FBO su b.#8 Description of the proposed business or activity intended : Aviation cargo service Is the area to be used in front of or immediately adjacent to any established business offering the same or similar products or services upon a fixed location? 0 YES !! NO Would the use un der this permit interfere with other businesses through excessive no ise , odor, or other nuisances? 0 YES !! NO If you answered yes to any of the above qu est io ns, please explain: What is the term requested (not to exceed one year)? One year Requested Starting Date;;_April 1st , 202 1 / v4 ~ ,... 3/8/202 1 Signature : J L_:_ Date: y v , Pri nt Name: John Sliwinski T itle : OwnerNp Fo' c;ty U•;t Date Application Fee Rece ived : 0 General Fu a 0 Airport Reserve Land City Counci l Action/Resolution: 0 Airport Fu d D Outside Airport Reserve Accoun t Number: Page 77 Page 78 KENAI COUNCIL ON AGING REGULAR MEETING FEBRUARY 11, 2021 – 4:30 P.M. KENAI SENIOR CENTER CHAIR DON ERWIN, PRESIDING MEETING SUMMARY 1. CALL TO ORDER The meeting was called to order by Chair Erwin at 4:40 p.m. a. Pledge of Allegiance Chair Erwin led those assembled in the Pledge of Allegiance. b. Roll was confirmed as follows: Members Present: D. Erwin, R. Craig, V. Geller, L. Nelson, M. Milewski, S. Modigh, C. Thornton Members Absent: R. Williams A quorum was present. Staff/Council Liaison Present: Senior Director Romain, Administrative Assistant Clary, and Council Member Pettey c. Elections of Chair and Vice-Chair MOTION: Member Geller MOVED for that Member Erwin be re-elected as Chair and Member Craig SECONDED the motion. There were no objections. SO ORDERED. MOTION: Member Geller MOVED for that Member Thornton be re-elected as Chair and Member Erwin SECONDED the motion. There were no objections. SO ORDERED. d. Agenda Approval MOTION: Member Thornton MOVED for approval of the agenda as written and Member Craig SECONDED the motion. There were no objections. SO ORDERED. 2. SCHEDULED PUBLIC COMMENTS (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregate) – None. 3. UNSCHEDULED PUBLIC COMMENT (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregate) -- None. 4. APPROVAL OF MEETING SUMMARY Page 79 Council on Aging Meeting Page 2 of 3 February 11, 2021 MOTION: Member Thornton MOVED to approve the December 10, 2020, meeting summary as written and Member Modigh SECONDED the motion. There were no objections. SO ORDERED. 5. UNFINISHED BUSINESS a. None 6. NEW BUSINESS – a. Discussion – COVID-19 Vaccination City of Kenai, Fire Chief, Tony Prior presented information to members regarding the COVID vaccine. Members asked questions regarding current vaccine sites, and provided feedback of the difficulty in navigating the State website. b. Discussion/Recommendation – FY21/FY22 Capital Improvement Plan Senior Director Romain reviewed items in the current Capital Improvement Plan. c. Discussion – Tentative Opening of the Senior Center Senior Director Romain provided information to members regarding re-opening. It was reported that currently, there were a few groups already meeting in person and the plan was to ahead if the current rate of COVID-19 continued to decline. 7. REPORTS a. Senior Center Director – Senior Director Romain presented the FY21-22 Quarter narrative, and statistical information was shared as well as information regarding COVID-19 grant funds secured by the Center. b. Council on Aging Chair – Chair Erwin thanked the Center Staff for all the work accomplished this last year and their dedication to their mission. c. City Council Liaison – Council Member Pettey reviewed the Action Agenda for the Council’s December 16, 2020; January 6, 2021; January 20, 2021; and February 3, 2021 meetings. 8. NEXT MEETING ATTENDANCE NOTIFICATION – March 11, 2021 There were no announcements of absences for the March 11, 2021 meeting. 9. COUNCIL MEMBERS COMMENTS AND QUESTIONS Member Geller welcomed Rachael Craig as a new Member. Member Thornton noted that it is good to be able to meet in person. Page 80 Council on Aging Meeting Page 3 of 3 February 11, 2021 10. ADDITIONAL PUBLIC COMMENT – None. 11. INFORMATION ITEMS – None. 12. ADJOURNMENT MOTION: Member Geller MOVED for adjournment and Member Thornton SECONDED the motion. There were no objections. SO ORDERED. There being no further business, the Council on Aging meeting adjourned at 5:49pm. Meeting summary prepared and submitted by: _____________________________________ Meghan Thibodeau Deputy City Clerk Page 81 KENAI AIRPORT COMMISSION REGULAR MEETING FEBRUARY 11, 2021 – 6:00 P.M. KENAI CITY COUNCIL CHAMBERS CHAIR GLENDA FEEKEN, PRESIDING MEETING SUMMARY 1. CALL TO ORDER Chair Feeken called the meeting to order at 6:00 p.m. a. Pledge of Allegiance Chair Feeken led those assembled in the Pledge of Allegiance. b. Roll was confirmed as follows: Commissioners Present: Commissioners Absent: G. Feeken, K. Dodge, D. Leichliter, J. Bielefeld, P. Minelga, J. Zirul D. Pitts Staff/Council Liaison Present: Airport Manager M. Bondurant, Council Liaison H. Knackstedt, Deputy City Clerk M. Thibodeau A quorum was present. c. Agenda Approval Chair Feeken noted the following revisions to the agenda and packet: Add to item D.6. Recommendation to Award Airport Security Guard Services • Corrected Memorandum MOTION: Chair Feeken noted the following revisions to the agenda and packet: Add to item 6.a. Discussion/Recommendation – To Award Airport Security Guard Services • Corrected Memorandum Chair Feeken MOVED to approve the agenda with the requested additions and Commissioner Lichleiter SECONDED the motion. There were no objections; SO ORDERED. 2. SCHEDULED PUBLIC COMMENT 3. UNSCHEDULED PUBLIC COMMENT – None. Page 82 ____________________________________________________________________________________ Airport Commission Meeting Page 2 of 4 February 11, 2021 4. APPROVAL OF MEETING SUMMARY a. January 14, 2021 MOTION: Commissioner Lichleiter MOVED to approve the meeting summary of January 14, 2021 and Commissioner Zirul SECONDED the motion. There were no objections; SO ORDERED. 5. UNFINISHED BUSINESS a. Discussion – Airport FY2020-FY2025 Capital Improvement Program Airport Manager Bondurant discussed the FY22 Airport Capital Improvement Plan that was submitted to the FAA,and the new changes to the plan, including changes to grant conditions from previous years. An overview of the projects was provided, and it was noted that the snow blower was pulled forward from FY22 to FY21 due to auxiliary motor issues and age. Administration will meet with FAA to finalize. b. Discussion – Update Terminal Landscaping Design It was noted that a new sprinkler system will need to be installed in front of the airport, but it may not need to be installed prior to a decision being made on the new landscaping. Parks and Recreation provided a cost for shrubs based on landscaping Exhibit C, which was determined to be the majority favorite at the last commission meeting. Parks Director Frates provided a picture of a mural that is mounted on the building in order to help the commissioners make their decision on the placement. Astroturf and cement were suggested as a means to avoid new sprinkler installation. c. Discussion – Update on Float Plane Basin Upgrades Costs for upgrades to the three float plane basin camping spots were provided, including crushed chips, picnic tables and grills. Different options for picnic table materials were discussed, and concrete picnic tables were suggested to prevent damage and theft. It was suggested that donations and fundraising be considered for these improvements, as well as a memorial table at the campground. It was noted that the runway markings on the gravel strip has not gone forward yet, due to snow removal schedule. Drafts for float plane basin signage are being designed, which will include a QR code with goes to the City of Kenai app. d. Discussion/Recommendation – Airport Conference Room Use/Agreement A new version of the Agreement was presented, which included changes suggested at the last commission and approved by Administration. Further discussion involved clarification on cleaning fees, whether users can spend the night in the conference room, time the users may use the room and when they must vacate, Page 83 ____________________________________________________________________________________ Airport Commission Meeting Page 3 of 4 February 11, 2021 soundproofing, options for locking, and pet provisions. Suggestions will be taken into consideration by Administration to create a final version of the Agreement. 6. NEW BUSINESS a. Discussion/Recommendation – To Award Airport Security Guard Services It was reported that three proposals were received and ranked, and Guardian Security was ranked the highest. Noted that Guardian is the service they have been using for the last several years and they have done a great job. MOTION: Commissioner Minelga MOVED to recommend Council to award the Agreement for Airport Security Guard Services to Guardian Security Services, Inc. Commissioner Lichleiter SECONDED the motion. There were no objections; SO ORDERED. b. Discussion/Recommendation – Special Use Permit to DNR/Forestry for Aircraft Loading and Parking Noted they have been doing this from April through June for the last several years. MOTION: Commissioner Zirul MOVED to recommend Council to approve the Special Use Permit to the State of Alaska DNF/Forestry. Vice Chair Dodge SECONDED the motion. There were no objections; SO ORDERED. 7. REPORTS a. Airport Manager – Bondurant reported on the following: • Clarified mask mandate is for all airport property, not just terminal; • Airport Budget was due last Friday, and City Manager required it to be at last year’s level or below. Only included a couple special projects, such as getting cameras and Wi-fi put in the terminal; • Submitted 5-year Capital Program to FAA; • Working on submitting terminal projects to Northwest Chapter of the AAAE; • Efficiencies Report is due March 1, 2021. b. City Council Liaison – Council Member Knackstedt reported on the actions of the January 20, 2021 and February 3, 2021 City Council Meetings. 8. NEXT MEETING ATTENDANCE NOTIFICATION – March 11, 2021 9. COMMISSIONER COMMENTS AND QUESTIONS Airport Manager Bondurant noted the Informational Items included in the packet. She also announced her retirement on May 7, 2021. Page 84 ____________________________________________________________________________________ Airport Commission Meeting Page 4 of 4 February 11, 2021 Commissioner Zirul thanked Director Bondurant for her service and commit, noting that it’s been a pleasure to work with her and wished her good luck. Noted that he had breakfast at the Airport café with his wife and thought the restoration looks good. He asked where the plaques with commissioner’s names are. Commissioner Lichleiter thanked Director Bondurant and reminisced working with her in past years. Thanked her for doing a great job, and led the commission in a round of applause. Vice Chair Dodge wished Director Bondurant the best for her retirement, and said she will be missed a lot. Chair Feeken told Director Bondurant it will be sad to see her go, and it won’t be the same without her. 10. ADDITIONAL PUBLIC COMMENT – None. 11. INFORMATION ITEMS a. January 2021 Mid-month Report b. December 2020 Enplanements c. January 25, 2021 Fact Sheet Alaska Aviation Plan d. Security Directive 1542-21-01 Face mask Requirements e. FAQs for Post Security Directive (SD)/Emergency Amendment (EA) Mask Implementation f. Ordinance No. 3181-2021 Lease Extension to Kenai Aviation Operations, LLC 12. ADJOURNMENT There being no further business before the Commission, the meeting was adjourned at 7:02 p.m. Meeting summary prepared and submitted by: ________________________ Meghan Thibodeau Deputy City Clerk Page 85 KENAI HARBOR COMMISSION REGULAR MEETING FEBRUARY 8, 2021 – 6:00 P.M. KENAI CITY COUNCIL CHAMBERS COMMISSION CHAIR DUNN, PRESIDING MEETING SUMMARY 1. CALL TO ORDER Commissioner Chair Dunn called the meeting to order at approximately 6:00 p.m. a. Pledge of Allegiance Commissioner Chair Dunn led those assembled in the Pledge of Allegiance. b. Roll Call Roll was confirmed as follows: Commissioners present: Chair M. Dunn, C. Crandall, B. Bornemann, B. Peters, C. Hutchison, N. Berga, D. Peck Commissioners absent: Staff/Council Liaison present: Public Works Director S. Curtin, Deputy City Clerk M. Thibodeau, Council Member J. Glendening A quorum was present. c. Election of Chair and Vice-Chair MOTION: Commissioner Crandall MOVED to re-elect Chair Dunn; Commissioner Peters SECONDED the motion. MOTION: Commissioner Crandall MOVED to re-elect Vice-Chair Berga; Commissioner Bornemann SECONDED the motion. UNANIMOUS CONSENT was requested for both motions. VOTE: There being no objections, SO ORDERED. d. Agenda Approval MOTION: Commissioner Crandall MOVED to approve the agenda as written and Commissioner Peck SECONDED the motion. There were no objections; SO ORDERED. Page 86 ____________________________________________________________________________________ Harbor Commission Meeting Page 2 of 3 February 8, 2021 2. SCHEDULED PUBLIC COMMENTS – None. 3. UNSCHEDULED PUBLIC COMMENT – None. 4. APPROVAL OF MEETING SUMMARY a. November 9, 2020 MOTION: Commissioner Crandall MOVED to approve the meeting summary of November 9, 2020 and requested UNANIMOUS CONSENT. Commissioner Peters SECONDED the motion. There were no objections; SO ORDERED. b. b. January 25, 2021 It was noted that the first page header on this summary read “KENAI HARBOR COMMISSION REGULAR MEETING” and it was actually a Special Meeting. Clarification was provided that the summary would be corrected and included in the next Harbor Commission meeting packet for approval. 5. UNFINISHED BUSINESS – None. 6. NEW BUSINESS a. Discussion – Request for Proposals (RFP) 2021 City of Kenai Bluff Bank Stabilization Professional Engineering Services Public Works Director Curtin provided an overview of the project status. He noted that there is an active RFP out right now, and they are in the process of obtaining professional engineering design services. He hopes to have engineering team on board in March 2021, and expects that they will take a year to get through design phase and prepare bid-ready documents. He intends to have the documents ready to go out for construction bids as early as spring 2022, but the release is dependent on the funding they receive from the Army Corps of Engineers. b. Discussion – KMC Title 11.10 Overview of Commission Responsibilities Public Works Director Curtin provided an overview of commission responsibilities for the benefit of new and returning commissioners. 7. REPORTS a. Public Works Director – S. Curtin reported on the following: • Provided update on dock repair project; • Discussed upcoming thoughts on future capital project needs; • Timeframe for capital project considerations to be approved by the commissions at the November meeting. b. Harbor Commission Chair – No report. Page 87 ____________________________________________________________________________________ Harbor Commission Meeting Page 3 of 3 February 8, 2021 c. City Council Liaison – Council Member Glendening reported on the actions of the City Council meetings of November 23, 2020; December 2, 2020; December 16, 2020; January 6, 2021; January 20, 2021 and February 3, 2021. 8. NEXT MEETING ATTENDANCE NOTIFICATION – March 8, 2021 9. COMMISSIONER COMMENTS AND QUESTIONS Vice Chair Berga asked Commissioner Bornemann about what kind of data collection and testing had been done by the Kenai Watershed Forum. Commissioner Bornemann addressed Vice Chair Berga’s question. He went on to provide an update on the activities of the Anadromous Waters Habitat Protection task force, from his perspective of sitting on this board. He noted that the Bluff Erosion Project was not taken into consideration during the task force discussions. Commissioner Peters congratulated Chair Dunn and Vice Chair Berga on their re-election, and welcomed Commissioner Peck to the Harbor Commission. Commissioner Crandall thanked Chair Dunn and Vice Chair Berga for their continued service to the Harbor Commission. Chair Dunn said that he enjoys serving as Chair on the Harbor Commission, and hopes they are making a positive impact on the City of Kenai, and he appreciates the help of the Council Liaison and all commissioners. 10. ADDITIONAL PUBLIC COMMENT – None. 11. INFORMATION ITEMS – None. 12. ADJOURNMENT There being no further business before the Commission, the meeting was adjourned at 7:27 p.m. Meeting summary prepared and submitted by: _____________________________________ Meghan Thibodeau Deputy City Clerk Page 88 KENAI PARKS & RECREATION COMMISSION MARCH 4, 2021 – 6:00 PM KENAI CITY COUNCIL CHAMBERS CHAIR CHARLIE STEPHENS, PRESIDING MEETING SUMMARY 1. CALL TO ORDER Chair Stephens called the meeting to order at 6:03 p.m. a. Pledge of Allegiance Chair Stephens led those assembled in the Pledge of Allegiance. b. Roll was confirmed as follows: Commissioners present: C. Stephens, M. Bernard, S. Kisena, D. Rigall, T. Wisniewski, Commissioners absent: J. Dennis, J. Joanis, R. Tomrdle Staff/Council Liaison present: Parks & Rec Director B. Frates, Council Liaison T. Winger A quorum was present. c. Election of Chair and Vice Chair MOTION: Commissioner Kisena MOVED to re-elect Chair Stephens; Commissioner Rigall SECONDED the motion. There being no objections, SO ORDERED. MOTION: Commissioner Rigall MOVED to re-elect Vice-Chair Wisniewski; Commissioner Kisena SECONDED the motion. There being no objections, SO ORDERED. d. Agenda Approval MOTION: Commissioner Kisena MOVED to approve the agenda as presented and Commissioner Rigall SECONDED the motion. There were no objections; SO ORDERED. 2. SCHEDULED PUBLIC COMMENTS – None. 3. UNSCHEDULED PUBLIC COMMENT Mark Griffin, lessee of the Kenai Golf Course, wanted to recognize and thank the Parks & Recreation department for their grooming efforts, noting it has been a great venue for the kids and community. Mr. Griffin stated that Nordic grooming started in 1996 and stressed the importance of winter use of the property, as it is key for moving forward and strengthening the Page 89 _____________________________________________________________________________________________ Parks and Recreation Commission Meeting Page 2 of 3 March 4, 2021 relationship between the City and golf course. Mr. Griffin concluded by saying his is excited about possibilities in the future, including lighted ski trails. 4. APPROVAL OF MEETING SUMMARY a. October 1, 2020 MOTION: Commissioner Kisena MOVED to approve the meeting summary of October 1, 2020 and Commissioner Rigall SECONDED the motion. There were no objections; SO ORDERED. b. December 3, 2020 MOTION: Commissioner Rigall MOVED to approve the meeting summary of December 3, 2020 and Commissioner Kisena SECONDED the motion. There were no objections; SO ORDERED. c. February 4, 2021 MOTION: Commissioner Rigall MOVED to approve the meeting summary of February 4, 2021 and Commissioner Kisena SECONDED the motion. There were no objections; SO ORDERED. 5. UNFINISHED BUSINESS – None. 6. NEW BUSINESS a. Discussion – Goals & Objectives Director Frates presented the 2021-2022 Draft Goals and requested any feedback or additions important to the Commission. Frates noted his staff is compiling their list for review and so there may be some changes forthcoming. All but a couple coals and objectives were individually assessed. Approval was noted for the Training Manual, and it was expressed that it is better than some that have been observed in bigger cities. It was also noted that the department could possibly benefit by using QR codes in parks that would contain specific information about the parks, including providing links for reporting vandalism. Fundraising was suggested, and Director Frates stated he will mention the idea to the Softball Association. 7. REPORTS a. Parks and Recreation Director – Director Frates reported that the Parks & Recreation Department’s draft budget was submitted to the City Manager for consideration, noting a couple items of interest such as a request for gym floor re- coating, lawn mower, equipment for recording virtual tours and an agriculture flamer. Page 90 _____________________________________________________________________________________________ Parks and Recreation Commission Meeting Page 3 of 3 March 4, 2021 The Remainder of the draft budget is status quo. b. Commission Chair – Chair Stephens thanked the commissioners for their involvement and noted a lot of positive feedback and thanks for the groomed ski trails. c. City Council Liaison – Council Member Winger reported on the recent actions of the City Council, including the emergency declaration, remote participation via Zoom, efforts to fill committees and commissions, and the shop local and grocery voucher programs. 8. NEXT MEETING ATTENDANCE NOTIFICATION – April 1, 2021 9. COMMISSION QUESTIONS & COMMENTS Commissioner Rigall expressed caution using an agriculture burner to destroy weed seeds as that may have an unintended consequence of allowing other weeds to flourish. Council Member Winger expressed concern about the beetle-kill trees throughout town and noted there may be an opportunity for saw-mill operators. 10. ADDITIONAL PUBLIC COMMENT – None. 11. INFORMATION a. February Multi-Purpose Facility Ice Schedule b. March Multi-Purpose Facility Ice Schedule 12. ADJOURNMENT There being no further business before the Commission, the meeting was adjourned at 7:15 p.m. Meeting summary prepared and submitted by: ___________________________________ Meghan Thibodeau Deputy City Clerk Page 91 KENAI PLANNING & ZONING COMMISSION REGULAR MEETING MARCH 10, 2021 – 7:00 P.M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVENUE, KENAI, ALASKA CHAIR JEFF TWAIT, PRESIDING MINUTES A. CALL TO ORDER Commission Chair Twait called the meeting to order at 7:00 p.m. 1. Pledge of Allegiance Commission Chair Twait led those assembled in the Pledge of the Allegiance. 2. Roll Call Commissioners present: J. Twait, R. Springer, D. Fikes, G. Greenberg, A. Douthit, G. Woodard Commissioners absent: J. Halstead Staff/Council Liaison present: Planning Director R. Foster, Planning Assistant W. Anderson, Deputy City Clerk M. Thibodeau, Council Liaison J. Glendening A quorum was present. 3. Agenda Approval MOTION: Commissioner Greenberg MOVED to approve the agenda as written and Vice Chair Fikes SECONDED the motion. There were no objections; SO ORDERED. 4. Consent Agenda MOTION: Commissioner Greenberg MOVED to approve the consent agenda and Vice Chair Fikes SECONDED the motion. There were no objections; SO ORDERED. *All items listed with an asterisk (*) are considered to be routine and non-controversial by the Commission and will be approved by one motion. There will be no separate discussion of these items unless a Commission Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. Page 92 ___________________________________________________________________________________ Planning and Zoning Commission Meeting Page 2 of 5 March 10, 2021 5. *Excused absences – None B. APPROVAL OF MINUTES 1. *January 27, 2021 The minutes were approved by the Consent Agenda. C. SCHEDULED PUBLIC COMMENT – None. D. UNSCHEDULED PUBLIC COMMENT – None. E. CONSIDERATION OF PLATS 1. Resolution PZ2021-02 – Preliminary Subdivision Plat of FBO Subdivision No. 10, submitted by Segesser Surveys, 30485 Rosland Street, Soldotna, AK 99669, on behalf of the City of Kenai, 210 Fidalgo Avenue, Kenai, AK 99611 Planning Director Foster presented his staff report with information provided in packet, noting that this subdivision is a requirement of City Council Resolution 2020-72, which approved a lease between the City of Kenai and Alaska Air Fuel, Inc. for a period of forty-five years. Approval of the plat was recommended, subject to the following conditions: • Further development of the property shall conform to all federal, State of Alaska, and local regulations. MOTION: Commissioner Douthit MOVED to approve Resolution No. PZ2021-02 and Commissioner Greenberg SECONDED the motion. Chair Twait opened for public hearing; there being no one wishing to be heard, the public hearing was closed. Citing previous discussions on this topic, the question was raised about the possibility of extending the remaining parcel to make it more leasable. Clarification was provided that there was the option to have a re-plat done in the future if a potential lessee came forward but the parcel was too small. VOTE: YEA: Twait, Woodard, Greenberg, Fikes, Springer, Douthit NAY: MOTION PASSED UNANIMOUSLY. 2. Resolution PZ2021-07 – Preliminary Subdivision Plat of Townsite of Kenai 2021 Kenaitze Replat, submitted by Edge Survey and Design, LLC, P.O. Box 208, Kasilof, AK 99610, on behalf of Kenaitze Indian Tribe, P. O. Box 988, Kenai, AK 99611 Page 93 ___________________________________________________________________________________ Planning and Zoning Commission Meeting Page 3 of 5 March 10, 2021 Planning Director Foster presented his staff report with information provided in packet, noting that the property owners wish to vacate the property line between Tract A, and Lot 22-A-1, Block 5 Townsite of Kenai Kenaitze Addition, which will create a larger tract to be described as Tract B, Block 5, Townsite of Kenai 2021 Kenaitze Replat. Approval of the plat was recommended, subject to the following conditions: • Further development of the property shall conform to all federal, State of Alaska, and local regulations. MOTION: Commissioner Douthit MOVED to approve Resolution No. PZ2021-07 and Commissioner Greenberg SECONDED the motion. Chair Twait opened for public hearing; there being no one wishing to be heard, the public hearing was closed. VOTE: YEA: Twait, Woodard, Greenberg, Fikes, Springer, Douthit NAY: MOTION PASSED UNANIMOUSLY. F. PUBLIC HEARINGS 1. Resolution PZ2021-05 – Application for a Conditional Use Permit for the breeding and sale of dogs, for the property described as Lot 4, Block 6, Valhalla Heights Subdivision Part 5, located at 140 Richfield Drive, Kenai, AK 99611. The application was submitted by Laura Pabst, 140 Richfield Drive, Kenai, AK 99611 Planning Director Foster reviewed the staff report provided in the packet noting the conditional use permit is primarily for the purpose of breeding and showing dogs, and the sale of puppies is secondary. The conditional use criteria and conditions of approval were reviewed, and it was noted that the applicant must obtain a commercial kennel license from Animal Control. MOTION: Commissioner Greenberg MOVED to recommend approval of Resolution No. PZ2021-05 with staff recommendations and Commissioner Douthit SECONDED the motion. Chair Twait opened the floor for public testimony. Laura Pabst described her family’s business, clarifying that they show dogs throughout the country and in Canada, and her dogs are trained to perform in many events. She explained that it is a family passion and has proved to be a positive activity for her daughter. She clarified that the breeding aspect of her business is limited, and is something that she does for herself and the puppies that are sold go to show and performance homes. She noted that she does not intend to increase production of puppies. Page 94 ___________________________________________________________________________________ Planning and Zoning Commission Meeting Page 4 of 5 March 10, 2021 Edwin Creekmore with Kenai Animal Control clarified that her Animal Control permit is conditional upon this Resolution passing with Commission, and noted that there had been no complaints against her property. He explained that Animal Control will do an annual inspection to check on welfare, safety and living conditions of the animals. Pabst noted dogs are never outside unattended, because she doesn’t want to be nuisance to her neighbors. There being no one else wishing to be heard, the public hearing was closed. VOTE: YEA: Twait, Greenberg, Douthit, Fikes, Springer, Woodard NAY: MOTION PASSED UNANIMOUSLY. G. UNFINISHED BUSINESS – None. H. NEW BUSINESS – None. I. PENDING ITEMS – None. J. REPORTS 1. City Council – Council Member Glendening reported on the actions from the February 3, February 17, and March 3, 2021 City Council meetings. 2. Borough Planning – Vice Chair Fikes reported on the actions of the Borough Planning Commission meetings of February 8 and February 22, 2021, and the next meeting is March 15, 2021. 3. City Administration – Planning Director Foster reported on the following: • A plat has been received for consideration, and will be presented at the March 24, 2021 meeting. K. ADDITIONAL PUBLIC COMMENT 1. Citizens Comments 2. Council Comments L. INFORMATIONAL ITEMS M. NEXT MEETING ATTENDANCE NOTIFICATION 1. March 24, 2021 N. COMMISSION COMMENTS & QUESTIONS Page 95 ___________________________________________________________________________________ Planning and Zoning Commission Meeting Page 5 of 5 March 10, 2021 Commissioner Greenberg welcomed Commissioner Woodard to Planning & Zoning. Commissioner Springer noted he had intended to come in person, but withheld because he had a cold. Commissioner Woodard noted she is looking forward to learning about Planning & Zoning and working with the other commissioners. Vice Chair Fikes reminded everyone to file their PFD applications, and that financial disclosures are due soon. O. ADJOURNMENT There being no further business before the Commission, the meeting was adjourned at 8:10 p.m. Minutes prepared and submitted by: ____________________________ Meghan Thibodeau Deputy City Clerk Page 96 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Paul Ostrander, City Manager FROM: Mary Bondurant, Airport Manager DATE: March 8, 2021 SUBJECT: Airport Mid-Month Report March 2021 2019 Alaska Fire Training Facility Rehabilitation & Acquire Aircraft Rescue and Firefighting Trucks (ARFF) – This project has reached the closeout stage. The two OSHKOSH ARFF vehicles are scheduled for delivery in July 2021. 2020 Land Acquisition – The ALP updates have been made and will be available for City Administration review the week of March 15, 2021. After City review, the updated pages will be submitted to the FAA for review and approval. 2020 Sand/SRE Storage Building – This project is ramping up for the spring start-up. Project is scheduled for completion in fall of 2021. In-house Activities: Airport Administration and Operations Staff • Updated Airport Emergency Control Plan is being distributed to all plan participants. • The City has received two grant applications from the FAA totaling $1,303,238 from the Coronavirus Response and Relief Supplemental Appropriation Act, 2021 (CRSSA). • City Administration met with FAA officials on March 4, 2021, to discuss and review the 5- year Airport Capital Improvement Plan. The FAA is in support of the proposed plan. • Working on revisions to the Airport’s FY22 budget narratives. • The Kenai Airport land brochure is being updated and will soon be sent to the printer. • The Operations crew continues to perform snow and ice operations due to the long winter season with many snow events. • Designing a new sign for the Float Plane Basin that highlights sites to see in the City of Kenai. Page 97 Attachment MEMORANDUM TO: Mayor Gabriel and Council Members THROUGH: Paul Ostrander, City Manager FROM: Sue Best, Acting Finance Director DATE: March 09, 2021 SUBJECT: Finance Department Mid-Month Report – March 2021 The FY22 Budget is now a major focus of the department with budget information and revisions being received from Departments. The Council is scheduled to receive its first draft of the FY2022 budget in April. There is much work to be done by all City departments over the next couple of months. With the assistance of Vice Mayor Molloy and Councilors Askin and Glendening, the department is preparing a request for proposal (RFP) to solicit the City’s auditors for the next three years. The RFP is prepared and will be released in March with the expectation to have a resolution of award before Council in April. Page 98 CITY OF KENAI FY 2022 BUDGET PREPARATION CALENDAR Date Facilitator Action January 5 Finance Director Revenue & COLA estimates to City Manager January 8 City Manager & Finance Director Budget guidance and submission requirements provided to department heads with preparation packets. January 15 Department Heads Overtime, new positions, and reclassification requests to City Manager. January 22 City Manager Personnel requests forwarded for analysis to Human Resource Director. January 29 Human Resource Director Personnel requests forwarded for analysis to Finance Director. February 5 Department Heads Department operational budget submission due to Finance. February 5 Department Heads Department Special Project requests due to Finance. February 12 Finance Director Personnel budget submitted to City Manager February 19 City Manager City Manager approval of personnel budget requests. February 19 Finance Director Consolidated operational budget submitted to City Manager. February 19 Finance Director Consolidated Special Project requests submitted to City Manager. February 24-26 March 1-3 City Manager, Finance Director & Department Heads Departmental budget meetings with City Manager. March 24 Finance Director & City Manager Budget goals public meeting March 31 Public Works Director 5-year Capital Plan Complete April 7 Finance Director Draft budget distributed to Council. April 12 – April 30 City Manager, Finance Director & Department Heads Budget work session. Meeting date to be determined by Council. April 28 Finance Director Budget Ordinance to City Clerk for May 5 Council packet. May 5 Finance Director Introduction of Budget Ordinance. May 10 Finance Director Publish notice of public hearing to adopt FY22 Budget. May 11 Finance Director Mill Rate Resolution to City Clerk for May 19 Council packet. May 19 Finance Director Public hearing and adoption of Budget Ordinance May 19 Finance Director Public hearing and approval of Mill Rate Resolution (Must be provided to KPB by 6/15). June 25 Finance Director Publication & distribution of Budget document. Page 99 MEMORANDUM TO: Mayor Brian Gabriel and City Council THROUGH: Paul Ostrander, City Manager FROM: Tony Prior, Fire Chief DATE: March 8, 2021 SUBJECT: Fire Department Mid-Month Report – February Calls for service in February were more consistent with our average as we move further into 2021. February calls for service are as follows: We are continuing our vaccination program with February follow up clinics completed at the Senior Center. We’ve also conducted a first dose clinic at Beacon Training Center where we gave Pfizer and Moderna Vaccines at the same clinic. Two second dose clinics were completed on 2/27/21 and 3/6/21, to complete vaccination series for 218 individuals. On 3/13/21 we are scheduled to give 300 doses of Moderna vaccines to the current phase/tier of qualified individuals. The State is progressing very quickly through all groups and areas identified in the vaccination plan and will likely be open for all residents soon. Total numbers to date include 290,624 vaccines administered to Alaskans. Stephen Turkington completed his probationary year and passed his testing throughout the process. Stephen progressed from an EMT 2 to an EMT 3, completed his Expanded Scope medical training, Airport Crash Rescue, and all in-house fire training. Mike Oden participated in an Instructor II class, and he will be taking his State of Alaska test for national certification on 3/17/21. We have begun the process of updating the City’s Emergency Operations Plan and are looking at brining on a temporary employee to help with the process. Many changes within the City, Borough, and State will need to be addressed in the update as we move forward. Page 100 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Paul Ostrander, City Manager FROM: Katja Wolfe, Library Director DATE: March 5, 2021 SUBJECT: Library Mid-Month Report February 2021 The Kenai Community Library is open with a reduced building capacity and Grab & Go services. For more information about all the services we provide, please visit our website at https://www.kenai.city/library. February 2021 at a Glance Items Borrowed Feb-20 Feb-21 2021 YTD Physical 8,149 4,652 7,521 Digital 1,121 1,612 2,991 Visits and Services Visitors Welcomed 6,261 1,625 2,495 Number of Curbside Pickups - 119 500 New Memberships 24 28 60 Programs Number of Programs 33 20 37 People Reached (e.g., DIY Kits)428 161 329 People Reached Virtually - 966 1,641 Technology Sessions Computer sessions 595 215 298 WiFi Sessions - 3,331 6,398 Page 101 Page 2 of 2 February 2021 programming highlights • Virtual programs via Facebook, YouTube, and Zoom o Weekly Lego® challenge (104 views) o Virtual story times (14 participants, 231 views) o Zoom class visit (10 participants) o Let’s Draw! Velociraptor (149 views) o Zoom Star Wars Trivia (24 participants) o DIY Dog treats (185 views) o Anti-Valentine’s Day Reader’s Advisory (75 views) • DIY kits and giveaways o DIY Valentine’s Card (65) o Cut and Color Bookmark (35) o String Craft (29) o Winter BINGO (39) • Youth Services’ James Adcox was a panelist on a statewide webinar about planning a successful Summer Reading Program. The webinar is now available to librarians nationwide. February 2021 library services highlights • Curbside pickup service will continue during library hours o Average of 4.25 curbside pickups per day (119 total) o Numbers down since we reopened on January 18. • Transits: o We sent 585 items to Alaska Library Catalog member libraries. o We borrowed 707 items from Alaska Library Catalog member libraries. • New collections and services o Know Your Neighbor: Kindness kits launched at the end of February 2021 o Mobile printing is now available. Library users can print documents from their own computers or mobile devices. • Did you know? o The library offers a personal librarian service. Let us choose your next read! https://www.kenai.city/library/webform/personal-librarian o The library has been expanding its board game collection. Board games are fun, educational, and available for a 3-week checkout. o Our eMagazines are now available via the Alaska Digital Library! Library users can choose from over 3,000 publications, in addition to the thousands of eBooks and eAudiobooks. https://adl.overdrive.com/adl-kenai/content Page 102 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Paul Ostrander, City Manager FROM: Robert J. Frates, Parks & Recreation Director DATE: March 8, 2021 SUBJECT: Mid-month Activity Report - February The total number of hours reserved at the Kenai Multi-Purpose Facility for the month of February was 153.75 hours. This includes an increase of 72.75 hours over last year during this time. Both KMS and KCHS concluded their ski season toward the end of February. Each had successful seasons and their participation numbers indicate continued popularity and strength in the programs. A total of 88.25 hours were spent grooming the trails Staff accumulated a total of 58.50 hours maintaining various sidewalks, including Library, City Hall, Kenai Visitor & Cultural Center, Chamber Cabin, and Cemetery. Additionally, several hours were recorded plowing various parking lot areas, including the old City yard. Our Laborer, Charlotte Thurman, spent 52 hours removing snow from fire hydrants. A total of 22 hours were devoted to maintaining the Daubenspeck Family Park ice skating pond. Operator Randy Dodge has been working with the Vocational Instructors at the Wildwood Correctional Facility for the replacement of some of our wooden flower boxes. These should be completed mid-March. The department received a total of 12 hours of community service arranged through Frontier Community Services. All the picnic tables constructed by Wildwood Corrections earlier this fall have now been painted and are ready to be put into service this spring. Operator Dodge and Director Frates participated in a teleconference with the Arbor Day Foundation and Jim Renkert, Community Forestry Program Coordinator with Alaska Division of Forestry, to learn more about available tree planting programs. Page 103 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Paul Ostrander, City Manager FROM: Ryan Foster, Planning Director DATE: March 8, 2021 SUBJECT: Planning and Zoning February 2021 Report Planning and Zoning Commission Agenda Items and Resolutions • No Planning & Zoning Commission Meetings were held in February due to a lack of agenda items. Building Permit and Site Plan Reviews Planning and Zoning staff reviews all Building Permits for compliance with the zoning code. The Department conducted three Building Permit reviews in February, 2021. Code Enforcement There were no new code enforcement cases opened in February, 2021. Lands • On February 3, 2021, City Council approved the lease execution extension to Kenai Aviation Operations, LLC to July 27, 2021. • On February 19, 2021, staff delivered a lease to Soar International Ministries for Tract A- 2, General Aviation Apron Subdivision No. 7 to be used as a hangar with office space. The City did not receive any applications for Special Use Permits or Leases during February 2021. Page 104 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Paul Ostrander, City Manager FROM: Ben Langham, Acting Police Chief DATE: March 4, 2021 SUBJECT: Police & Communications Department Activity – February 2021 Police handled 454 calls for service in February. Dispatch received 206 9-1-1 calls. Officers made 38 arrests. Traffic enforcement resulted in 213 traffic contacts and 46 traffic citations. There were 4 DUI arrests. Officer investigations were conducted on 18 motor vehicle crashes. There were three collisions involving a moose. There were no collisions involving drugs or alcohol. Two new officers continued in their field training. Two new officers successfully completed a three-week lateral officer academy in Sitka at the Department of Public Safety Training Academy. A part-time dispatcher began training in Dispatch. Our School Resource Officer has returned to his regular assignment in the schools. He handled one police-related call in the schools this month and taught DARE classes at Mountain View Elementary. The SRO was away on vacation during portions of February, resulting in lower numbers. The Dispatch Center hired a part-time and a full-time dispatcher. The part-time dispatcher started in February, and the full-time dispatcher will begin work in March. The large grant-funded dispatch radio console replacement project was completed in February. 1169 467 1069 497 924 4060 500 1000 1500 Total Police Service Calls 911 Calls Received 2019(Jan 1 - Feb 28)2020(Jan 1 - Feb 28)2 2021(Jan 1 - Feb 28) Page 105 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Paul Ostrander, City Manager THROUGH: Ben Langham, Acting Police Chief FROM: Jessica “JJ” Hendrickson, Animal Control Chief DATE: March 1, 2021 SUBJECT: February 2021 Monthly Report This month the Kenai Animal Shelter took in 48 animals. Animal intake and disposition: DOGS: INTAKE 27 DISPOSITION 15 Waiver 5 Adopted 6 Stray 5 Euthanized 0 Impound 0 Claimed 7 Protective Custody 1 Field Release 2 Quarantine 0 Transferred 0 Microchips 15 Other Dispositions 0 Other Intakes 1 CATS: INTAKE 21 DISPOSITION 11 Waiver 9 Adopted 9 Stray 12 Euthanized 0 Impound 0 Claimed 2 Protective Custody 0 Field Release 0 Quarantine 0 Transferred 0 Page 106 Page 2 of 2 1 Animal dropped with After Hours (days we are closed but cleaning and with KPD) 22 Animals are known borough animals 22 Animals are known City of Kenai 3 Animals are known City of Soldotna 7 Animals from unknown location 42 Field Investigations & patrols 0 Volunteer Hours Logged 0 Citations 0 Educational Outreach Statistical Data: 128 2019 YTD Intakes 205 2020 YTD Intakes 102 2021 YTD Intakes Microchips 0 Other Dispositions 0 Other Intakes 0 0 OTHER ANIMALS: INTAKE 0 DISPOSITION 2 Chinchilla 0 Chinchilla 0 Rabbit 0 Rabbit 2 Other 0 Guinea Pig 0 DOA: 11 OTHER STATISTICS: Dog 8 Licenses (City of Kenai Dog Licenses) 43 Cat 3 Page 107 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Paul Ostrander, City Manager FROM: Scott Curtin, Public Works Director DATE: March 2021 SUBJECT: Mid-Month Report; Public Works / Capital Projects • Terminal Building Rehabilitation Project – The project reached Substantial Completion on March 27, 2020! Facility is in the warranty period through March 27, 2021. All closeout documentation has been received from the Contractor. Final Notice of Completion was received from the Department of Labor on January 5, 2021. Closeout with the Federal Aviation Administration is expected to start in March 2021. Final warranty inspections took place on March 2nd, 2021 working with Contractor to complete warrantable items identified. • Alaska Regional Fire Training Facility Building Rehabilitation Project – The project reached Substantial Completion on June 2, 2020 and Fire Training successfully took place this past summer. Staff continues to work with the FAA on project closeout. Project will continue through Warranty phase through June 2021. • Alaska Regional Fire Training Facility Equipment Rehabilitation Project - The project reached Substantial Completion on March 13, 2020 and Fire Training successfully took place this past summer. The Contractor did return to complete Punch list items last September, a propane tank inspection was conducted at that time and did identify deficiencies within that part of the equipment. These repairs will take place in the spring coinciding with the next round of training, so the Contractor will be onsite in the event of any operational issues. • Alaska Regional Fire Training Facility Aircraft Rescue Fire Fighting (ARFF) Vehicles – The Federal Aviation Administration (FAA) grant that provided funding for the other two projects listed above is also providing for two new ARFF vehicles. One 1500 gal and one 3000 gal unit, images below. Delivery is anticipated for June 2021, PO119953 was issued 3/19/20. Page 108 Page 2 of 5 Public Works Mid-Month Report • Kenai Municipal Airport Sand Storage Facility – The City executed a design agreement to HDL Engineering on April 17, 2020 for a new Sand Storage Facility. On August 7, 2020 Final Design Documents were received and a Formal Invitation to Bid was released on August 10th with Bids due on August 31st, 2020. Orion Construction was the successful bidder with a low bid of $2,289,000. The City successfully executed a grant with the FAA on September 25, 2020 in the amount of $1,954,101, a second grant is anticipated for next Spring, May 2021, to cover the remaining costs on a total project cost of $2,835,263. A Notice to Proceed for Construction was issued for October 14, 2020, and the schedule will run 365 days. The Contractor successfully mobilized to the site, cleared the area for the new building and brought in structural fill where required by Contract. Project is now winterized and will start back up in spring. Submittals are being provided almost daily now in preparation of startup in the Spring. • Kenai Municipal Airport Airfield Drainage – Ordinance 3166-2020 Authorized HDL Engineering to begin an assessment on both the existing runway as well as some ongoing drainage issues. On December 14, 2020 an agreement was executed to begin investigations on the Airfield Drainage project. The initial agreement in the amount of $37,230 will provide for CCTV camera inspections of several thousand feet of storm main near the runway. On January 8, 2021 we received a report from HDL with the condition assessment of the drainage lines that were inspected prior to the Holidays. Based on this information HDL has provided a proposal to complete Construction Documents for the replacement of approximately 500 LF of the most deteriorated pipe, with other sections to wait and be completed along with the future Runway Rehabilitation Project. Ordinance 3185-2021 was approved at the February 17, 2021 Council Meeting and appropriated additional funds for a total anticipated project cost of $300,000. As of March 9th, 2021 HDL Engineering is working on design and environmental documents. • Dock repair – An Invitation to Bid was released on May 29, 2020 with Bids due on June 19, 2020. No bids were received. On July 10, 2020 the project was re-advertised for bids with bids due on July 27, 2020. The City received one Bid from Endries Company in the amount of $298,365. Ordinance 3154-2020 was introduced on August 5, 2020 and approved on August 19, 2020. Formal contract was executed with Endries Company on August 31, 2020 with a formal Notice to Proceed provided on the same day. Work associated with the Cathodic Protection is now complete. The remaining Work will need to wait until warmer temperatures arrive in the spring. Anticipated final completion June 1, 2021. • Peninsula Avenue Bluff Erosion 2020 – An Invitation to Bid was released on May 31, 2020 with Bids due on June 19, 2020. Four bids were received with Foster Construction being the lowest responsive responsible bidder at $94,670. Council approved the project through Page 109 Page 3 of 5 Public Works Mid-Month Report passage of Resolution 2020-57 at the July 1, 2020 meeting. Contractor has completed submittals with the Engineers, and is anticipated to mobilize to the site on September 11, 2020 and begin moving dirt the week of the 14th. As of October 13th the project is nearly complete. The project was successful and will require installation of top soil and grass seed in the spring. The December 16, 2020 Council Packet includes a Purchase Order increase request, to Foster’s Construction to account additional necessary measures taken to control ground water and runoff during construction, details within the included Memo. The Department would like to thank Fosters Construction and Larsen Engineering for their efforts on the project. • Vault Restrooms – 100% Design documents were received on June 10, 2020 from Nelson Engineering. An Invitation to Bid was released on June 14, 2020 with Bids due on June 29, 2020. Four bids were received with Polar North Construction being the lowest responsive responsible bidder at $359,850. Council approved the project through passage of Resolution 2020-58 at the July 1, 2020 meeting. Contract documents were executed on July 23, 2020. Construction is now shutdown for the winter. Pending Change Order 1 shall provide for a credit back to Owner in the amount of $264 for minor changes to door hardware, and will add time to the contract to allow final painting to take place in spring under warmer temperatures. Construction has proceeded very smoothly, please extend the City’s gratitude to Polar North Construction and Nelson Engineering for making this project a success. • Waste Water Treatment Plant Master Plan – Resolution 2020-48 was approved at the June 17, 2020 Council meeting allowing this work to proceed. On July 2, 2020 HDL staff and consultants spent the day on the property going through all systems of the plant. On August 31, 2020 the first draft assessment was received. Staff continues to work with HDL to develop plans for the facility in preparation of updates to the Capital Plan. HDL also continues to assist the department with the renewal of our APDES Permit which expires every five years. • Water & Sewer Master Plan – Resolution 2021-19 is set for Council approval March 17, 2021 awarding $82,175 to HDL Engineering Consultants to begin assessments of Water & Sewer facilities. A formal report is anticipated within ninety days of their Notice to Proceed. • Waste Water Treatment Plant WAS Pumps – Polar North was awarded a Contract on September 22, 2020 in the amount of $79,703 to demo and replace 40 year old pumps. Both pumps are now installed and operational. Painting of the piping, installation of pipe stands and final cleanup is pending. There is a pending change order #1 in the amount of $3,865 which provided for installation of air release valves which greatly improved the pumps operation. The Project has been a great success, the pumps were previously 15hp and the new ones are 3hp and work more efficiently, which will further assist with reductions in utility costs for the facility. Polar North and the Waste Water staff ensured this project was completed on time and on budget, their efforts are appreciated. • Waste Water Treatment Plant Replacement Sludge Press – Resolution 2020-95 approved at the December 16, 2020 Council meeting authorized HDL Engineering to begin the Design Phase of the WWTP Replacement Sludge Press. Contract Documents were executed on January 6, 2021 with a Notice to Proceed issued on January 11, 2021. First step will be to request proposals from various press manufacturers and make a selection to move through Page 110 Page 4 of 5 Public Works Mid-Month Report design phases with. Presses of this type typically take six months to manufacturer, goal will be to have an operational new press around late November 2021. On February 3, 2021 HDL staff was on site taking measurements and further detailing the new press location and associated appurtenances. A Request for Proposals from press manufactures is pending release, likely March 15th, 2021. We anticipate a specific press being placed on order in April 2021. • USACE Bluff Erosion – See City Manager’s report. Director’s Report from the Army Corp of Engineers was signed April 10, 2019. On June 17, 2020 Council authorized the City Manager to sign the MOU received from the Corp. PED Agreement arrived on September 2, 2020. The City mailed a check in the amount of $350,000 on September 18, 2020 to cover the City’s initial share of PED costs. Meetings have begun with the City Manager and Public Works Director with the ACOE. Draft RFP Docs were sent to ACOE Staff for comment on December 8, 2020 during phone conference with ACOE, City Manager and PWD. Comments were received back on December 9th. Formal Request for Proposals was released on January 28, 2021, Pre-proposal zoom meeting was conducted on February 9, 2021 with approximately twenty people attending. Proposals were received on March 4, 2021 from five firms. Evaluations of the proposals are underway and we expect to be in negotiation with a firm in late March and under contract in April 2021. Design work will take place throughout the summer. • Multi-purpose Facility – The Building Maintenance Department went through the Ice Rink and pressure washed all of the algae that has been growing on the steel beams. Nelson Engineering was also able to come out and assess the structure and condition of the rusting. Formal report was received on October 6, 2020. Work will continue in the spring. • Recreation Center – The Building Maintenance Department and Streets Department are performing repairs with in house personnel. Repairs to a drainage issue on the west side of building are being completed, as well as pressure washing of the building and new exterior staining. Photos below. Work will continue into the spring as weather warms back up. • Kenai Municipal Airport (KMA) Tractor & Mower – Invitations to Bid were released on November 20, 2020 with Bids Due on December 8, 2020. This project is in support of Airfield Maintenance Operations and is identified as Project No. 5 for the Airport Fund in the City’s current Capital Improvement Plan. Council can expect to see legislation in December in relation to this Project. Ordinance 3176-2020 was approved at the January 6th, 2021 Council Meeting with an Award to Craig Taylor Equipment in the amount of $151,736. Formal Notice of Award was issued on January 12th, contract was formally executed on January 21, 2021 and the equipment is now on order. Anticipated arrival August 2021. • Fire Sprinkler Testing, Inspection & Monitoring – Invitations to Bid were released on November 20, 2020 with Bids Due on December 8, 2020. This will be for up to a five year term service agreement for all City Facilities. Resolution 2020-93 with a Contract Award to Yukon Fire Protection was approved at the December 16, 2020 Council meeting. Total contract for five years services totals $74,373. Contractor will be in Kenai on starting on January 18th going through all City owned facilities. The Contractor has performed all preliminary site inspections with the exception of the Senior Housing which was decided to wait until after their vaccination clinics which were actively taking place when contractor Page 111 Page 5 of 5 Public Works Mid-Month Report started. The City received Yukon Fire’s formal report on February 2, 2021, the Contractor is set to return in March and begin repairing deficiencies identified during their inspection. Council will see some upcoming legislation to address needs at the Visitors Center and Recreation Center that are beyond the current budgeted contingencies. • Kenai Well house Relocation – Project was released for Invitations to Bid on March 8, 2021 with bids due on April 1, 2021. Project consists of relocating a small prefabricated steel structure, approximately 20’x28’ that suffered foundation damages during the November 2018 earthquake. This project was approved under Ordinance 3194-2021 at the March 3rd, 2021 council meeting. • SCADA Integration – Resolution 2021-10 approved at the March 3, 2021 Council meeting has authorized a $125,000 purchase order to HDL Engineering for assessments and repairs to both the Water & Sewer and Wastewater facilities relating to SCADA. Borealis Controls as sub-consultant to HDL Engineering has provided a revised SCADA network diagram, and is working on replacing primary equipment at the public safety building. • Cemetery Expansion – This project is located at the corner of First Ave and Float Plane Rd and will provide for additional burial space as the existing adjacent cemetery has reached capacity. The Public Works Department using in house personnel has already cleared, leveled and graded the site, and placed and compacted a gravel sub-base for the parking area. This spring asphalt paving, topsoil and seeding will take place. Additional funds will be sought during the FY22 budget to purchase and install a new perimeter fence. Page 112 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Paul Ostrander, City Manager FROM: Kathy Romain, Senior Center Director DATE: March 8, 2021 SUBJECT: February 2021 Monthly Report Home Delivered Meals 1044 Home Delivered Meals – COVID-19 1273 Pick-Up Meals – COVID-19 152 Grocery Shopping Assistance 7 Vintage Pointe Meals – COVID-19 328 Though the Kenai Senior Center has remained closed to the general public, we successfully held some scheduled meetings as a trial run. Council on Aging, the Kenai Writer’s Group, and Kenai Senior Connection, Inc. met in February and the excitement of being back in the Senior Center was wonderful to see! Comments were very positive on the Center’s renovations. The second vaccination for the January clinics was also held in February. A special thank you to Kenai & Nikiski Fire Departments and Kenai Safeway Pharmacy for their help to ensure these clinics were a success. Through the COVID Cares for Older Adults and their Caregivers FY21 grant, the Senior Center was able to hire two temporary part-time drivers to help with meal delivery and operations. These positions are funded through June 30, 2021. Page 113 Page 114 Page 115 MARCH 17, 2021 CITY COUNCIL MEETING ADDITIONAL MATERIAL/REVISIONS REQUESTED REVISIONS TO THE AGENDA/PACKET: ACTION ITEM REQUESTED BY Add to item J.1. City Manager’s Report City Manager • FY2021 Efficiencies Report 1 The identification and execution of strategies that result in efficiencies and cost savings within the departments of the City of Kenai has been a focus of this administration . Despite the effects of the COVID-19 pandemic, the employees of the City of Kenai continued to develop new and resourceful ways to save time and money while still providing the same or better level of service. The following are highlights of successful efficiencies initiate d by City departments in fiscal year 2021. These strategies from department managers and City employees have reduced costs or streamlined processes. Our hope is that by sharing these initiatives amongst ourselves, these resourceful approaches will spark ongoing ideas and discussion for further advances to saving money while still providing excellent service to the residents of Kenai. Public Works: Wasting Pump Replacement Annual Savings: $55,310 2 In the past year, departments within the City of Kenai have continued with efforts to reduce costs and improve workplace efficiency. Efficiencies are reported as quantified (with a cost savings value attached) or non-quantified. Quantified Efficiencies Total Estimated Savings: $107,088 Annual Savings: $ 81,732 Estimated Savings Department Item One-Time Annual Hours* Airport Carbide Cutting Program $6,785 14 Airport Wildlife Hazing Training $600 Clerk's Office Reduction in Newspaper Subscription $208 Finance Electronic Timesheets $155 572 Finance Electronic Paystubs W -2’s 73 Finance Discontinue City Hall Postage Meter $1,722 Fire Department In-House Training $2,250 80 Fire Department Eliminated Printing Emergency Run Data Reports $137 Legal Eliminate Online Research Subscription $5,208 Legal Eliminate Duplicate Legal Research Books $272 Library Services from an Individual Vendor $1,300 Parks & Rec Clean-up Collaboration $1,056 Police Department Paperless Initiative $400 135 Police Department Elimination of a Postage Meter $200 Public Works Wasting Pump Replacement $55,310 Public Works Shared Equipment Rental $2,300 Public Works In-House Excavation Work $8,000 Public Works Shared Equipment Rental and In- House Maintenance Work $14,000 Senior Center Reduction in Newsletter Printing $1,800 60 Senior Center Vintage Pointe Apartment Painting $5,385 Estimated Savings $25,356 $81,732 934 * Annual Savings 3 Non-Quantified Efficiencies 1 Collaborative effort to reduce costs across departments and work with other public and private entities was reported. 3 Projects to digitize elements of department operations and utilize online resources were reported. 5 Projects implementing new technology to eliminate numerous inefficiencies were reported. 6 Projects took measures to streamline processes, saving staff time and reducing duplicate efforts. Additional departments also changed scheduling structures, began strategic planning processes, implemented workflow changes, and made other efforts to achieve savings. Quantified Savings Total Estimated Savings: $107,088 Annual Hours Saved: 934 Department: Airport Estimated savings: $7,385 Hours saved: 14 1. Carbide Cutting Program. The Airport included efficiencies in prior years for the replacement of blades on its Case 1021 Loader (2019) and 966M Caterpillar loader (2020) with carbide cutting edges. The purchase of carbide cutting edges represents a material savings for each piece of equipment in which blades are replaced with carbide (double- sided) cutting edges instead of steel single-sided cutting edges. This year the Airport evaluated the cost savings of using carbide cutting edges over the past three years on a total of three pieces of equipment for a material savings of $20,355 and 42 annual hours. The Carbide Cutting Program was put into place this year to replace blades on all equipment with carbide blades subject to budget. Based on the annual material savings reported over the past three years, continuing this program will result in an estimated annual savings of $6,785. (Jim Lackey) Estimated Annual Savings: $6,785 Estimated Annual Hours Saved: 14 2. Wildlife Hazard Training Initial and recurrent training for all personnel acting under the direction of the Wildlife Hazard Management Plan (WHMP) is required under 14 CFR 139.313 in the area of wildlife hazard management, as defined in 14 CFR Part 139.337. Federal Aviation Administration (FAA) approval allows annual training by the US Department of Agriculture (USDA) for the Kenai Police Department designee who , in turn, annually trains all Airport, Kenai Police, and Kenai Fire Department personnel involved in wildlife hazing operations. 4 Due to the COVID-19 pandemic, the in-person training for the train-the-trainer course and three initial new personnel trainings will be conducted online. The in-person training cost is $1,425, and the virtual training cost is $825, resulting in an annual savings of $600. (Mary Bondurant/Erica Brincefield) Estimated Annual Savings: $600 Department: Clerk’s Office Estimated savings: $208 1. Reduction in Newspaper Subscription. The Clerk’s Office subscribed to the Peninsula Clarion so that ads from newspapers could be cut out to create an affidavit as proof of publication which is sometimes needed for legal purposes. The affidavit was changed to indicate that the City Clerk swear that the notice was caused to be published in the newspaper and posted on the website , which is sufficient for legal purposes. (Jamie Heinz) Estimated Annual Savings: $208 Department: Finance Estimated savings: $1,877 Hours saved: 645 1. Electronic Timesheets. The implementation of electronic timesheets has reduced staff hours in processing payroll as opposed to using paper timesheets and made the payroll process more efficient. Employees can enter hours from any location with a computer or a smart phone. This is especially helpful for employees working at multiple locations and/or on vacation. Departments can track, identify, and report employee hours by activity for budgeting and managing their employee workloads with reports from timekeeping rather than creating and maintaining manual spreadsheets to track employee time by tasks. Departments also save up to nine staff hours per pay period or 234 staff hours annually not having to hand -deliver and collect and organize paper timesheets. Time saving benefits include up to eight staff hours per payroll or 208 staff hours annually for the payroll clerk by eliminating the duplicate effort of entering employees time manually into the accounting system. The Finance receptionist saves up to three staff hours per pay period or 78 staff hours annually by eliminating the need to scan and shred paper timesheets. The Accountant saves up to two staff hours per pay period or 52 staff hours annually due to the efficiency of information being kept electronically instead of in paper form. The electronic timesheet program is included with Caselle Software at no additional cost. To summarize, implementing electronic timesheets has saved up to 22 staff hours per pay period annually, reduced paper costs by an estimated $155 per year , and significantly enhanced the reporting and tracking capability for employee time by task. (Sue Best/ Susan Joy) Estimated Annual Savings: $155 Estimated Annual Hours Saved: 572 2. Electronic Paystubs and W -2’s. The Finance Department implemented electronic paystubs and W -2’s in the latter part of FY20 resulting in significant time saving, security improvements, and a reduction in the amount of paper being distributed to City employe es. Electronic paystubs and W -2’s are uploaded to a secure website, Doculivery, the electronic copy is stored uniquely, with each employee having a user ID and password. The employee can access this information even after their employment with the City ends. Employees benefit by having access to their paystubs and W -2 information at any time. It 5 prevents check stubs from getting lost and possibly landing in the wrong hands. The electronic check stub contains more payroll information than the printed p aystubs. The Finance receptionist saves up to 2.5 staff hours per pay period or 65 hours annually by not folding the paystubs, putting them in envelopes, and dispersing paychecks to departments. The Accountant saves up to eight staff hours annually due to requests from employees for copies of their paystubs and W -2’s. The cost to issue paystubs and W -2’s electronically was a onetime fee of $3,000 and ongoing annual cost of $117 , which will result in a cost savings from eliminating postage, paper, and envelopes in future years. (Sue Best/ Susan Joy) Estimated Annual Hours Saved: 73 3. Discontinue City Hall Postage Meter: The current contract for the City Hall postage meter was set to expire in 2020, and a five-year lease on a new machine was quoted at $1,722 annually based on the Alaska State NASPO agreement. Based on the cost -savings of other departments reported in the annual efficiencies report, the staff using postage at City Hall worked together to obtain quotes for a meter and compare with using stamps.com or other similar online postage vendors that would result in cost savings. The five -year average for postage at City Hall is $4,952 and has been trending down for several years, at $3,544 in 2019. The switch to stamps.com at an annual fee of $215 required installing five digital scales at no cost as part of the program. The change resulted in a cost savings of $1,722. Additionally, stamps.com includes cost codes that allow postage usage to be tracked by Department, which was not available with the postage meter. (Tina Williamson, Kristi Hershberger, Susan Joy, Cindy Herr, Willie Anderson, Jamie Heinz, and Christine Cunningham) Estimated Annual Savings: $1,722 Department: Fire Department Estimated savings: $2,387 Hours saved: 80 1. In -House Training. In the past, the Fire Department has been forced to bring in instructors from outside the Department to conduct Advanced Cardiovascular Life Support (ACLS) and Pediatric Advanced Life Support (PALS) training. This training requires contracting two instructors for two days to conduct the ACLS and PALS training biennially. This year, three Fire Department personnel received the prerequisite training to become ACLS and PALS instructors at an initial cost of $136. The cost of biennial refresher courses is sponsored by Central Peninsula Hospital (CPH) for instructors who teach courses at CPH to maintain their certificates. This saves in the cost of hiring instructors, as well as overtime hours for personnel. The Fire Department can now train personnel while on shift instead of hosting a two-day class, resulting in an overtime savings of 160 hours biennially. (Mark Anderson) Estimated Annual Savings: $2,250 Estimated Annual Hours Saved: 80 2. Eliminated Printing Emergency Run Data Reports. This year the Fire Department eliminated the printing of emergency run data reports and moved to digital copy. In the past, every emergency run report would be printed for pe rsonnel to enter into our data entry systems. These reports have response time data of personnel and equipment that are transferred into National Fire Incident Report System (NFIRS) reports and into Image Trend (Medical Reports) reported to the State of Alaska. This year we began saving those reports in PDF form and email the reports to personnel. Based on 1291 calls, averaging six pages per call, approximately 7,746 pages were saved this year. Each page costs 6 approximately 15 cents, resulting in a $116 savings. Shredding costs are approximately 28 cents per pound, and based on 78 pounds, represents a savings of $21 this year. (Tony Prior) Estimated Annual Savings: $137 Department: Library Estimated savings: $1,300 1. Elimination of Services from an Individual Vendor. Various staff members received collection management training over the previous year. This allowed the Library to cancel one of its more expensive database subscriptions. (Katja Wolfe, James Adcox, Hannah Meyer) Estimated Annual Savings: $1,300 Department: Legal Estimated savings: $5,450 1. Eliminate Online Research Subscription. Westlaw is an online tool used by the Legal Department to research case law. The three -year contract for this service, ending in January 2021, limited annual increases to 3%. In addition to looking at potential costs increases with a new contract, the City Attorney’s need and use of this tool has be en minimal. Other online options are available at a lesser cost when and if needed. (Scott Bloom) Estimated Annual Savings: $5,208 2. Eliminate Duplicate Legal Research Books. The Legal Department receives multiple annual subscriptions for law research books. The duplicate copies of the Alaska Rules of Court, Alaska Attorney Guide Book, and Alaska Criminal and Traffic Laws for the Legal Assistant have been canceled. It is a money -saving initiative and does not increase the time needed for research as the books are available for use in the Attorney’s office. (Cindy Herr) Estimated Annual Savings: $242 Department: Parks and Recreation Estimated savings: $1,056 1. Clean-up Collaboration. City departments (Parks & Rec, Police, Public Works) collaborate annually with other groups/agencies in an effort to clean up debris leftover from abandoned illegal camps. Rental of 30 -yard roll-off containers are often the most practical way to assist with cleanup but can be costly. The largest cleanup (5.52 tons) occurred between the Russian Orthodox Church and the Kenai Spur Highway, involving City staff and inmates from the Wildwood Correctional Facility. By collaborating with the Russian Orthodox Church (Dorothy Arness), the Church paid for the rental of two 30-yard roll-off containers used for this project. This resulted in a total savings of $1,056 . (Sgt. Jay Sjogren and Bob Frates). Estimated One-Time Annual Savings: $1,056 7 Department: Police Department Estimated savings: $600 Hours saved: 135 1. Police and Communications Department Paperless Initiative: Criminal charges are now e-filed with the Alaska Court System rather than distributed on paper. Paper copies of criminal charges and reports are no longer provided to the District Attorney’s office, rather they are provided electronically. Early estimates indicate the change to electronic distribution will have annual savings of approximately $400 in paper and printing costs. Administrative personnel and dispatchers will save approximately 135 hours annually in paperwork processing and delivery to other agencies. (Stephen Meyer) Estimated Annual Savings: $400 Estimated Annual Hours Saved: 135 2. Elimination of a Postage Meter: The Kenai Police Department eliminated its postage meter and replaced it with Stamps.com, which resulted in an approximately $200 in annual savings. (Dave Ross and Stephen Meyer) Estimated Annual Savings: $200 Department: Public Works Estimated savings: $79,610 1. Wasting Pump Replacement. The City’s Waste Water Treatment Plant consumes more energy than any other City property. Utility costs peaked in FY2019 with actual utility costs of $453,342 for the plant alone. One of the first successfully completed projects at the plant replaced 40-year-old aeration blowers, and the FY2020 Utility Budget goal of $402,787 was achieved. Part of last year’s efficiencies was to set a goal of continued utility savings by further reducing the budget to $347,477. This was a $55,3 10 year over year reduction as well as a $106,000 reduction from the facility high in FY2019. A goal was also set at that time to continue with improvements to be able to further reduce the budget to $300,000 for FY2022. The Department can now report that those goals have been achieved. The Neuros Aeration Basin Blowers continue to exceed expectations, and the Department successfully completed a Wasting Pump Replacement project where two failing 40-year-old 15 horsepower pumps were replaced with new and mo re efficient three horsepower pumps that are performing better and providing continued energy savings. At this time, the Department would like to set a goal of continued Utility savings by continuing with the replacement of aging equipment in support of t he Capital Improvement Plan with a goal of setting FY2023 Utility Budget at $270,000, which would reduce the overall budget by another $30,000 or 10% year over year savings. It should also be noted that these savings are annual, year over year, and not on e-time savings. (Scott Curtin) Estimated Annual Savings: $55,310 2. Shared Equipment Rental: The City’s Street Division leases a variety of equipment seasonally in support of operations. For FY2021 the Division coordinated with the Water & Sewer Division as well as the Parks and Recreation Department to plan and coordinate efforts to better utilize equipment rentals. The Streets Division leases an excavator to perform right-of -way clearing. This year they performed drainage improvements in -house along Willow Street and, upon completion, assisted the Water Division with the replacement of a leaking water service valve at the ball fields on South Spruce as well as the replacement of a broken water service key box on Forest Ave. When that work was completed, staff utilized the excavator to assist the Parks and Recreation Department with the removal of various beetle kill trees in the City as well as site grading at the recreation 8 center. The approximate savings on the rental equipment was $2,300. This does not consider the savings from staff performing this work during normal business hours and savings performing work in-house as compared to hiring contract services. (Curt Wagoner) Estimated One-time Savings: $2,300 3. In -House Excavation Work: The City Street Division, in continuation with savings on rented equipment, also widened the exit road from the City Dock by clearing the right -of-way, excavating out unusable material, and hauling and backfilling of gravel. This work was done during normal business hours when closing down the area after the Personal Use Fishery. This was a priority project to allow emergency services a second entrance / exit that would avoid the highly congested Boat Launch Road during the Fishery. This saved the City approximately $8,000 in contract services. (Scott Curtin and Curt Wagoner) Estimated One-time Savings: $8,000 4. Shared Equipment Rental and In -House Maintenance Work: The Buildings Maintenance Division assisted with the completion of Capital Projects this year. Coordination of rental equipment was also utilized by obtaining an aerial lift for the month. The first two weeks staff power-washed and stained the Recreation Center. This is work that generally would been contracted out. After two weeks staff and lift went over to the ice rink where the steel beams were pressure washed to remove algae and rust in preparation of other work. By utilizing the lift for the month, rental costs were reduced by $2,000. By staff performing this work $12,000 in contract services were not required. (Scott Curtin and Joe Beverly) Estimated One-time Savings: $14,000 Department: Senior Center Estimated savings: $7,185 Hours saved: 60 1. Reduction in Newsletter Printing and Mailing. The Centerline is the Senior Center monthly newsletter. It is filled with activities, information and most importantly, the menu. The Senior Center had been printing between 300 -450 newsletters each month for many years. In addition to printing, over 125 copies were mailed to individuals who requested this service. This year, the Senior Center started showcasing the newsletter on Facebook and have emphasized the email option when possible. Senior Center staff found that after the newsletter was read, most folks just wanted a copy of the menu to post, so staff began printing extra copies of the menu to disperse instead of giving out whole newsletters for those who had lost their original copies. Each month, the Senior Center now prints just under 200 copies, mails 30 copies, and emails over 150 copies. (Angie Clary) Estimated Annual Savings: $1,800 Estimated Annual Hours Saved: 60 2. Vintage Pointe Apartment Painting. Historically when an apartment is vacated, the entire apartment has been painted because contractors would only bid to paint a minimum of one apartment. The bids were between $950 - $1600, based on the contractor and the square footage. The Senior Center was able to locate a contractor who will repair and paint only the areas needed for each apartment. (All Senior Center Staff) Estimated Annual Savings: $5,385 9 Collaboration The City of Kenai has worked throughout the year to identify areas where increased efficiencies can be achieved through improving collaborations both amongst departments and between departments and other public and private entities. • New Tree Removal Permit. Despite receiving requests over the years, the City did not have a process for allowing members of the public to remove trees on City property. Parks and Rec worked with the City Manager’s Office, Planning Department, Fire Departme nt, Public Works, and Legal Department to create a new online Tree Removal Permit form and process. Members of the public are now able to submit an application for tree removal on City property using the new form and process, and KPD, KFD, Public Works and Planning will receive a copy of issued permits so they can appropriately address any phone calls they may receive. (Christine Cunningham and Bob Frates) Using Online and Digital System to Streamline Processes A number of departments have continued to t ake steps to streamline processes and workflow by utilizing digital and online tools. • Automated Liquor/Marijuana License Review Process: This process used to require paper documents to be printed and circulated to eight employees in five different departments and returned to the Clerk’s Office. An automated process was created in Laserfiche which allows for a concurrent review and approval or rejection of electronic documents. Each staff member spends the same amount of time reviewing the documents but th e process is more efficient with the concurrent reviews. (Jamie Heinz) • Online Burn Permit Process: The Clerk’s Office created an online Burn Permit Form in Laserfiche for the Fire Department , which allows the public to complete the burn permit online, the Fire Department to approve them using the Laserfiche software, and then Dispatch to see the permit in the software. This replaced a paper process in which a paper form was filled out by the resident, the information was entered into an Excel Spreadsheet by Fire Department Staff, and then emailed periodically to Dispatch. (Rebecca Mathews) • Implement digital transferring of citations from the Police Department and Animal Control: Citations issued by the Police department and Animal Control are scanned and emailed to the Legal Department to process. Paper copies are no longer delivered weekly to City Hall. This has greatly improved the time effectiveness in entry of the citations and makes them readily available for payment. Prior actions when the citation had not been received but the defendant is ready to pay, has been to enter off their cop y (in person), request a photo of the citation to be emailed to the legal assistant (via phone), or to call the defendant back when it is received. By having the citations entered, the appearance of professionalism and competency is increased and prompter collection of fines will ultimately increase revenue. Digital files have been set up and storage for paper files has been decreased creating space savings. (Cindy Herr) 10 Implementing New Technology to Drive Efficiency In addition to utilizing online and digital resources to streamline processes, many departments have identified and implemented new technology that results in significant efficiency savings. • Cashless Dipnet: Historically the Personal Use Fishery fee shacks have conducted most of their business using cash. In 2019, 65% of all transactions used cash. Dealing with the cash was labor-intensive and created a safety issue for the attendants. Each of the eight shack attendants required a starting till. Because the fee shacks operate around the clock and on weekends, Finance Department staff would spend time each morning counting the previous days tills and making new tills, which were delivered to the police station for storage. Shack employees would pick up their till for the day at the Police Station before their shift. Anytime there was more than $2,000 in any shack, the Police Department would send an officer to pick up the money. The Police Department estimates that a minimum of 49 hours was spent on 148 cash pickups each year. In addition to the time to do the pickup, police employees had to be scheduled to pick up cash after each shift, which limited their scheduling flexibility. On Mondays, there could be as much as $50,000 in cash that had to be physically counted, reconciled, and deposited. This would average two employees working two hours each day. By going cashless, reconciliation now takes one employee 15 minutes each day. In 2020, in response to the COVID -19 pandemic, the decision was made to stop accepting cash and only accept credit cards. Credit card readers were installed on the outside of the shack allowing customers to swipe their own cards. This was done to limit exposure of our employees. Credit card transactions were no longer signed for, saving printed receipts. In total the savings include elimination of 17,590 printed receipts, 49 hours of police department time, 31.5 hours of overtime for shack attendants to pick up tills before their shift, and 82.5 hours of Finance staff time counting and distributing cash. Credit card transaction s do incur fees compared to no fees for cash. The average cost per transaction is 2.4%. The additional cost of transactions previously paid in cash is estimated to be $8,200. This addition al cost does limit the estimated savings; however, the increase in personnel safety, greater flexibility in staff scheduling, and the reduced health exposure to large quantities of cash make this a significant efficiency for the City. (Dan Castimore) • Kenai Community Library Scheduling Software: Implementing and utilizing scheduling software significantly reduced the time spent creating staff schedules, keeping track of staff leave, as well as requesting and approving schedule changes and time off at the Library. This also reduced paper waste. The Library schedule is now web -based and can be checked from anywhere. (Katja Wolfe and Library Staff) • Kenai Community Library Web-Based Reservation Tracking: Using free web tools to keep track of reservations for the Library conference and study rooms, as opposed to using paper-based planners, has allowed all Library staff to provide better customer service to Library users. Additionally, staff have access to reservation information from their workstations in real time. Estimated annual savings: $100. Estimated annual hours saved: 20 hours (All Library Staff) • Kenai Community Library Online Library Card Registration: Library users now have the ability to register online for a library card. This saves on paper and printing supply costs and staff time spent manually entering library user information into the library database. (All Library Staff) 11 • Efficiency and upgrades in evidence processing at the Police Department: The police department has moved to a system of using its records management system to create evidence labels and barcode scanners to further track and manage that evidence. Uniformity of labeling and recording evidence items creates long term efficiencies in the accuracy of tracking and researching evidence items in the possession of the Police Department. The new system is anticipated to save approximately 52 hours per year in data entry duties and evidence organization/storage of evidence for the Evidence Custodian. (Stephen Meyer and Kelly Evenson) Redesigning Staff Structures and Work Processes to Improve Efficiency Departments examined work processes to propose new approaches to improve existing systems, teams or processes. • Pre-printed Labels at the Kenai Community Library: Pre-printed labels accessible by all technical services staff streamlines processing of new audiobooks, DVDs and Music CDs. (Alinna Granados) • Municode for Planning & Zoning Commission Packets: Planning Department staff have worked with the Clerk’s Office to utilize Municode as the new platform for publishing Planning & Zoning Commission packets with a significant improvement in efficiency, providing staff with additional time for other assignments. (Willie Anderson and Jamie Heinz) • New Process Tax Compliance Certification Filing: The Planning Department changed its procedure for the filing of Tax Compliance Certification with the Conditional U se Permit annual reports. Applicants are now able to fill out and submit their Tax Compliance Certification directly to the Kenai Peninsula Borough, which saves staff time researching and filling out these reports. (Willie Anderson) • Alternative Material Removal: Approximately 60 to 70 yards of woody debris is collected from City properties in the form of slash, limbs and decayed wood each season. The material is typically staged at the old City yard, then hauled to Section 36 (near sp orts complex) or the Borough Landfill utilizing a flatbed truck. This involves extra handling time and logistics getting the woody material loaded and transported off -site. This fall the department obtained a burn permit and burned the debris at the old C ity yard instead. The savings in haul time and equipment time was estimated at 7 labor hours . (Randy Dodge) • Float Plane Basin Draining: There is very rich native aquatic plant life in the float plane basin due to it being shallow (warm water) and the sand at the north end being a good medium for plant growth. The heavy vegetation causes problems for float planes. In an effort to reduce plant growth for aircraft safety, the Airport worked with the Federal Wildlife Service to look at two remedies: 1) non -chemical means (lowering water in basin obtaining a deep freeze) and 2) chemical means. The chemical remedy is expensive ($30,000 - $35,000 annually), would require reapplication periodically, along with a lengthy and extensive study to determine any environmental hazards. Since the new outflow was installed at the basin, the Airport opens the drain and drains the basin water. Over the 12 winter the remaining water freezes solid around the plant life. In the spring, the drain is closed and the basin is refilled. As the water rises, the weeds are pulled from the bottom. After all the ice melts the weeds fall to the bottom of the basin. This has proven very successful in killing most roots of perennial aquatic plants and in futures years, if chemicals had to be purchased, would save the City $30,000. (Mary Bondurant and Jim Lackey) • Volunteer Coordination: Due to COVID-19, the Parks and Rec Department devised an alternative solution to handling volunteer planting that allowed participants to safely plant many of the City’s flowerbeds. The strategy spread the volunteers out over the course of one week rather than occurring on a single day as in year’s past. Volunteers were afforded the opportunity to select a specific day and time to plant. This improved safety by allowing for social distancing and minimizing interaction, thus, lowering the chances of COVID -19 transmission between volunteers and staff. It also contributed to some efficiencies by giving volunteers flexibility in scheduling their donated time which led to more beds being planted. The Department plans on hosting the volunteer plant day in a similar fashion this upcoming summer. (Bob Frates) Kenai City Council - Regular Meeting Page 1 of 4 March 17, 2021 Kenai City Council - Regular Meeting March 17, 2021 ꟷ 6:00 PM Kenai City Council Chambers 210 Fidalgo Avenue, Kenai, Alaska www.kenai.city Action Agenda A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda (Public comment limited to three (3) minutes) per speaker; thirty (30) minutes aggregated) *All items listed with an asterisk (*) are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENTS (Public comment limited to ten (10) minutes per speaker) C. UNSCHEDULED PUBLIC COMMENTS (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) D. PUBLIC HEARINGS 6. ADOPTED UNANIMOUSLY. Resolution No. 2021-18 - Authorizing an Amendment of the Shop Local Economic Stimulus Program to Extend the Dates of the Program and Authorizing the City Manager to Execute an Amendment to the Professional Services Agreement with the Kenai Chamber of Commerce and Visitor Center for Administration of the Program. 1. ENACTED UNANIMOUSLY. Ordinance No. 3195-2021 - Accepting and Appropriating Funds in the Airport Fund, and Accepting Grants from the Federal Aviation Administration Under the Coronavirus Response and Relief Supplemental Appropriation Act, 2021. 2. ADOPTED UNANIMOUSLY AS AMENDED. Resolution No. 2021-14 - Further Extending the Disaster Emergency Declaration for the City of Kenai Made on March 18, 2020 in Response to the COVID-19 Health Emergency. 3. ADOPTED UNANIMOUSLY. Resolution No. 2021-15 - Approving Development Incentives Per Kenai Municipal Code 21.10.100. for a Lease of Airport Reserve Lands Between the City of Kenai and Alaska Air Fuel, Inc. on 2.52± Acre Portion of Lot 5, FBO Subdivision No. 8. Kenai City Council - Regular Meeting Page 2 of 4 March 17, 2021 4. ADOPTED UNANIMOUSLY. Resolution No. 2021-16 - Approving an Application Extension Until October 8, 2021 Per Kenai Municipal Code 21.10.050 for Alaska Air Fuel, Inc. for a 2.52± Acre Portion of Lot 5, FBO Subdivision No. 8. 5. ADOPTED UNANIMOUSLY. Resolution No. 2021-17 - Authorizing a Budget Transfer Within the General Fund – Buildings Division for Professional Services as a Result of Personnel Vacancy. 7. ADOPTED UNANIMOUSLY. Resolution No. 2021-19 - Authorizing an Agreement for Professional Engineering Services to Begin Assessments for the Master Plan for Water & Sewer Facilities and Equipment. E. MINUTES 1. APPROVED BY THE CONSENT AGENDA. *Regular Meeting of March 3, 2021. F. UNFINISHED BUSINESS G. NEW BUSINESS 1. APPROVED BY THE CONSENT AGENDA. *Action/Approval - Bills to be Ratified. 2. APPROVED BY THE CONSENT AGENDA. *Action/Approval - Purchase Orders Over $15,000. 3. INTRODUCED BY THE CONSENT AGENDA/PUBLIC HEARING SET FOR 4/7/2021. *Ordinance No. 3196-2021 - Accepting and Appropriating Federal Funds from the Institute of Museum and Library Services Passed Through the Alaska State Library for Employee Training. 4. INTRODUCED BY THE CONSENT AGENDA/PUBLIC HEARING SET FOR 4/7/2021. *Ordinance No. 3197-2021 - Amending Kenai Municipal Code Section 23.50.010 - Employee Classification, to Amend the Class, Title, and Range, to Include a Capital Projects Manager. 5. INTRODUCED BY THE CONSENT AGENDA/PUBLIC HEARING SET FOR 4/7/2021. *Ordinance No. 3198-2021 - Amending Kenai Municipal Code Section 1.15.130 - Telephonic Participation, to Provide for Remote Electronic Participation. 6. INTRODUCED BY THE CONSENT AGENDA/PUBLIC HEARING SET FOR 4/7/2021. *Ordinance No. 3199-2021 - Conditionally Waiving Certain Provisions of Title 17- Public Utilities and Enterprises, Related to Penalty, Interest and Shutoff for Nonpayment of Fees for Water and Sewer Utility Customers that Certified to the City That They Were Impacted by COVID-19 Pursuant to the City Manager’s Executive Order No. 2 During the Effective Period of the City’s Emergency Disaster Declaration. 7. INTRODUCED BY THE CONSENT AGENDA/PUBLIC HEARING SET FOR 4/7/2021. *Ordinance No. 3200-2021 - Accepting and Appropriating an Amendment to a COVID CARES Act for Older Adults and Their Caregivers 2021 Grant Passed through the State of Alaska for Kenai Senior Center Expenditures in Support of its Response to the COVID-19 Public Health Emergency. Kenai City Council - Regular Meeting Page 3 of 4 March 17, 2021 8. INTRODUCED BY THE CONSENT AGENDA/PUBLIC HEARING SET FOR 4/7/2021. *Ordinance No. 3201-2021 - Increasing Estimated Revenues and Appropriations in the Airport Fund and Appropriating Funds in the Airport Snow Removal Equipment Capital Project Fund for the Purchase of Snow Removal Equipment – Multi-Purpose Broom/Blower. 9. APPROVED UNANIMOUSLY. Action/Approval - Special Use Permit to Alaska Air Fuel, Inc. for Office, Parking and Utilities. 10. Discussion - COVID-19 Response. 11. SET FOR 4/20/2021 AND 4/22/2021. Discussion - Set Meetings for Council Personnel Evaluations. H. COMMISSION / COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Parks and Recreation Commission 5. Planning and Zoning Commission 6. Beautification Committee 7. Mini-Grant Steering Committee I. REPORT OF THE MAYOR J. ADMINISTRATION REPORTS 1. City Manager 2. City Attorney 3. City Clerk K. ADDITIONAL PUBLIC COMMENT 1. Citizens Comments (Public comment limited to five (5) minutes per speaker) 2. Council Comments L. EXECUTIVE SESSION M. PENDING ITEMS N. ADJOURNMENT O. INFORMATION ITEMS Kenai City Council - Regular Meeting Page 4 of 4 March 17, 2021 1. Purchase Orders Between $2,500 and $15,000 2. Kenai Peninsula Orchestra Letter of Thanks The agenda and supporting documents are posted on the City’s website at www.kenai.city. Copies of resolutions and ordinances are available at the City Clerk’s Office or outside the Council Chamber prior to the meeting. For additional information, please contact the City Clerk’s Office at 907-283-8231. Join Zoom Meeting https://us02web.zoom.us/j/85021157210 Meeting ID: 850 2115 7210 Passcode: 245673 OR Dial In: (253) 215-8782 or (301) 715-8592 Meeting ID: 850 2115 7210 Passcode: 245673