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Home My WebLink AboutRESOLUTION 1997-09 CITY OF KENAI RESOLUTION NO. 97-9 SUBSTITUTE Suggested by: Administration. 'A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA," AWARDING**· A: cONTRAcT'FoR GASOLINE FUEL SERVICE TO MAPCo EXPRESS, INC', AT TI~:E 'UNiT' PRICE r0F $.98/GAL. FOR FURNISHING AND .DISPENSING GASOLINE' FUEL ONLY AT'*THEIR SERVICE STATION LOCATED AT BRIDGE ACCESS :ROAD AND THE. KENAI SPUR HIGHWAY. WHEREAS~ the following bids were received on February 13, 1997, for the above referenced fuel and service: Furnbh and DMpense Fuel at their service station Bidder: MApco Express, Inc. Unit Pr. ice Diesel #1 $1.000 Diesel #2 .950 Estimated x Quantity x 25,000 gal. x 25,000 gal. Bid Analysis Total $25,000.00 23,750.00 jGaaoline. .980 x 40,000 gel'. = 39,200.00 'Grand Total for Bid Anal sis .................... · ' ' I I ..... ......... - Y ' · .............. ,. ........... $87,950.00 - Bid Analysis -- Total = $26 750.00 = 25,250.00 = 42,000.00 Bidder:. KenaI.Alrport FUel Service Estimated " Unit Pricex Quantity Diesel #1 $1.07 - x 25,000 gal. Diesel #2 1.01 x 25,000 gal. Gasoline 1.06 x 40,000 gal. Grandj..Total. . ,,...f°r.... Bid Analysis, ................................................. $94,000.00 WHEREAS, the following prices are the posted rack prices at MAPCO/North Pole, AK on February 13, 1 997: Unleaded Diesel #1 Piesel #2 Gasoline $ .8550 $ .8000 $ .8600 Posted Rack Price (MAPCO) WHEREAS, the unit price for fuel will fluctuate both as an increase or decrease at the same rate as the posted rack price at MAPCO/North Pole, AK, and WHEREAS, th,.e Administratto. n recomm.e.n?s that the city re-establish 'the dispensing of diesel fuel from its c wn facihtms and that only the gaso. line part =Ofr hn~ contract be awarded to MAPCO Express, Inc. for the price quoted m their bid, WHEREAS, the Council of the 'Cit '" Inc.'s bid for as ' - y Of .Kenat has d.etermined that MAPCO Expres;~ ,,._,, .... ,_ g 011ne i.s the lowest responsi I ' uo-u,,,, omy WOuld be m the best interest of ~: 'b!d and .award to this bidder for city, anti WHEREAS, MAPCO Express, Inc. has agreed to furnish the city gasoline only at their unit bid price, and WHEREAS, sufficient monies are apPropriated. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the contract for gasoline fuel service be awarded Expre..ss, Inc. for the amount of $.98/oa1. fo- - . _. _ to MAPCO Gasohne Fuel only at their servi-- _~,_,.u~ .or rur.msnl_ng and Dispensin Kenai Spur Highway. ,~-~aaon locates at Bridge Access RogadU~la~t~ed PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 5m day of March, 1997. ATTE~"I': JOHN J. WILLIAMS, MAYOR Carol L. Frees, City Clerk Written by Public Works: Approved by Finance: ~ 2/g7/kw ' CITY-OF-.KENAITM 210 FIDALGIO AVE., SUITE 200 KENAI,.ALASKA. SSe11.77M TELEPHONE eoT. gl~.?r~s FAX I)07.211~14 M Date: To: From: RE: February 28, 1997 Kenai City Council Richard A. Ross, City Manager Resolution 97-9 Substitute The Administration recommends that you approve the Substitute Resolution 97-9. This would result in the following course of action: 1. MAPCO would be awarded the fumish and deliver contract for supply of gasoline. They have agreed to do this at the bid price. 2. The Administration would implement a plan to pump diesel from its own pumps· Once the fuel system is in place, a contract for ~rnishing diesel to th.e. tank at the City yard would be bid. In the Intenm, the present supplier has agreed to extend the terms of last year's contract. The MAPCO s.ta. tion is not acceptable for supplying diesel to the City's heavy equipment and Fire Department vehicles.. Pump access for major equipment is r and competitive with retail traffic entennn from two .4~.....,,__.. , .... ~ _ poor a I = ,, ,,,,~,~. in oruer to park p ra lei to the pump bloc. k, some equipment would have to enter through the boy'lin all_ey parking lot. Equipment with poor vlsibil~, woul-"-.~-...,-- '- .... :- -. - g sal~ · .v ~, ,~,~u,,c, ~wo eml:aoyees tor · ~.ty purpo,~..s. Moving ,Airport eq.uipment to and from the MAPCO station results in significant time loss over the. period of a. year. Time loss waiting for the pump block to dear would also be significant over time. ,'.. . A secu .~.' .-pump control and the dispenslng hose,would also be. locate. ,ThiS.' could:,be accomplished ".With 'the necessary' new underground wiring, and lighted for $5,000 or less. At a future date, a small concrete apron could be added and the tanks covered If needed. MEMORANDUM TO': Richard Ross, City Manager FROM: Jac~ La Shot, City Engineer~,- DATE: February 27, 1997 SUBJECT: Fuel system You requested an estimate to rework the maintenance yard fuel system to utilize the diesel tank only, and eliminate the existing dispensers. We think this can be done for $5,000 or less. The following items would need to be done: · Retrench and install new electrical wiring from the crew building to .the tanks. · Use the existing pump in the diesel tank. · Install a back flow~ solenoid valve in the line to the nozzle. · Install a pump control, and enclosure (secured). · Install a flow meter, if necessary. · Install a new yard light. This work would allow us to use the existing diesel system only. We could make other improvements, such as a concrete apron and roof, later if we choose. We can also convert the gasoline tanks to diesel, or use the same pumping method for gas.