HomeMy WebLinkAboutRESOLUTION 1996-13Suggested
City of Kenai
RESOLUTION NO. 96=13
Finance Department
A RESOLUTION OF THE COUNCIL OF THE CITYOF KENAI, ALASKA
CHANOINO APPROPRIATIONS'BY $3,000 IN THE FINANCE DEPARTMENT TO
PURCHASE COMPUTER EQUIPMENT.
WHEREAS, the Finance Director does not currently have a dedi~ted personal computer
to use and his efficiency could be increased if he did haveone; and '
WHEREAS, almost all other Department Heads have personal comPuters at their desks
for dedicated use and the Finance Director utilizes a computer for several hours daily; and
WHEREAS, the Finance Department does not have sufficient unencumbered funds within
its machinery & equipment accounts to purchase a computer but has other accounts with
surplus balances due to lower than antic!pared expenditures.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
KENAI, ALASKA that appropriations be increased or decreased as follows:
General Fund, Finance De.nartm~nt
Decrease Appropriations: Repair & Maintenance
$3,000.00
Increase Appropriations:
Machinery & Equipment
$3,000.00
PASSED BY THE COUNCIL OF THE CITY OF KENAI~ this' 7th day of February,"
1996.
Attest:
Approved By Finance: ~.~
(1/30/96)
VICE MAYOR
CITY OF KENAI
210 FIDALGO AVE., SUITE 200 KENN, ALASKA 99611
'TELEPHONE
FAX e07-~8~-3014 · '
MEMORANDUM
DATE: January 30, 1996
Tom Manninen, City Manager '~~
THRU:
TO: Mayor and Council Members, Kenai City Council
FROM: Jay Sweeney, Finance Director
SUBJECT: Personal Computer For The Finance Director
1. I would like to request that I be able to change the appropriations within my Finance
Department budget in order to purchase a computer (PC) for my personal use.
2. I originally wanted to wait until next fiscal year to budget for, and purchase, a new PC. My
employees, however, have encouraged me to purchase a new machine ri~r, ht away and I have come
to the conclusion myself that I can become more effective in performing my job ifl have a
dedicated PC to use.
3. At the current time, I share two common PCs with the other Departmental employees. This
arrangement is proving increasingly cumbersome for the following reasons:
o Neither of the two PCs I share will operate all of the software I need to perform my job.
I have to access the IBM Advanced System 36 computer which contains our accounting system
through the old PS1 Model 30 computer while, on the other hand, all of my word processing and
spreadsheet work is performed on the shared office 486 SX PC. This arrangement is absurd as I
frequently have to jump back and forth between computers when I am analyzing accounting data
in a spreadsheet format.
o I currently share both computers with the other departmental employees. As a result,
situations continue to arise over which user has top priority.
o The Finance Department is using, in some cases, 10 year old software programs which
are no longer manufactured or maintained by vendors. As an example, we are still using
MiCrosoft Multiplan, a pre-Windows spreadsheet package from the middle 1980s, and all' of the
manuals for the program have been lost.
day.
o In my day-to-day working style I utilize a computer extensively, olden over 4,hours'a '
I compose all of my own correspondence on a Word processor and prepare, my ownll: .'
documents, which is a change from the manner in Which.my' predecessor operated, As.a reSUlt,."
without a dedicated computer, I have been less efficient in accomplishing my duties h0ie,' .. -
o Most other Department Heads have dedicated PCs on their desks and, in some caSes,.i
utilize them less on a day-to.day basis than I utilize our shared PCs. ·.
4. In reviewing our budget, my employees and I feel that we have unencumbered funds'Within
our repair and maintenance account which could be reappropriated to purchase comPUter '
equipment. If this request is approved, I would propose to purchase a state of the art PC system'.
.with current off-the-sb, elf software packages and, in addition, fi~rther propose that we pay a small
t~ to a technician to have the PC connected to our IBM Advanced System)6. The total cost of
all ofthese purchases should not exceed $3,000.
5. I hope you look favorably on this request and approve ,t. ~ 2,ff~' ~