HomeMy WebLinkAboutRESOLUTION 1996-14City Of Kenai
SUBSTITUTE
Suggested by: Administrati°n
RESOLUTION NO. 96-14
FAo~R~,S,?.L.U.T.I.O_N_O_F_ THE COUNCIL OF THE CITY OF KENAI. ALA
_ tuva, tt,Cy ACCEPTING A GRANT FROM '"'"~ ..... ' SKA,
DEPARTMENT OF ENVIRONME','" ,- '~--~--t~- ~'I'ATE OF ALASKA, .
$683,017 TO BE APP ,-,,-~,~u~ CtJNSERVATION IN TH~ AMOUNT OF'
LIED TOWARDS FINANCING WATER ,
IMPROVEMENTS AND ACCEPT SYSTEM
AGREEMENT. lNG THE CONDITIONS OF THE GRANT
[ne city otKemu a grant In the amn--, ,,t,e,~o~ ,,, ~. . .al C.o.n~rvatlon has offered ~
· . . "-'.. -,-~,~,o.,,ul / tO assist ·
system Improvements consistlnu .,.,,~ .... the City tn financing water .~.
house, a new well pump, system tie-ins, distribution pumps, and associated equipment; .,..
and, o ofd,~,~,~,~,ment of a 12 ~nch well already drilled, a well /.;.ti:i,
~WI~.~RI~A~S, the grant ~ comprise a portion of the total estima · . '
~,~,~u,~uo ana may not I~e used to financ 0 - ted .p. ro..j.ect costs of
and, e more than 50~ of total eligible project costs;'
WHERE.A. S, the State of Alaska reauireo .s,~, .,._ .. ......
· . ~'*1 ~o m~t Ln~ l~enal ~1 t;OU
grant and its condmons through nassaue oe.- ..--,:-- ty . n.cll formally accept tho
r ~ .m~ O~ulnance or resolution;
VED BY THE COUNCIL OF THE CITY OF
ty finally accepts Grant number 47545. Thompson Park
Water Well No. 3 and Water System Improvements, from the State of Alaska, Department
of Environmental Conservation in the amount of$683,017.00 to assist in financing water
system improvements as follows:
Administrative Expenses
Engineering Design Fees
Project Inspection And Surveying
Construction
Project Contingencies
Total Estimated Eligible Costs
State Grant ,
$ 5,000
$ 80,000
$ 120,000
$ 2,000,000
$ 95,000
$ 2,300,000
$ 683,017
Substitute
Resolution No. 96-14
Page Two
RESOLVEDithat
BE IT FURTHER · .' . - .Dtre~or
to prepare and sign any documentsne~es~ to.Complete:the
· , .. grnnt~n~.P~Cei andi
the City of Kenai accepts and ~'.t°"ab~deby all'ico~diu0n~ ~pe~ied'in:.
- ·:" ~.:,'i: ?,:.."i:..:~, i':::.~''''. "'-.".!': ~?· ·~, ':/': ::i"' .'
PASSED BY THE COUNCIL OF:THE 'CITY:OF KENAI, ALAs~
February, 1996. ..:. ':'...~~. :.. i :,~ ....
VICE MAYOR
ATTEST:
Approved By Financ~:~..~
(1/17/96)
jps
CITY OF KENAI
210 RDALGO AVE., SUITE 200 KENAI, ALASKA 99811-7/84
TELEPHONE
FAX 907-283-~14
MEMORANDUM
DATE: February 7, 1996
TO: Mayor and City Council Members, City Of Kenai
FROM: Jay'$weeney, Finance Director ~.
SUBJECT: Amendment to Resolution 96-14
1. Resolution ~96-14, as currently written, contains a typographic error. The error is
immaterial to the major intent of the Resolution; nonetheless, it needs to be corrected.
2. The amendment should be introduced as follows:
Under the paragraph beginning, "NOW, THEREFORE, BE IT RESOLVED ....... ", under
the columns entitled "Category" and "Total Estimated Eligible Project Costs", change the
following:
o Change the amount corresponding to "Project Contingencies" from $2,300,000
to $95,000
o Insert a new category under "Project Contingencies" entitled "Total Estimated
Eligible Costs" and indicate an amount corresponding to it of $2,300,000.
DEPT. OF ENVIRONMENTAL CONSERVATION
FACILFFY CONSTRUCTION & OPERATION
.Mr., Keith Kornelis, Public Works Director
cit oftcenai.'
210 Fidall~o'AVenue, Suite 200
Kenai, AK '.99611-7794
January 11,1996
SUBJECT: Grant Eligibility Letter- New Project
TONY I(NOWLE~,. aOYE. RNOR~
PHONE: (907) 260.7502
AX: (907) 269.? o9
555 CordOva. $~t
City of Kenai. Thompson Park Water %Veil No. 3 and Water SyStem
Improvements
I have reviewed your grant application for the referenced projectqMt~ o~5-~~e work
to be grant eligible, The full requested amount of $683,01'/has been recommended to our
.'Juneau Office and the application'will be Processed shortly. At that time, a formal'grant :"
.offer will be prepared and sent for yOur acceptnq..ce; . ~ :,.........
'I fOund the IFant elil~ible work-for this project to consist of final development of.a newly.
drilled .12-inch well, including a new well house, new well pump, system tie, in,: new."
distribution pumps, and associated equipment and controls. Also, water system.
improvements will include design of a $CADA control system to interconnect the new Well
with two existing wells, an underground-pump stntion, a 3.0 million gallon storage tank,-and
various system analyzing stations.,
I acknowledge that RFP's have been sent out for design of the components needed for the
final development of the new well and that an additive alternate for an emergency generator
will be considered. Furthermore, it is noted that the SCADA system will be designed Under
a later phase of the project.
Thank you for your application. Please call me at 269.7615 if you have any questions or
comments.
Sincerely
.. , ., . "' t,:?'. ,'.. ;~:, '?oNY'KNOI~EB, G~NQR',
DE . CONSEBV& ON
. ONSTRUCTION AND OPE~TION Phone: (g07) 465,~80
FACILI~ .-~=v =~/~ ~105. JUN~U, AK 99801-1795 .. F~: '(907~'..:65'5!~:'
'.-' :':,' :.'~.: ..., j~uaw 23, 1996 '..::: '
City of Kenai ~..,.,~
210 Fidalgo Avenue ·
Kenai, AK 99611-7794
Dear Mr. Manninen: .
~t13~: Thompson Park Water Well No. 3 and Water System Improvements.
(tt47545) . . ." . . '." "
ordance with AS' 4~.03.030, Govemor KnowleS and the: Department or....-... :.=..:
In acc . _ . ....... -' offer the Cltv of Kenai (Grantee) a: grant.or; ·
neervation [uepanmu-~l ~,,, r'' ' d flnancln''' final'
Environmental [;o __., ,.,,,.., n4'~ "Th[~ arant will be applied toWar .. g_i..,-
State funds not to ex~. ~,,~-_,~,'~l:-includlna a well house, new we, pump,_
' "121nch'we, a--=w ,,,,,-", '- ' ' " ntrolS.' ~IS0,rWatel'"
development of · . . ' elated uipment ancl co ~ . '.... ': .. ..
system lmprove.m.,e_n~ _,._ .,._....4~,~,~.n,.l Bump statiort, a 3 million ga,o . .. ~
~,all with ~0 exJstlng wa,s,.mu u.,-,~,:.-.-- ,- .... .- . m ' . ·
""": ..... . __. ...... ,,,,.,m analv.zina stations. ' '
..... ,_; *~= nmlect are $2,300,000. This project is ehg~b!e for a.5o
EStimated ehg,ble .co. st .s. fo.[,.,. "'~t costs -urauant to AS 46.03.030(e);'suble°t to .the'
percent grant of total ellgli)le prol P
availability of additional appropriations. .'
' u on the terms and Ilmitati.ons contained herein, in
is offer is expres.sly co..nd, itioned Pd 'and is based upon estimated
Th .010 enclose ), ·
,, ^&~, ,~ rtl0 ~enclosa<l), in 18 AAC 73 ( ..
~-..'~'..Y "'"_'i::.':,,~,.,, ' emized below:
eligl~31e prole~ u....- as it
Total Estimated' Eligible
1. Administrative
2.
Fees
$5
80.
120,
Mr. Thomas Manninen
Grant Offer #47545
2
January 23, 1996
Adjustment of expenditures wlthi,n, the budgeted cost items is allowed, however, if actual
proiect costs exceed the total est~mat~l eligible costs, a revised grant application must~'
be submitted before additional funding can be committed. If actual project costs are
less than the estimated costs, the grant will be reduced to the extent necessary to
comply with the percentage limitation set forth in this offer. Grant payments will be
made when expenses have been incurred and documentation has been provided, to the
Department along with the payment request form, unless a payment schedule is
established as a special condition of this grant. Payments will normally be made
monthly, but no more frequently than twice per month. All requests for payment**must
be submitted on the enclosed Request for Payment form.
By accepting this grant offer, the Grantee agrees to comply with the procedures :end
requirements contained in the Construction Grants Regulations (18 AAC 73 appended),
as well as the following grant conditions. ..
GENERAL GRANT CONDITIONS
Plan AoDrovaJ: The Grantee agrees to obtain plan and specification approval
from the Department in accordance with 18 AAC 73.020 prior to issuing a Notice
to Proceed with Construction to a contractor.
e
Contract Award and Contractor Bondino_ Reauirement~:
The Grantee agrees to bid construction contracts exceeding $50,000.
Adequate time (not less than 30 days) shall be allowed between .the date
of formal advertisement and the date the bids must be submitted.
The Grantee agrees to submit prooedures for award of construction
contracts of less than $50,000 to the Department for prior approval when
means other than the competitive bidding process are proposed.
The Grantee must require the contractor to furnish performance and
payment bonds in accordance with AS 36.25.010.
Mr. Thomas Manninen
Grant Offer #47545
3
January 23; 1996.
de
award or contractor bonding requirements for this project, the most,~,.
stringent requirements shall apply. -". '~
If local or federal ordinances or regulations also apply to the contract....
The Grantee agrees to provide the Department with a summary of' "" ....
!!emized bid !abulations, a copy of the Notice to Proceed, and~ Copy'°f?~"
tn. construction contract.
e
Se
Change Ordem: The Grantee agrees that all project change orders will be' "'"/ ...... '
submitted to the Department for approval in accordance with 18 AAC 73.020(e),,
Project Comoletton: The Grantee agrees
_ . . . _ to provide sufficient local funding to
match State and federal grant assistance and to ensure the completion of a.
properly functioning project in accordance with 18 AAC 73.020(j). i
OD.ration:and Maintenance: The Grantee agrees to operate and maintain the ~,~". ~':~'
completed project. "
Titles and Easements: The Grantee agrees to obtain all titles and easements
necessary to provide clear title or authority to construct and maintain the
proposed project.
e
F~: The Grantee acknowledges that disbursement of progress payments
by the State does not constitute acceptance of any item as an eligible project
cost until all project costs are a.udited and det.e.,rmined to be eligible. Ineligible
project costs must be included m the final audit report.
Se
]~: The Grantee agrees to allow, at any reasonable time, Department
inspection of ali project work and audit of related records and data for which this
grant is offered.
~: The Grantee agrees to maintain project accounts and records which'
verify the grant eligibility of project expenditures. These accounts and records
shall be kept apart from nongrant eligible local records and from those re~ords
maintained for the purpose of other State or federal grant programs involved in
the project.
10.
Progress ReDort~: The Grantee agrees to submit pedodic progress reports on
the proposed project with each payment request.
11.,
Subcontracts: The Grantee agrees to submit project subcontracts over $10,000
and all changes to these subcontracts for Department approval,
Mr. Thomas Manninen
Grant Offer #47545
4
January 23,'1996'
12.
13.
Americans with Disabilities Act:
services provided under this grant are made available to the general pub!lc in"
compliance with the Americans with Disabilities Act of 1990. '" '~'
The Grantee must certify that projects and ".. ~'' ..
Discrimination: The Grantee agrees to administer this grant in a
non-discriminatory manner. No person shall be discriminated against based'on.
race, religion, color, national origin, gender or disability.
14.
15.
D. al:131tg~: The Grantee shall hold and save the Department, its officers, agentS.,
and employees harmless from liability of any kind, including costs and expenses,:
for or on account of any and all suits or damages of any nature, sustained by' any-.
person or persons or property, by ~irtue of performance of the grantee, or any
person or entity acting in place of or for the Grantee for this project.
Gran. t Cancellation: The Grantee acknowledges the right of the Department' tO.
reScind this grant and seek recovery of payments already made if the Grantee
has provided incorrect or misleading information to the Department or if a grant
condition contained herein or in 18 AAC 73 is violated. This grant offer may be
terminated at any time it is in the best interest of the State to do so.
SPECIAL GRANT CONDITIONS
None.
Please carefully review this grant offer, the related grant conditions, and the enclosed
regulations. If satisfactory, sign and return the original, along with a formal resolution
accepting the grant enacted by the Kenai City Council.
In the resolution the Grantee must agree to accept responsibility to operate and
maintain the proposed water utility improvement and agree to the terms and conditions
of this grant offer.
Acceptance of the grant is required within six months to prevent revocation of the offer.
No progress payments can be made until this grant offer is signed by the Grantee and
retumed to the Department. Nothing in this offer, whether or not accepted, may be
deemed to constitute a contractual obligation on the part of the Department until a
resolution of acceptance has been received.
Mr. Thomas Manninen
Grant Offer #47545
5 January, 23, 1996
The City is to be congratUlatedonits effort to; provide' thiS:Important community
improvement: ' ' ' ' '
· 'sincerely;.. ? .-
Ke!thKelton ...
f
2 AAC 45.010 · ,.:,,.'~';:""
18 AAC 73 Construction Grant Regulations i
Request for Payment
Enclosures:
Michael Phillips, FCO, Anchorage.
Keith Komellus, city of Kenat,~ Public Works
Accepted on behalf of the City of Kenai by:
Typed ................ Name ' TI~le '
Date
Signature