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HomeMy WebLinkAboutRESOLUTION 1994-05Suggested by.' City Manage= City of Kenai A RESOLUTION TRANSFERRING THE ACTING CITY MANAGER. RBBOLU'FZON NO, 94-5 '~.''r OF THE COUNCIL OF THE CITY OF KENAI, ALASKA "' ' $1,581 IN THE GEN~ FUND FOR COMPENSATION W~EREAS, the City Council has authorized an additional payment of $100 per day to the Acting City Manager during periods of absence by the City Manager; and WHEREAS, the City Manager has estimated that he will be absent from work for fifteen days during the months February through June, 1994. NOW, THEREFORE, BE IT RESOLVED BYTHE COUNCIL OF THE CITY'OF KENAI, ALASKA, that the following budget transfers be made: General Fund From: Other - Contingency To: City Manager - Salaries City Manager - Medicare City Manager - PERS 1,500 22 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 16th day of February, 1994. ATTEST: Approved by (1/26/94) Finance: CITY OF KENAI MEMORANDUM 210 FIDALGO AVE., SUITE 200 KENAI, ALASKA 99611-7794 TELEPHONE 907-283-7535 FAX 907-283-3014 TO: FROM: DATE: Thomas ~. Manninen, City Manager Kim Howard~ Administrative Assistant February 3, 1994 Resolution 94-5, Compensation for Aot~ng Uity Hanagoz The City Council has asked the Administration to research whether Council had set a time frame for the Manager to be out of the office in order for the Acting City Manager to receive compensation. Kenai Municipal Code does not specify how long the Acting City Manager must be in the temporary assignment before receiving' compensation. See I(MC 23.55.010 which states City Manager salary is set by motion by Council and KMC 23.10.020 (c)(1) which defines provisions of City Manager position that apply in Personnel Code. Note that KMC 23.25.070 (which addresses the ten day minimum rule for temporary assignments for employees) does not apply to the City Manager position. Recent Council action appointed me as Acting City Manager during your September 17-24 absence for that period "and during any future absences and to be paid an additional $100.00 per day during those absences." (See attached. ) U _ ,, ,, v ~ ~ ' ' . -A. ' --/:/_~. /'1./,,.,..~,., .,, · . ~ ~. _~ ~_~ C: \LdP51\bIORK\CONPENSA.HEN inspiring rather than by ordering; by cFea~:ing aohievable, though challenging expectations, and rewarding progress toward them ra~hor than by manipulating; by enabling people to use their 'oWn. initiative and experiences rather than by denying or constrain_~ng. ' their experiences and actions. Finally, we all need continu~ng leadership eduoat4on. 7. WBBKL~r DB~&RTMBNT IIB&D lib B T 2: Ifg B / X ll~ltOV-B ~~TXOMS/~LX~TXOM8 ~. ~e have had ~e~Xy depa~~ head/key ~pXoyee needings. ~e main foous is ~o develop and ~o improve commission among dep~en~ heads, as well ~oous on a single area suoh as u~ baok ~nag~en~," se~ng goal an~ objectives, Feso~ces and 8. Aegina Ci~v ManaaeF uosi~X0~. AocordXng ~o my a~eem~ the city c0~o~X, X ~ s~uX~ ~o at, end an X~ conferenoe ~eek of SapPier X7 - 24~ X993. ~aF~es A. BFo~ Director, is on a three wee~ vacation that started Septenber intend to appoint K~n Howard as a~cinq city manager during period I am gone d du~in u~ure bsonc. V~Lo~ reoc~~nq maC, ers req~ , ~an~s ~ere~ore, I ~ r~es~fnq ~at ~e co. oil consider an increase $600 ($100/~ork day) for ~e pori~ ~at Kin will be city n~aqer. Co~cfl would have to set her additional pay n3.SS.0:0). I ~ r~es~ing yo~ a~Xon at ~e Soptg~r 15, X993 co. clx nee~Xng aB an appropriate ~he ~o ~e ~8 ao~ion. ~ren~Xy E~ Howard Xs ~ a~Xs~ra~Xve assistant, she s~udyXng the X~ Ef~e~Xve Local Gove~en~ H~ag~en~ couFse~ Xs pelleting excellently ~ on ~e ~ob and Xn ~e e~a ~oFk. She Xs highly no~va~ed, capable ~d ~ssesses ~okgro~d, ~ovXedge and ~XXX~y ~o ass~e the asking cX~y FoXe Xn my absence. K~ already is perfo~Xng as a ~XaXson depar~en~ hea~ ~d ~e cX~y m~ag~, and she Xs ~X~Xar actions, ao~vX~Xes as well as f~c~ons of o~eF departure. ~erefoFe, ~ heartily endorse and Face. end ~e co~cXl*s apprO~X of ~e added pay and ~o assX~ Eh Howard as ~e ac~ng ~ager by fornally ra~if~inq this action.. KENAI CITY COUNCIL MEETING MINUTES SEPTEMBER 15, 1993 PAGE 14 make sure the Council agrees with the responses given of.why. ~... there was an increase. Manninen requested ratification.of "the responses or any changes they may like to have made. Measles stated he believed a response should come from the City' Manager, and not the mayor or the finance director. Smalley ' stated he thought it was good to give reasons for the increase. Measles stated all the reasons given in the letters were items. considered when raising the rates. ~O~XON~ Councilwoman Swarner MOVBD for the city manager t~ p~oduce a. letter combining the mayor's and finance director s letters.=~.a one-page response to send to concerned citizens (or two pages} Councilman Bookey B~OND~D the motion. Swarner requested UH~NXMOUS OONSBNT. There were no objections. SO OItDBPJD. Manninen asked if the letter should be published in the newspaper as a general information item. Measles asked how many. peOple complained. Feltman stated everybody paying their biXlS'.dire~clY. have complained to the Finance Department. Notes have been,., written on some bills when paid by mail as well. The first'bill with the increase brought many complaints. ,. Bookey stated he believed it would not be advantageous to publish the letter. Measles agreed. Measles stated if there is a written complaint received, use the combined letter for an answer. VOTEr There were no objections to the motion. BO OItDBRBD. 3. &oting City~gez - Manninen referred September 8 and 10 memorandums included in the pac~e= wn~on stated he would be attending the IC~AConference September 17-24. Manninen~s memorandums requested Kim Howard be appointed as Acting City Manager for that period and during any future absences and to be paid an additional $100.00 per day during those absences. Manninen requested approval of his request. KENAI CITY COUNCIL NEETING MINUTES SEPTEMBER 15, 1993 PAGE 15 XoTzOHt' CONBBHT, councilwoman ~warner un~--- --- no objections. BO ORD~ILB~. 4. &~list~ative Update - Ma~inen referred to his in ~e acket..~inen stated he and~ included . P. _ _ es~ co~i~en~ ~o m~or ..... ~ the depar=men~ ~ads and_employs e have impresse9 wi _ _ n added he~liev~~ ~..~ and excellence. ~a~zne_ _ ~zn s he ~.d .___ work staf~ mee s~a~ed in . o~ clear direction. M~nen ec~ions and a five ~epartment heads nave reviewed goals and year plan. Swarner asked if Manninen has a phc. ne line ringing directly to his office like he had in his previous job. Mann.ine.n sta.~e.d no_._ Swarner asked if he has a computer which he uses =o ~ype nls own work. Manninen stated no. Z-3. &ttoEneY No report. l. TeLephone Poll - Read into the record findings of a telephone poll taken on September 13, 1993 requesting the e of urchase orders to John J. Williams, Christine Monfor issua~c P deau. The purchase o~er? were for and Robert J~ Rubs _ Wash~n ~on, DC to attegd a ,~ rsemen~ of costs to travel t? _ g e 1992 All- America City AWar~ ~¥ tee Ballots - Reported absentee ballots will be ~. absen . councilmembere e =ember 20 and requested available on Monday, $ p be cfm ac aintances who may and persons in ~he audience to £nf qu leaving the area before the election that they can vo=e they leave by absentee ballot. I-S. Fin&nco Director inance Director Feltman stated the department is Acting F will be back to wor~ functioning well and Finance Director Brown on September 27, 1993. 23,55-23,55,030 Chapter.._ 23.5~ 23.55. 010 23.55. 020 23.55.030 23.55. 040 23.55.050 Exempt Salaries. Salary Structure By Grade. Qualif£cation Pay. Uniform Allowance. Hourly Rates - Part-Time Employees. 23.55.010 ExemPt Salar~e.~: Salaries of City Manager, City Attorney, and City cl'erk shall.=be negotiated by the Council and may be set by motion of Council. (Ords. 336(a), 385, 414, 503, 537, 1069, 1260) 23.55.020 Salary Struc.tur? by GraSp: (a) Salary structttre by grade is hereby established in accordance with the table, that is appended to this Title and which may be amended, modified, or replaced by ordinance, in which case a copy of the amended, modified, or replacement table shall be substituted for the prior table and placed in the Code at the end of this Title. '. (b) On completion of the probationary period, each employee shall be advanced one step. At succeeding anniversary subject to evaluation, employee may be advanced a step increment. The time period normally between steps B to C to D to E to F one year. The time normally between Steps F to AA to BB to CC is' two years. (Ords. 336(a), 414, 5C3, 513, 537, 568, 675, 770, 859, 933) 23.55.030 Oualiftcatton Pay= (a) In recognition of professional development, pers0n~l time, and effort of the individual to achieve same, the following annual recognitio~ . entitlement is authorized, payable on a pro rata m~nthly basis. (b) This recognition entitlement is not considered when calculating hourly rates for annual leave or holiday pay. (Ord. 1114) (1) Police Department= Certification in accordance Standards. with State of Alaska Certification Police Officer Intermediate Certification Advanced Certification Police Sergeant Intermediate Certification Advanced Certification 1, 900/year 800/year $ 900/year $1,800/year 23-32 (City of Kenai Supp. #56 7/26/91) (1) City Manager. The City Manager shall perform all those duties mandated for his position by the provisions of this chapter and shall be bound or receive the benefits of .the following sections insofar as they are applicable: KIVlC 23.25.050 and .060(d); .KIVlC .' 23.30.110(b), (c) and (d); and KIVlC 23.40.020, .030, .040, .060, .070, .080, ,095,, 100,' (2) City Clerk. Only those provisions specifically enumerated under (1) above shall' apply to the City Clerk. ' (3) City Attorney. Only those provisions specifically enumerated under (I) shall apply to the City Attorney. (d) Volunteer Personnel and Personnel Appointed to Serve Without Pay -- None of the provisions of this chapter shall apply to such personnel. (e). Consultants and Counsel Rendering Temporary Professional Services - Such services. shall be by contract and none of the provisions of this chapter shall hpply. ' · (0 Positions Involving Seasonal or Temporary Work - All of the provisions of this chapter shall apply to such positions but only insofar as they are applicable. (Ords. 336, 537, 89-1347) 23.10.030 Classified Servi~e: The classified service shah include all other positions in the City service. (a) AH positions established by the annual budget or salary guide adopted by resolution of the City Council. Any new position created at the start or during the budget year and either ratified or affirmed by the City Council. (b) When this ordinance becomes effective, all persons then holding positions inclUded-". in the classified service: (1) Shah have regular status if they have held their present positions for at lemt.s'ut~ (6) months immediately preceding the effective date of this ordinance except for which shah be twelve (12) months, or; (2) Shall. serve a probationary period of six (6) months from the time of their'"'"" appointment, which may be extended before acquiring regular status, if they have held their position for less than six (6) months, with the exception of police, for which twelve (12) months is substituted in the above for the stated six (6) months period. (Ords. 336, 537, 89-1347) S53-02/07/90 , 23-4 CITY OF KENM 23.25.065 Shift Differential Pa_v: (a) Employees who are scheduled to work certnin shifts explained below may be entitled to additional compensation. To be eligible, the scheduled shift must be for a period of less than 24 hours, In addition, the emplol/ee must be scheduled.'. to work at least 75% of the hours in a monthly pay period in one or any combination of the shifts identified below. ' '. ~' ' (b) Eligible shifts and rates are: : ~.. (1) Shift beings after 2:00 p.m. and before 6:00 p.m. -- 2~. ....' .~ (2) Shift beings on or after 6:00 p.m. and before 3:00 a.m. - 4~. ' -'"" (¢) The above rates will be computed against Step A of the pay range of the emplOYee;. · If determined to be eli~tble, the employee will receive the computed dollar amount fOr. the whole month. If ineligible, no shift differential pay will be allowed for that month. If the employee is eligible based upon a schedule of a combination of shifts, he will be paid atthe'..' rate corresponding to the majority of time worked. Shift pay is/mt to be considered in". computing annual leave or holiday pay. (d) If all employees of the same class in a given Department rotate at the same time to a substantially different shift basis, the provisions of this scotion shall not apply. (e) Shift pay will be allowed only upon approval of the City Manager when suoh work schedule is necessary for the benefit of the City. (Ord. 1038) 23..25.070 Actin~ Positions: Co..re. pen .s~i..on during te~ assignment - an employee who is temporarily a~sig~ to a posttion vflth a higher pay range for a period of ten (10) days or more shall be paid at the first step of the higher pay range, or, he shall be granted a one step pay increase, whichever is higher, for the period worked in the temporatT assignment; An employee who is temporarily assigned to a position with a lower pay range, for any period, shall not receive a reduction in pay. No such tem~ assignment sh_nll months. (Ords. 336, 53'/) 23.25.080 1~: When an employee is promoted from one class to another having a higher pay range, he shah receive an increase of not less than one pay step from his former position. (Ords. 336, 537) S53-02/07/90 23-9 CITY OF IO~IAI.