HomeMy WebLinkAboutOrdinance No. 3208-2021KENAI
CITY OF KENAI
ORDINANCE NO. 3208-2021
AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI,
APPROPRIATING A GRANT FROM THE STATE OF ALASKA —
AND SOCIAL SERVICES — DIVISION OF PUBLIC HEALTH
OPERATIONS CENTER, FOR COMMUNITY FUNDING TO
INCREASE ACCESS TO TESTING AND VACCINATIONS
INEQUITIES FOR ALL ALASKANS.
Sponsored by: Administration
ALASKA, ACCEPTING AND
DEPARTMENT OF HEALTH
— COVID-19 EMERGENCY
SUPPORT EFFORTS TO
AND DECREASE HEALTH
WHEREAS, the City of Kenai applied through the State of Alaska — Department of Health and
Social Services — Division of Public Health — COVID-19 Emergency Operations Center (DPH-
EOC), for Community Funding to improve efforts and increase access to COVID-19 testing and
vaccinations through a vaccination program; and,
WHEREAS, the City was approved for funding up to $326,985.32 to support its efforts to increase
access to COVID-19 vaccinations on the Kenai Peninsula; and,
WHEREAS, by accepting the grant, the City agrees to expand capacity for COVID-19 vaccine
administration through mobile vaccination clinics, support COVID-19 vaccination communication
and education efforts, and to purchase supplies and equipment for COVID-19 vaccine
administration; and,
WHEREAS, pursuant to KMC 1.15.70(d) the City may introduce and finally pass on the same day,
an ordinance making, repealing, transferring or otherwise changing an appropriation; and,
WHEREAS, introduction and passage of this ordinance ensures continuity of a vaccination
program to reduce the spread of SARS-CoV-2 virus, stabilize a healthy workforce, and reduce
the impacts of the COVID-19 pandemic; and,
WHEREAS, it is in the best interest ofthe City to acceptfunding to continue a vaccination program
that supports safe and healthy communities within the State of Alaska.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA,
as follows:
Section 1. That the City Manager is authorized to accept funding in the amount of
$326,985.32 from the State of Alaska DPH-EOC to support the City's efforts to provide access to
vaccinations through a mobile vaccination program, to execute all needed grant agreements, and
expend the funds in accordance with grant provisions and this ordinance.
Ordinance No. 3208-2021
Page 2 of 2
Section 2. That the estimated revenues and appropriations be increased as follows:
Cares Act Recovery Fund:
Increase Estimated Revenues —
Federal Grants $326 985.32
Increase Appropriations —COVID-19 Community Services
Contingency $326 985 32
Section 3. Severability: That if any part or provision of this ordinance or application thereof to
any person or circumstances is adjudged invalid by any court of competent jurisdiction, such
judgment shall be confined in its operation to the part, provision, or application directly involved
in all controversy in which this judgment shall have been rendered, and shall not affect or impair
the validity of the remainder of this title or application thereof to other persons or circumstances.
The City Council hereby declares that it would have enacted the remainder of this ordinance even
without such part, provision, or application.
Section 4. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect
immediately upon enactment.
ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 2151 day of April, 2021.
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BRIAN GABRIEL SR., MAYOR
ATTEST:
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Approved by Finance:
DEo h1 Introduced: April 21, 2021
Enacted: April 21, 2021
Effective: April 21, 2021
New Text Underlined; [DELETED TEXT BRACKETED]
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k�v KENAI
City of Kenai 1210 Fidalgo Ave, Kenai, AK 99611-77941907.283.7535 I www.kenai.city
MEMORANDUM
TO:
Mayor Gabriel and Council Members
THROUGH:
Paul Ostrander, City Manager
FROM:
Tony Prior, Fire Chief
DATE:
April 15, 2021
SUBJECT:
Ordinance 3208-2021
The purpose of this memo is to recommend enactment of Ordinance 3208-2021 which will
appropriate $326,985.32 of approved grant funds from the State of Alaska passed through the
Department of Health and Social Services Division of Public Health — COVID-19 Emergency
Operations Center (DPH-EOC) for related expenditures to implement a vaccination program that
increases access to vaccinations and decreases health inequities for Alaskans and individuals
working in Alaska.
The State of Alaska, Department of Health and Social Services Division of Public Health — COVID-
19 Emergency Operations Center (DPH-EOC) created a funding opportunity to support efforts
throughout Alaska that were focused on testing and vaccinations. The goal was to create and
implement strategies that would decrease health inequities, and make available information and
access to vaccinations and testing related to COVID-19. After receiving requests from the Kenai
Division of Public Health to vaccinate individuals that were homebound, we developed a strategy
that would increase access to individuals and specific groups by adding a mobile vaccination unit
to compliment the clinic sites we have established already. We have a reserve ambulance that
will be staffed with at least 2 personnel to deliver vaccines by weekly appointments and we will
continue to schedule larger clinics as needs arise and venues become available. We plan to serve
individuals, or businesses such as canneries, at their location and administer vaccines to any
individual that wants to be vaccinated.
As mentioned, the City of Kenai was approved for up to $326,985.32 of allowable expenses to
implement our mobile vaccination program. We have worked with the DPH-EOC program
manager to verify program guidelines and how our program works to accomplish the overall goal
of the State program. Based on the submission of our program and conversations with the
program manager, we have outlined some equipment, supplies, wages/benefits, and other
allowable expenses that resulted in the Memorandum of Agreement between the State of Alaska
and the City of Kenai. The program will allow the City to be reimbursed for allowable expenses
from April 8, 2021 through March 31, 2022. Due to some of the unknown facts such as; number
of clinics completed, personnel needed for each event, supplies needed to conduct mobile
vaccinations, and information development/dissemination, the overall expenditures to conduct the
mobile vaccination program is unknown but will not exceed the amount of this grant without further
action from Council.
Your support for enactment of Ordinance 3208-2021 is respectfully requested.
Page 2 of 2
1 The City of Kenai I www.kenai.city
THE STATE
°'ALASKA
Department of
Health and Social Services
FINANCE AND MANAGEMENT SERVICES
Juneau Office
GOVERNOR MIKE DUNI.1;W) P.O. sox 110650
Juneau, Alaska 99811-0650
Main: 907.465.3082
Fax: 907.465.2499
Memorandum of Agreement (MOA) Between
State of Alaska - Department of Health and Social Services
Division of Public Health — COVID-19 Emergency Operations Center (DPH-EOC)
-and-
City of Kenai
C0621 -570-V
1. PURPOSE AND SCOPE
The purpose of this MOA is to provide funding to government entities to implement
community -driven strategies that support COVID-19 related activities. These activities
include improving efforts and increase access to COVID-19 testing in the community,
building capacity to increase access to COVID-19 vaccine in the community and
implementing strategies that decrease health inequities, as well as other COVID-19 related
recovery and prevention strategies.
U. THE DPH AGREES TO:
Provide support to the community on COVID-19 vaccine administration, testing, and
other COVID-19 related activities. The COVID-19 EOC Team is available to consult and
provide technical assistance to government entities and to pre -approved pass-through
recipients of award funding. The team will also ensure that approved activities meet the
funding requirements.
III. THE CITY OF KENAI AGREES TO:
Expand capacity for COVID-19 vaccine administration through mobile vaccination
clinics, support COVID-19 vaccination communication and education efforts, and
purchase supplies for COVID-19 vaccine administration.
Recipient must establish/maintain/provide electronic reporting of SARS-CoV2/COVID-
19 laboratory data to CDC daily per the guidance provided by CDC (e.g., CELR). This
includes all testing (e.g., positive/negative, PCR, Point -of -Care, etc.) and complete data
elements (e.g., race/ethnicity) per CARES legislation and ELC performance measures.
Any additional activities not specifically stated in this MOA must be approved by the
COVID-19 EOC Team prior to those activities occurring.
IV. JOINT RESPONSIBILITIES:
Both parties will make a good faith effort to communicate about any issues that might arise that
will impact the timeliness of activities, reporting, or payment.
V. PERIOD OF AGREEMENT ANDTERMINATION:
This agreement will terminate on March 31, 2022 and receipts must be for activities
prior to this date. Funds are intended to be used to support staff time (including
overtime), supplies, and other materials as needed to support COVID-19 related
activities.
VI. TERMS OF PAYMENT
The State agrees to pay the City of Kenai up to $326,985.32 over the term of this
agreement.
The Contractor will submit monthly invoices detailing services performed in
accordance with appendix A.
The invoice must:
• reference the contractor's name, address and phone number
• reference the contract number: C062 1-570-V
• include an invoice number
• Reference the Alaska Division of Public Health - COVID Admin
The Contractor shall submit final invoices to the address specified below no later
than 30 days after March 31, 2022. Failure to include the required information on
the invoice may cause an unavoidable delay to the payment process. The State will
pay all invoices within thirty (30) days of invoice approval by the Project Director.
Email invoices to:
covida d m i n Ca) ala ska. gov
(please reference Community MOA Reimbursement Request in the subject line)
Notwithstanding any other provision of this contract, it is understood and agreed
that the State shall withhold reimbursement at any time the Contractor fails to
comply with the terms of the MOA.
VII. GRANT COMPLIANCE FROM THE FEDERAL NOTICE OF GRANT AWARD
• Recipients must comply with the Terms and Conditions of this award, all Code of Federal Regulations, and
the Alaska Administrative Manual.
• In addition to the federal laws, regulations, policies, and CDC General Terms and Conditions for Non -
research awards at https: //www.cdc.gov/Brants/federalregulationspolicies/index.html the Centers for
Disease Control and Prevention (CDC) hereby incorporates Notice of Funding Opportunity (NOFO) number
CK19-1904 entitled "Cooperative Agreement for Epidemiology and Laboratory Capacity (ELC), which is
hereby made a part of this non -research award, hereinafter referred to as the Notice of Award (NoA).
• Coronavirus Disease 2019 (COVID-19) Funds: A recipient of a grantor cooperative agreement awarded by
the Department of Health and Human Services (HHS) with funds made available under the Coronavirus
Preparedness and Response Supplemental Appropriations Act, 2020 (P.L. 116-123); the Coronavirus Aid,
Relief, and Economic Security Act, 2020 (the "CARES Act") (P.L. 116-136); the Paycheck Protection
Program and Health Care Enhancement Act (P.L. 116-139); and/or the Consolidated Appropriations Act,
2021, Division M - Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (P.L. 116-
260), agrees, as applicable to the award, to: 1) comply with existing and/or future directives and guidance
from the Secretary regarding control of the spread of COVID-19; 2) in consultation and coordination with
HHS, provide, commensurate with the condition of the individual, COVID-19 patient care regardless of the
individual's home jurisdiction and/or appropriate public health measures (e.g., social distancing, home
isolation); and 3) assist the United States Government in the implementation and enforcement of federal
orders related to quarantine and isolation.
• To achieve the public health objectives of ensuring the health, safety, and welfare of all Americans,
Recipient must distribute or administer vaccine without discriminating on non -public-health grounds
within a prioritized group. This includes, but is not limited to, immigration status, criminal history,
incarceration, or homelessness. To this end, and to help achieve the public health imperative of widespread
herd immunity to COVID-19, Recipient must administer or distribute vaccine to any and all individuals
within a prioritized group in the same timeframe, taking into account available vaccine doses. For example,
if meatpacking plant workers are a prioritized group, then all workers in that group, including
undocumented immigrants, must be vaccinated to help assure that the plant is in a position to safely
resume essential functions. In addition, to the extent applicable, Recipient will comply with Section 18115
of the CARES Act, with respect to the reporting to the HHS Secretary of results of tests intended to detect
SARS-CoV-2 or to diagnose a possible case of COVID-19. Such reporting shall be in accordance with
guidance and direction from HHS and/or CDC. HHS laboratory reporting guidance is posted at:
htms• //www hhs gov/sites/default/files/covid-19-laboratory-data-rel2ortingguidance pdf.
• Further, consistent with the full scope of applicable grant regulations (45 C.F.R. 75.322), the purpose of this
award, and the underlying funding, the recipient is expected to provide to CDC copies of and/or access to
COVID-19 data collected with these funds, including but not limited to data related to COVID-19 testing.
CDC will specify in further guidance and directives what is encompassed by this requirement.
• This award is contingent upon agreement by the recipient to comply with existing and future guidance
from the HHS Secretary regarding control of the spread of COVID-19. In addition, recipient is expected to
Flow down these terms to any subaward, to the extent applicable to activities set out in such subaward.
Unallowable Costs:
• Resources funded by another HSS Contract or HSS -Cares source
• Purchase of vehicles
• Reimbursement of pre -award costs
• Research
• Indirect costs associated with the award
• Food and/or water for events
• Hospital bill or insurance claims
• Clinical care (except as otherwise noted in Domain 5 and as may be provided in further guidance from CDC)
• Publicity and propaganda (lobbying):
• Other than for normal and recognized executive -legislative relationships, no funds may be used for:
o publicity or propaganda purposes, for the preparation, distribution, or use of any material designed
to support or defeat the enactment of legislation before any legislative body
o the salary or expenses of any grant or contract recipient, or agent acting for such recipient, related
to any activity designed to influence the enactment of legislation, appropriations, regulation,
administrative action, or Executive order proposed or pending before any legislative body
o See Additional Requirement (AR) 12 for detailed guidance on this prohibition and additional
guidance on lobbying for CDC recipients: https://www.cdc.gov/grants/documents/Anti-
Lobbying-Restrictions-for-C D C_Granteesauly-2012.p df
o All unallowable costs cited in CDC-RFA-TP18-1802 remain in effect, unless specifically amended in
this guidance, in accordance with 45 CFR Part 75 - Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for HHS Awards.
VII. CONTACT INFORMATION
DPH-EOC primary point of contact: Maria Caruso
Division of Public Health, COVID Program Coordinator
3601 C Street, Suite 722
Anchorage AK 99503
Office: 907-310-6092
Email: maria.caruso@alaska.gov
City of Kenai primary point of contact: Tony Prior
City of Kenai, Fire Chief
Office: 907-283-7666
Email: toriorftenai.city
City of Kenai finance contact: Terry Eubank
City of Kenai, Finance Director
Office: 907-283-8227
Email: teubank(o)kenai.city
City of Kenai additional contact: Paul Ostrander
City of Kenai, City Manager
Office: 907-283-8222
Email: postrander(o)kenai.city
VIII. SIGNATURES
City of Kenai
By:
By signature of the below, both parties agree to the terms of this MOA.
Paul Ostrander, City Manager, City of Kenai
State of Alaska
M
Date:
Date:
Maria Caruso, DPH-EOC Program Coordinator
Date:
Heidi Hedberg, EOC/Unified Commander & DPH Director
By: Date:
Jason Grove, Procurement Manager