HomeMy WebLinkAboutRESOLUTION 1992-25SUggested by: Public Works Director
City of Kenai
A RESOLUTION OF.THE COUNCIL'OF.THE cITY OF KEN&I, ALASKA TRANSFERRiNG
$14,000 IN THE GENERAL FUND TO PURCHASE A USFD BUCKET TRUCK.
WHEREAS, the Public Works DePartment wishes to purchase a bucket truck.
to be used primarily for hanging Christmas decorations and banners
from light poles; and.
WHEREAS, a used bucket truck.has been located in Washington State at a
cost of $9,995, and an additional $4,005 maybe needed for shipping
and painting.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA, that the following budget transfers be made:
General ,Fund
From: Other - Contingency $14,000
To: Streets - Machinery & Equipment
$14,000
PASSED BY THE COUNCIL OF THE CITY OF KENAI,
May, 1992.
ATTEST:
Carol L. Freag, City Clerk
ALASKA,..this. 6thday of
Approved by Finance:~
(4/14/92)
kl
17.11 - 1~91 . ~.
CITY OF KENAI
~IOFIDALGO KENAI, ALASKA emil1
TELEPW)NE ~1-11,1S ....
.FAX 907.283.3014
FROM:
DATE:
SUBJECT:
Keith Kornelis, Public Works Director
Charles A. Brown,
April 21, 1992
Finance Director
Action by Council on Bucket Truck
Attached is a partial verbathaof the April 15 Council minutes and the
[irst.page.of your April 9 memo. regarding a bucket truck.
councilman .smalleY's motion at first only. included the first part of
yourrecommendation; that is, to transfer'money. Then, the motion was
apparentlY 'amended (no Consent of the second) to incorporate Ca~y's
reconmendatlons. Finalty,.theMaYor made a statement that, "We have
before, us then the mottpn to Purchase this bucket truck .... ."
I doubt that the purchase of the truck was actually part of the
motion, but apparently the Council thought it was when they acted by
unanimous, consent.
Bill went on to say that we would "pursue it if the Council passes the
transfer of the money." The resolution transferring the money was
attached to your memo, and Council took no action on it..
Now, you've given me a purchase order for $9,995 to purchase this
truck. SinCe the amount is less than $10,000, the issue of sole
source, the basis of most of the discussion at the Council meeting, is
moot. Bidding is not now required.
Did the council approve the purchase? Probably. Even though a
purchase was not specifically part of the motion, and the $12,000
price was never mentioned at all' it appears the Council meant to
approve such a purchase. I assume that if they approve of a $12,000
purchase, they would approve of a $9,995 purchase (although the item
is now different in that it is not newly painted).
. ltem°randum
.,' I<el, t.h Koruelis
"',: ' Did ·they, transfer the mone¥'to'legaliy pay for .the truck?. 'No. I~C ·
~ ,. 7.'25.030' .requires 'an. appropriation-:by ordinance:. .A .mOtion ts. no[ goo~
~ . enough.'.' l~C 7 ~'25,'020(b)' allows for. a. transfer .'by resolution in. this·
.. case; . (The resolution amends, the budget, which was adopted 'by
· . ordinance. ) 'Clearly., we need a resolution or ordinance
I' suggest.. 'that.-you-#rite to the Vendor and' say that the". City will"
purchaSe . :the quoted' truck at a cost of $9,995. Say that the purchase
ts subject 'to formal' funding by the City Council, which is expected on
Nay 6, 1992, and that the Council has unanimously agreed to provide
that funding.
I'll put: the resolution and the new purchase order in the Nay 6,' 1992
packet.
Kenai Oity (~ouncil
Meeting
R-X6, Discussion - Purchase of Used~ Bucket Truck/S14,000.. "
MOTXONI
.Swarner BBCONDBD the motion.
Attorney Graves stated that there has been a debate regarding the
purchase of ~he bucket truck. The debate centers on whether oF
not used equipment is exempt from the bidding requirements
by the fact that it is used equipment. In the past, admittedly,
we have done it. About a year ago a related issue came up a~d
was my opinion that essentially Just simply because equipment is
used does not exempt it from the bidding requirements and it was
my position that essentially the same as the Boroughts position,
that used equipment must itself be justified as a sole source
item.
Thatts what the Borough does. They require the particular
department head to submit a Justification to the City Manager as
to why it is a sole source equipment. That*s my suggestion.
It*s my suggestion that if the Council wishes to purchase this..'
bucket truck that they make the purchase contingent upon the .City
Manager's determination that it is an appropriately sole sourCe
item. I don~t know, Bill might want to speak as to what he
thinks about it, but that would be my recommendation.
BM~LLBY8
Mr. probably worthy of an amendment and I.would.'gO~
Mayor,
that* s
amend.my main motion.to.~.that.':.j
WXLLXAH~ ~
The' hOtion has been amended by a friendly amendment?
fJHALLBY:
Certainly.
WXLLZAMSz
ery good. All right, we have before us then the motion to
urchase this bucket truck on a sole source contract. Is there
any further discussion? Councilman Walker?
would like
BRXeHToMI
to hear what
the City Manager has to say.
Well, Mr. Chairman,
far be it from me to .argue with .your
counsel. UA, he.'e made a recommendation, that in his[opiniOn: the'..'..
only way we can do this is to declare it 'a'sole' source' and. so
under those circumstances, I will request that.~he. PUblic
Director make enough, a number of telephone cal'ls to'.see
_truck of that vintage, within.t~at price rgnge,' With thattype of.
[~.,b~cket ia,.availa~le and i£:i;:he/~can:~determine..i',there?!~e.:none~
~.~a!½able~"~...:V~l~;[:~_~j~la~e-:'.~it.,'[a, .'sole..i"~urce.,:and
Councilman Smalley?
B]ULL~s
Yeah, and again, there I think there are two on
listed in Seattle, one listed in Portland?
that sheet, one
No, there are three of them...four of them.
Four of them. Yeah. 'Anyway, with, Xf you get to the specifics
of it, there will be those things that...
BRX~HTONz
Well, we've got to be something less than totally specific.
8H,ltLLBY~
I understand.
I would also bring to Council's attention that we have looked at-
some lift trucks here ~nthe local area as well. We did qo out,
sent a team out to inspect one and checked ~t all over
mechanically and it did not fit our needs either. Yes.
KORNELZS:
Is it my understanding that I am to look for a
vintage, around 1983, that has similar mileage,
miles on it.
truck of the same
around 17,500
OHALLBIfz
The concept of low mileage,
it.... ~
Saying 20 ;0007.
think, is something that.makeS.
shOUld have at least 80% tread on the
KOItNBLZS8
Have 80% 'of the tread on
mechanically sound.
sure give it a try.
WZLLY. AN,~ 8
tires.
the tires. ! can do that.
doubt that I can find very many,
And be
but I011
Check to see if it*s got a dent
' KOItNBLXS8
that a requirement or ...?
SHALLB~i
in the left front fender.
This doesnSt have outriggers,
does it.
! don*t knov.
Ah, Xeith,
does this have outriggers on it?
No, it does not. However, ah, Dave Reetz and the Fire Chief were
there. I understand they took...There are some pictures Carol,
do you have the pictures...some pictures of it and they tOOkrthe
bucket truck. Extended it all the way out near the g round'and !
think it was Just Dave or two people (to Burnett) that got in it
and Jumped on it and couldn0t get the truck to even... '
NF~LBB 8
Yeah, but besides that, is Alaska OSHA going to allow it to
operate without the outriggers with somebody up in that bucket?
KORNELXH8
I*m not sure of that, but I donet think so.
it out. Do you know Dave (Burnett)?
We'll have to check
! think that bucket is within· the limit'e.',inaudible,.,
not positive...
./.
but..no I 'm
Better inveetiqate ~iit.
EORHBLXBI ~ '
It sUFe would make, sense because I ,Understend'.the¥ '~umped. up. on
it and it was already, it was Out as far as.it oOuld.'qo and 'it.
was horizontal almost to the ground, so it .'would have been at a
point. ·.. - · .... ' '· ' ' ' " ,
Yeah, but making sense doesn't always have anything to do with
what Alaska OSHA says you ·have to do.
KORMELXB8
to .see :i.f outriggers are .needed. "I
Maybe what X should say it probably does make a difference then,
because it doesn't make sense. But .we can surely check, that out
didn, t'see'the· truck.'
WXLLXANS8. ' ' ' ' '
Okay, are we ready, for the vote?'
KORL'BLXBI ' ~
Do you want me ~ust to call like~hree air people, or something
like that?
Yeah.
KORHBLXB8
Okay ·
~RXGHTON~
That°s ah...
Ask for unanimous consent.
Any obiJeOtion to
unanimousconsen~?
(to Kornelts)., TomOrro~',-"..yoU,don,t'need,:.2o..ask these "folks
¥ou'il.ask.:,the attOrne¥.'Vhat.'you,ll needto'do..tnorder, tO'do
that o
~COItlIBZ, Z8 Z
Oh.
I think ~hat's the best way to handle it. Administration needs
to make sure of the legality of what we're doing and take care of
it in a manner commensurate with good practices. All right, ,is
there any ob~ection to unanimous consent to .this motion? .So~j~
.or~0red,~.~ · .
END OF ITEK,
TO:
FROM:
DATE:
SURIECT:
FOR:
MItMORANDUM
1701-1991
CITY OF KEN/..
" . ' ~..~,,'.~,~. ,
RDALQO KENAI, AI,,ASKA 89611
TELEPHONE 2~1 -
FAX 907-283~, 14 ..
William L Brighton, City Manager
Keith Komelis, Public Works Director
April 9, 1992
Bucket Truck - Council Aumov-al
Council meethg of April ii, 992
As you know, for the last 3 years, I have been asking equipment 'dealers about used bucket
trucks. Pacific Utility Equipment Company sent me the attached letter that listed some bucket
trucks that are or will be available. Their office for bucket trucks is in Portland, Oregon, but
they are taking a trade in from Redmond, Washington, which is near Seattle.
When the Fire Chief and Shop Supervisor suddenly told me they were going to look at our. fire
truck in Seattle I had them look at the bucket truck Redmond is trading in. It sounded great'in
their letter and Dave Reetz, Shop Supervisor, said it would be a steal for Kenai. See Dave's
attached memo.
It costs the City around $1,000"each time we put the banners up and $1,000 each time we take
them down. We also have Christmas decorations that go up and down on the light polos.
Everytime we call Air Tek for their bucket truck to fix, change, move or add a decoration we
pay a minimum cost just to get the truck out plus time and labor costs.
We need to act on this now because I'm sure someone else will buy it as soon as it gets tO
Pacific's yard in Portland.
I request that $14.000 be transferr.ext, from either the capital equipment account or fund balance
into_Streets Machinery_ &.Equipment to cover the cost of this bucket truck and shipping toKenai. '
I also request that Council aoorove z).u.r_chasin~ the_bucket truck_from Pacific Utility EouiOmertt
Co. for $12.000~__ lus appr~x;e spe~dlng Up_ ~-o $2.000. for Shipping the truc,k from S-ea~tleitO
KK/kv
cc: Charlie Brown, Finance