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Home My WebLink AboutOrdinance No. 3210-2021 SubstituteKENAI Sponsored by: Administration CITY OF KENAI ORDINANCE NO. 3210-2021 (SUBSTITUTE) AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA AMENDING KENAI MUNICIPAL CODE SECTIONS 23.20.010 — INITIAL CLASSIFICATION, 23.20.020 — REVISIONS TO CLASSIFICATION PLAN, 23.25.020 — PAY PLAN AND ADOPTION, 23.55.020 — COMPENSATION STRUCTURE BY GRADE FOR EMPLOYEES IN THE CLASSIFIED SERVICE, 23.50.010 — EMPLOYEE CLASSIFICATION, 23.55.050 — HOURLY RATES, TO REMOVE THE APPENDED SALARY SCHEDULE AND CLASSIFICATION PLAN FROM THE CITY'S CODE OF ORDINANCES TO ALLOW FOR ADOPTION OF THE SALARY SCHEDULE AND CLASSIFICATION PLAN BEFORE JULY 1 EACH YEAR THROUGH THE ORDINANCE ADOPTING A BUDGET FOR THE FOLLOWING FISCAL YEAR OR BY RESOLUTION. WHEREAS, the current City of Kenai fiscal year budget (substitute) includes the annual Salary Schedule and Classification Plan, which reflects cost of living allowance increases or personnel amendments approved by City Council; and, WHEREAS, the current fiscal year Salary Schedule for Classified Employees and Department Head Service Employees is appended to Kenai Municipal Code Chapter 23.55; and, WHEREAS, the current Classification Plan, that classifies employees by Class Code, Title and Pay Range is in Kenai Municipal Code Chapter 23.50 and like the Salary Schedule in Code requires an ordinance to amend which takes two meetings to enact and 30 more days after enactment to become effective; and, WHEREAS, the City Manager is responsible for administration of the Personnel Code and preparing recommended revisions and amendments as necessary; and, WHEREAS, concurrent adoption of the Salary Schedule and Classification Plan with the budget ensures that the City Council can consider the financial implications of any changes to the Salary Schedule or Classification Plan in the annual budget; and, WHEREAS, the budget document is an appropriating ordinance that becomes effective upon enactment; and, WHEREAS, by including the current fiscal year Salary Schedule and Classification Plan in Code, which requires 30 days to become effective after enactment of any ordinance making amendments, the City is prevented from adopting the budget for the following fiscal year after June 1 sc as allowed by Kenai Municipal Code 7.25.010 (g), which allows the budget to be adopted following a public hearing up to the tenth day of June; and, f WHEREAS, because the proposed amendments in this Ordinance remove the Salary Schedule and Classification Plan from City Code and allow for their amendment by Resolution, changes New Text Underlined; [DELETED TEXT BRACKETED] Substitute Ordinance No. 3210-2021 Page 2 of 6 `- can be made to the Schedule and Plan in the annual budget ordinance or by separate resolution without requiring a 30 day waiting period after enactment or adoption; and, WHEREAS, amending the process for adopting the Salary Schedule and Classification Plan to allow adoption by the budget ordinance or by resolution ensures public notification and an opportunity to be heard concerning the position titles, salary ranges and steps for City employees prior to its effective date as well as allow for greater flexibility in timing for adopting the budget for the following fiscal year; and, WHEREAS, amending Kenai Municipal Code to remove the Salary Schedule table and Classification Plan allows concurrent adoption of the Salary Schedule, Classification Plan and the budget for the following fiscal year up to the tenth day of June, or thereafter by resolution as may periodically be required for the Salary Schedule or Classification Plan and is in the best interests of the City. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, as follows: Section 1. Amendment of Section 23.20.010 of the Kenai Municipal Code: That Kenai Municipal Code, Section 23.20.010 — Initial classification, is hereby amended as follows: The City Manager shall make analysis of the duties and responsibilities of all positions in the classified service and department head service and shall recommend to the Council a job classification plan. Each position in the classified service and department head service shall be assigned to a job class on the basis of the kind and level of its duties and responsibilities. All positions in the same class shall be sufficiently alike to make use of a single descriptive title, the same qualification requirements, the same test of competence, and the same pay scale. A job class may contain one (1) position or more than one (1) position. The [COUNCIL SHALL ADOPT A] classification plan shall be effective upon enactment by City Council fBY] of the ordinance adopting a budget for the following fiscal year or by resolution. Section 2. Amendment of Section 23.20.020 of the Kenai Municipal Code: That Kenai Municipal Code, Section 23.20.020 — Revisions to classification plan, is hereby amended as follows: The initial classification plan shall be revised from time to time as changing positions require it, with the recommendation of the City Manager and [THE APPROVAL OF THE CITY COUNCIL] ll year or by resolution. Such revisions may consist of addition, abolishment, division, or amendment of the existing classes. Section 3. Amendment of Section 23.25.020 of the Kenai Municipal Code: That Kenai Municipal Code, Section 23.25.020 — Pay plan and adoption, is hereby amended as follows: The City Manager shall submit the pay plan and rules for its administration to the City Council for adoption. Before the pay plan and the rules for its administration are adopted by the Council, the City Manager shall assign each job class to one (1) of the pay ranges provided in the pay plan. A salary schedule [FOR THE DEPARTMENT HEAD SERVICE SHALL BE PART OF THE PAY PLAN. THE COUNCIL SHALL ADOPT A PLAN AND RULES BY ORDINANCE SALARY New Text Underlined: [DELETED TEXT BRACKETED] Substitute Ordinance No. 3210-2021 Page 3 of 6 SCHEDULE] shall be effective upon enactment by City Council of the ordinance adopting a budget for the following fiscal year or by resolution. Section 4. Amendment of Section 23.50.010 of the Kenai Municipal Code: That Kenai Municipal Code, Section 23.50.010 — Employee classification, is hereby amended as follows: City employees shall be classified by Class, Title, and Pay Range as [FOLLOWS:] authorized by in the annual budget. [CLASS CODE CLASS TITLE RANGE (A) SUPERVISORY AND PROFESSIONAL 101 CITY MANAGER NG 102 CITY ATTORNEY NG 103 CITY CLERK NG 104 FINANCE DIRECTOR 24 105 PUBLIC WORKS DIRECTOR 23 106 POLICE CHIEF'] 23 107 FIRE CHIEFQ 22 112 AIRPORT MANAGER 20 117 PLANNING DIRECTOR 18 118 INFORMATION TECHNOLOGY (IT) MANAGER 18 119 ASSISTANT TO CITY MANAGER/SPECIAL PROJECTS 18 120 LIBRARY DIRECTOR 18 121 SENIOR CENTER DIRECTOR 18 122 PARKS AND RECREATION DIRECTOR 17 123 HUMAN RESOURCES DIRECTOR 21 (B) ADMINISTRATIVE SUPPORT 203 ADMINISTRATIVE ASSISTANT 1 8 204 ACCOUNTING TECHNICIAN 1 10 205 ACCOUNTING TECHNICIAN 11 11 206 ACCOUNTANT 16 210 ADMINISTRATIVE ASSISTANT 11 9 211 ADMINISTRATIVE ASSISTANT 111 10 214 LIBRARY ASSISTANT 6 218 LIBRARY AIDE 2.5 219 DATA ENTRY CLERK 1.1 (C) PUBLIC SAFETY 302 FIRE FIGHTER 13 303 POLICE LIEUTENANT 22 304 POLICE SERGEANT 19 New Text Underlined; [DELETED TEXT BRACKETED] Substitute Ordinance No. 3210-2021 Page 4of6 305 POLICE OFFICER 16 306 PUBLIC SAFETY DISPATCHER 9 307 FIRE ENGINEER 15 311 FIRE CAPTAIN 16 312 FIRE MARSHAL 17 313 COMMUNICATIONS SUPERVISOR 12 314 POLICE TRAINEE 16/2,9 315 DEPUTY CHIEF 20 316 CHIEF ANIMAL CONTROL OFFICER 11 317 ANIMAL CONTROL OFFICER 9 (D) PUBLIC WORKS 400 CAPITAL PROJECT MANAGER 18 401 BUILDING OFFICIAL/MANAGER 17 402 SHOP FOREMAN 16 403 STREET FOREMAN 16 404 WASTEWATER TREATMENT PLANT OPERATOR II 13 405 WATER AND SEWER OPERATOR II 13 406 WATER AND SEWER OPERATOR 1 10 407 EQUIPMENT OPERATOR 11 408 SHOP MECHANIC 14 409 EQUIPMENT LEAD OPERATOR 14 410 WATER AND SEWER FOREMAN 16 412 BUILDING MAINTENANCE TECHNICIAN 12 413 WASTEWATER TREATMENT PLANT LEAD OPERATOR 14 414 SEWER TREATMENT PLANT FOREMAN 16 415 WATERWATER TREATMENT PLANT OPERATOR 1 10 417 AIRPORT OPERATIONS SPECIALIST 11 418 AIRPORT OPERATIONS SUPERVISOR 15 419 BUILDING MAINTENANCE LEAD TECHNICIAN 14 420 WATER AND SEWER LEAD OPERATOR 14 (E) GENERAL SERVICES 504 PARKS, BEAUTIFICATION AND RECREATION OPERATOR 9 505 PARKS, BEAUTIFICATION AND RECREATION LABORER 2.4 506 COOK 2.4 507 ACTIVITIES/VOLUNTEER COORDINATOR 2.4 508 MEALS/DRIVER 2.4 509 KITCHEN ASSISTANT 2.2 510 OUTREACH WORKER 1.1 511 JANITOR 2.4 512 DRIVER 1 *DEPARTMENT HEADS 1 FOR WORK PERFORMED AFTER FEBRUARY 21, 2009, WHILE ATTENDING THE ALASKA PUBLIC SAFETY ACADEMY IN SITKA, A POLICE TRAINEE SHALL BE A PAID AT A RANGE 2, STEP F. BECAUSE OF A FLUCTUATING AND UNPREDICTABLE TRAINING SCHEDULE, New Text Underlined; [DELETED TEXT BRACKETED] Substitute Ordinance No. 3210-2021 Page 5 of 6 HE OR SHE SHALL BE CONSIDERED TO WORK TWELVE (12) HOURS PER DAY FROM MONDAY THROUGH SATURDAY AND ELEVEN (11) HOURS ON SUNDAY, OR THE ACTUAL NUMBER OF HOURS WORKED, WHICHEVER IS GREATER. THE NORMAL WORK SCHEDULE AT THE ACADEMY SHALL BE FIVE (5) EIGHT (8) HOUR SHIFTS FROM MONDAY TO FRIDAY RATHER THAN FOUR (4) TEN (10) HOUR SHIFTS AS STATED IN KMC 23.30.050(8)(1).] Section 5. Amendment of Section 23.55.020(a) of the Kenai Municipal Code: That Kenai Municipal Code, Section 23.55.020 — Compensation structure by grade for employees in the classified service, is hereby amended as follows: (a) Compensation structure by grade for employees in the classified service is hereby established in accordance with the [TABLE THAT IS APPENDED TO THIS TITLE AND WHICH MAY BE AMENDED, MODIFIED, OR REPLACED BY ORDINANCE, IN WHICH CASE A COPY OF THE AMENDED, MODIFIED, OR REPLACEMENT TABLE SHALL BE SUBSTITUTED FOR THE PRIOR TABLE AND PLACED IN THE CODE AT THE END OF THIS TITLE] most recent Salary Schedule effective upon enactment by City Council of the ordinance adopting a budget for the following fiscal year or by resolution. Section 6. Repeal of Chapter 23.55 Appended Schedule in the Kenai Municipal Code: the appended Salary Schedule in Chapter 23.55- Pay Plan, is hereby repealed in its entirety. Section 7. Amendment of Section of the Kenai Municipal Code: That Kenai Municipal Code, Section 23.55.050 — Hourly rates is hereby amended as follows: (a) Hourly rates for employees in the classified service not exempted from minimum wage and overtime provisions of the Fair Labor Standards Act (with various experience, skills, and responsibilities) are [HEREBY] established in accordance with the [TABLE THAT IS APPENDED TO THIS TITLE AND WHICH MAY BE AMENDED, MODIFIED, OR REPLACED BY ORDINANCE, IN WHICH CASE A COPY OF THE AMENDED, MODIFIED, OR REPLACEMENT TABLE SHALL BE SUBSTITUTED FOR THE PRIOR TABLE AND PLACED IN THE CODE AT THE END OF THIS TITLE] most recent Salary Schedule effective upon enactment Section 8. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section 9. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect July 1, 2021. ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 19'h day of May, 2021. New Text Underlined; [DELETED TEXT BRACKETED] t Substitute Ordinance No. 3210-2021 Page 6 of 6 j _irW MAYORBRIAN GABRIEL SR., ATTEST: New Text Underlined: [DELETED TEXT BRACKETED] Introduced: April 21, 2021 Enacted: May 19, 2021 Effective: July 1, 2021 KENAI City of Kenai 1 210 Fidalgo Ave, Kenai, AK 99611-7794 1907.283.7535 1 www1enaixity MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council FROM: Paul Ostrander, City Manager DATE: May 11, 2021 SUBJECT: Ordinance No. 3210-2021 — Salary Schedule Substitute Ordinance 3210-2021 addresses a long-standing concern regarding the City's employee salary schedule, which is an integral component of the budget, and would amend the process for adopting the Salary Schedule to allow adoption by the budget Ordinance or Resolution, which would ensure public notification and an opportunity to be heard concerning the salary ranges and steps for City employees prior to its effective date as well as allow for greater flexibility in timing for adopting the budget. In addition to the salary schedule, Code requires that the job classification plan be adopted by Council by Ordinance with positions in both the Classified Service and Department Head Service established by the annual budget or classification plan. Amending Code to remove the Classification Plan to allow for adoption of the Plan through the ordinance adopting a budget for the following fiscal year or by resolution was not included in Ordinance 3210-2021 but is a necessary component in allowing greater flexibility in adopting the budget. Substitute Ordinance 3210-2021 removes the Classification Plan from Code and allows it to be included in the budget with the Salary Schedule and adoption by the budget ordinance or by resolution, which ensures public notification and an opportunity to be heard concerning the position class, title, and range for City employees. Additionally, Substitute Ordinance 3211-2021, adopting the annual budget for the fiscal year commencing July 1, 2021 and ending June 30, 2022, adopts the Salary Schedule and Classification Plan. Your consideration is appreciated