HomeMy WebLinkAboutRESOLUTION 1992-68Suggested by:
F~nance Department
WHEREAS, growth in CitY operations and ~ransactton histor~ files has
.resUlted tn a lack o£ adequate disk space .in the Finance Department.,$
comPuter.~ and
Wt~~, the best short-term solution is to purchase an additional
disk.
NOW, T~EREFOI~., BE IT RESOLVED BY THBCOUNCIL OF TH~ CITY OF~I,
ALASKA, that the following budget transfers be made:
Gene~a,l,,F~,nd
From: Other - Contingency
To= Finance - Machinery & Equipment
$3,000
$'3,ooo
PASSED BY THE COUNCIL OF THE CITY'OFKENAI, ~KA',
October, 1992.
ATTEST:
this '.Tth. di~y of
Carol L. Freas, City Clerk
Approved by Finence:
(10/1/92)
kl
I:II~ALeO KENAI, ALASKA
TELEPHONE ~.78~
FROM:
DATE:
SUBJECT:
Kenai CSty Council
Charles A.
October l,
Finance Department Computer
Brown, Finance Director
1992
The Finance Department IBM S/36 c
zt h. "' i. O ob.
alsK capacity, 260mb ....... ~ax aha a 200mb exter-~ ~,-,- -~.
_22 ----~ -~ve continued t~ · ..... '--.--~y.-= uur needs five v..,-
ena accumu~ation of h~------ ~_-,,~ease ~n slze with add~,~--_.''~=~
o.u~ recoras ~n . -~-~-ua gro~n
general ledger activity. Payroll, utility billing, ~d
I have purged accounting data rior
~:_~,s~d.f~les, ~d reduc~ otht: f:ly ~, F88f purged closed
me~s th-~ ...=--~ -u-~=aons re~re tam, ora--. ~-,- ~'z-U°~' certain
becaus~ T~en may ap~ to be ade--,~t- ~_--,e aupl~cation. This
,~ .... ~n out of disk s ace ~_~st~ng. For ex~ 1
--'-~. wn~s last ~o~ .... P . ~hile ~nn~ng accou-*~ ..... ~. ~ e,
the ~ .....--- '"~'~, · spen~ fou- ~ ...... ---- ~~e
~.,,m~uer was do~ until n~n. - -~u=~ Per=o~ing sySt~work;
Clearly, we must do something soon. If we do not act, we could be in
a situation of not being able to r~n utility bills or Payroll checks
The reason that I couldn,t antici ate .
aware of the file dun~, ..... P. this problem ks ~-
happenin . ~r~ ~nu =~ere's n g hat
g o way to know
Solutions
Buy another new 200mb external disk from IBM.
Just plugs in; no work and no software.
Cost is $9,545. It
Memorandum
Kenai City Council.
October 1, '1992
page Two
BUy a used, reconditioned 200mb'diak froma, local computer..store.~'..
Cost is about'S2,500, plus I should'have about $500 in case'I have
to pay IBM to certify the disk tO add to our maintenance contract.
3)
Purchase a new AS400, 9402 Model E02 computer. Cost is about
$27,000. If I do.this, I~d also have to buy. new application
software at.a cost of about $!0,000. This would be more wOrk,
even though-the software companysays our data will convert to 'the
new system.
For the long-term, buying a new computer is probably the right thing
to do. I believe that IBM is going to support and maintain the old
S/36 for only a few more years. Also, annual software and hardware
maintenance on the new AS400 is about $1,500 less than what we
currently pay.
However, I reconwend that we simply buy a used disk for the present
system, and consider the.S3,000 cost as a one to two year investment.
That solves the immediate problem, and will allow adequate time to
eValuate our needs and to make budget recommendations for the FY94 or
FY95 budget.
& resolution and purchase order are in the packet.