HomeMy WebLinkAboutResolution No. 2021-36KENAI
CITY OF KENAI
RESOLUTION NO. 2021 - 36
Sponsored by: Administration
A RESOLUTION OF THE CITY OF KENAI, ALASKA, AUTHORIZING THE PURCHASE OF A
NEW GRADER FOR THE STREETS DEPARTMENT THROUGH UTILIZATION OF THE STATE
OF ALASKA PROCUREMENT CONTRACT AND ISSUANCE OF A PURCHASE ORDER.
WHEREAS, the State of Alaska competitively bids a variety of equipment every year and KMC
1.15.070 — Innovative Procurements and Other Exceptions, allow the City to purchase equipment
through the State of Alaska; and,
WHEREAS, the State of Alaska Contract Award CA2255-21 to NC Machinery for a Caterpillar
Motor Grader meets the needs of the City of Kenai's Street Department for the replacement of
aging existing equipment; and,
WHEREAS, the Public Works Department intends to surplus two existing motor graders to
contribute to the purchase of one new CAT 160 Motor Grader, and the equipment replacement
fund has sufficient funds to support this purchase; and,
WHEREAS, purchasing the equipment in this way saves time, staff resources, and results in a
competitive purchase price; and,
WHEREAS, this equipment will allow for the Streets Department to continue to provide reliable
service to our citizens for both clearing of roadways in the winter months as well grading of gravel
roadways during the summer; and
WHEREAS, the purchase of this equipment through the State Contract is in the best interest of
the City.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA:
Section 1. That the Kenai City Council authorizes utilization of the State of Alaska
procurement contract for the purchasing of a new CAT 160 motor grader with accessories for the
Streets Department with funds provided by the equipment replacement fund.
Section 2. That the Kenai City Council authorizes the City Manager to issue a Purchase Order
to NC Machinery in the amount up to $340,000.
Section 3. That this Resolution takes effect immediately upon adoption.
ADOPTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 2nd day of June, 2021.
Resolution No. 2021-36
Page 2 of 2
ATTEST:
Jj�j Heinz, MMC, City Clerk
Approved by Finance: / ' 4�--
L.
YEN
;,
U - m,�q
T
KENAI
City of Kenai 1210 PiJalgo Ave, Kenai, AK 99611-77941907.283.7535 1 www.kenaixity
MEMORANDUM
TO: Mayor Brian Gabriel and Kenai City Council
THROUGH: Paul Ostrander, City Manager
FROM: Scott Curtin, Public Works Director
DATE: May 28, 2021
SUBJECT: Resolution 2021-36
The purpose of this memo is to request Council's Support of Resolution 2021-36 for the
replacement purchase of a new roadway grader for the Streets Department utilizing the State of
Alaska Fleet Purchasing Procurement Contract. This purchase will replace two 20+ year old
pieces of equipment which will be surplus auctioned upon receipt of the new equipment. The
surplus funds will be returned to the equipment replacement plan fund.
Council should be aware the base model with state bid options and freight is approximately
$290K. Staff is reviewing additional available options from the manufacturer that are specific to
a municipal application. These additional options shall not exceed $50K for a total anticipated
not to exceed grader purchase of $340K. These options shall be presented to the City Manager
for approval in the form of a sole source. Installation of these items after purchase of the base
equipment would create additional costs and void warranties associated with the equipment.
Items consist of snow gate and wing, moldboard extension as examples.
Purchase of this equipment will allow the Streets Department to continue to provide the level of
service our citizens have come to expect. Council may recall the department has been reduced
from a staff of six down to five, which is one of the reasons why two graders are being replaced
with one. It is also the reason why it is imperative the one new unit is capable of meeting the
demands and needs of the department. The purchase of this equipment is in the best interest of
the City.
Council's support is respectfully requested.
The City of Kenai I www.kenai.city