HomeMy WebLinkAboutRESOLUTION 1990-61 Suggested by: Public Works
OIT~ OF Z~N~i
RBBOLUTXON NO. gO-6~
~ '~'/~-uz-,:-.alNG DESIGN ON THE PRO~EC
I~B~tX CONGREGATE ~OUBXN . T ENTXTLED
· FAO~L~T~ TO LIVINGSTON SLONE FOR THE NOT-
TO-EXCEED AMOUNT OF $226~000.
WHEREAS, the following architectural firms submi.tted proposals on
October 1, 1990 for the above referenced project.
ECl Hyer
Little Susitna Architects
Porath Architects
Greatland Architects
Cash, Barner, Usher
Sprenq Associates
Livingston Slone
Kluqe & Associates
WHEREAS, the City of I(enai has received a grant to help fund this
project, and
WHEREAS, the recommendation from the Kena~ Congregate Housing
Design Committee and the Public Works Department is to award the
contract to Livingston Slone, and
WHEREAS, the Council of the City of Kenai has determined that award
to 2his firm would be ~n the best interest of the City, and
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA, that the contract for the Architect/Engineering Design of
the project entitled Kenai Congregate Housing Fac~I'ity be 'aWarded
to L~vingSton Slone for the not-to-exceed amount of $226,000. .....
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA this 17th of
October, 1990. '
ATTEST:
~ArP.proved' by Finance: ¢~ .
~tten ~y Public Wor~
/ky
lO/1 /9o
1781-1001
CITY OF KENAI
FIDALGO KENAI, ALASKA 99811
TELEPHONE ~I$- 7S8B
FAX 907.283-3014
TO:
FROM:
SUBJECT:
FOR:
William J. Brighton, City Manager
Keith Kornelis, Public Works Director ~
October 12, 1990
EenaA Conare~a~e Hou$_ina FaoAXA%v - a;E Seleo~AO~
Counci meeting October ~7~ ~990
The first thing I want to say is how qreat it is to be working with
the Congregate Housing Design Committee. They are one of the
hardest working committees the City has. This committee started
working on August 20, 1990 and has met every week since then. They
always have more than a quorum at their meetings and usually had
others attend such as other seniors, building suppliers and
contractors. ThJ. s committee-did'-a' very thorough -and' detailed-
evaluation of all eight. A/E.written proposals, All of the members
appeared to be fully prepared for each meeting. Herb Wilborg,
Chairman, did an excellent job of getting everyone*s participation.
Everyone not only participated,'but enjoyed participating, another
indication that they read the material and were prepared.
understand that members.for this committee were not only sought ou
but also advertized for. THB~YOR~ ~OUN~XL DXD
· OB OF.~OOSXN~tNDM?PO~NeTHXS
The following dates were goals that were set
committee and also reveals the procedure used in
recommended architectural firm.
and met by the
selection of. the
page
Aug, 20
Aug. 27- oct.
Oct. I
OCt. 2
OCt. 4
OCt', 9
Oct. 11
Oct, 12
First meeting - the co~ittee organized,'
elected Herb Wilborq Chairman, and set
their direction
Develop procedures, set
prepare for questions and
evaluations.
goals, and-
methods for
Public Works
proposals.
receives A/E firms
All committee members receive a copy of
each A/E proposal (a total of 8
proposals) along with attachment A which
consists of a recap of the requests for
proposals (R.F.P.) (pages A-! to A-3), an
evaluation form for each firm (page A-4)
and a spread sheet evaluation form for
comparing all the firms (page A-5).
Discussion of each A/E proposal and work
on questions to ask the firms to be
interviewed.
Evaluation of A/E proposal in detail
including comparing each firm to others
using evaluation spread sheet. (A-5).
Connittee decided to interview ECI Hyer,
Spreng Associates, and Livingston Slone.
See minutes of meeting (B-l). Completed
connittees suggested questions to ask A/E
firms being interviewed.
committee met with Livingston Slone, ECl
Hyer, and Spreng Associates for over 2
hours each. The interviews went very
well. Attachment C-1 to C-10 was given
to each A/E firm 15 minutes before their
presentation. All committee members had
copies to fill in for each A/E firm plus
the final evaluation forms C-ll and C-12.
Committee members met for f~nal
evaluation. Each me~ber comments on each
A/E proposal. Discussion about reference
checks takes place. Pros and cons aboUt
each firm is freely given. Secret
ballots were taken and counted by non-
voting member Councilwoman Linda Swarner.
Page 3
The Kenai Congregate Housing Design Committee recommends award
x,xvzxws oz OLO
Principal in charge:
AdministratXve Principal:
ProJect Architect=
Project DesXgner=
Intern=
Thomas Livingston, AXA
Donald E. sxone, PS
R. Duncan. Kirst, AIA
Thor EVenson
Clark Yerrington
SI~B~)lfSULTAHTS I
Civil. Structural & Geotechnical
Wince, Corthe11~ Bryson
SUFVeV
Mechanical & Electrical Enar.
Fryer/Pressley Engr. Inc.
COST ESTIMATING
HMS, Inc.
EE/kv
17Bl-lBB1
CITY OF KENAI
~10 FIDALGO KENAI, AI.AGKA g~e11
TELEPHONE 288 - 7~5
FAX 1t07.283.3014
TO:
FROM:
DATE:
Congregate Housing Committee
Keith Kornelis, Public Works
October 1, 1990
Director
Below is a recap of the first three (3) pages of the City of Kenai
Request for Proposals (RFPts) on the Kenai Congregate Housing
Facility. Please take special note of what each Architect/Engineer
(A/E) consultant is to have in their proposal which is listed as
"PROPOSAL C0N~ENT". We had eight (8) firms submit proposals. The
last sheet is the form that we will use to evaluate the written
proposals. Please carefully read through all proposals and rate
them fairly in each category on a i to 10 basis with i being the
lowest possible and 10 the highest possible. The next meeting is
Thursday, October 4, 1990, at 10:00 a.m.
KENA, I CONGREGATE HOUB!Ne,_.FACILITV
The City of Kenai is seeking Proposals for professional
architectural/engineering services on the project entitled:
KEN~ CONQREeATE HOUSING FACILITY
Interested firms are asked to submit twelve (12) copies of their
proposal. Specific information would as a minimum include:
specialized experience, individual work assignments, project
approach, project scope, project schedule, and not-to-exceed
figures. It is not necessary to provide expensive to print
proposals. Simple staple bound copies are sufficient.
copy of each firm's proposal will go to each of the City of
enai's Congregate Housing Design Co~ittee with the remaining.
copies retainedbythe City Administration. The Congregate Housing
Design Committee and Public Works Administration will
make a
recommendation to the City Council. The fir~ will be chosen bY a
resolution passed by the complete City Council.
DEADLINE FOR.. SUBMITTING PROPOSAL.~
The deadline for submitting proposals is October 1~ 1990 at 5:00
p.m., local time. Please submit your proposals in a seaIed
envelope marked in the lower left-hand corner with
Conaregate Housina Facil~tv.. All of the proposals will remain in
their sealed envelopes u~-til this ti~ Thisis a competitive
proposal for professional services-.= prefer to keep all the
firms on an equal basis to prevent any influence that a proposal
may have on others if opened earlier.
PROPOSAL..CONTENT
Include infor~ation for each of the following items organized in a
logical manner for the Congregate Housing Design Committee to make
a proper evaluation.
·
The firm's sDeoialized exD.erienc~ in the type of work
required. Include a record of the firm in accomplishing work.
on other similar projects and how those projects turned out.
Include items such as final costs versus original budget, cost
overruns/underruns, change orders, and time extensions.
List the qualifications and eRDerience of the £ndividual~ who
are going to actually perform the work on this project.
Include the complete resumes of the individuals that your firm
is going to assigh to the project if awarded. Include a list
of subconsultants who may work on this'project.
Give the ~eQaraphical location or locations where the work on
this project will be performed. Also include information, to
indicate your firm's knowledge of our local situation.
0
Give an explanation of how your firm will agDroa~h
project and how this project would fit into your firmts
of priorities in your current workload.
this
list
.
.
Give your firm's proposed work schedule showing major items to
be.accomplished and dates you will accomplish them. Give-a
manpower all.cation to each work task for each project·
Give the rates at which your firm proposes to perform the
services with a not-to-exceed figure fo~ the,.,,gro~ect as a
whole with a breakdOWn to Show the expense and effort needed
for each work task showing how the total figure was 'arrived
The Council of the City of Kenai may or may not choose the firm.
which has the lowest rates and lowest not-to-exceed figures. This
is considered a competitive proposal and price is only one of the
factors being considered. ~ of the above factors will be
considered in the selection.
ERRORS AND OMISSIONS INSeCt.
Errors and Omissions Insurance will be provided in the amount of
$250,000 minimum.
~ROJECT ..~I.STORy
The State of Alaska, in the 1986 legislative session appropriated
funds to the City of Kenai for a feasibility study for use in the
planning and development of an independent senior living program.
The enclosed "Feasibility Study and Schematic Design for a
Congregate Housing Facility for the City of Kenai, Alaska"
represents the results of that finding. This study shall be used
as the basis for the eventual design and planning of the new
facility. Therefore, architect/engineering consultants should
prepare their design services proposals in line with the schematic
design and other information presented in the study, however, keep
in mind that the study is only a basis to start design.
The 1989/90 State legislative session appropriated $3,800,000 for
the Kenai Congregate Housing Facility. This is not sufficient
funds for the 40 unit facility that the study suggested building.
BASIC SERVICES
Please review the attached sample contract entitled= "Agreement
Between Owner and Architect". If your firm is selected, you would
be asked to enter into a similar agreement with the City of Kenai
to furnish all services outlined in the "Basic Services" section
of the contract except for the "Construction Phase - Administration
of the Construction Contract". Construction administration and
field inspection will not be included in the proposal due to
unknown project size, at this time.
scoPE oF w0.~
It is the City of Kenai's intention to have the 40 unit Congregate
Housing Facility fully designed. Since the funding is not
presently available to fully fund the project the City would like
to have a basic bid for 30 units with an additive alternate
additional units. It is possible that before the project is
awarded additional funds will be appropriated which will allow us'
to build the entire 40 unit facility.
Time and effort should be budgeted in the consultants proposal to
perform a complete review of the Congregate Housing Study and
schematic design and to'meet with the Congregate Housing Design
Committee, City of Kenai Administration, and others as necessary to
fully evaluate the existing schematics and make changes where
needed.
The printing costs of 100 sets of the final
specifications will be included in the proposal.
plans and
TENTATIVE. S. CH.EDULE
Complete preliminary plans and cost estimates
60 days
Complete final plans, specifications and cost
estimates in bid ready form
180 days
KBNAX OOHGRBIIATE HOUHXNG FAOXLITY
AR~HXTECT/BNGXNBBRXHG BVALUATXON BASED OM~ PROPOSAL
AlE ;zRR,,_ .
PROPOBILL BY:
SIMILAR PROJECTS=
ABBXeX~D BTAiPIP
MECHANICAL:
STRUCTURAL:
QUALXPX~J~XONB:
ARCHITECT:
ELECTRICAL:
ESTIMATING:
3. ...CIIlOGIRAPIIXC~AL_ LO~,A'~'XOH: ..
- ~1~1- OF 'SITE VISITS: .......
o
PRO3EaTAPPROA~E:
Se
WORK BOHBDULE:
· '6, .RATES & MOT'TO-BXaBL'DFXOURBS:
COHGRKGATEHOUSIHG DESIGHCOH~LI~'I~E
October 9, 1990
Kenat Senior Center
Those present at this meeting were Conunlttee Members Herbert
Cajole Geordge, Betty Warren, Rosemary#ieseand Sylvia ~ohnson.. Als°
.An attendance were sentor'Director Pat Porter,-Council Member Linde
Swarner, Public Works Director Eeith Kornelis and several Other
interested citizens, .. .
This.meeting'was called in order to review.the eight architectural
proposals that were submitted for the congregatehousing project.
Those that submittedproposals were Little Sue~tnaArchitects; Por~th
Architects; Greatlan~Arch~tects~ Cash, Bar,er, an~Usher~ Kluge and
Associates; Sprang ~ssoclates; ECl H~er; and L~vingston Sloan.
Prior to the meeting, each committee member had been given a copy o£
each architect~s proposal along with a rating sheet covering such
subjects as project approach, experience, work schedules and staff
quali£tcations. Each proposal was discussed ~n length and the ratings
were evaluated.
Following the d~scussion, three architectural ~irms were chosen to be
interviewed. Public Works Director Kornel~s w£11. contact ECl Hyer,
Sprang ~ssociates, and Livingston Sloan to set up interviews with them
on e~therOctober 10th, llth or 12th. There ~ill be a meeting on
Friday, October 12th to make the £1nal choice.
Before the interviews, Public Works D~rector Kornelis will contact
some of their references and a questionnaire has been made as to some
of the questions to be. asked during the interviews.
The meeting was adjourned
at ll:O0 a.m.
lO/111gG_INT~R~XEW~.
10:00 a.m. LIVINGSTON SLONE
1:00 p,m. ECZ/HYER
3:00 p.m. SPRENG ASSOCIATES
Herbert Wilborg (Chair)
Kathy Gardner
Carols Geordge
Betty Warren
Sylvia M. Johnson
Martha Bathe
Guy Moore
Rosemary Wiese
15 Hinutes
30 Hinutes
30 Ninutes
30 Hinutes
· BN'J~A?XYB oC~,BDULB
Review Final Evaluation Packet
A/E Presentation
Questions & Answers
Final Closing ComuentS
The Public Works D/rector will be giving this packet to each A/E
--Ftrn'I5 minutes before their presentation' is'to'start, ..........
-~leaoe-IX)/f0T' Xetja~yono elseoee thAs -Dan__~..e._,~ until after 3:00 p.m.
and the last interview has started. We want everyone to be on an
equal'basis ~or evaluation.
XnterView
Hhe Con~~egate Housing Committee (is~ a very actiVe committee
that will want' to get ve~ involved into the, functional
aspects of design including material and eaui~ent selection~
and.floor ~la~ layOUt. HOw do you .feel abou~ 'that' and ~
what' is'-your e~ertence in working with a design .co~it~ee'
made up of la~ people l~ke th~s one? Ho~ recep2~ve can ~ou be
ko requests for changes?
Your firm is from AnchOrage and our committee is fr~m Kenai.
The committee wants to help make this a great facility. How
do you plan on including us in this project? How many site
visits or meetings with thisgroupare planned and if more are
needed is there time in your Sohedule and money An your
budget?
1
Who ~ill be doing what for your firm and what specifically
will they do? Who is to be the Cities contact or who will be
making the site visits or meetings with the conmittee?
4,
Your firm has had a lot of experience in designing elderly
housing and nursing homes. Please tell Us about these
projects and tell us what changes you would make for this
· project. What did you learn from your experience in designing
these other projects that might help in this project?
Elderly housing requires some special design considerations
Please tell us some of these special things that you know of.
Since your firm has a lot of expertise on design of elderly
housing please tell us how other elderly housing units were
handled or how you would handle~
A. Kind of doors for hallways and interior - wood, vinyl,
metal - solid or hollow?
How to heat and ventilate the building - where to place
thermostats?
What t pe of'heat would you provide in the bathroOmS?
What kind of acoustics or sound proofing would you
suggest and where in the apartments?
Exterior Windows - wood, metal, or vinyl frames?
Opening type? Sills? Bay? High performance
glass? egress?
Tinted?
or low. E
Fe
Bathrooms - door, shower vs. bath, grab bars, toilet,
anti-scald device, flooring, cabinets, ~edicine cabinets?
Security - call buttons needed, yes/no? Where call to?
Fire and burglar alarms, sprinklers, door locks'&
handles, card keys?
H,
Washer & Dryers - Stack units? In each unit or number
needed?
Appliances - stoves,
freezers, compactors,
sinks?
garbage disposal, refrigerators &
dishwashers, microwave ovens,
Cabinets, closets - walk-in/full length, shelves,
cupboards, storage space, built in book shelves?
KO
Electrical outlets, lighting indoors and outdoors,
overhead lights, outlets with switch, fluorescent
incandescent lighting?
or
Special areas
room,.laundry
or not?
such as beauty salon, Janitors room, game
room, f~replace, Jacuzzi, others? Needed'
Interior design - colors, paintings, pictures?
N. Flooring - vinyl, carpet, tile, rock, other?
O. Is emergency generator needed?
4
PO
~hat special items are needed for our climate? Head bolt
pluq ins, arctic entries, insulation R value, ice & snow
removal?
g. 'Is an elevator~ needed?
Size/number?
Should ye
Mailboxes,
have mini blinds,
where/t~pe?
drapes, window coVerings?
T. T~pes o£ special handicap items that need to be included?
CONi..ca_R E,GAT E HOU$I N(~
Things vaguely discussed
DESIGN
,,COMM_:[ TT EE
I m
m
m
6-
?.
g g
11.
12.
13.
14.
15.
16.
17.
18.
19.
Install windows with turn
t nste&d of pu 1 1 s.
Easy to olean windows-
Aooess to
kttohen.
Mailboxes loc&ted in
of the building.
Large
Large
lower counters
~he
w t ndows.
window si lls
Lots of closet space.
$~aok washer and dryer
each unit.
he ad lighting
units,
and one
Ova r
Two thermostats
the mai n area
bed room.
Heat.
Sma I 1
Dimmer switches tn
Instal 1
and some
Covered
t n the bathroom.
beauty shop area.
the
hand 1 es
t n t. he
1 ntert or
system in
one for
fo r ~he
ha 1 1 ways.
some units with showers
w I th m mm mmm,mm .
parktng
Charge extra fee tf
to plug in vehtcle.
Waq k t n showers.
Secur ttY t n the
Call buttons tn
bathroom.
tenants wish
but lding.
the bed room
and
20.
:21.
22.
23.
:24.
25.
26.
27'.
28.
29.
30.
31.
Des I gn
ess t 1 y.
Walk--tn
drawers
bedroom with enough room
around two twin beds
closets
bullt In
Card keys
Two she1 ves
1 coal=sd over
should
un1 ts.
have
n each closet,
the hangers.
Mi rrors on the c 1 oset doors.
Hedlctne cablnet tn the bathroom.
Hlnged doors on the =losers·
Space between the cupboards and
the cet 1 t ng should be fi 1 led in.,
elther wtth sltdtng doors or
blocked off.
A1 I corner cupboards should
Installed w'lth lazy susans.
be
Ad.lust. able shelves
kt t~chens.
the
Ce1 I t ng 1 t ghts t n t. he bedrooms
as we1 1 as kttchen and d lnl rig.
No narrow shelves or drawers.
ASSESSING AND RENOVATING
THE PHYSICAL STRUCTURE
Leonard Rlckman, a research analyst with the National Association of
Horn·builders' National Research Center, has COnducted extensive research to assess the
housing needs of senior citizens. Additionally, the National Association of Homebuilders
actively encourages builders and renovators to learn about and enter the growing market
for architectural modifiCatiOns of senior housing;
AcCOrding to Riclanan, more than 70% of the senior population se~ent lives in'
de~achect homes; consequently, emphasis has been placed on adapting single family
homes to the needs o1~ the elderly. However, most of the checkpoints on the Association's
"audit" form will help builders assess a multi-family housing facility's possibilities.
e
Some of the specific modifications being researched and recommended by the As-
sociation are:
ProteCtin§ the main entrance from the elements;
Eliminating raised door thresholds for easier access;
Improving outdoor lighting, and installing an emergency
camera system if financially feasible;
Installing an intercom to be monitored by residents, a guard
or a resident manager;.
Constructing ramps as an access alternative;
Widening (32"-34") doorways (offset hinges allow dOOrs to
· open all'the-way);
Replacing inside door handles with lever or push types, and'
limiting door pressure to 8 lbs. maximum;
For the kitchen, installing the following:
· * adjustable COunters,
00 double-sided sinks,
· · Lazy Susans and pull-out cutting boards,
· · low shelving with clear doors,
· · ovens with pull-out drawers for hot items,
* · side-by-side refrigerator/freezer,
· · garbage disposal, ·
· · microwave oven;
Placing electrical outlets and switches at reachable levels;
For bathrooms, installing the following:
· · doors that open out or slide on two tracks,
· · ~rab bars that support 250-:350 lbs. of force and are 3*
4** maximum in width' .'
· · folding shower seats,
· · bathtubs with 48** minimum oF access space,
· · hi~her or adjustable toilets with ~rab bars,
· · handheld shower sprays`
· * anti-scald devices that keep water From getting too
hot;
Using non*glare lighting, especially in work areas;
Installing non-slip flooring such as rubber or cork tile or low
pile, indoor-outdoor carpet.
Detailed, objective infoFmation about available products, cross-reFerenced by
medical problem, is available from Able Data (1-800-344.5405).
After the physical structure has been evaluated, the next step is t° determine what
outside resources will be available to the residents.meal services, transpOrtatiOn, health
and hygiene care, and social programs.
October 11, 1990 @ 10:00 a.m.
KL"I~X ~O~G~BE3Zt~ ~OUBX~G ~X~l~¥
3~-R~X~T/~MGXH~RXMG ~XM/G, ~V~LX,U&TXO~
lqtOgOSM, BY:,
FXRU'8 Bx nxBHcB:
SIMILAR, PROJECTS:
ABBXGIlBD STAFF QUALXFX~ATXONH:
I. iECHANIC~u:
STRUCTURAL:
ARCHITECT:
ELECTRICAL:
ESTIMATING:
GEOE3RA~HXOAL LOCATION:
~EROF SITE VISITS:
4. PRO,EOT APPROArJH:
. I I II lllll i i ii i i I ill i i lUll i I
S. WORK SCHEDULE:'
AI d4HIIIIW