HomeMy WebLinkAboutRESOLUTION 1984-41,~
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CITY OF KENAI
RESOLUTION N0. 84 - 41
A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI AUTHORIZING THE
CITY MANAGER TO FILE A "PUBLIC LIBRARY CONSTRUCTION PROJECT
APPLICATION FOR LIBRARY SERVICES AND CONSTRUCTION ACT, TITLE II
GRANT."
WHEREAS, the Federal Government through the State of Alaska has
available construction funds that could be used far the Kenai
Community Library Addition, and
WHEREAS, the Council of the City of Kenai is the Kenai Community
Library governing body, and
WHEREAS, the City Manager has the responsibility and authority to
act on behalf of the City of Kenai concerning grant applications.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
KENAI, ALASKA, that the Council authorizes the filing of the
application entitled, "Public Library Construction Pro3ect
Application for Library Services and Construction Act, Title II
Grant," including all understandings and assurances contained
therein, and directing and authorizing Wm. J. Brighton, City
Manager, to be the official representative to act in connection
with the application.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 2nd day
of May, 1984.
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ATTEST:
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8111 SHEFFJf1D, GOVERNOR
D/~:1'A8;'1('t1iiG~:iVTI11~' F:DUCA'!'~OR! Alaska State Library
o~rJ~srv,rofsr~rFUerlwnles~uvD~luser~as Pouch G, Juneau, Alaska 99E11
(907)-465-2910
Richard B. Engen, Director ~.~;~~t:rr~;;..
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Apri 1 5, 1984 w,- A?tit9~ •r
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Emily DeForest, Librarian ` =.~:;zt;,L2`
Kenai Community Library
163 Main Street Loop
Kenai, Alaska 99611
Lear Emily:
Enclosed is the application form for the Title II, LIBRARY SERVICES AND
CONSTRUCTION ACT grant funds. the total available to Alaska is $168,586.00.
Your appropriation of $700,000 is more than adequate for matching funds.
Also enclosed are some marked pages from memo OLLT 83-4 indicating some
responsibilities of the local project to the state.
Emily, I am not an authority on all this but please feel free to ask
any questions and I will find ansalers as fast as possible. I hope an
Alaskan library does use this funding.
Sincerely, .
Margaret Leibowitz
Oeputy Director
Enclosures: Application
OLLT 83-4 pages 1-5
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April 24, 1984
CITY of GC~NAt~°-~
P U. (ioa 880
KENAI, ALASKA 93611
PF`ONf. i9071283~7539
Alaska State Library
Attention: Margaret Leibowitz
Pouch G
Juneau, Alaska 99811
Subject: Public Library Construction Project Application
for Library Services & Construction Act Title II Grant
Dear Ms. Leibowitz:
The City of Kenai is very excited about the possibility of
receiving a Federal Grant to help finance our Kenai Community
Library. We have received a State of Alaska Municipal Grant for
$700,000 which we would use as our matching funds. The Title II,
Library Services and Construction Act Grant Funds of $168,586 is
needed to complete this project.
_- I have completed the grant application which is enclosed. If I
have left anything out or you need any additional information,
-j~~ please feel free to contact me. The City of Kenai has a City
-:.,',,. Manager type City Government. the City Manager is appointed by a
;,;~•~: City Council consisting of a Mayor and six Councilpersons. The
- City Manager is the head of our City Administration and has the
~_ responsibility and authority to sign grant applications such as
.~(.~ this one. After talking with Susan Williams in your office, I
~? have changed Item 19 of the grant application, Authentication of
~_°~:, Final Application, to reflect this.
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- I have enclosed the following:
- 1. Completed Grant Application
,~'.` 2. City Manager's (William Brighton) letter concerning:
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A. Question 10 - Legal Description of Site
B. Question 10 - Site Plan ~ Map of Community
C. Question 11 - Certificate of Ownership
D. Question 11 - Building Program
E. Question 12 - Working Drawings ~ Specifications
F. Question 15 - Certificate of Funds
G. Question 16 - Per Capita Library Expenditures
H. Question 18 (1) - Certificate of Accessible Facilities
for Physically Handicapped Persons
I. Question 18 (m) - Assurance or Reaffirmation of
Compliance with Civil Rights Act
3. Resolution No. 84-41 which authorizes the filing of the
application as mentioned in 18 a. of the application.
4. Copy of the Architect's Site Plan, Map of the Community, and
Floor Plan.
Again, if I have left anything out or any further info~m::~ion is
needed, please call.
Sincerely,
Keith Kornelis, Director
Department of Public Works
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Enclosures
cc: 41m. J. Brighton, City Manager
Charles Brown, Finance Director
Emily DeForest, Librarian
Carmen Gintoli, Architect
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ALASKA STATE LIBRARY
POUCN G
JUPlEAU, ALASKA 99811
PUBLIC LIBRARY CONSTRUCTIO;i PROJECT APPLICATION FOR
LIBRARY SERVICES AND CONSTRUCTION ACT, TITLE II GRA1iT
~ ! Application Pfailing Deadline: July I5, 198q(Pfidnight)
(See attached application instructions)
FY 198
1. LECAL NA`IE AND LOCATION OF APPLICANT LIBRARY: KENAI COMMUNITY LIBRARY
163 Main Street Loop
2. MAILING ADDRESS: City of Kenai, 210 Fidalgo Street, Kenai, AK 99611
Zip Code
Library
3. NA.*fE OF LIBRARY DIRECTOR: Emily DeForest Tel No. (907) 283-4378
4. NA.`fE OF PROJECT DIRECTOR: Keit~,Kor~elis, Public Works Dir. Tel. No.(9071 283-7535
S. NAB OF SYSTEAf: Kenai Community Library 6. CONGRESSIONAL DISTRICT(S) Alaska
7. TYPE OF PROJECT• City of Kenai
Check applicable box (~)
Q Combined System/ Q Central Library ~ Branch Library
Central Library ~
Q System Headquarters Q Main Library Name
~X City Library (1 only)
Address
8. 11NEtdPLOY~tENT RATE in Civil Jurisdiction: 20% 9. LSCA-II PRIORITY REQUESTED:
Identify Civil Jurisdiction: „)CeL-ai
3rd Judicial District
10. PROJECT SITE:
Check applicable boxes (f )
® Site plan and legal description are attached.
® Site is owned by Library Board or otherwise legally available for immediate
construction.
Site not yet legally available for construction; will be acquired by
198'4
11. DESCRIPTION OF PROJECT:
Check applicable boxes (•~)
New library building of approximately sq. ft.
® Existing library building of 5042 sq. ft., constructed in 1976 will be:
Remodeled to add sq. ft.
® Remodeled and enlarged by an addition of 5271 sq. ft.
® Remodeled for fuel conservation and access by rersons physically handicapped.
Q Existing building, previously used as , will be ~ has been
acquired and will be converted to a library of sq. ft.
Building program is attached.
Certification of owrsership of building is attached.
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12. CONSTRUCTION READINESS:
Check applicable boxes (~)
Q Working drawings and specifications accompany this application.
® Working drawings and specifications will be :subcnitted by August 15, 19E4.
a Earliest date construction could start (month): August 1 , 198 4.
t.-J Estim.tted date of project completion (month and ;year): J~y~-~, 1 ~19R5
13. NA.`IE OF ARCHITECT IN CIiARGE OF CONSTRUCTION: Carmen Gintoli
A1a5kd State registration number: a 4SSn
14. ESTIMATED PROJECT COSTS:
(Do not include books or other library materials.
New
Construction Remodeling Addition
a. Purchase of Existing Building $ $ $
b. Site Acquisition $ $ $
s. Construction $ $ •t _ nnn _ $ 742---).SSL
d. Equipment and Furniture $ $ 10_000 $ 4n,nn0 __
e. Architect's Fees and Related Costs $ $ $ 46,436____.
f. Legat Costs $ $ $
g. Other (list on separate page) $ $ $
Total S $ 40,000 $ 828,586
d. Revenue Bonds $
e. Other (specify) $
Total $ 700,000
Certification of available local funds is attached. FYE 1981 23
82 31
16. 1981 PEggRgg CApp~PTIT~AggLIBpRpARY ~iE~Y.uPEPIDITURES, EXCLUSIVE. OF CAPITAL EXPENDITURES:83~-
17. HANDLItvGEOF FUNDSDANDRA~;CD~~1~: Person who will receive and administer the Federal fuu
Name and Title: Charles Brown
Address: 210 Fidalp,Q Strcer Kpnai,~K..__@~1Eti11
Zip Code
Tel. No. ( 907) 2R3-7538
18. FEDERAL PLANNING REQUIREMENTS:
The applicant will comply with the regulations, policies, guidelines and requii
meets, as they relate to the applications, acceptance, and use of Federal funds for
this Federally assisted project. Tlie applicant gives assurance at this time that:
(Check (f) each box as appropriate.)
, a. It possesses lebal authority to apply for the grant, and to finance
15. AVAILABLE CONSTRUCTION FUNDS:
a. Cash or Appropriation $ 700.000
b. Mortgage $
c. Negotiable Securities $
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and construct the proposed facilities; that a resolution, motion or
similar action has been duly adopted or passed as an official act
of the applicant's governing body, authorizing the filing of t}-e
appiication, including all understandings and assurances contained
therein, and directing and authorizing the person identified as the
official representative of the applicant to act in connection with
the appiication and to provide such additional information as may
be required. ~,
b. It will have sufficient funds available to meet tt-e non-Federal
share of the cost for the construction project.
c. It will obtain written approval by the appropriate State Education
Department agency of the final working drawings and specifications
before the project is advertised or placed on the market for bidding;
that it will construct the projec*_, or cause it to be constructed
to final completion in accordance with the application and approved
plans and specifications; that it will sub:ait to the aforementioned
agency for prior approval changes that alter the costs of the pro-
ject, use of space, or functional layout; that it will not enter
into a construction contract(s) for the project or undertake other
activities until the conditions of the construction grant program(s)
have been met. No project costs are eligible for reimbursement
until a project is approved for a grant except:
Expenses -- other than interest and the carrying charges on
bonds-related to the acquisition of an existing building
or of land on which there is to be construction of new
buildings or expansion of existing buildings which are
incurred within three fiscal years preceding the fiscal
year in which the project is approved.
Architectural, engineering, and inspection expenses in-
curred subsequent to site election.
It will make positive effort to allow small business and minority.owned
business the maximum feasible opportunity to compete in the market for
contracts. ~
d. It will cause work on the project to be commenced promptly within L^J
three months after receipt of written notification from ttie State
Department of Education that LSCA-Title II funds have been approved
for ttie project, and that the conditions of the construction grant
program have been met.
e. It will insure that the project is undertaken in an economical ~X
manner, res~ilting in a useful public library building that is
energy conserving, conducive to improved services, and function-
ally attractive without being elaborate or extravagant in design
or materials, compared with facilities of a similar type con-
structed in the State or other applicable geobraphic area. It
will comply with standard 90-75 of tha American Society of Heating,
Refrigerating, and Air-Conditioning Engineers in designing and
constructing the facility with Federal funds.
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f. It will provide and maintain competent and adequate architectural
engineering supervision and inspection at the construction site
to insure that the completed work conforms with the approved plans
and specifications.
g, It caill,give Federal and State agencies through any authorized
representative access to and the right to examine all records,
books, papers, or documents related to the grant.
h. It will furnish progress reports and such ot}ier information as may
be required,
i. It will establish safeguards to prohibit employees from using their
positions for a purpose that is or gives the appearance of being
motivated by a desire for private gain fog themselves or others,
particularly those with whom they have family, business, o: other
tics. Contracts in excess of $2,000 for construction or repair
s}iall include a provision for compliance with the Copeland "Anti-
Kick Back Act" (18 U.S.C. 874/as supplemented in Department of
Labor Regulation (29 C?R, Part 3).
j. It will comply with the provisions of the Batch Act which limit the
political activity of employees.
k. It will comply with the minimum wage and maximum hours provisions
of the Federal Fair Labor Standards Act, as they apply to hospital
and educational institution employees of State and local governments.
1. It will require the facility to be designed to comply with the
"American Standard Specifications for Making Buildings and Facili-
ties Accessible to, and Usable by, the P}iysically Handicapped,"
Number A1i7.1-1961, as modified (41CFR 101-17.703). The applicant
will be responsible for conducting inspections to insure compliance
with these specifications by the contractor.
m. It will comply with Title VI of the Civil Rights Act of 1964 (P.L.
88-352) and in accordance with Title VI of that Act, no person in
the United States shall, on the ground of race, color, or national
origin, be excluded from participation in, be denied the benefits
of, or be otherwise subjected to discrimination under any program
or activity for which the applicant receives Federal financial
assistance and will immediately take any measures necessary to
effectuate Chis agreement. If any real property or structure
thereon is provided or improved with the aid of Federal financial
assistance extended to the Applicant, this assurance shall obligate
the Applicant, or in the case of aciy transfer of such property, any
transferee, for the period during which the real property or
structure is used for a purpose for which the Federal financial
assistance is extended or for another purpose involving t}ie pro-
vision of similar services or benefits.
n. It will comply, if its construction contracts are in excess of
$10,000, with Executive Order 11246, entitled "Equal Employcsent
Opportunity", as amended by Executive Order 11375, and as supple-
t::ented in Department of Labor Regulations (41 CF'•:, Part 60).
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o. It will comply with the provisions of: Executive Order 11296, re-
lating to evaluation of flood hazards, and Executive Ordr_r 112bS,
relating to the prevention, control, and abatement of water pol-
l lution.
p. It will comply with the flood insurance purchase requirements of
Section 102(a) of the Flood Disaster Protection Act of 2973,
Public Law 93-234, 87 Stat. 975, approved December 31, 1976.
Section 102(x) requires, on and aster March 2, 1975, the purchase
of fi~od insurance in cort¢nunities where such insurance is availa-
ble as a condition for the receipt of any Fec'.eral financial
assistance for construction or acquisition psrposes for use in
any area that has been identified by the Secretary of the De-
partment of Housing and Urban Development as an area having
special flood hazards. The phrase "Federal financial assistance"
includes any form of loan, grant, guaranty, insurance payment,
rebate, subsidy, disaster assistance loan or grant, or any other
form of direct or indirect Federal assistance.
q. It will insure that the facilities under its ownership, lease or
supervision which shall be utilized in the accomplishment of the
i project are not listed on the Environmental Protection Agency's
(EPA) list of Violating Facilities and that it will notify the
Federal grantor agency of the receipt of any communication from
the Director of the EPA Office of Federal Activities indicating
that a facility to be utilized in the project is under consider-
s ation for listing by the EPA.
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It will comply with the requirements of Title II and Title III of
the Uniform Relocation Assistance and Real Property Acquisition
Act of 1970 (P.L. 91-646) which provides for fair attd equitable
treatrsent of persons displaced as a result of Federal and Federally
assisted programs.
^^ s. It will comply with the standards under the Occupational Safety and
Health Act of 1970 in planning for and designing the facility.
t. It will assist the Federal grantor agency in its compliance with Q
i Section 106 of the National listoric Preservation Act of 1966 as
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amended (16 U.S.C. 470), Executive Order 11593, and the Archeo-
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s logical and Historic Preservation Act of 1966 (16 U.S.C. 469a-1 et
.
<j seq.) by (a) consulting with the State Historic Preservation Officer
'~"~ on the conduct of investigations, as necessary, to identify proper-
~d ties listed in or eligible for inclusion in the \ational Rel;ister
of Historic Places that are subject to adverse effects (see 36 CFR
Part 800.8) by the activity, and notifyitlg ttte F.:deral grantor
- agency of tt-~e existence of any such properties, and by (b) complying
with all requirements established by the Federal grantor agency to
- ~ avoid oz mitigate adverse effects upo^. such properties.
u. It will have fee simple full title or such other estate or interest X~
=i~°' ~ in the site, including access there to assure undisturbed use and
possession of tttz facilities for fifty years or the useful life of
- the facilities, whichever is longer.
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v. It will not dispose of or encumber its title or other interests in
the site and facilities during the period of Federal interest or
- ~ while the Government holds bonds, whichever is longer.
w. It will observe State and local codes with regard to fire and safety.
Recognized codes shall be observed where State and local codes do
not apply.
x. It will operate and maintain the facility in accordance with the Q
minimum standards as may be required or prescribed by the applicable
Federal, State and local agencies for the maintenance and operation
of such facilities.
y. All publicity on the project must give credit to assistance given
by Federal funding.
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' I .9. AUTHENTICATION OF FINAL APPLICATION
!~ ~
The final application completed in the preceding pages for a
' public library construction grant to be administered according to
the requirements of Title II of the Federal Library Services and
Construction Act as amended by the Federal Emergency Jobs Act (P.L.
. 98.8) was read and duly adopted by
Council of the Cit+y_of Kenai at a legal meeting on
Diav 2 ., 1984 for transmittal to the AldSkd State Library.
(Signed)
City t~fanager
Wm. J Brigh on
Name of City Manager (Type)
KENA7 ('~rtMi1~1'rY i.T$$ARV
Name of Library (Type)
Cit of Kenai Home Rule Cit
.un~c~pa ity ~t e
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This application and appropriate suj~porting documentation,
as listed
below,
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I are to be sent by July 15, 198Q (postmarked by midnight) to:
_ • ALASKA STATE LIC~ARY
POUCH 6
JUhfAU, ALASKA 99811
(907)-455-2910
Attachments (reference to page and question number) Number•of Copies
- Legal Description of Site Page 1, Question 10 i/ 1
___ Site Plan and Map of Community, Marked by Page 1, Question 10 ~ 1
.
Library Location
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Building Program Page I, Question I1 ~ 2
Certification of 0•,~mership of Building Project Page 1, Question 11 ~
~ 1
l.'orking Drawings & Specifications Page 2, Question 12 1
Consultant's and Architect's Statements (if Page 2, Question 13 1
project is based on an existing building)
T Certification of Available Local Funds Page 2, Question IS ~ 2
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(The following documentation is described on pages 3 and 4 of the Instructions)
* Environruental Impact Statement 1
* Statement of Compliance with National Historic 1
Preservation AcC f
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Statement of Certification of Accessible Facilities V 1
_ - for Physically Handicapped Persons
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* Flood Hazard Statement
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Assurance or Reaffirmation of Compliance with Civil
Rights Act 1
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~ * Statement of Compliance with the Uniform Relocation Assistance 1
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.- and Real Property Acquisitions Policies Act
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* Permissible deadline: August I5, I9£Q
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DEPARTMENT CF F~x'ATICN
(~FIC"c of EDUCATIONAL RESE.~luC~1 AND IMPROVEMENT ~~ ~ R 12 198
OFFICE CF LIBRARIES PND LEARVIi~ TfxiihOLC~GIES
PROGRA+S I~CNI~RA~'~IDUN}--OLLT (L-SPISB) R3-4~ „J~'~~ '
SENT BY: Ray M. Fry, Director `~~'/ ///
Division of Library ogra~is
SENT TD: Directors, State Library Administrati,~e Pgencies
Secretary's Regional Representatives
- Headquarters Staff '
SURTDCT: State Pdministration of LSCA, Title II, ~~onstruction Under Authorization
Provided in Public Law 98-8.
On March 24, 1983, the President signed the Flneryency Sobs Bill into law as
P.L. 98-8, a copy of which is enclosed (Attactmer.t 1). This law includes
S50 million 5or public library construction to be a9ministered under L~CA
Title IZ.
The standard Application for Federal Assistance (for Construction Programs), as
specified by OMB Circular A-102, Attachment M, (specific approval for use of
this form is pendirz,~) is enclosed with the State allocation tables. Instructions
for program submissions are attached. You may want to note particularly the
instructions ceder Part Iv, Prograr Narrative, for required LSCA sutmissions f`
under the Annual Program and the Ipng-range Program.
This prograa memorandum is not meant as an all inclusive list of rcaquirsnents
with which States must comply in order to receive funds under Pub. L. 98-8.
The applicable requirements a.~e stipulated in the statutes art9 regulations
noted in section 3(a) below. However, the following steps, roughly in
chronological order, provide highlights of procedures for handling construction
project applications.
. APPLICATIAV PROCEDIJRE.S
1. The State agency provides up-to-date instructional materials, including
an application form to applicants for construction grants and provides
consultant service as required.
2. The lcica2 applicant submits its application to the State agency on
foams and in accordance with directions supplied by States.
3. State agency reviews local application for:
(a) Conforncity with the criteria, policies, and procedures in the
• State's Lr~rr}-range programs and the following statutes and
regulations:
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Statutes: P.L. 84-597, as a~+ierrled, LSCA;
P.L. 98-8, ca~uronly referred to as the Ffiergency
Jobs Bill (See "Program Narrative" under Part IV
of the application)
Regulations: 34 CFR Part 770, regulations implementing the ISCA;
34 CFR Part 76;
34 CFR Part 74 (Note particularly Subpart P --
Procurement Standards);
34 CFR 75.600-616.
Copies of the follawirz3 regulations are enclosed as Attachment 2:
34 CFR Part 770; 34 CFR 76.600; 34 CFR 74 Subpart P --
Procurement Standards, ar~d 34 CFR 75.600-616.
(b) Submission of the required supporting docuaents:
(1) Assurance of Compliance with Federal statutes arrl regulations
on nondiscrir,~ination as required in 34 CFR 76.500.
(2) T4ie written building program for the project as required in
34 CFR 75.605.
(3) The evaluation of flood hazards in accordance with Executive
Order Nu;nber 11988, arxi as required in 34 CFR 75.611.
{4} Assurance that the facilities will be designed to make then
accessible to and useable by the physically handicapped as
required in 34 CFR 75.610.
(5) "Notification of Intent to Apply for Federal Assistance" as
referred to in G,+~R Circular A-102 (for constriction programs) .
(c) Assurance that construction will start pranptly after approval of
application and will be canpleted in a reasonable period of time
as required in 34 CFR 75.605 and 75.606.
4. The State agency approves the project(s).
5. The SL•ate agency novifies the Impartment of Education, State an3
Public Library Services Branch, of approval of the project(s) in
accordance with the provisions of Title II of LSCA and the imple--
mentira regulations of LSCA.
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EFFECTIVE I~TE Or PROJECT
6. The effective date of a library construction project is no earlier than
the date of State agency approval (34 CFR 770.21(b)(1)). Expenditures
by lo~al applicants for architect fees, site acquisition and preliminary
planning costs of an approved project, made prior to the date of State
agency approval are eligible as reimbursable matching funds, but only
if made within three years prior to date of State approval of project
(34 CFR 770.32(c) ).
_ No construction contracts may be entered into until the~Stfor FYs83
approved the project, subnittr' ~ Title II Annual Progr
tp the Department's State and Public Library Services Branch nroved,~
t.'~e Departr,~ent of those construction projects which it has app
arr) until the State has received acknowledgment by the Departznent of
its receipt of the required notification.
EDUCATION LETTER 4° CREDIT
7. Uoon acknowledcAnent of recei t of notification b the De rtment, a
Notification of Grant Award under Education ~tshould checktwithlthe
be issued br the Deoartment. The State agency ~ request
Letter of Credit office if the State finds it necessary
a raise in their ceiling for drawdowns. (Telephone number is 202/245-8040)
OONTRACTII~ FOR OJ°:S'i'R[ICTION
8. In approvi~ construction applications, Stat= agencies may find it
advisable to refer to applicable Federal regulations arrJ to consult the
Department's regional engineers.
9. The State agency must review the proposed contracts for proposed projects
to assure itself that they include (in the cecanpli ~eswltht~cec~tiveacts
in excess of 510,000) a provision requiring
Order Number 11246 entitled "Equal Employment Opportunity," as amended
by Executive Order Number 11375, an3 as supplemented in Department of
Ia~r regulations (41 CFR Part 60) (See 34 C°R 74.166(e)). Any contract
in excess of S2,000 must contain provisions for canpliance with (1) the
Davis Bacon Act (40 U.S.C. 276a to a - 7) as required Cy 874)Fas required
(g), ar~d (2) the Copeland "Anti-Kickback Act" (18 U.S.
by 34 CFR 74.166(f). Note that in sane cases, there is more than ene
contract on a construction ro ect, arx9 that these reQuii~"~le regpulations
also to subcontracts, as t4 CF ~74'.66(a~~ts" in the app
includes subcontracts. (3
10. The State agency receives a copy of the tabulation efa essthis(o da
st~wicr, the bid accepted. The arc'~itect usually pr p
standard AIA form) for the owner.
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11. The State agency receives a signed ccpy of the construction contract or
• contracts and contract documents for its official project file.
12. Ametx'~nents ~ each project must be su5rnitted to the State for approval.
If these are determined to be "amendments" to the annual program plan,
as defined in 34 CFR 76.14 0 - 76.14 2, then these must be su~ni tted to
• the Department.
NOTIFICATION CF PRQJEGT 0~'.NPLETICN
13. The State agency must notify the Department of project completion within
30 days after project completion. Forn~s will be supplied fan the
Departr.~ent. (34 CFR 770.21(a}(2))
SUPPLEMF,A'TARY FEDERAL FUNDS
14. When an LSCA project is to receive other supplemental Federal funds from
other Federal agencies or Commissions, the provisions of 34 CFR 76.760
are applicable.
AD?'IINLSTRATIVE OJSTS
15. Any Federal funds used for administration of Title II projects at the
State level may only be charged to Title I, if Federal funds are to
be used for such costs.
THE STATE'S Ii~STAJCTICiyS ZO SUB-GRANTEES
16. Under a State fomnula grant program, each State is encouraged to develop
a d~ecklist of regulatory and statutory provisions r~ardirg construction.
Maintenance of such a checklist on each project should help assure that
all requirements have been met, schedules kept arx9 responsibilities.
properly discharged.
URGEN:,'Y FOR SUBMITITt~ APPLICATION
17. As soon as CMA has approved the use of the standard application for this
program, we will provide you the OMB approval number. It is went that
you submit your required LSCA program documents as soon as possible.
Mail tihe original arxi one copy of the Application for Federal Assistance
tfor Construction Programs) to:
State and Public Library Services Branch
Division of Library Programs
Office of Libraries and Learning Technologies
U.S. Department of Education
400 Maryland Avenue, S. w.
Brown Building, Rocr.- 707
Washing ton, D.C. 20202
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FOR ADDTTIODAL I1~F'ORMATIOAI- PLEASE N:~`TACT:
Appropriate L~CA A3ministrative Librarians; LSCA Title II Coordinator, Nathan
Cohen, or Fbbert Klassen, Chief, State ar~d Public Library Sezvices Branch,
202/254-9664.
' ATTACBrfENTS
o Application for Federal Assistance (for Construction Programs) , Attach^~ent
M (CrlB program approval pending) with allotment table,
o Attachment 1, P.L. 9R-8,
o Attachment 2, Regulations 34 CFR 770, LSCA, 34 CFR 76.600,
'~ 0 34 CFR, Subpart P -- ProCUrernnt Standards; 34 CFR 75.600 - 626.
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CITY of K.ENAI
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KFNA~, ALASKA 9961 ~
P~tONE X9071 283 7535
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April 24, 1984
Alaska State Library
Attention: Margaret Leibowitz
Pouch G
Juneau, Alaska 99811
Subject: Public Library Construction Project Application
for Library Services ~ Construction Act Title II Grant
Re: A. Question 10 -Legal Description of Site
B. Question 10 - Site Plan & Map of Community
C. Question 11 - Certificate of Ownership
D. Question 11 - Building Program
E. Question 1~ - Working Drawings & Specifications
F. Question 15 - Certificate of Funds
G. Question 16 - Per Capita Literary Expenditures
H. Question 18 (1) - Certificate of Accessible Facilities
for Physically Handicapped Persons
I. Question 18 (m) - Assurance ar Reaffirmation of
Compliance with Civil Rights Act
Dear Ms. Leibowitz:
Concerning the above subject Public Library Construction Project
Application:
A. Question 10 - Legal Description of Site
The legal description of the site is Lots 3, 4, 12, and 13,
Block 1, Fidalgo Commercial Center Subdivision.
B. Question 10 - Site Plan ~ Map of Community
The Site Plan and the Map of the Community are enclosed as
' part of the Architect's schematics which also includes floor
plans .
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C. Question 11 - Certificate of ownership
I certify that the City of Kenai owns the existing Kenai
Community Library, the land the existing building sits on,
and the land that the Addition will sit on.
D. Question 11 - Building Program
As you can see from the schematics, we are adding:
1. Nine new parking spaces
2. Handicap ramp
3. Concrete walks
4. Reroofing existing building
5. New windows in existing building .
6. Approximately 5250 s.f. addition consisting of:
a. 2000 s.f. - Book Stacks Area
b. 150 s.f. - Card Catalogs
c. 150 s.f. - Carrels
d. 350 s.f. - Periodicals
e. 500 s.f. - Reading Area
f. 550 s.f. - Records/listening/typing
g. 100 s.f. - Microfiche
h. 450 s.f. - Closed Stack Area
i. 150 s.f. - Storage/Equipment
,~. 750 s.f. - Activities Room
k. 100 s.f. - Arctic Foyer
5250 s.f. - TOTAL SQUARE FOOT ADDITION
E. Question 12 - Y+orking Drawings and SpeciFications
The Architect, Carmen Gintoli, is presently working on the
bid documents. Although we do not presently have final plans
and specifications, we do have a schematics including a site
plan and preliminary floor plans which are enclosed.
F. Question 15 - Certificate of Funds
The City of Kenai plans on using State of Alaska Municipal
Grant No. 7-817 for $700,000 for its source of matching
funds. A copy of this grant. is enclosed.
G. Question 16 - Per Capita Library Expenditures
The following is a breakdown of Fiscal Year Ending (F YE)
1981 - 1983:
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FYE EXPENDITURE + POPULATION PER CAPITA $
1981 $ 99,787 + 4326 _ 23
1982 140,195 + 4558 31
1983 162,049 + 5231 = 31
H. Question 18 (1) - Certificate of Accessible Facilities
for Physically Handicapped Persons
I certify that the facility will be designed to comply with
the "American Standard Specifications for Making Buildings
and Facilities Accessible to, and Usable by, the Physically
Handicapped."
I. Question 18 (m) - Assurance or Reaffirmation of Compliance
with Civil Rights Act
I giva assurance or reaffirmation that this project will
comply with Title VI of the Civil Rights Act of 1964.
I hereby certify that the above information is correct. If there
is any further information, comments, u; assurances needed,
please do not hesitate to call me or Keith Kornelis, our Public
Works Director.
Sincerely,
Wm. J. Brighton
City Manager
KK/jet
cc: Charles Brown, Finance Director
Keith Kornelis, Director of Public YJorks
Emily DeForest, Librarian
Carmen Gintoli, Architect