HomeMy WebLinkAbout2021-09-20 Council Packet - Special MeetingKenai City Council Special Meeting Page 1 of 1
September 20, 2021
Kenai City Council Meeting
Special Meeting
September 20, 2021 ꟷ 6:00 PM
Kenai City Council Chambers
210 Fidalgo Avenue, Kenai, Alaska
**Telephonic/Virtual Information Below**
www.kenai.city
Agenda
A. CALL TO ORDER
1. Pledge of Allegiance
2. Roll Call
3. Agenda Approval
B. EXECUTIVE SESSION
1. Review and Discussion of Applications Submitted for the City Clerk Position. [AS
44.62.310(C)(2) a Subject that Tends to Prejudice the Reputation and Character of an
Applicant.]
C. NEW BUSINESS
1. Action/Approval - Selection of Candidates to be Interviewed for the City Clerk Position.
2. Discussion - Set a Special Meeting for City Clerk Candidate Interviews.
D. PUBLIC COMMENT
(Public comment limited to three (3) minutes per speaker;
thirty (30) minutes aggregated)
E. ADJOURNMENT
The agenda and supporting documents are posted on the City’s website at www.kenai.city. Copies of
resolutions and ordinances are available at the City Clerk’s Office or outside the Council Chamber prior
to the meeting. For additional information, please contact the City Clerk’s Office at 907 -283 -8231.
Join Zoom Meeting https://us02web.zoom.us/j/88201544521
Meeting ID: 882 0154 4521 Passcode: 758678
OR
Dial In: (253) 215-8782 or (301) 715-8592
Meeting ID: 882 0154 4521 Passcode: 758678
CITY OF KENAI
OFFICE OF THE CITY CLERK
TITLE: CITY CLERK
RANGE: NG (Non-graded)
SUPERVISOR: CITY COUNCIL
NO. SUPERVISED: 1
NORMAL HOURS/WK: Monday through Friday 8:00 a.m. – 5:00 p.m. but also
requires frequent evening assignments
SERVICE TYPE: EXEMPT (Supervisory and Professional)
GENERAL DESCRIPTION The City Clerk is an at will employee appointed and
supervised by the Mayor and City Council. The appointee serves as clerical officer of the
Council and performs all duties and assumes all responsibilities required by Alaska
Statutes, the City Code and the Charter of the City of Kenai. The Clerk works with the
broadest level of independence with only guidelines established for final results. Areas
of responsibility include planning, organizing, performing, and supervising the activities of
the City Clerk’s office which generally involves records management, elections, support
services to the City Council, and other duties required by statute. This position requires
daily contact with the public, elected officials, department directors, other City employees,
and outside agencies.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1.Manages all functions operations, activities, and personnel in the Office of the City
Clerk.
2.Responsible for the overall supervision of Clerk’s office employees, including but
not limited to hiring, training, discipline and employee evaluation. Develops and
assigns work; monitors and assigns quantity and quality of work.
3.Attends all meetings and work sessions of the Council as well as meetings of the
Planning and Zoning Commission; serves as clerical officer of the Council and
keeps the journals of proceedings for the Council and its advisory commissions.
4.Prepares agendas and packets for Council meetings (including work sessions and
special meetings) and gives notice of the time and place of all public meetings
(including those of boards and commissions) in accordance with state and local
public notice requirements.
5.Acts as parliamentary advisor for the City Council and its commissions, and
provides training as necessary.
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6. Composes proclamations, ordinances, and resolutions as requested.
7. Acts as liaison between the City Council, administrative departments, state and
federal agencies, and the general public.
8. Supervises City elections. Supervises and trains staff in absentee, special needs,
and poll voting procedure; candidate filing and qualification; petition handling;
advertisements and notification; recruitment of election officials; ballot preparation,
printing, securing and counting process; training of staff and election officials;
record keeping systems, audit and control, and election returns. Assists with state
elections and acts as a voter registrar for the State of Alaska.
9. Provides for the codification of City ordinances.
10. Serves as records manager for the City; administers the records management
program; establishes standards, guidelines, and procedures for maintaining, filing,
storing, and retrieving City records. Serves as custodian of all ordinances,
resolutions, policies, and procedures that appear before the Council. Responds to
public records requests.
11. Maintains custody of the official city seal and attests to all deeds, contracts and
other legal documents of the City.
12. Administers and maintains the City website and social media page.
13. Administers the City’s Public Official Financial Disclosure program.
14. Maintains Municipal Cemetery burial records and assigns plots upon request.
15. Administers permitting and licensing programs for the City.
16. Prepares and administers the annual budget for the City Council and City Clerk
Departments.
17. Administers oaths of office and acts as notary public.
18. Serves as secretary to the Board of Adjustment and other boards of appeal.
19. Provides necessary transcripts and certifications for bond issues.
20. Administers the petition process for initiative, referendum and recall, including
preparation, issuance and certification of the petitions.
Page 3 of 74
21. Administers the Special Assessment District petition process and maintains files
of current Special Assessment Districts.
22. Maintains and keeps a correct and up-to-date record of the City boundaries and
changes to the City boundaries.
23. Performs other related duties as requested by the City Council or as required by
law.
MINIMUM QUALIFICATIONS
1. Must be at least 18 years of age.
2. Must have a high-school diploma or equivalent (GED).
3. Bachelor’s degree in public administration or an equivalent combination of
experience and training displaying at least five (5) years of high level administrative
and/or management experience requiring independent judgment and initiative,
preferably in the area of municipal government.
4. Must agree to obtain and maintain a Certified Municipal Clerk (CMC) designation
from the International Institute of Municipal Clerks (IIMC) within three (3) years of
employment.
5. Appointee must have working knowledge of state and local legislative and election
procedures, parliamentary procedures, and record management programs.
6. Must possess or obtain a regular or limited governmental notary commission within
thirty (30) days of employment.
7. The applicant (or appointee after hire) must pass a background investigation,
including, but not limited to a criminal background check.
8. The applicant must possess any combination of training and experience that
provide the applicant with the knowledge, skill, and ability to perform the essential
job functions.
9. The appointee must be available to work varying schedules including weekend
days and evenings, City holidays and the employee may be asked to respond to
emergency call outs when available.
DESIRABLE QUALIFICATIONS
Page 4 of 74
1. Have and sustain a Certified Municipal Clerk (CMC) or Master Municipal Clerk
(MMC) designation from the International Institute of Municipal Clerks (IIMC).
2. Working knowledge of Laserfiche document management software, including
Laserfiche Forms.
3. Working knowledge of the Drupal website content management system.
WORKING ENVIRONMENT The work environment is typically in an indoor office and
community room setting, adequately heated, lighted, and ventilated. The City Clerk must
work during daytime and nighttime hours. The employee must attend public meetings,
often at night. The appointee must occasionally travel to other areas in the community,
particularly public office buildings.
PHYSICAL DEMANDS While performing the duties of this job, the employee is regularly
required to communicate orally and to use hands dexterously to operate office equipment
(e.g., computers, telephones, photocopiers, keyboards, scanners, and other general
office equipment). The employee must be able to communicate orally in person and on
the telephone. The employee is frequently required to sit for long periods of time and is
occasionally required to stand, walk, stoop, bend, crouch, lift, and reach with hands and
arms. The employee must occasionally exert up to 40 pounds of force and may be
required to drive or walk to other City or State buildings. Specific vision abilities required
include close vision and the ability to adjust focus.
MISCELLANEOUS INFORMATION The City of Kenai is an equal opportunity employer.
Employment is based on qualifications free of personal and political considerations, with
equal opportunity for all, with no discrimination on the basis of race, color, religion, sex,
national origin, age, disability, marital status, changes in marital status, pregnancy,
parenthood, genetic information or any other basis prohibited by law.
Review and Approval: Initials/Signature Date
Human Resources
City Attorney
City Manager
Page 5 of 74
9/14/2021 NEOGOV Insight - Application Detail
https://secure.neogov.com/employers/app_tracking/view_resume.cfm?Print=Y&JobID=3204291&ResumeID=166270634&GetJSUserIDFromResume=…1/3
00147 - City Clerk - City of Kenai, Alaska
Contact Information -- Person ID: 43857112
Name:Kathleen Elizabeth
Elliott
Address:
Fairbanks, Alaska 99712
US
Home Phone:Alternate Phone:
Email:Notification
Preference:
Email
Former Last
Name:
Personal Information
Driver's License:Yes, Alaska , , Class D
Can you, after employment, submit proof of
your legal right to work in the United States?Yes
What is your highest level of education?Technical College
Education
College/University
UAF
uaf.edu
12/2017 - 4/2018
Fairbanks, Alaska
Did you graduate: Yes
Major/Minor: Mining & Mill Operations
Degree Received: Vocational
Work Experience
New Construction Planning, Engineering &
Operations Admin Assistant
9/2016 - Present
GVEA - Golden Valley Electric Association
www.gvea.com
Fairbanks, Alaska 99712
Hours worked per week: 40
Monthly Salary:
# of Employees Supervised: 1
Name of Supervisor: Tish Kinsey -
Operations Supervisor
May we contact this employer? Yes
Duties
I provide new construction planning, engineering and operations support assistance to four
departments at GVEA. I enter payroll for 18 wireman in the electric shop, process locates from
the 811 digline, provide communication and support services for the linemen, electricians and the
brushing crew services. I process new electric service application utilizing internal mapping
systems. My position is responsible for monitoring, receiving and transmitting on a multi-channel
two-way radio system. I monitor and retrieve information from a variety of computer systems.
Reason for Leaving
I am still employed at GVEA.
Administrative Assistant - City Clerks Office
9/1989 - 5/1990
City of Seward
www.cityofseward.us
.
Seward, Alaska 99664
Hours worked per week: 40
Monthly Salary:
# of Employees Supervised: 1
Name of Supervisor: Patsy Jones -
Deputy City Clerk
May we contact this employer? Yes
Duties
• Created packets for monthly city council meetings
• Filled in at council meetings for the City Clerk in her absence; taking minutes, etc.Page 6 of 74
9/14/2021 NEOGOV Insight - Application Detail
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• Helped people with voter registration and absentee voting
• Maintained records regarding contracts and grants for the City
Also: Posted monthly calendar with the dates & times of meetings.
Reason for Leaving
I was living seasonally in Seward and moved back to Anchorage.
Certificates and Licenses
Type: Mining & Mill Operations - Occupational
Endorsement Certificate
Number:
Issued by:
Date Issued: 4 /2018 Date Expires:
Skills
Office Skills
Typing:65
Data Entry:80
Additional Information
Professional Memberships
IBEW Alternate Shop Steward
References
Professional
Watts, Amber
Preliminary Field Inspector
Fairbannks, Alaska 99701
Resume
Text Resume
Attachments
Attachment File Name File
Type
Created
By
K. ELLIOTT - COVER LETTER.docx K. ELLIOTT - COVER LETTER.docx Cover
Letter Job Seeker
UAF - Occupational Endorsement in
Mining Mill Operations - Kathleen
Elliott.pdf
UAF - Occupational Endorsement in
Mining Mill Operations - Kathleen
Elliott.pdf
Other Job Seeker
Kathleen Elliott - Kenai City Clerk
Resume.docx
Kathleen Elliott - Kenai City Clerk
Resume.docx Resume Job Seeker
Agency-Wide Questions
1.Q:Are you currently, or have you ever been employed by the City of Kenai?
A:No
2.Q:If yes, please provide Position Title and dates of employment.
A:
3.Q:Are you related to any person currently working for the City of Kenai?
A:No
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4.Q:If Yes, please list their names(s), department(s), and your relationship(s):
A:
Supplemental Questions
1.Q:Which of the following do you currently have?
A:Five plus years of high-level administrative experience or management experience in
municipal government roles
2.Q:A 'working knowledge' means to possess enough knowledge of a system, subject,
language etc. to be able to use it or to do a particular job, such as a City Clerk. Select
the items below which you hold a working knowledge of:
A:Record management programs
3.Q:Select those items which you have a working knowledge of:
A:the Laserfiche document management software, including Laserfiche Forms.
4.Q:Do you currently hold a Certified Municipal Clerk (CMC) designation from the
International Institute of Municipal Clerks (IIMC)?
A:No
5.Q:Do you currently hold a regular or limited governmental notary commission?
A:Yes
6.Q:If you are offered and accept this appointment, will you agree to be subject to a pre-
employment background investigation, including, but not limited to a criminal
background check?
A:Yes
Page 8 of 74
Kathleen Elliott
.
Fairbanks, AK 99712
cell
Good Day,
Upon reviewing this job description, I would like to submit my resume for your consideration. I am
confident that my skills and abilities make me one of the best candidates for this position.
I would bring with me a broad range of skills, including but not limited to:
Knowledge and ability of working in an accounting environment.
Payroll, recordkeeping, bookkeeping, inventory and accounting experience.
Strong working knowledge of MS Office Suite and multiple other computer programs.
Graduate of the UAF Mining Mill Operations certification program as of March 2018.
I have an exceptional attendance and punctuality record even in adverse weather conditions.
I would appreciate the opportunity to talk with you regarding this position. I have attached my resume for
your review. I look forward to hearing from you soon.
Regards,
Kathy Elliott
Page 9 of 74
Kathleen Elliott ~ ~ , ~
EXPERIENCE
Golden Valley Electric Association – Operations Administrative Assistant – (Sept 2016 – Present)
Time card entry on a daily basis for 3 departments.
Creating requisitions for invoice payment using Oracle.
Making travel arrangements for lineman such as hotel accommodations and calculating per
diem for their travel.
Monitoring locate requests through the 811 Alaska Digline.
All administrative duties.
Municipal Light & Power – Plant Accounting Senior Clerk – (Nov 2012 – Sept 2016)
I oversaw several projects at a time by monitoring the progress and closing status while
working with utility engineers and linemen.
Reconcile materials, labor and overhead using Excel.
Research inventory prices for billing.
Coordination with engineering personnel to ensure all costs, drawings and as-builts are
accurately updated in all projects.
I billed truck stock inventory listed on operations and engineering shop orders.
I added labor hours, materials and overhead to projects.
I compiled financial data, which required interaction with other departments.
Preparation and maintenance of various reports and documents.
I compiled and maintained project records and files using both documents and computer
databases and spreadsheets.
Responsible for the monthly meter retirements.
All office management duties.
Municipal Light & Power - Utility Account Representative – (Feb 2001 – Nov 2012)
New service establishment and closing processes.
Meter record maintenance such as reviewing meter reads to verify misreads and / or
inconsistencies (power theft).
Process customer cut ins and cut outs.
Working with other utility departments on behalf of residential and commercial customers
relating to specific projects.
Monthly billing coordinator (verifying multiple meter reads by cycle on a daily basis).
Municipality of Anchorage – Admin Assistant, Community Planning Dept – (Jan 2001 – Feb 2001)
Administrative Assistant duties
Procuring all office supplies
City of Seward – Administrative Assistant, City Clerks Office – (Sept 1989 – May 1990)
Creating packets for monthly city council meetings
Filling in at council meetings for the City Clerk in her absence; taking minutes, etc.
Helping people with voter registration and absentee voting
Maintaining records regarding contracts and grants for the City
EDUCATION & TECHNICAL SKILLS
*University of Alaska, Fairbanks – Mining Mill Operations OEC.
*University of Alaska, Anchorage – Mechanical & Electrical Drafting (Auto Cadd).
*CompuCom – Attended the 2013 Excel classes in Anchorage.
*NWPPA (North West Public Power Association) – Attended the 2012 seminar for Electric Utility
Power Generation in Anchorage and attended again in 2017 in Fairbanks.
*SEDC – Attended the 2007 UPN (Utility Power Net) update seminar in Florida.
Page 10 of 74
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00147 - City Clerk - City of Kenai, Alaska
Contact Information -- Person ID: 47956916
Name:Laura J McCaleb Address:
Palisades, New York 10964 US
Home Phone:Alternate Phone:
Email:Notification Preference:Email
Former Last Name:Duncan Nunemann
Personal Information
Driver's License:Yes, New York , , Class D
Can you, after employment, submit proof of
your legal right to work in the United States?Yes
What is your highest level of education?Master's Degree
Education
College/University
Columbia University
9/2018 - 12/2018
New York City , New York
Did you graduate: No
Major/Minor: Management
Development Program Certificate
Units Completed: 1 Semester
Degree Received: No Degree
Graduate School
University of Alaska
https://www.uaf.edu/academics/programs/masters/justice-
administration.php
9/2008 - 5/2011
Fairbanks, Alaska
Did you graduate: Yes
Major/Minor: Justice Administration
Units Completed: 8 Semester
Degree Received: Master's
College/University
University of Alaska Fairbanks
https://catalog.uaf.edu/certificates-associate/certificate-
associate-programs/paralegal-studies/
9/1984 - 12/2007
Fairbanks, Alaska
Did you graduate: Yes
Major/Minor: Paralegal Studies
Units Completed: 8 Semester
Degree Received: Associate's
College/University
Wayland Baptist University
https://www.wbu.edu/campuses/fairbanks/eielsonAFB.htm
8/2004 - 8/2007
Eielson Air Force Base, Alaska
Did you graduate: Yes
Major/Minor: Occupational
Education/Paralegal
Units Completed: 6 Quarter
Degree Received: Bachelor's
Work Experience
Division Business Manager
2/2015 - Present
Lamont-Doherty Earth Observatory of Columbia University
ldeo.columbia.edu
Palisades, New York 10964
Hours worked per week: 40
Monthly Salary:
# of Employees Supervised: 3
Name of Supervisor: Dave Goldberg
- Associate Director
May we contact this employer? No
Duties
Lamont-Doherty Earth Observatory of Columbia University
Division Business Manager, Division of Marine/Large Programs
* Direct budgetary responsibility for over $100M of divisional research and institutional accounts
with annual spending of approximately $20M.
* Primary liaison between division PIs (Principal Investigators) and Lamont-Doherty EarthPage 12 of 74
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Observatory
(LDEO) Administrative offices to integrate practices and procedures in accordance with University,
Observatory and governmental requirements.
* Work closely with the Associate Director on projects within the division to include financial
reporting.
* Responsible for the financial administration of all contracts and grants within the division.
* Monitor all monthly financial reports and advise each PI about grant and contract status and
rates of expenditures.
* Identify business objectives and/or issues and set internal procedures and plans to achieve
goals in both areas.
* Responsible for risk assessment and management of fiscal, technical, and scheduling issues.
* Prepare proposals and coordinate proposal submission with LDEO and Columbia administration,
including project and discretionary budgets, as well as other accounting functions for the Marine
Division upon request.
* Ensure correct budget data entry into the ARC budget tool and monitor budget performance on
a monthly basis.
* Conduct budget analysis to maintain expenditure controls and make budget adjustments as
needed.
* Develop management tracking mechanisms and establish policies and procedures as needed for
preventing overdrafts and resolve budgetary issues, should they occur.
* Responsible for all financial aspects, including creating budget spreadsheets, budget analysis,
forecasting, reconciliation, staffing and procurement.
* Prepare budgets and budget justifications for proposals and yearly budget plans for submission
to Fastlane and RASCAL (internal to Columbia). Proposal submissions also include collecting,
reviewing, preparing, and uploading all other required documentation. RASCAL includes any
required documents for the Institutional Review Board (IRB).
* Prepare subaward packages, review completed packages for accuracy, and submit to Contracts
for processing, interacting with external administrative staff when necessary.
* Prepare vendor packages for purchase orders, review completed documents for accuracy and
submit to Procurement for processing, interacting with external vendors when necessary.
* Review quarterly reports in ARC (Columbia's financial system) with each PI for accuracy and to
stay in line with their projects' budget projections.
* Review invoices, TBERS (Columbia employee reimbursements), check requests (reimbursement
of travel expenses to non-Columbia program participants) for compliance and accuracy, and then
submit to Finance for processing.
* Review all approved subaward invoices for budget approval, prepare the required
documentation and then submit to Finance for processing.
* Implement University initiatives, including those involving other units, divisions and
departments at LDEO and Columbia.
* Coordinate annual performance reviews with Associate Director and advise on type of
appointment, leaves of absences, and salary/grade level, where required.
* Inform PIs on procedures for hiring new research/support staff and draft appointment memos,
and consultant paperwork.
* Supervise supporting administrative staff (1) and assign salaries (for payroll) on a timely basis,
for all personnel in Large Programs.
Program Manager, US Science Support Program (USSSP)
* Program Manager for the IODP (International Ocean Discovery Program) U.S. Science Support
Program, a ten-year $70M project, which includes over 600 subawards in the first 6 years
(internal and external).
* Monitor all monthly financial reports and advise the Program Director about the project's
financial status and rate of expenditures.
* Responsible for risk assessment and management of the program's fiscal, technical, and
scheduling issues.
* Prepare budgets and budget justifications for proposals and yearly budget plans for submission
to Fastlane and RASCAL (internal to Columbia). Proposal submissions also include collecting,
reviewing, preparing, and uploading all other required documentation.
* Prepare subaward packages for external institutions, review completed packages for accuracy,
and submit to Contracts for processing, interacting with external administrative staff when
necessary. (To date, approximately 115 external institutions and 600 subawards for this
program.)
* Prepare vendor packages for purchase orders, review completed documents for accuracy and
submit to Procurement for processing, interacting with external vendors when necessary.
* Prepare quarterly and annual financial reports for the USSSP quarterly reports, broken down by
task.Page 13 of 74
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* Review quarterly reports in ARC (Columbia's financial system) with the Program Director for
accuracy and to stay in line with the budget projections.
* Review invoices, TBERS (Columbia employee reimbursements), check requests (reimbursement
of travel expenses to non-Columbia program participants) for compliance and accuracy, and then
submit to Finance for processing.
* Review all approved subaward invoices for budget approval, prepare the required
documentation and then submit to Finance for processing.
* Prepare budget projections, when needed, due to increased science parties or, in current times,
canceled expeditions due to COVID-19.
* Work closely with USSSP staff on budgeting, purchasing, invoicing and travel questions,
problems, and solutions, especially in regards to Columbia policies and the NSF award.
* Work closely with USSSP Program Director on the program budget, payments, potential
financial issues or administrative issues and Columbia policy or NSF award questions.
* Monthly salary assignments for USSSP personnel.
* Supervision of Administrative Assistant (25% project), Assistant Business Manager (100%
project) and Logistics Coordinator (100% project).
Reason for Leaving
I'm looking to advance my career and build on my skill set, in addition to moving closer to family.
Program Coordinator
10/2007 - 2/2015
University of Alaska Fairbanks
Fairbanks, Alaska 99775-7220
Hours worked per week: 40
Monthly Salary:
# of Employees Supervised: 1
Name of Supervisor: Terry
Whitledge - Professor
May we contact this employer? Yes
Duties
Construction of the Alaska Region Research Vessel (R/V SIKULIAQ)
* Point of contact for the ARRV (Alaska Region Research Vessel) Project Office to University of
Alaska
(UA), University of Alaska Fairbanks (UAF), State of Alaska, the National Science Foundation
(NSF), and the NSF Business System Review (BSR).
* Responsible for risk assessment and management of fiscal, technical, and scheduling issues.
* Provide financial analysis and projections to ensure fiscal compliance of the multi-million dollar
NSF grants (project total of $199.5M).
* Prepare a monthly budget showing expenditures and estimated costs.
* Prepare weekly and bi-weekly financial reports.
* Prepare monthly Earned Value Management reports for the non-ARRA funds (management)
using Excel and Primavera.
* Revise budget for each phase of the ARRV project based on requested program changes and/or
program progress.
* Troubleshoot purchasing and contracting issues with internal UAF offices and NSF.
* Ensure timely and correct entry of accounting information into the BANNER system, to include:
travel, travel reimbursement, subcontract invoices, purchases, and requisitions.
* Disseminate information regarding the progress of construction via phone, e-mail, and reports
* Maintain and update the ARRV website, to include uploading photographs, using Drupal.
* Process invoices, to include review for applicability, reasonableness, budget check and approval.
* Schedule, organize, and coordinate meetings, conferences, and travel arrangements for the
ARRV project team, Advisory Oversight Committee (AOC) members and R/V SIKULIAQ crew.
* Prepare, review, approve and submit travel reimbursements for meeting participants and crew
members.
* Proposal coordinator responsibilities specific to this project.
* P-card reconciliation for purchases up to $10,000/day and $100,000 a month, specific to
project.
* Assist the R/V SIKULIAQ crew with outfitting (the ship) and administrative tasks, to include new
employee orientation and onboarding, payroll, purchasing, receiving, in-port errands and driving
crew to and from the airports. Also responsible for establishing crew housing, utilities, vehicles,
and local hotel contracts prior to delivery of the vessel.
Reason for Leaving
End of construction project. New position with Columbia University.Page 14 of 74
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Proposal Coordinator
3/2006 - 12/2007
University of Alaska Fairbanks
https://www.uaf.edu/cfos/
Fairbanks, Alaska 99775-7220
Hours worked per week: 40
Monthly Salary: $0.00
Name of Supervisor: Ruth Post -
Program Manager
May we contact this employer? Yes
Duties
School of Fisheries & Ocean Sciences (SFOS)
* Coordinate with agencies and SFOS personnel to ensure proposals are applicable, compliant,
and meet the requirements of the researchers, department, institution, and funding agencies.
* Coordinate and communicate with OSP personnel on proposals, new guidelines, and clarification
of rules and regulations and their application to proposals.
* Review proposals to ensure that they comply with agency guidelines (i.e. format, required
information, required documentation), editing when necessary.
* Compile and computation of budgets for proposals, to include research on F&A rates, salary,
fringe benefits, travel expenses (airfare, per diem, and lodging), etc.
* Revise budgets based on requests by the agency, the researcher, or UAF Office of Grants &
Contract Administration.
* Prepare budget justifications based on information contained in the budget and proposal.
* Prepare mandatory federal and/or state forms.
* Prepare up to date current and pending forms for the researchers.
* Prepare signature pages for the agency, SFOS, and subrecipients (when necessary) and obtain
those signatures.
* Contact subrecipients to obtain required documents and signatures and to assist, when
necessary, in preparing those documents.
* Update SFOS publications on the database with information provided by the researchers.
* Answer any questions that office personnel or researchers may have and assist them in a
friendly and time efficient manner.
* Provide administrative support upon request to SFOS staff or researchers.
* Research funding opportunities via the Internet and provide researchers with all applicable
funding opportunities.
* Communicate via phone or e-mail with funding agencies and program when necessary for
clarification or assistance.
* Proficient use of Word, Excel, BANNER, QMenus, Fastlane, grants.gov, and the Internet.
* Maintain confidentiality of salary, wages, benefit calculations, and other information contained
within the budgets and the proposals.
Reason for Leaving
New position at the University of Alaska Fairbanks.
Certificates and Licenses
Skills
Office Skills
Typing:70
Data Entry:0
Other Skills
Program Management Intermediate - 13 years and 11
months
Proposal Preparation (Pre-Award) Expert - 15 years and 5
months
Financial Management (Post-Award) Expert - 13 years and
11 months
Budget Forecasting Expert - 13 years and 11 monthsPage 15 of 74
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Research Policies and Procedures and Apply Expert - 15
years and 5 months
Legal Research Intermediate - 12 years and 6 months
Microsoft Word, Excel, Adobe, Power Point Expert - 15
years and 5 months
Office equipment (copier, printer, scanner) Expert - 28
years and 4 months
Website maintenance Intermediate - 7 years and 1 months
Additional Information
Additional Information
It is not always obvious but, my legal background has been instrumental in research
administration and program management. I work with policies and procedures from Columbia
University, the funding agencies and sometimes other institutions on a daily basis. The approach I
take differs from others in that I am constantly reviewing the policies and referring back to or
referencing policies and procedures where necessary.
Also, I do have working knowledge of state and local legislative procedures having worked in law
firms in Fairbanks, Alaska for approximately 10 years. I am unable to select more than one
choice on the question page to add this answer.
References
Professional
Oliver, Daniel
Professional
Brenner, Carl
Professional
Petzel, Charles
Resume
Text Resume
Attachments
Attachment File Name File
Type
Created
By
McCaleb - City of Kenai ltr
8.31.2021.pdf
McCaleb - City of Kenai ltr
8.31.2021.pdf
Cover
Letter Job Seeker
Agency-Wide Questions
1.Q:Are you currently, or have you ever been employed by the City of Kenai?
A:No
2.Q:If yes, please provide Position Title and dates of employment.
A:
3.Q:Are you related to any person currently working for the City of Kenai?
A:No
4.Q:If Yes, please list their names(s), department(s), and your relationship(s):
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A:
Supplemental Questions
1.Q:Which of the following do you currently have?
A:Five plus years of high-level administrative experience or management experience in
municipal government roles
2.Q:A 'working knowledge' means to possess enough knowledge of a system, subject,
language etc. to be able to use it or to do a particular job, such as a City Clerk. Select
the items below which you hold a working knowledge of:
A:Record management programs
3.Q:Select those items which you have a working knowledge of:
A:the Drupal website content management system.
4.Q:Do you currently hold a Certified Municipal Clerk (CMC) designation from the
International Institute of Municipal Clerks (IIMC)?
A:No
5.Q:Do you currently hold a regular or limited governmental notary commission?
A:No
6.Q:If you are offered and accept this appointment, will you agree to be subject to a pre-
employment background investigation, including, but not limited to a criminal
background check?
A:Yes
Page 17 of 74
Page 18 of 74
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00147 - City Clerk - City of Kenai, Alaska
Contact Information -- Person ID: 6324400
Name:Meri Jane Bohn Address:
new address: Kenai Alaska
Odessa, Washington 99159
US
Home Phone:Alternate Phone:
Email:Notification
Preference:
Email
Former Last
Name:
Personal Information
Driver's License:Yes, Washington ,
Can you, after employment, submit proof of
your legal right to work in the United States?Yes
What is your highest level of education?Some College
Education
College/University
Green River Community College
1/2016 - 3/2016
Kent, Washington
Did you graduate: No
Major/Minor: Human Resources Generalist Certificate
Degree Received: Other
High School
Enumclaw High School
9/1997 - 6/2001
Enumclaw, Washington
Did you graduate: Yes
Degree Received: High School Diploma
Work Experience
City Clerk-Treasurer
8/2020 - 9/2021
Town of Odessa
Odessa, Washington 99159
Hours worked per week: 40
Monthly Salary: $0.00
# of Employees Supervised: 1
Name of Supervisor: Bill Crossley - Mayor
May we contact this employer? Yes
Duties
• Supervise and perform activities related to utility billing, accounts payable and payroll.
• Prepare and/or assure preparation of all required monthly, quarterly and annual reports in
accordance with standard Washington State Auditor requirements.
• Prepare and monitor departmental budgets and with preparation and monitoring of the Town’s
annual budget in conformance with BARS requirements. Project revenues and expenditures in
order to anticipate Town’s financial needs.
• Monitor and account for all construction projects in the Town, assuring proper reimbursements
from projects financed by grants, loans and bond issues.
• Invest Town monies in accordance with established criteria.
• Implement and maintain the accounting system for water/sewer/garbage utilities as prescribed
by the Washington State Auditor.
• Coordinate activities with State and other auditors as required.
• Supervise the retention and destruction of all Town records under advice of the State Archivist.
• Provide general support services for the Town Council, Mayor and all Town departments;
prepare agendas and other materials; attend council meetings, take, distribute and maintain
minutes.
• Maintain and retrieve all Town records in response to need of the Town Council, staff and public.
• Assure and oversee functions related to the publication of legal notices; call for bids,
maintenance of inventory records, and the publication and codification of Town ordinances.Page 19 of 74
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• Oversee the functions related to issuing various licenses and permits, and to collecting and
accounting for all monies due the Town.
• Oversee the functions related to serving the support needs of various boards and commissions
as directed.
• Participate in the interview process of office personnel engaged in a variety of support activities.
• Supervise, train, and direct the work activities and monitor performance of departmental
employees.
• Perform any special projects or assignments as directed by the Mayor and Council.
• Act as a custodian of the Town Seal. Attest the signature of Town Officials.
Reason for Leaving
Relocating to Kenai Alaska
Customer Service Rep/Deputy
City Clerk
6/2019 - 8/2020
City of Moses Lake
Moses Lake, Washington 98837
Hours worked per week: 40
Monthly Salary: $0.00
Name of Supervisor: Jessica Cole - Customer Service
Manager
May we contact this employer? Yes
Duties
I worked as a Utility Customer Service Representative. I take in utility payments, process
garbage requests, sign new customers into accounts and help with billing backup. I answer a
switchboard phone and help receipt in accounts receivables into correct accounts. Moved up to
Deputy City Clerk right before I moved and accepted a job with the Town of Odessa.
Reason for Leaving
Was offered a job 2 blocks from my house. This job was an hour each way to work.
Customer Service Technician
5/2016 - 3/2018
Covington Water District
Covington, Washington 98042
Hours worked per week: 40
Monthly Salary:
Name of Supervisor: Michelle Surdez - Customer Service
Manager
May we contact this employer? Yes
Duties
Duties include top notch customer service for internal & external customers, cash receipting,
running various reports, data entry, processing all mail and incoming/outgoing packages,
maintain very confidential/sensitive personal information for different programs with locked up
paperwork, records retention/redaction, cash adjustments, leak adjustments, switch board
multiple phone operation.
Reason for Leaving
My husband's job relocated to Eastern Washington.
Utility Billing Financial Analyst
8/2007 - 5/2015
City of Kent
Kent, Washington 98022
Hours worked per week: 40
Monthly Salary:
# of Employees Supervised: 0
Name of Supervisor: Tom Vetsch - Customer Service
Manager
May we contact this employer? Yes
Duties
I was employed with the City of Kent. I worked in the Finance Department as the Financial Utility
Billing Analyst for the city. I did the entire water billing system for all of Kent (over 120,000
residents), which requires very in depth knowledge of accounting practices, general ledgers,
journal entries, data entry & customer service combined. I moved up in this department which IPage 20 of 74
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used to work as a Customer Service Representative taking in Utility payments, multiple phones,
paper processing, money processing, business licenses, pet licenses, electronic records, Accounts
Receivables, LID payments, daily deposit with very large amounts of money, our department ran
the entire mail room for the City, and other such duties. I started with the City working in the
City Clerk’s Office as an Office Technician. I greeted people/customers, answered phones, did
data entry on a daily basis, worked with the filing system on a daily basis, did the mail, worked
daily with City Ordinances/Resolutions/other records, helped with agenda, took minutes, covered
in different departments when needed, helped out the Deputy City Clerk with her filing/sorting
papers, spread sheets and helped the records manager write letters to people for confidential
records request (fire, police, permits, engineering, etc.) and records retention scheduling, so I
handled tons of personal/confidential information on a daily basis as well. I also completed many
special projects for the City Clerk.
Reason for Leaving
Left for maternity leave and to stay home with my daughter.
Claims Service Representative
9/2001 - 5/2007
Mutual of Enumclaw Insurance
Enumclaw, Washington 98022
Hours worked per week: 40
Monthly Salary:
Name of Supervisor: Cathy Layton - Field Claims
Supervisor
May we contact this employer? Yes
Duties
I held many positions during the course of employment with this company. I first started with the
company as a part time file clerk searching for files. I was hired on full time as a records
administrator handling requests for records along with phone calls requesting information. I
moved up to the claims department and took new claims from customers over the phone and put
them in our system. I transferred out to our Tacoma claims office after accepting a position as
Executive Administrative Assistant/Secretary at the front desk of our Tacoma claims branch
office. I ordered office supplies & equipment, kept a log book for our “pool” cars, made
appointments, typed checks, letters, data entry, supported 16 claims adjusters, answered switch
board phones of 25+ incoming lines, 10 key (60+ wpm), typing (60+ wpm), scanning, faxing,
processing of all titles for salvaged/totaled vehicles and all types of secretary/clerical type side
jobs. I then moved up to handle claims for the company as a Claims Adjuster. I dealt with difficult
situations all the time, talked with tons of people on a daily basis, and was very high
stress/multi-tasking was a must. I left this job because I started my own business.
Reason for Leaving
Started my own home business.
Certificates and Licenses
Type: Washington State Notary Public
Number:
Issued by:
Date Issued: 9 /2014 Date Expires: 9 /2019
Type: Certified Municipal Clerk (CMC)
Number: Working on getting my CMC - In progress
Issued by: IIMC
Date Issued: 7 /2021 Date Expires: 7 /2021
Skills
Office Skills
Typing:75
Data Entry:0
Page 21 of 74
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Additional Information
References
Professional
McQueeney, Tammy
Senior Financial Analyst
Personal
Senecal, Jackie
Manager and friend
Professional
Mohr, Sally
Business Analyst
Resume
Text Resume
Attachments
Attachment File Name File
Type
Created
By
Meri Jane Bohn.doc Meri Jane Bohn.doc Resume Job Seeker
PDI Certificates - Meri Jane
Bohn.pdf
PDI Certificates - Meri Jane
Bohn.pdf License Job Seeker
Kenai.docx Kenai.docx Cover
Letter Job Seeker
Agency-Wide Questions
1.Q:Are you currently, or have you ever been employed by the City of Kenai?
A:No
2.Q:If yes, please provide Position Title and dates of employment.
A:
3.Q:Are you related to any person currently working for the City of Kenai?
A:No
4.Q:If Yes, please list their names(s), department(s), and your relationship(s):
A:
Supplemental Questions
1.Q:Which of the following do you currently have?
A:Five plus years of high-level administrative experience or management experience in
municipal government roles
2.Q:A 'working knowledge' means to possess enough knowledge of a system, subject,
language etc. to be able to use it or to do a particular job, such as a City Clerk. Select
the items below which you hold a working knowledge of:
Page 22 of 74
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A:Parliamentary procedures
3.Q:Select those items which you have a working knowledge of:
A:the Laserfiche document management software, including Laserfiche Forms.
4.Q:Do you currently hold a Certified Municipal Clerk (CMC) designation from the
International Institute of Municipal Clerks (IIMC)?
A:No
5.Q:Do you currently hold a regular or limited governmental notary commission?
A:No
6.Q:If you are offered and accept this appointment, will you agree to be subject to a pre-
employment background investigation, including, but not limited to a criminal
background check?
A:Yes
Page 23 of 74
Odessa, WA 99159
New address: Kenai Alaska
E-Mail:
Meri Jane Bohn____________________
September 10, 2021
City of Kenai
210 Fidalgo Ave
Kenai, AK 99611
Re: City Clerk
Enclosed is my application and resume in response to the job opening City Clerk
which has opened up within the City of Kenai. I enjoy working as a support person
for government and would like to continue in a field which I know and have loved
for years.
I feel I can offer what you are looking for and have the experience to back it up;
here are some examples:
-City Clerk-Treasurer
-Customer Service/Administrative Specialist experience
-Records Management & Retention schedule
-Utility Billing
-Human Resource Generalist College Certificate
-Deputy City Clerk experience
-65+ wpm & 10 key
-Payroll and data entry experience
-Detail Oriented
-Fast learner & Team Player
-Friendly, Honest, Hard worker
-Outstanding people & customer service skills
-Filing/sorting/alphabetizing multiple items
-Cashiering with cash drawer-balancing daily
-Flexible with change, very adaptable
I am known as a team player that puts in whatever effort is necessary to
accomplish goals. My past experience working in the support sector really has been
great. I would love to continue in a job that I enjoy and to help out in whatever way
I can.
I look forward to meeting with you to explain further of how I can contribute to this
job. Thank you for your consideration.
Sincerely,
Meri Jane Bohn
Page 24 of 74
Meri Jane Bohn
,
New address – Kenai Alaska
OBJECTIVE:
City Clerk-Treasurer, Deputy City Clerk, Administrative/Executive Assistant, Secretary, Lead
Receptionist, Customer service, Records Technician, Municipal Analyst Accountant, Billing…etc. are just a
few examples of jobs I have held over the course of my employment experiences. I am a very hard working,
fast learner, leadership oriented, skilled, team player, honest, and friendly individual who leaves a good
impression and gives it my all where ever I have been employed and also in my personal life. I want to use
and prove my skills true, if you will give me the chance!
EMPLOYMENT HISTORY:
Town of Odessa 8/2020 – Current
Odessa, WA 99159
I am currently employed here as the Town Clerk-Treasurer of Odessa WA. I am in charge of the Clerk’s
Office and wear tons of hats in this job. I run payroll, Human Resources - process all new hires and
terminations, quarterly reporting, handle all the grant and loan paperwork for all construction jobs and
Capital Improvement projects, handle all tax and benefit items, process accounts receivables, payables, and
journal entries, public records request officer, help handle the utility bills and payments, reconcile all town
bank accounts, I put together all the Town Council meetings and do the minutes and all the
packets/agendas for the meetings, I handle all financial pieces for the town such as BARS items, and auditor
requests, I also do the Town’s annual budget.
City of Moses Lake 6/2019 – 8/2020
Moses Lake, WA 98837
I worked as a Utility Customer Service Representative. I take in utility payments, process garbage requests,
sign new customers into accounts and help with billing backup. I answer a switchboard phone and help
receipt in accounts receivables into correct accounts. Moved up to Deputy City Clerk right before I moved
and accepted a job with the Town of Odessa.
Covington Water District 5/2016 – 3/2018
Covington WA 98042
I worked for Covington Water District as a Customer Service Technician. I did all aspects of customer
service, phones, mail, compose letters, cash receipting, A/R process invoices, switchboard phone system,
records management, data entry, run reports, handle very sensitive information under lock & key for
programs, cover for billing when needed.
Page 25 of 74
City of Black Diamond 7/2015 – 5/2016
Black Diamond, WA 98010
I worked for the City of Black Diamond as a Deputy City Clerk. I covered the City Clerk for Council meetings,
recording & minute taker at City Council meetings and Planning Commission meetings. I ran the Utility
Billing System for the city along with their business licensing program as well. Customer Service along with
being a Washington state Passport Agent, answered phones was daily along with daily deposits and bank
deposits. I helped with mail, writing letters, and all other office tasks. I also handled all their records
Management stuff (Ordinances, Resolutions, Contracts…etc.)
City of Kent 8/2007 – 5/2015
Kent, WA 98032
I was employed with the City of Kent till May 2015. I worked in the Finance Department as the Financial
Utility Billing Analyst for the city. I did the entire water billing system for all of Kent (over 120,000 residents),
which required very in-depth knowledge of accounting practices, book keeping, data entry, journal entries,
general ledger & customer service combined. I moved up in this department which I used to work as a
Customer Service Representative taking in Utility payments, multiple phones, paper processing, money
processing, business licenses, pet licenses, electronic records, Accounts Receivables, LID payments, daily
deposit with very large amounts of money, helped run the mail room and other such duties. I started with the
City working in the City Clerk’s Office as an Office Technician. I greeted people/customers, answered
phones, did data entry on a daily basis, worked with the filing system on a daily basis, did the mail, worked
daily with City Ordinances/Resolutions/other records, covered in different departments when needed, helped
out the Deputy City Clerk with her filing/sorting papers, spread sheets and helped the records manager write
letters to people for confidential records request (fire, police, permits, engineering, etc.) and records
retention scheduling, so I handled tons of personal/confidential information on a daily basis as well. I also
completed many special projects for the City Clerk.
CLOSING:
I will give it my all! I have a bunch of years of working in Government. I am a very fast learner,
hardworking and put in 110% in everything I do. I am a great team player, can get along with every
personality, friendly, honest, customer service oriented, and very up-beat and cheery! Give me a chance
and I will prove to you I can get the job done.
REFERENCES:
Trina Hays – (personal friend) 30 years
Buckley, WA 98321
Rebecca Furry –(Former Supervisor) 15 years
Kent, WA
Tammy McQueeney – (Former co-worker) 15 years
Kent, WA 98031
Sally Mohr – (Former co-worker) 4 years
Covington, WA
Page 26 of 74
6/17/2021
This is to certify that
Town of Odessa
Date Joann Tilton, Northwest Clerks Institute Director
Meri Jane Bohn
Certificate of Completion
Northwest Clerks Institute, Professional Development l
Has successfully completed
Conducted by
Washington State University, June 8 – 17, 2021
(24 CMC Hours)
Page 27 of 74
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00147 - City Clerk - City of Kenai, Alaska
Contact Information -- Person ID: 37265382
Name:Patricia L Chavez Address:
BARROW, Alaska 99723
US
Home Phone:Alternate Phone:
Email:Notification
Preference:
Email
Former Last
Name:
Personal Information
Driver's License:Yes, Alaska , , Class C
Can you, after employment, submit proof of
your legal right to work in the United States?Yes
What is your highest level of education?Some College
Education
College/University
Oregon State University
9/2006 - 6/2009
Corvallis, Oregon
Did you graduate: No
Major/Minor: Psychology
Units Completed: 96 Semester
Degree Received: Bachelor's
High School
Elsik High School
[Unspecified Start] - 2004
Houston, Texas
Did you graduate: No
Degree Received: GED
Work Experience
Chambers Judicial Assitant
8/2019 - Present
Alaska Court System
Utqiagvik, Alaska 99723
Hours worked per week: 36
Monthly Salary:
Name of Supervisor: Nelson Traverso - Superior Court Judge
May we contact this employer? Yes
Duties
CHILDREN'S / PROBATE CLERK
Case management clerk for all children's and probate cases.
Open new cases, calendar hearings, process incoming pleadings, and prepare and distribute
orders.
Maintain case files and electronic case management system for these case types.
Respond to inquiries regarding cases in conformance with confidentiality rules..
ADMINISTRATIVE ASSISTANT
Maintain the judicial calendar.
Draft occasional documents; prepare and distribute court orders.
Schedule proceedings.
Prepare and submit pay affidavits and leave reports for judicial officers.
Process weekly under-advisement reports.
Receive and screen telephone calls and visitors.
Update forms books and maintain forms and files in judge's chamber area.
Other duties as assigned by the judge.
IN-COURT AND TRANSFERRED FILES CLERK
Perform in-court clerk duties for probate and children's cases.Page 28 of 74
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Assist with in-court duties for other hearings if clerk's office has no other available back-up.
Case management clerk for all case files transferred to the Utqiagvik Court from other second
district courts.
CALENDARING CLERK AND OTHER DUTIES
Periodically review overall court calendar to determine if there are scheduling conflicts.
Keep court staff and Area Court Administrator apprised of judicial officers' leave, travel and
meeting schedule;
Assist in the Clerk's office on request of the Clerk of Court and subject to approval of the Superior
Court Judge.
Reason for Leaving
n/a
Unit secretary
6/2018 - Present
GSRMC
Corvallis, Oregon 97330
Hours worked per week: 28
Monthly Salary: $0.00
# of Employees Supervised: 0
Name of Supervisor: Jeanne Seeley - ER Manager
May we contact this employer? Yes
Duties
ESSENTIAL FUNCTIONS
1. Perform a variety of support work for the unit including but not limited to: coordinating all
paperwork and records, pre-admission, receiving admitted patients; initiating patient files; taking
action on physician orders; process discharges orders, transfers and expirations; prepare hospital
statistical records. May process daily charges and charge corrections. May update staffing and
communication board. May assist with care coordination such as chaplain service, scheduling
diagnostic orders, creating charts and writing thank you notes.
2. Maintain and order unit supplies and equipment. Re-stock items as needed.
3. Manage multiple phone calls and threads of communication. Answer and/or direct inquiries for
caregivers and visitors. May call caregivers in from On-Call.
4. Provide clerical support for transcription and medical records maintenance.
5. May orient patients and visitors to room, unit and hospital environment, assist with comfort
items in collaboration with other health team members and escalating identified needs to other
team members as needed.
6. Perform other duties as assigned.
Reason for Leaving
Moved to Barrow Alaska
Office Specialist 2 ( Temp )
1/2019 - 7/2019
Oregon State Penitentiary
Salem, Oregon 97310
Hours worked per week: 40
Monthly Salary: $0.00
# of Employees Supervised: 0
Name of Supervisor: Bill Christy
May we contact this employer? Yes
Duties
provide clerical and administrative support to the Behavioral Health Services Manager (BHSM),
Qualified Mental Health Provider (QMHP), Qualified Mental Health Administrator (QMHA),
contractors and volunteers in the institution. Duties would include general office, record
processing, scheduling, and data entry to support operations of the program.
Work is performed in an adult prison, inmates may become physically and/or verbally abusive
where assaults and disturbances could occur. Training in and knowledge of crisis intervention
techniques, emergency procedures and defensive measures is essential. The Office Specialist
works alone supervising inmates, coming in and going out of the Mental Health Services area.
Contact with inmates can take place out of visual range of security staff. Vigilance and awareness
are required to maintain a non-threatening environment to prevent aggressive or high anxiety
inmate behavior.
Page 29 of 74
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Reason for Leaving
Temp postion
Night shift Housekeeper
1/2017 - 6/2018
GSRMC
Corvallis , Oregon 97330
Hours worked per week: 40
Monthly Salary: $0.00
# of Employees Supervised: 0
Name of Supervisor: Laura Raby - Assistant manager
May we contact this employer? Yes
Duties
Cleaning patient rooms, scrub and wax floors, stock
Reason for Leaving
after an on the job injury, decided to apply for a job that worked within my work restricitions
Store Manager
7/2015 - 6/2018
Peoria Road Farm Market
Corvallis, Oregon 97333
Hours worked per week: 40
Monthly Salary: $0.00
# of Employees Supervised: 10
Name of Supervisor: Margret Henderson - Owner
May we contact this employer? Yes
Duties
Daily contact with customers of all races, genders, ages, and temperaments; requiring excellent
communication skills and the ability to handle difficult situations that arise during direct sales.
Providing quality assurance of produce and assisting customers with product selection was
essential to providing a high level of customer satisfaction. Stocking the storeroom and
maintaining cleanliness of the display and cold storage were all critical to meeting management
standards
Reason for Leaving
Seasonal work
Private Contractor- Cab Driver
8/2014 - 3/2017
Hub Cab
Corvallis, Oregon 97330
Hours worked per week: 40
Monthly Salary: $0.00
# of Employees Supervised: 5
Name of Supervisor: Monica - owner
May we contact this employer? Yes
Duties
customer service, money handling, managing appointments, making sure shift were covered
Reason for Leaving
left for a more reliable job, Owner lost interest in making sure the cars were safe to use.
continuously raised lease fees and told employees that they hadn't paid even when there was
proof , ect.
Production Manager/ owner
8/2006 - 10/2015
C4 Livestock, LLC
Corvallis, Oregon 97333
Hours worked per week: 80
Monthly Salary: $0.00
# of Employees Supervised: 9
Name of Supervisor: Aimee Aldrich - Co-Owner
May we contact this employer? Yes
Duties
Directly manage budget and sales goals for egg, poultry, and vegetable production including
delivery service and customer satisfaction
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species-specific management including but not limited to: livestock feeding programs, facility
maintenance, ordering/purchasing supplies, time management, deworming and vaccination
schedules, maintaining animal and herd health records, and breeding management.
Reason for Leaving
Co-Owner decided to sell
Certificates and Licenses
Type: Notary Public
Number: 983482A
Issued by: Secretary of State
Date Issued: 2 /2019 Date Expires: 1 /2023
Skills
Office Skills
Typing:50
Data Entry:0
Additional Information
References
Professional
Christy, Bill
BHS Manager- OSP
Salem, Oregon
Professional
Seeley, Jeanne
ER Manager- GSRMC
Corvallis, Oregon 97330
Professional
Traverso, Nelson
Superior Court Judge
Utqiagvik , Alaska 99723
Professional
Aldrich, Aimee
Farm Manager
Watertown, New York 13601
Professional
Greene, Michelle
Manager
Corvallis , Oregon 97333
Personal
Henderson, Margaret
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Owner PRFM
Corvallis, Oregon 97333
Professional
GSRMC, Laura
Corvallis, Oregon 97330
Professional
Gordon, Stephani
Staffing Office Supervisor
Albany, Oregon 97321
Professional
Reyes, Amethyst
Telemetry Assistant
Albany , Oregon 97321
Resume
Text Resume
Attachments
Attachment File Name File
Type
Created
By
Patricia%20Resume%202018.docx Patricia%20Resume%202018.docx Resume Job Seeker
Patricia cover letter March
2021.docx
Patricia cover letter March
2021.docx
Cover
Letter Job Seeker
Agency-Wide Questions
1.Q:Are you currently, or have you ever been employed by the City of Kenai?
A:No
2.Q:If yes, please provide Position Title and dates of employment.
A:N/A
3.Q:Are you related to any person currently working for the City of Kenai?
A:No
4.Q:If Yes, please list their names(s), department(s), and your relationship(s):
A:N/A
Supplemental Questions
1.Q:Which of the following do you currently have?
A:Five plus years of high-level administrative experience or management experience in
municipal government roles
2.Q:A 'working knowledge' means to possess enough knowledge of a system, subject,
language etc. to be able to use it or to do a particular job, such as a City Clerk. Select
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the items below which you hold a working knowledge of:
A:Record management programs
3.Q:Select those items which you have a working knowledge of:
A:the Laserfiche document management software, including Laserfiche Forms.
4.Q:Do you currently hold a Certified Municipal Clerk (CMC) designation from the
International Institute of Municipal Clerks (IIMC)?
A:No
5.Q:Do you currently hold a regular or limited governmental notary commission?
A:Yes
6.Q:If you are offered and accept this appointment, will you agree to be subject to a pre-
employment background investigation, including, but not limited to a criminal
background check?
A:Yes
Page 33 of 74
Patricia Chavez Utqiagvik, AK 99723
September 2021
To Whom It May Concern:
I am responding to your company’s job posting. I believe I have the skills and demeanor
to work as a member of your team efficiently and effectively. My diligent attention to detail and
motivated ‘self-starter’ personality has been valuable in my previous work as evidenced by my
history as an entrepreneur driving cab and as a farmer. My strong work ethic has been
appreciated by colleagues, supervisors and management at all my previous employment.
I have proficient skills that meet or exceed the requirements for the posted position. Beyond
computer skills, I have formal training in office technology and routine office management skills
including record keeping and basic accounting. I have completed 98 credit hours toward a
Bachelor of Arts degree in Psychology including courses in sociology, ethics, interpersonal
communications and technical writing. While I have not been able to complete my formal
education for personal reasons, I have actively applied it and my employers have benefitted from
the knowledge acquired as well as the experience I obtained dealing with fast paced
environments and diverse personalities. Further, I have training in Workplace Ethics and HIPAA
Privacy laws. The experience I gained through previous positions has taught me valuable skills
beneficial to this position: critical thinking, attention to details, timeliness, organization, and
effective communication. My current position requires daily exhibition of high-level
professionalism and discretion while applying rules, regulations and the law daily.
I believe that the skills and mature judgement I bring are valuable, practical, and most
importantly, relevant to the duties of this position. I care about my North Slope community and I
would love to be in a position that affords me the opportunity to continue to serve it. This
position is a value to the community, and I look forward to being part of that mission. Thank you
for your consideration. I look forward to interviewing with your team.
Regards,
Patricia L. Chavez
Page 34 of 74
Patricia Chavez
Mobile:
Utqiagvik, AK 99723 Email:
Skills
Management
As a Production Supervisor with C4 Livestock, I developed the ability to problem
solve despite complex or stressful situations as a response to working in such a
fast paced and changing workplace.
Directly manage budget and sales goals for egg, poultry, and vegetable production
including delivery service and customer satisfaction at C4 Livestock.
Efficient communication was required up and down the chain of management at
OSU Bookstore to provide input and feedback to managers and buyers regarding
product selection, variety, quality, and quantity of product.
Specialized Skills
Providing quality assurance of produce and assisting customers with product
selection was essential to providing a high level of customer satisfaction. Stocking
the storeroom and maintaining cleanliness of the display and cold storage were all
critical to meeting management standards.
Ensuring care of elderly and difficult dogs including but not limited to:
administering prescribed medications, cleaning and changing bandages post-
surgery, and basic care of multiple pets while housesitting.
While self-employed as a co-founder and production supervisor of C4 Livestock
LLC many experiences required species-specific management including but not
limited to: livestock feeding programs, facility maintenance, ordering/purchasing
supplies, time management, deworming and vaccination schedules, maintaining
animal and herd health records, and breeding management.
Customer Service
Daily contact with customers of all races, genders, ages, and temperaments;
requiring excellent communication skills and the ability to handle difficult
situations that arise during direct sales while working at department stores, cab
driving, and farm visits.
Responsible for efficient, accurate cashier sales and service transactions including
cash, credit cards, gift cards, coupons, refunds, and service contracts with
excellent customer service while working for the OSU Bookstore and Kmart.
Assist in loss prevention at the OSU Bookstore outdoor concession stand during
football games while dealing with unruly customers and passerby.
Office Skills
Microsoft Office: Word, Publisher, Outlook, Power Point, Excel; data entry,
creation of calibration curves, and statistical analysis, etc.
Typing: 60 words per minute
Filing paperwork; alphabetically, by subject, and taxes
Work Experience:
Chambers Judicial Assistant. Alaska Court System. August 2019- Current
Temp Office Assistant. Oregon State Penitentiary. January 2019- July 2019
Unit secretary of Emergency Department. GSRMC. June 2018 – August 2019
Night shift Housekeeper. GSRMC. January 2017- June 2018
Page 35 of 74
Patricia Chavez
Mobile:
Utqiagvik, AK 99723 Email:
Peoria Road Farm Market. Corvallis, OR. July 2016- June 2018
Contractor: Hub Cab. Corvallis, OR. 2014-2017.
Self Employed: Dog Sitting. Corvallis, OR. 2011-2019
Cashier, Kmart Dept. Store. Corvallis, OR. 2012-2014
Self Employed: C4 Livestock, LLC. Corvallis, OR. 2009-2013.
-Experience with a variety of species including bummer lambs, dairy goats,
beef cattle, turkeys, chickens, rabbits, dogs, cats, and waterfowl with a
commitment to their health, welfare, and ethical treatment.
Concessions Sales Associate: OSU Bookstore. Corvallis, OR. 2007-2012
Library Assistant: Houston Comm. College. 2005-2006.
Extracurricular Activities:
ASOSU Women’s Affairs: Oregon State University. Fall 2008.
Education:
B.S. In Progress, Major: Psychology, Minor: Visual Arts. Oregon State University,
Corvallis, OR. 96 credit hours completed.
General Education Diploma (GED). Alief Independent School District. Houston,
TX. 2004
References:
Molly Banas. Assistant District Attorney.
Nelson Traverso. Superior Court Judge.
Aimee Aldrich. C4Farms LLC. Farm Manager.
Michelle Greene. Hub Cab. Manager
Margret Henderson. Peoria Road Farm Market. Owner.
Laura Raby. GSRMC. Environmental Services A.D.M.
Stephani Gordon. SAGH. Staffing Office Supervisor.
Page 36 of 74
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00147 - City Clerk - City of Kenai, Alaska
Contact Information -- Person ID: 16406340
Name:Rebecca L Anderson Address:
Kenai, Alaska 99611
US
Home Phone:Alternate Phone:
Email:Notification
Preference:
Email
Former Last
Name:
Mesa
Personal Information
Driver's License:Yes, Alaska , , Class A
Can you, after employment, submit proof of
your legal right to work in the United States?Yes
What is your highest level of education?Master's Degree
Education
Graduate School
University of Phoenix
ecampus.phoenix.edu
12/2008 - 1/2012
Phoenix, Arizona
Did you graduate: Yes
Major/Minor: Psychology
Units Completed: 135 Semester
Degree Received: Master's
College/University
University of Phoenix
ecampus.phoenix.edu
4/2008 - 2/2010
Phoenix, Arizona
Did you graduate: Yes
Major/Minor: Psychology
Units Completed: 48 Semester
Degree Received: Bachelor's
College/University
Axia College
ecampus.phoenix.edu
10/2006 - 4/2008
Phoenix, Arizona
Did you graduate: Yes
Major/Minor: Criminal Justice
Units Completed: 48 Semester
Degree Received: Associate's
Work Experience
Youth Outreach
4/2018 - 6/2018
The LeeShore Center
leeshoreak.org
Kenai, Alaska 99611
Hours worked per week: 20
Monthly Salary:
# of Employees Supervised: 0
Name of Supervisor: Karen Stroh - Shelter Manager
May we contact this employer? Yes
Duties
Presentations of safe relationships and conflict resolution to K-12 students in local school district,
and submitting statistical reports for the grantor. Adhere to confidentiality and other agency
policies.
Reason for Leaving
Position ended.
Family Services
Technician
5/2017 - 11/2017
Hours worked per week: 40
Monthly Salary:
# of Employees Supervised: 0Page 37 of 74
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Kenaitze Indian Tribe
www.kenaitze.org
Kenai, Alaska 99611
Name of Supervisor: Amanda Barlow - Family Services
Administrator
May we contact this employer? Yes
Duties
Received reports of harm.
Obtained enrollment/eligibility documentation for Kenaitze children or enrollment/eligibility
documentation and a tribal resolution for other Alaska Native/American Indian for whom Kenaitze
Family Services were being requested.
Responded to reports of harm to children within designated timeframes, including immediately in
crisis within the protocols and policies of the Family Services program.
Assisted in coordinating the investigative functions of the team in relation to allegations of child
abuse or neglect and took steps to protect children which could include removal.
Responsible for coordinating with Family Services team to assume custody of Kenaitze children,
who through the investigation process have been deemed Children in Need of Aid.
Collaborated with and provided referrals to, tribal and/or community programs in order to support
the goals of family preservation and safety planning.
Provided clerical assistance to Family Services Department.
Ensured workplace safety guidelines were followed for staff, vendors and customers.
Maintained department purchase card and submitted receipts for reconciliation.
Maintained client and family confidentiality.
Reason for Leaving
Involuntary dismissal.
Legal Advocate
12/2010 - 4/2017
The LeeShore Center
www.leeshoreak.org
Kenai, Alaska 99611
Hours worked per week: 40
Monthly Salary:
# of Employees Supervised: 0
Name of Supervisor: Karen Stroh - Shelter Manager
May we contact this employer? Yes
Duties
Provided advocacy services to clients at courthouse, aiding in knowledge of legal rights. Work
closely with clients with safety planning. Referred clients to other agencies as needed. Assisted
clients in making good decisions for employment, housing, and other life skills. Maintained
confidentiality. Maintained proper record documentation. Worked independently and as a team
member. Maintained ability to remain calm under stress. Remained current on job-related issues.
Maintained appropriate and punctual attendance. Worded well with diverse population. Accepted
supervision. Maintained understanding and correct application of agency and state policies and
procedures. Communicated with others in respectful manner. Understood dynamics of domestic
violence and sexual assault with ability to provide effective crisis intervention. Encouraged and
supported clients in their own decision making processes. Remained current on all State and
Federal laws affecting victims of domestic violence and sexual assault. Maintained effective
organizational skills for statistical data collection and timely submission of reporting
requirements. Provided effective victim court advocacy, including court accompaniment of DV/SA
hearings, and assistance with protective order/violent crime compensation process. Knowledge of
and appropriate use of community resources. Gave presentations to staff and community
members twice per year for Community Awareness Workshop.
Reason for Leaving
Career development.
Manager
6/2006 - 1/2011
Already Read
Hours worked per week: 12
Monthly Salary:
# of Employees Supervised: 1
Name of Supervisor: Benjamin Jackinsky - Owner
May we contact this employer? YesPage 38 of 74
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Kenai, Alaska 99611
Duties
Greet customers. Assist customers. Make change.
Keep records of store credit.
Manage stock.
Reason for Leaving
Career Advancement
Personal Care Assistant
7/2008 - 12/2010
Consumer Direct
Kenai, Alaska 99611
Hours worked per week: 20
Monthly Salary: $0.00
Name of Supervisor: Sasha Fallon - Administrator
May we contact this employer? Yes
Duties
Assist client with activities of daily living.
Reason for Leaving
Career advancement
Family medical reasons
Certificates and Licenses
Skills
Office Skills
Typing:
Data Entry:
Additional Information
Additional Information
Laserfiche forms
Drupal website familiarity
References
Professional
Stroh, Karen
The LeeShore Center
Kenai, Alaska 99611
Professional
Musgrove, Dawn
Youth Advocate
Professional
Smith, Cheri
Executive Director
Kenai, Alaska 99611
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Professional
Crandall, Annie
Advocate
.
Kenai, Alaska 99611
Resume
Text Resume
Attachments
Attachment File Name File
Type
Created
By
RAndersonCityClerkResume.docx RAndersonCityClerkResume.docx Resume Job Seeker
CityClerkLetter.docx CityClerkLetter.docx Cover
Letter Job Seeker
Agency-Wide Questions
1.Q:Are you currently, or have you ever been employed by the City of Kenai?
A:No
2.Q:If yes, please provide Position Title and dates of employment.
A:
3.Q:Are you related to any person currently working for the City of Kenai?
A:No
4.Q:If Yes, please list their names(s), department(s), and your relationship(s):
A:
Supplemental Questions
1.Q:Which of the following do you currently have?
A:Five plus years of high-level administrative experience or management experience in
municipal government roles
2.Q:A 'working knowledge' means to possess enough knowledge of a system, subject,
language etc. to be able to use it or to do a particular job, such as a City Clerk. Select
the items below which you hold a working knowledge of:
A:State and local legislative procedures
3.Q:Select those items which you have a working knowledge of:
A:the Drupal website content management system.
4.Q:Do you currently hold a Certified Municipal Clerk (CMC) designation from the
International Institute of Municipal Clerks (IIMC)?
A:No
5.Q:Do you currently hold a regular or limited governmental notary commission?
A:No
6.Q:If you are offered and accept this appointment, will you agree to be subject to a pre-
employment background investigation, including, but not limited to a criminal
background check?Page 40 of 74
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A:Yes
Page 41 of 74
Rebecca Anderson
Kenai AK 99611
September 3, 2021
City of Kenai
210 Fidalgo Ave.
Kenai, AK 99611
http://www.kenai.city
To Whom It May Concern:
I’m writing to apply for the Criminal Justice Technician I (PCN 12-1622) position. I am excited about this
opening, as I formerly worked as a domestic violence/sexual assault victim advocate. As the courthouse-
based legal advocate for The LeeShore Center, I accompanied clients to both criminal and civil hearings. I
was not formally trained as a paralegal but did work assisting clients to file their own legal paperwork
using the court’s self-help forms. This opening in. your office is especially appealing because being part
of a team, using my support skills, is where I know I can do the best. Being responsible for
confidentiality and for evidence storage are tasks for which I am confident of my ability
My work history shows a significant lapse of time in the work chronology because of family medical
issues, which have resolved, I am ready and able to return to the workforce in this full-time position.
I have strong attention to detail and effective time management skills. I have the ability to work
independently with good time management. I have extensive experience with The LeeShore Center in
several positions, all requiring confidentiality, accuracy, and timeliness. I believe I would be a good
match for this position.
I look forward to talking with you further about how I can serve your office.
Sincerely,
Rebecca L. Anderson
Page 42 of 74
REBECCA ANDERSON
Professional Summary
I am an administrative municipal office manager with customer service and advocacy expertise that
includes hiring, firing, guiding, documenting, and meeting with the public and constituents. My customer
service excellence begins with listening skills compounded by eagerness to learn, love of people, and
accuracy. I have experience with numerous details of meetings and documentation, including Laserfiche
and Drupal familiarity. I plan to soon obtain a notary commission and the CMC certifications required by
this position. Customer service includes education about requirements, restrictions, and certifications as
needed.
Skills
Confidentiality
Data entry, reports, financial information, file maintenance, case management
Oral and written communication
Administration tasks, including task management and documentation
Experience
THE LEESHORE CENTER 2010-2018 Advocate
Started as Child Advocate and moved to Legal Advocate and then Youth Outreach Advocate with
six-month break to work at Indian Tribe
Accompanied victim clients to court for civil and criminal matters
Facilitated client groups at prison and shelter
Answered 24-hour crisis line
Referral to community agencies including employment and housing
KENAITZE INDIAN TRIBE. 2017 Family Services Technician
Took Reports of Harm and called Office of Children Services as needed
Managed department charge card account and check requests
Maintained records of ICWA tribal membership inquiries
Supervised parent /child visits as directed by case managers, providing reports and maintaining
client files.
CONSUMER DIRECT CARE 2012-2019 Personal Care Assistant
Maintained and submitted accurate records for home care individual
Participated in meetings regarding services, including planning and reporting through fulfillment
LAST FRONTIER HOMESCHOOL 1995-2007 Homeschool Educator
Maintained all records, including attendance, grades, health records, and courses of study.
Facilitated K-12 lessons, utilizing computer, traditional, and unit-study curricula.
VALENTEC INTERNATIONAL CORPORATION. 1994-1995 Administrative Assistant
Processed payroll, accounts payable, and accounts receivable for corporate office
Accomplished internal audits of payroll records for all divisions.
SYSTEMS INTEGRATED. 1987-1993 Payroll Clerk
Processed payroll and employer tax returns for 250 employees in eight states.
Handled payroll tax returns, 401(k) and Section 125 cafeteria plans, health and life insurance.
Education
UNIVERSITY OF PHOENIX
Master of Science, Psychology
Bachelor of Science, Psychology
Associate of Arts, Criminal Justice
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00147 - City Clerk - City of Kenai, Alaska
Contact Information -- Person ID: 48032331
Name:Michelle M. Saner Address:
Kenai, Alaska 99611 US
Home Phone:Alternate Phone:
Email:Notification Preference:Email
Former Last Name:
Personal Information
Driver's License:Yes, Alaska , , Class D
Can you, after employment, submit proof of
your legal right to work in the United States?Yes
What is your highest level of education?High School
Education
MMS verified no education history.
Work Experience
City Clerk
7/2013 - Present
City of Soldotna
soldotna.org
Soldotna, Alaska 99669
Hours worked per week: 40
Monthly Salary:
# of Employees Supervised: 1
Name of Supervisor: Paul Whitney - Mayor
May we contact this employer? Yes
Duties
Please see attached resume.
Reason for Leaving
Have not left the position.
Deputy Borough Clerk
8/2008 - 6/2013
Kenai Peninsula Borough
kpb.us
Soldotna, Alaska 99669
Hours worked per week: 40
Monthly Salary:
# of Employees Supervised: 2
Name of Supervisor: Johni Blankenship - Borough Clerk
May we contact this employer? Yes
Duties
Please see attached resume.
Reason for Leaving
Accepted the Soldotna City Clerk Position
Administrative Assistant
2/2007 - 8/2008
Kenai Peninsula Borough
kpb.org
Soldotna, Alaska 99669
Hours worked per week: 40
Monthly Salary: $0.00
# of Employees Supervised: 0
Name of Supervisor: Johni Blankenship - Borough Clerk
May we contact this employer? Yes
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Duties
Please see attached resume.
Reason for Leaving
Promoted to Deputy Clerk.
Certificates and Licenses
Type: Certified Master Municipal Clerk
Number:
Issued by: International Institute of Municipal Clerks
Date Issued: 10 /2016 Date Expires:
Skills
Office Skills
Typing:
Data Entry:
Additional Information
Professional Associations
Alaska Association of Municipal Clerks
Membership Committee, Member 2008 - 2012
Membership Committee, Chair 2013 - 2014
Election Committee, Member 2008 - 2013
Election Committee, Chair 2013 - 2017
Scholarship Committee, Member 2015 - 2018
Scholarship Committee, Chair 2019 - Current
Conference Planning Committee, Member 2015 - 2016
Conference Planning Committee, Chair 2016 - 2017
Executive Board, Second Vice President 2015 - 2016
Executive Board, First Vice President 2016 - 2017
Executive Board, President 2017 - 2018
Executive Board, Past President 2018 - 2019
Project Homeless Connect
Coordinator of the Comfort Care Packages 2018 & 2019
References
Professional
Newman, Jamie
Wasilla City Clerk
Professional
Freas, Carol
Kenai, Alaska
Professional
Ahlberg, Brenda
Soldotna, Alaska
Professional
Blankenship, Johni
Soldotna, Alaska
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Resume
Text Resume
Attachments
Attachment File Name File
Type
Created
By
City Clerk Cover Letter -
Saner.docx
City Clerk Cover Letter -
Saner.docx
Cover
Letter Job Seeker
Agency-Wide Questions
1.Q:Are you currently, or have you ever been employed by the City of Kenai?
A:No
2.Q:If yes, please provide Position Title and dates of employment.
A:
3.Q:Are you related to any person currently working for the City of Kenai?
A:No
4.Q:If Yes, please list their names(s), department(s), and your relationship(s):
A:
Supplemental Questions
1.Q:Which of the following do you currently have?
A:Five plus years of high-level administrative experience or management experience in
municipal government roles
2.Q:A 'working knowledge' means to possess enough knowledge of a system, subject,
language etc. to be able to use it or to do a particular job, such as a City Clerk. Select
the items below which you hold a working knowledge of:
A:State and local legislative procedures
3.Q:Select those items which you have a working knowledge of:
A:the Laserfiche document management software, including Laserfiche Forms.
4.Q:Do you currently hold a Certified Municipal Clerk (CMC) designation from the
International Institute of Municipal Clerks (IIMC)?
A:Yes
5.Q:Do you currently hold a regular or limited governmental notary commission?
A:Yes
6.Q:If you are offered and accept this appointment, will you agree to be subject to a pre-
employment background investigation, including, but not limited to a criminal
background check?
A:Yes
Page 46 of 74
Michelle M. Saner ., Kenai, AK 99611
|
September 10, 2021
Stormy Brown
Human Resources Director
City of Kenai
210 Fidalgo Ave.
Kenai, AK 99611
Dear Ms. Brown,
I am writing in response to the notice of requirement for City Clerk. I have been working in a
Municipal Clerks Office for more than 14-years, the last eight of which serving as the City Clerk
for the City of Soldotna. I feel my experience and knowledge in the following would make me a
valuable addition to your team:
Municipal Meeting Management
Records Management
Election Administration
Citizens Appeal Process
Cemetery Administration
Outside of my work history and commitment to professionalism, I would like you to know that I
am a very dedicated and detailed oriented person. I take pride in the fact that I am self-driven
and present a professional yet personal nature.
I look forward to meeting with you and further discussing my qualifications for the City Clerk
Position. I can be reached at .
Sincerely,
Michelle M. Saner
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00147 - City Clerk - City of Kenai, Alaska
Contact Information -- Person ID: 18688854
Name:Tonya M Silk Address:
NIKISKI, Alaska 99635 US
Home Phone:Alternate Phone:
Email:Notification Preference:Email
Former Last Name:Gillies
Personal Information
Driver's License:Yes, Alaska , , Class D
Can you, after employment, submit proof of
your legal right to work in the United States?Yes
What is your highest level of education?Some College
Education
College/University
University of Alaska
1/1993 - 8/1994
Anchorage, Alaska
Did you graduate: No
Major/Minor: College Major/Minor: Phy Ed K-12
w/cert; Human Svcs - Substance Abuse; Hlth Sci-
Addiction Studies
Units Completed: 57 Semester
Degree Received: No Degree
College/University
University of South Carolina
8/1991 - 3/1992
Sumter, South Carolina
Did you graduate: No
Major/Minor:
Units Completed: 1 Semester
Degree Received: No Degree
College/University
University of Alaska
8/1988 - 6/1991
Anchorage, Alaska
Did you graduate: No
Major/Minor: Phy Ed K-12 w/cert;Human Svcs -
Substance Abuse; Hlth Sci-Addiction Studies
Units Completed: 80 Semester
Degree Received: No Degree
High School
Kenai Central High School
8/1985 - 5/1988
Kenai, Alaska
Did you graduate: Yes
Degree Received: High School Diploma
Work Experience
Data Coordinator
5/2021 - 8/2021
Cook Inlet Council on Alcohol and Drug
Abuse (CICADA)
www.alaskacicada.org
Kenai, Alaska 99611
Hours worked per week: 30
Monthly Salary:
# of Employees Supervised: 0
Name of Supervisor: Alecia Gottlob - Counselor
May we contact this employer? Yes
Duties
Temporary position - Data Entry Specialist/Coordinator; Performed general office tasks; conduct
outcome follow-up telephone interviews of former clients; enter and maintain demographic data
on all clients in computer database program; records management of client files including logging
files in and out of filing information into client files; telephone communications management;
collate and cross reference data from various agencies into one document; meet public in a
pleasant and comfortable manner; prepare necessary materials and documents for CICADAPage 48 of 74
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operations; copy and collate data as needed; data entry client information into specific database
based on monthly interviews, counselor assessments/results, along with compiling & computing
data according to statistical formulas for use in statistical studies. Performed actuarial
computations & compiled charts & graphs for use by actuaries which included actuarial clerks.
Reason for Leaving
Temporary position ended at the end of August 2021.
Administrative Specialist II
7/2014 - 4/2020
Schlumberger Technology Corporation
Nikiski, Alaska 99635
Hours worked per week: 40
Monthly Salary:
# of Employees Supervised: 0
Name of Supervisor: Nate Rose - AKA Manager
May we contact this employer? Yes
Duties
** FOR EMPLOYMENT VERIFICATION: email to , all
requests must be accompanied by a signed release from me, along with the following
information: My full name, GIN, last 4 digits of SSN, the email address where the VOE response
needs to be sent, written consent/authorization from me to disclose the information **
Alaska DOT Compliance Coordinator; Maintained DOT Files; Alaska Fleet Logistics Coordinator;
Timely & accurately distribution & monitoring of monthly/quarterly random authorizations for
Alaska SLB & MI Swaco employees. Worked with Advanced Workplace Strategies Inc (AWSI)
agency in regards to test results, pre-employment checks, etc.; Performed clerical tasks that
required a comprehensive knowledge of the company's procedures, policies, and workflow;
performed any tasks that were given to me; maintained proficiency in using computer systems &
office software programs & software updates; provide training to staff as personal computer or
software updates occurred; Examine documents &/or information concerning all drivers that
required complete understanding of company practices, policies & guidelines; established &
maintained efficient clerical systems & procedures for processing documents, application, records,
licenses & other paperwork; monitor costs; answer all incoming calls, assist guests, assist job
applicants with correct info when applying for a position, maintaining copier, etc.; only holder of
PCard for Alaska Schlumberger & Alaska MI Swaco for credit card purchases; processing monthly
billings for both Schlumberger & MI Swaco for the Nikiski yard; soul point of contact / handler for
the Driver Qualification Program for Alaska, Drug & Alcohol testing for Alaska; DOT Drivers for
Alaska; maintaining Kenai office for Schlumberger; ordering of office supplies; Alaska Fleet
Services; keeper, scheduler, organizer of the Kenai staff housing; security liaison for company
assets & secured facilities for the Kenai yard.
Reason for Leaving
Laid off
Motor Vehicle Customer Service
Representative I
1/2014 - 6/2014
State of Alaska, DMV
Soldotna, Alaska 99669
Hours worked per week: 40
Monthly Salary:
# of Employees Supervised: 0
Name of Supervisor: Joshua Martinez - Office
Manager I
May we contact this employer? Yes
Duties
Issue driver licenses to eligible applicants. Examine application forms, supporting documentation
and computer databases to confirm identity and determine eligibility for the type of license
requested; test knowledge of traffic regulations; schedule or examine results of practical skill
testing; enter or update information in driver licensing databases; determine and collect
applicable fees; test visual acuity; capture electronic signature and photograph of licensee; and
deliver license.
Issue identification cards to eligible applicants. Examine application forms, supporting
documentation, and computer databases to confirm identity, residency, and eligibility for StatePage 49 of 74
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identification card; enter or update information in databases; determine and collect applicable
fee; capture electronic signature and photograph of applicant; and deliver identification card.
Record and issue titles of ownership for passenger vehicles, trucks, buses, vans, motor homes,
mobile homes, motorcycles, and trailers. Examine forms, transfer of ownership documentation,
and computer databases to confirm identity and appropriate transfer of property interests; enter
or update ownership and/or lien-holder information in databases; determine and collect
applicable fees; and deliver title to owner.
Record registration of passenger vehicles, trucks, buses, vans, motor homes, motorcycles, boats,
all-terrain vehicles, snowmobiles, and trailers. Examine forms, ownership documentation, and
computer databases to confirm identity and ownership; determine if emission inspection or
waiver is required and examine results of emission testing; enter or update registration
information in databases; determine and collect applicable fees and taxes; and deliver
registration documentation, license plates, and month/year tabs to owner.
Reinstate driver licenses of applicants who have met reinstatement requirements after a license
suspension or revocation. Examine forms, court documents, insurance documents, other
supporting documentation, and computer databases to confirm identity and determine if all the
requirements for reinstatement have been met; determine what tests must be retaken; conduct
knowledge testing and schedule or examine results of practical skill testing; enter or update
information in driver licensing databases; determine and collect applicable fees; test visual
acuity; capture electronic signature and photograph of licensee; and deliver license.
Examine accident reports and traffic citations for compliance with financial responsibility and
mandatory insurance laws and driver improvement program; update information in licensing
databases, including the Problem Driver Point System; suspend or revoke driver license as
required by statutes and regulations; identify potential medical issues and recommend
appropriate action to supervisor; notify drivers of license suspension or revocation; provide
information on appeal procedures and schedule administrative hearings.
Examine court orders revoking or suspending driver licenses; determine if judgment includes all
actions required by statutes; notify supervisor of actions not included; update databases to
suspend or revoke license; notify driver of actions taken.
Receive and process requests for driver records. Examine request and supporting documentation
to determine if requester is authorized to receive records; search databases for records; deliver
records to requestor; explain information on records as necessary.
Provide information on motor vehicle licensing, titling, and registration statutes and regulations to
individuals, attorneys, law enforcement officers, and so on. Answer questions on requirements
and give instructions on forms and procedures to comply with State and federal requirements.
Inquire about customer's voter registration status and participation in the organ donor program.
Provide information and forms to eligible individuals; examine completed forms for accuracy;
send completed forms to the responsible agency or update the appropriate databases to reflect
participation.
Conduct the daily office deposit and record the deposit into the ALVIN database. Count & verify
proper money count in the office cash fund.
Be able to work in a fast-paced, high volume, customer oriented business and to be able to work
well under pressure. Be able to multi-task with frequent interruptions, meet deadlines and be
organized.
This position uses various systems, programs, databases and websites to verify and interpret
information to assist with processing or denying transactions as necessary. Some of the systems,
programs, databases and websites include, but not limited to, are: Standard Operating
Procedures (SOP), Alaska License and Vehicle Information Network (ALVIN) (DMV version of
APSIN), The National Motor Vehicle Title Information System (NMVTIS), American Association of
Motor Vehicle Administrators (AAMVA), Federal Motor Carrier Safety Administration (FMCSA),
CarFax, NADA, Commercial Driver License Information System (CDLIS), Performance Registration
Information Systems Management (PRISM), National Drivers Registry (NDR), Problem Driver
Pointer System (PDPS), Social Security Online Verification (SSOLV), Immigration and Customs
Enforcement (ICE), Immigration and Naturalization Service (INS), National Center for HealthPage 50 of 74
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Statistics (NCHS), National Highway Traffic Safety Administration (NHTSA), and Commercial
Vehicle Enforcement.
Reason for Leaving
Personal Reasons
Office Manager I
8/2006 - 12/2013
State of Alaska, Division of Motor Vehicles
Soldotna, Alaska 99669
Hours worked per week: 40
Monthly Salary:
# of Employees Supervised: 7
Name of Supervisor: Carl Springer(retired),
- DMV Registrar
May we contact this employer? Yes
Duties
Establish staff schedules and assignments. Evaluate workflow and workload patterns and
determine the scheduling that will most efficiently meet demand; set staff work hours that meet
workload demands and comply with bargaining unit contract requirements, budgetary
constraints, and sound personnel management practices; adjust schedules to allow for planned
and unplanned absences; assign duties and set priorities.
Establish standards for production, employee conduct, and conflict resolution. Examine division
policies and standards and determine how best to implement them; document and communicate
to staff the policies, standards, and expectations for their work.
Observe and evaluate staff in the performance of their work. Provide recognition and feedback on
performance; provide coaching and guidance to improve performance; assess knowledge and skill
levels of each employee; and develop training to increase and broaden employees' knowledge
and skills.
Effectively deal with problem employees. Identify and evaluate the nature of the problem; assess
the facts of the problem; develop a plan of action, working with human resource specialists and
division management when warranted; implement appropriate disciplinary measures; document
the problem, the plan, and the actions taken.
Audit the work of subordinates. Examine completed documentation and system entries to
determine if statutes and regulations were correctly applied; calculate fees and taxes to ensure
appropriate funds were collected; identify errors and determine what action is required to make
corrections; initiate corrections, including notification of customer when necessary; and instruct
employee on correct procedures to prevent recurrence of errors.
Hire and train new employees. Examine the vacant position to determine if the work can be
reassigned, eliminated, or reclassified; review and revise the position description as appropriate;
write and submit documents for classification or approval to recruit; write and post recruitment
announcement; examine and assess applicants; select top applicant in accordance with merit
principles; conduct or oversee training of new employee; monitor and evaluate employee's
acquisition of knowledge and skills and performance during probationary period; determine
whether or not the employee will be retained.
Participate in review of division policies and procedures. Regularly examine policies and
determine if revising, abolishing, or establishing new policies would improve operational
efficiency; draft and propose changes; review proposals from other managers and assess their
probable impact on unit supervised; discuss proposal with other managers and negotiate changes
that will work effectively for everyone.
Regularly examine the structure and relationships of the unit supervised. Structure positions and
functions in a manner that optimizes economy, productivity, efficiency, and organizational
effectiveness; design and control positions so that they are structured clearly without overlapping
duties, fragmentation of work processes, or unnecessary positions; structure positions to
encourage career development, allow cross-training, and ensure a balance between employees at
different levels of development.
Review and resolve customer and employee complaints. Listen to the complaint to ensure
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to the problem within statutory and regulatory requirements; explain available options and the
best solution; provide assistance and guidance to enable the implementation of the solution.
Intervene when customers are abusive. Redirect customer to focus on the problem; maintain
calm and professional demeanor; assume responsibility for errors; courteously and firmly enforce
statutory and regulatory requirements; and resolve the problem as quickly as possible.
Coordinate the unit's operations with other units, offices, and division programs. Develop and
maintain an effective working relationship with other managers, agency executives, and
representatives from other state and federal agencies, local governments, and non-governmental
organizations.
Monitor, document, and control expenses and accountable documents. Establish and enforce
security procedures for sensitive documents, databases, equipment, and received monies.
Conduct the daily office deposit and record the deposit into the ALVIN database. Count & verify
proper money count in the office cash fund.
Issue driver licenses to eligible applicants. Examine application forms, supporting documentation
and computer databases to confirm identity and determine eligibility for the type of license
requested; test knowledge of traffic regulations; schedule or examine results of practical skill
testing; enter or update information in driver licensing databases; determine and collect
applicable fees; test visual acuity; capture electronic signature and photograph of licensee; and
deliver license.
Issue identification cards to eligible applicants. Examine application forms, supporting
documentation, and computer databases to confirm identity, residency, and eligibility for State
identification card; enter or update information in databases; determine and collect applicable
fee; capture electronic signature and photograph of applicant; and deliver identification card.
Record and issue titles of ownership for passenger vehicles, trucks, buses, vans, motor homes,
mobile homes, motorcycles, and trailers. Examine forms, transfer of ownership documentation,
and computer databases to confirm identity and appropriate transfer of property interests; enter
or update ownership and/or lien-holder information in databases; determine and collect
applicable fees; and deliver title to owner.
Record registration of passenger vehicles, trucks, buses, vans, motor homes, motorcycles, boats,
all-terrain vehicles, snowmobiles, and trailers. Examine forms, ownership documentation, and
computer databases to confirm identity and ownership; determine if emission inspection or
waiver is required and examine results of emission testing; enter or update registration
information in databases; determine and collect applicable fees and taxes; and deliver
registration documentation, license plates, and month/year tabs to owner.
Reinstate driver licenses of applicants who have met reinstatement requirements after a license
suspension or revocation. Examine forms, court documents, insurance documents, other
supporting documentation, and computer databases to confirm identity and determine if all the
requirements for reinstatement have been met; determine what tests must be retaken; conduct
knowledge testing and schedule or examine results of practical skill testing; enter or update
information in driver licensing databases; determine and collect applicable fees; test visual
acuity; capture electronic signature and photograph of licensee; and deliver license.
Examine accident reports and traffic citations for compliance with financial responsibility and
mandatory insurance laws and driver improvement program; update information in licensing
databases, including the Problem Driver Point System; suspend or revoke driver license as
required by statutes and regulations; identify potential medical issues and recommend
appropriate action to supervisor; notify drivers of license suspension or revocation; provide
information on appeal procedures and schedule administrative hearings.
Examine court orders revoking or suspending driver licenses; determine if judgment includes all
actions required by statutes; notify supervisor of actions not included; update databases to
suspend or revoke license; notify driver of actions taken. Testify in court in regards to revoked,
suspended or canceled driving privileges.
Receive and process requests for driver records. Examine request and supporting documentation
to determine if requester is authorized to receive records; search databases for records; deliver
records to requester; explain information on records as necessary.Page 52 of 74
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Provide information on motor vehicle licensing, titling, and registration statutes and regulations to
individuals, attorneys, law enforcement officers, and so on. Answer questions on requirements
and give instructions on forms and procedures to comply with State and federal requirements.
Inquire about customer's voter registration status and participation in the organ donor program.
Provide information and forms to eligible individuals; examine completed forms for accuracy;
send completed forms to the responsible agency or update the appropriate databases to reflect
participation.
Be able to work in a fast-paced, high volume, customer oriented business and to be able to work
well under pressure. Be able to multi-task with frequent interruptions, meet deadlines and be
organized.
This position uses various systems, programs, databases and websites to verify and interpret
information to assist with processing or denying transactions as necessary. Some of the systems,
programs, databases and websites include, but not limited to, are: Standard Operating
Procedures (SOP), Alaska License and Vehicle Information Network (ALVIN), Alaska Public Safety
Information Network (APSIN), The National Motor Vehicle Title Information System (NMVTIS),
American Association of Motor Vehicle Administrators (AAMVA), Federal Motor Carrier Safety
Administration (FMCSA), CarFax, NADA, Commercial Driver License Information System (CDLIS),
Performance Registration Information Systems Management (PRISM), National Drivers Registry
(NDR), Problem Driver Pointer System (PDPS), Social Security Online Verification (SSOLV),
Immigration and Customs Enforcement (ICE), Immigration and Naturalization Service (INS),
National Center for Health Statistics (NCHS), National Highway Traffic Safety Administration
(NHTSA), Commercial Vehicle Enforcement & National Crime Information Center (NCIC) along
with the International Justice and Public Safety Network (NLETS).
Supervisors:
08/16/06 - 12/2010 - Carl Springer, DMV Registrar (retired),
1/2011 - 04/15/102 - Whitney Brewster, Director & Shelly Mellott, Deputy Director (both moved
out of state)
04/16/12 - 11/1/13 - Joanne Olsen, Office Manager II & Operations Manager (promoted to
Operations Mgr)
11/2/13 - 12/31/13 - Nichole Tham, Office Manager I (promoted to Office Manager II position)
Reason for Leaving
Voluntary Demotion
Motor Vehicle Customer Service
Representative II
6/2002 - 7/2006
State of Alaska, DMV
Soldotna, Alaska 99669
Hours worked per week: 37
Monthly Salary:
Name of Supervisor: Pat Plesko (retired) - Office
Manager I
May we contact this employer? Yes
Duties
Conduct road tests to assess the ability of driver license applicants to operate a motor vehicle in a
safe, legal manner. Examine the vehicle to be used and determine if required equipment is
present and operating; guide the applicant through an established testing route or pattern;
observe the applicant's control of the vehicle, awareness of traffic situations, and compliance with
instructions and traffic regulations; score the applicant's performance of a variety of actions using
established standards for the type of license and vehicle; determine whether or not the applicant
passed based on the assessed net score.
Measure, locate, and set-up traffic cones and markers for motorcycle testing area or parallel
parking area or commercial vehicle testing area.
Locate and evaluate alternate routes for conducting road tests; determine if a potential route
includes every element required for the type of vehicle and license to be tested; assess the
nature and volume of traffic typically present on the route and determine if the characteristics arePage 53 of 74
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appropriate for testing drivers with limited experience; write instructions for following the route
that ensure consistent examinations by all road test examiners.
Issue driver licenses to eligible applicants. Examine application forms, supporting documentation
and computer databases to confirm identity and determine eligibility for the type of license
requested; test knowledge of traffic regulations; schedule or examine results of practical skill
testing; enter or update information in driver licensing databases; determine and collect
applicable fees; test visual acuity; capture electronic signature and photograph of licensee; and
deliver license.
Issue identification cards to eligible applicants. Examine application forms, supporting
documentation, and computer databases to confirm identity, residency, and eligibility for State
identification card; enter or update information in databases; determine and collect applicable
fee; capture electronic signature and photograph of applicant; and deliver identification card.
Record and issue titles of ownership for passenger vehicles, trucks, buses, vans, motor homes,
mobile homes, motorcycles, and trailers. Examine forms, transfer of ownership documentation,
and computer databases to confirm identity and appropriate transfer of property interests; enter
or update ownership and/or lien-holder information in databases; determine and collect
applicable fees; and deliver title to owner.
Record registration of passenger vehicles, trucks, buses, vans, motor homes, motorcycles, boats,
all-terrain vehicles, snowmobiles, and trailers. Examine forms, ownership documentation, and
computer databases to confirm identity and ownership; determine if emission inspection or
waiver is required and examine results of emission testing; enter or update registration
information in databases; determine and collect applicable fees and taxes; and deliver
registration documentation, license plates, and month/year tabs to owner.
Reinstate driver licenses of applicants who have met reinstatement requirements after a license
suspension or revocation. Examine forms, court documents, insurance documents, other
supporting documentation, and computer databases to confirm identity and determine if all the
requirements for reinstatement have been met; determine what tests must be retaken; conduct
knowledge testing and schedule or examine results of practical skill testing; enter or update
information in driver licensing databases; determine and collect applicable fees; test visual
acuity; capture electronic signature and photograph of licensee; and deliver license.
Examine accident reports and traffic citations for compliance with financial responsibility and
mandatory insurance laws and driver improvement program; update information in licensing
databases, including the Problem Driver Point System; suspend or revoke driver license as
required by statutes and regulations; identify potential medical issues and recommend
appropriate action to supervisor; notify drivers of license suspension or revocation; provide
information on appeal procedures and schedule administrative hearings.
Examine court orders revoking or suspending driver licenses; determine if judgment includes all
actions required by statutes; notify supervisor of actions not included; update databases to
suspend or revoke license; notify driver of actions taken.
Receive and process requests for driver records. Examine request and supporting documentation
to determine if requestor is authorized to receive records; search databases for records; deliver
records to requestor; explain information on records as necessary.
Provide information on motor vehicle licensing, titling, and registration statutes and regulations to
individuals, attorneys, law enforcement officers, and so on. Answer questions on requirements
and give instructions on forms and procedures to comply with State and federal requirements.
Inquire about customer's voter registration status and participation in the organ donor program.
Provide information and forms to eligible individuals; examine completed forms for accuracy;
send completed forms to the responsible agency or update the appropriate databases to reflect
participation.
Conduct the daily office deposit and record the deposit into the ALVIN database. Count & verify
proper money count in the office cash fund.
Be able to work in a fast-paced, high volume, customer oriented business and to be able to work
well under pressure. Be able to multi-task with frequent interruptions, meet deadlines and bePage 54 of 74
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organized.
This position uses various systems, programs, databases and websites to verify and interpret
information to assist with processing or denying transactions as necessary. Some of the systems,
programs, databases and websites include, but not limited to, are: Standard Operating
Procedures (SOP), Alaska License and Vehicle Information Network (ALVIN), American
Association of Motor Vehicle Administrators (AAMVA), Federal Motor Carrier Safety Administration
(FMCSA), CarFax, NADA, Commercial Driver License Information System (CDLIS), National
Drivers Registry (NDR), Problem Driver Pointer System (PDPS), Immigration and Customs
Enforcement (ICE), Immigration and Naturalization Service (INS), National Center for Health
Statistics (NCHS), National Highway Traffic Safety Administration (NHTSA), and Commercial
Vehicle Enforcement.
Reason for Leaving
Promoted to Office Manager I
Motor Vehicle Customer Service
Representative I
4/2000 - 6/2002
State of Alaska, DMV
Soldotna, Alaska 99669
Hours worked per week: 37
Monthly Salary:
Name of Supervisor: Pat Plesko (retired) - Office
Manager I
May we contact this employer? Yes
Duties
Issue driver licenses to eligible applicants. Examine application forms, supporting documentation
and computer databases to confirm identity and determine eligibility for the type of license
requested; test knowledge of traffic regulations; schedule or examine results of practical skill
testing; enter or update information in driver licensing databases; determine and collect
applicable fees; test visual acuity; capture electronic signature and photograph of licensee; and
deliver license.
Issue identification cards to eligible applicants. Examine application forms, supporting
documentation, and computer databases to confirm identity, residency, and eligibility for State
identification card; enter or update information in databases; determine and collect applicable
fee; capture electronic signature and photograph of applicant; and deliver identification card.
Record and issue titles of ownership for passenger vehicles, trucks, buses, vans, motor homes,
mobile homes, motorcycles, and trailers. Examine forms, transfer of ownership documentation,
and computer databases to confirm identity and appropriate transfer of property interests; enter
or update ownership and/or lien-holder information in databases; determine and collect
applicable fees; and deliver title to owner.
Record registration of passenger vehicles, trucks, buses, vans, motor homes, motorcycles, boats,
all-terrain vehicles, snowmobiles, and trailers. Examine forms, ownership documentation, and
computer databases to confirm identity and ownership; determine if emission inspection or
waiver is required and examine results of emission testing; enter or update registration
information in databases; determine and collect applicable fees and taxes; and deliver
registration documentation, license plates, and month/year tabs to owner.
Reinstate driver licenses of applicants who have met reinstatement requirements after a license
suspension or revocation. Examine forms, court documents, insurance documents, other
supporting documentation, and computer databases to confirm identity and determine if all the
requirements for reinstatement have been met; determine what tests must be retaken; conduct
knowledge testing and schedule or examine results of practical skill testing; enter or update
information in driver licensing databases; determine and collect applicable fees; test visual
acuity; capture electronic signature and photograph of licensee; and deliver license.
Examine accident reports and traffic citations for compliance with financial responsibility and
mandatory insurance laws and driver improvement program; update information in licensing
databases, including the Problem Driver Point System; suspend or revoke driver license as
required by statutes and regulations; identify potential medical issues and recommend
appropriate action to supervisor; notify drivers of license suspension or revocation; providePage 55 of 74
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information on appeal procedures and schedule administrative hearings.
Examine court orders revoking or suspending driver licenses; determine if judgment includes all
actions required by statutes; notify supervisor of actions not included; update databases to
suspend or revoke license; notify driver of actions taken.
Receive and process requests for driver records. Examine request and supporting documentation
to determine if requestor is authorized to receive records; search databases for records; deliver
records to requestor; explain information on records as necessary.
Provide information on motor vehicle licensing, titling, and registration statutes and regulations to
individuals, attorneys, law enforcement officers, and so on. Answer questions on requirements
and give instructions on forms and procedures to comply with State and federal requirements.
Inquire about customer's voter registration status and participation in the organ donor program.
Provide information and forms to eligible individuals; examine completed forms for accuracy;
send completed forms to the responsible agency or update the appropriate databases to reflect
participation.
Conduct the daily office deposit and record the deposit into the ALVIN database. Count & verify
proper money count in the office cash fund.
Be able to work in a fast-paced, high volume, customer oriented business and to be able to work
well under pressure. Be able to multi-task with frequent interruptions, meet deadlines and be
organized.
This position uses various systems, programs, databases and websites to verify and interpret
information to assist with processing or denying transactions as necessary. Some of the systems,
programs, databases and websites include, but not limited to, are: Standard Operating
Procedures (SOP), Alaska License and Vehicle Information Network (ALVIN), American
Association of Motor Vehicle Administrators (AAMVA), Federal Motor Carrier Safety Administration
(FMCSA), CarFax, NADA, Commercial Driver License Information System (CDLIS), National
Drivers Registry (NDR), Problem Driver Pointer System (PDPS), Social Security Online Verification
(SSOLV), Immigration and Customs Enforcement (ICE), Immigration and Naturalization Service
(INS), National Center for Health Statistics (NCHS), National Highway Traffic Safety
Administration (NHTSA), and Commercial Vehicle Enforcement.
Reason for Leaving
Promoted
Administrative Assistant
10/1998 - 4/2000
Envirotest Systems Corp
Anchorage, Alaska 99508
Hours worked per week: 40
Monthly Salary:
# of Employees Supervised: 0
Name of Supervisor: Mike Flister - Office Manager
May we contact this employer? Yes
Duties
Prepare and send summary of monthly operations report to Vice President of Operations;
maintain accurate facility records; answer telephone and schedule appointments; account for all
cash/receipts for day/week and make bank deposits for facility transactions; make sure
accounting was accurate and sent to the Vice President of Operations in a timely manner;
primary facility interface with the public; assisted with vehicle emission problems and program
complaints with respect to current MOA Vehicle Inspection Program guidelines; administered
mechanic examinations. Be able to work in a fast-paced, high volume, customer oriented
business and to be able to work well under pressure. Be able to multi-task with frequent
interruptions, meet deadlines and be organized.
Since the Emissions Program is no longer in existence neither is the Referee Facility or Envirotest
Systems Corp.
Reason for Leaving
Moved
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Legal Assistant
4/1998 - 5/1998
Law Office of Barton M. Tiernan
Anchorage, Alaska 99517
Hours worked per week: 20
Monthly Salary:
# of Employees Supervised: 0
Name of Supervisor: Barton M. Tiernan - Owner /
Lawyer
May we contact this employer? Yes
Duties
Assisted attorney with legal documents; set up attorney's schedule, planned meetings, scheduled
court dates, conferences, etc.; answered phones; filed documents with courthouse; organize
files; organized office.
Be able to work in a fast-paced office. Be able to work well under pressure and be able to multi-
task with frequent interruptions, meet deadlines and be organized.
Reason for Leaving
Laid off 5/31/98
Administrative Clerk I
8/1994 - 4/1998
State of Alaska, DCED, Div. of
Occupational Licensing
Frontier Building
Anchorage, Alaska 99508
Hours worked per week: 37
Monthly Salary:
# of Employees Supervised: 0
Name of Supervisor: Dot Burgan & Kathy Bowe -
Office Manager & Administrative Assistant
May we contact this employer? Yes
Duties
Receipting of monies received; ordering supplies; processing and distributing outgoing and
incoming mail; backup for front desk for receiving business and occupational license applications
and issuing business license numbers; provided the public, which consists of both telephonic and
walk-in traffic, with answers to general questions, referrals, and applications; conducted special
projects for professional staff as the need arose; responsible for the daily preparation of the bank
deposit; responsible for issuing compliance letters to unlicensed business; provided clerical
support for the Investigative Section & Executive Secretaries, which involved typing, using the
computer databases, correspondences, memos, reports, board minutes, legal documents,
transcribing, dictation, set-up, maintain and copying of case files; input data to create, compile or
update mailing labels for mail-outs, which included merging documents; assist staff with sending,
retrieving and printing documents to and from the word processing center in Juneau; notarize
occupational license applications and certify true copies of documents pertaining to licensee and
maintained a notary log; recorded and setup file going to archive; recorded, compiled, coded and
print-out telephone invoices, monthly phone calls and walk-ins, as well as the business license
numbers issued for the month, on an excel spreadsheet.
Be able to work in a fast-paced, high volume, customer oriented business and to be able to work
well under pressure. Be able to multi-task with frequent interruptions, meet deadlines and be
organized.
Reason for Leaving
Personal
Consumer Service Representative
1/1993 - 4/1994
Better Business Bureau of Alaska, Inc
Anchorage, Alaska 99517
Hours worked per week: 40
Monthly Salary:
# of Employees Supervised: 0
Name of Supervisor: Rick Gilmore - President
May we contact this employer? Yes
Duties
Responsibilities chiefly included handling problems of Alaskan consumers; solely manning the
public complaint telephone lines for the entire state; inputting information about Alaska
businesses and BBB members into the computer system; researching local charities andPage 57 of 74
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companies.
Be able to work in a fast-paced, customer oriented business and to be able to work well under
pressure. Be able to multi-task with frequent interruptions, meet deadlines and be organized.
Reason for Leaving
Personal
Certificates and Licenses
Type: Motorcycle Safety Foundation
Examiner
Number:
Issued by: MSF
Date Issued: 5 /2002 Date Expires:
Type: First Aid & CPR
Number:
Issued by: Red Cross
Date Issued: 11 /2017 Date Expires: 11 /2019
Type: Title Fraud Detection Training
Number:
Issued by: Alaska Division of Motor Vehicles
Date Issued: 3 /2001 Date Expires:
Type: Valuing Diversity
Number:
Issued by: State of Alaska, Dept of Administration, Division of Personnel
Date Issued: 4 /2003 Date Expires:
Type: Expert on Lien Sales & Abandoned
Vehicles
Number:
Issued by: State of Alaska, Div of Motor Vehicles
Date Issued: 3 /2001 Date Expires:
Type: Certificate of Continuing Education,
The Essentials of Managing the Front
Desk
Number:
Issued by: Rockhurst College Continuing Education Center, National Seminars Group
Date Issued: 5 /1999 Date Expires:
Type: How to Manage Conflict, Anger, &
Emotion
Number:
Issued by: Fred Pryor Seminars, A Div of Pryor Resources Inc.
Date Issued: 2 /1997 Date Expires:
Type: Tuberculin PPD (Mantoux) Test
Number:Page 58 of 74
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Issued by: Beacon
Date Issued: 5 /2021 Date Expires: 9 /2022
Type: American Red Cross Compliance &
Ethics
Number:
Issued by: American Red Cross
Date Issued: 11 /2017 Date Expires:
Type: Certification in Disaster Cycle
Services: An Overview
Number:
Issued by: American Red Cross
Date Issued: 10 /2017 Date Expires:
Type: Psychological First Aid: Helping
Others in Times of Stress
Number:
Issued by: American Red Cross Disaster Cycle Services
Date Issued: 10 /2017 Date Expires:
Type: Certification in Shelter
Fundamentals
Number:
Issued by: American Red Cross Disaster Cycle Services
Date Issued: 11 /2017 Date Expires:
Type: Certification in Using EDGE as a
Learner
Number:
Issued by: American Red Cross Human Resources
Date Issued: 11 /2017 Date Expires:
Skills
Office Skills
Typing:62
Data Entry:10656
Other Skills
Computer Skills Expert - 20 years and 0
months
Operation of a fork lift Beginner - 0 years
and 3 months
Additional Information
Additional Information
SPARS - 5/21 - 8/21
ALVIN - 4/2000 - 6/2014
APSIN - 8/2016 - 12/2013
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NCIC - 8/2016 - 12/2013
NLETS - 8/2016 - 12/2013
Respect & Professionalism in the Workplace - 2015
QHSE Radiation Level 1 - 1/2015
Noise Awareness Level 1 - 12/2014
Administrative Professionals: Common Administrative Support Tasks - 12/2014
NEO GOV for Hiring Managers - 10/12
Academy for Supervisors - 10/2012
MSF (Motorcycle Safety Foundation) Rider Skill Test Examiner Trainer - 5/03/11
AAMVA Fraudulent Document Recognition Level I - 1/28/08; Level II - 2/4/08
Performance Coaching - PECO - 03/08
Performance Appraisal: The Basics - PATB - 03/08
ADA Accessibility Guidelines - ADAA - 1/08
ADA Windmills - ADAW - 1/08
ADA Basics for Supervisors - ADAB - 1/08
The Disciplinary Process - DISP - 9/08
Workplace Alaska for Hiring Managers - WPAK - 10/06
The Essentials of Managing the Front Desk, a Continuation Education Course with Rockhurst
College Continuing Education Center, National Seminars Group
Volunteer Experience
Ongoing Volunteer for Kenai Peninsula Spay & Neuter Fund along with volunteering for numerous
dog rescues in the state.
2018/19 - 2020 - Board Member & Volunteer for newly founded Kenai Peninsula Animal Rescue;
worked on establishing a new rescue on the Kenai Peninsula; established charitable organization;
rescued animals that needed new homes for whatever reasons; worked on establishing firm
animal cruelty punishment for the State of Alaska.
2012 - 2018 - Volunteer & Foster Parent for Kenai Animal Shelter; work at the shelter every
Saturday assisting staff, customers and working with the dogs; foster dogs that need to be
adopted; 100 % adoption rate.
2001 - 2006 - Volunteer for Kenai Boys & Girls Club; coached soccer teams, volunteered services
/ assistance with students, projects & events.
2001 - 2004 - Volunteer for Kenai Peninsula Pop Warner Cheerleading Assoc; Cheerleading Coach
& V-Pres
References
Professional
Springer, Carl
Previous DMV Registrar
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Anchorage, Alaska
Professional
Bendle, Julie
Office Manager I - Matsu DMV Office
Wasilla, Alaska 99654
Personal
Mallette, Stacie
Kenai, Alaska
Professional
Bannock, Duane
Previous DMV Director
Kenai, Alaska 99611
Personal
Williams, Amy
Elig. Technician II
Kenai, Alaska 99611
Professional
Redmon, Stephanie
Afognak Native Corp Travel & Expense
Manager
Anchorage, Alaska 99503
Professional
Sperbeeck, Kelly
Alaska HSE Manager
Anchorage, Alaska 99508
Professional
Englehardt, Eric
North America Land HSE Manager
Sugar Land, Texas 77478
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Personal
Garcia, Jackie
Workforce & Shareholder Training &
Development II, Human Resources
Calista Corporation
Anchorage, Alaska 99503
Resume
Text Resume
Attachments
Attachment File Name File
Type
Created
By
LOR from Eric Englehardt, April
2020.pdf
LOR from Eric Englehardt, April
2020.pdf Other Job Seeker
LOR from Duane Bannock, May
2020.pdf
LOR from Duane Bannock, May
2020.pdf Other Job Seeker
References.docx References.docx References Job Seeker
LOR from Alecia Gottlob, CICADA,
August 2021.pdf
LOR from Alecia Gottlob, CICADA,
August 2021.pdf Other Job Seeker
Tonya Silk's Updated Resume
2021.docx
Tonya Silk's Updated Resume
2021.docx Resume Job Seeker
TrainAlaska Courses
Completed.docx
TrainAlaska Courses
Completed.docx Transcript Job Seeker
College Transcripts.pdf College Transcripts.pdf Transcript Job Seeker
City of Kenai Cover Letter, City
Clerk.docx
City of Kenai Cover Letter, City
Clerk.docx
Cover
Letter Job Seeker
Addendulm to questions for City
City position.doc
Addendulm to questions for City
City position.doc Other Job Seeker
Agency-Wide Questions
1.Q:Are you currently, or have you ever been employed by the City of Kenai?
A:No
2.Q:If yes, please provide Position Title and dates of employment.
A:
3.Q:Are you related to any person currently working for the City of Kenai?
A:No
4.Q:If Yes, please list their names(s), department(s), and your relationship(s):
A:
Supplemental Questions
1.Q:Which of the following do you currently have?
A:Five plus years of high-level administrative experience or management experience in
municipal government roles
2.Q:A 'working knowledge' means to possess enough knowledge of a system, subject,
language etc. to be able to use it or to do a particular job, such as a City Clerk. Select
the items below which you hold a working knowledge of:
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A:State and local legislative procedures
3.Q:Select those items which you have a working knowledge of:
A:the Drupal website content management system.
4.Q:Do you currently hold a Certified Municipal Clerk (CMC) designation from the
International Institute of Municipal Clerks (IIMC)?
A:No
5.Q:Do you currently hold a regular or limited governmental notary commission?
A:No
6.Q:If you are offered and accept this appointment, will you agree to be subject to a pre-
employment background investigation, including, but not limited to a criminal
background check?
A:Yes
Page 63 of 74
September 7, 2021
To Whom It May Concern:
This note is to address Supplemental Question #3. There is not an option to
choose No Experience for the Laserfiche document management software or the
Drubal website management system so I had to choose one so that my
application would move forward.
I do not have a working knowledge of either the Laserfiche document
management software, including Laserfiche forms or the Drupal website content
management system. I have researched & viewed both of the softwares but I
have not ever personally worked with those two systems before. But I am willing
to learn & I consider myself a fast learner with visual hands on training. I seek
assistance from resource applications available throughout software programs
for any issues that may arise along with inquiring with anyone that is knowledge
of the system, if I cannot find my answer within the resources available.
Even though I do not have a working knowledge of either of these software
systems, I do hope you consider me for the City Clerk’s position with the City of
Kenai.
Thank you,
Tonya Silk
Page 64 of 74
September 7, 2021
Tonya Silk
,
City of Kenai
Human Resources
210 Fidalgo Ave
Kenai, AK 99611
Dear Sir or Madam,
Thank you for giving me the opportunity to apply for the City Clerk position with the City of Kenai. As
the previous manager at the Soldotna & Homer DMV offices, I have extensive years of professional
administrative support experience working with people in diverse cultural backgrounds, in the general
office workflow coordination.
Throughout my career I have demonstrated exceptional skills for meeting organizational objectives
and demands for my employers. In addition to my training and development skills, I have acquired an
extensive background in assisting a widely diverse customer base in problem solving, conflict
resolutions, multi-tasking abilities, and independent work strategies while utilizing a variety of
computer databases and software. I have numerous years in communicating (verbally & in writing)
clear and accurate information regarding clients; conducting research & drafting legal documents;
conducting skills assessments; making referrals to community support services; providing services to
the public; explaining policies, procedures, services or requirements to the public; resolving customer
complaints or problems; organizing information obtained through the investigation process; providing
written explanations, summaries, reports, newsletters, signage, correspondence; or locating and
inputting information into the data systems. I have the experience with hiring, training, discipline and
employee evaluations, as well as developing and assigning work; monitoring and assigning quantity
and quality of work. I have maintained the sole purchasing card for the state for an oil-field based
company; along with keeping within the company’s budget and keeping with the accounting
processes. Extensive office equipment knowledge including multi-line phones, filing systems,
copiers, scanners, postal machines, lamination machines, etc; performing routine clerical duties.
I am a fast learner and have over 20 years of experience working in a fast paced, multi-tasking, high
stressful work environment. I have great organization skills with customer service, interpersonal
skills, flexibility, problem solving and teamwork within a diverse population. I look forward to hearing
back from you.
Sincerely,
Tonya Silk
Tonya Silk
Page 65 of 74
Page 66 of 74
Tonya Silk
, ,
Phone:
Email:
OBJECTIVE: Seeking position as an Administrative Assistant / Office Personnel
SUMMARY
Extensive years of Administrative experience working in government and private sector industry
8 years of management experience overseeing 7 employees
Extensive years of customer service experience working in a fast pace, high stress environment assisting
customer attain information and records
Advanced at Microsoft Office programs and various employer and State of Alaska data-based programs
Type 62 net words per minute and 10,656 net keystrokes per hour on ten-key
Exceptionally professional, diligent, and dependable
Fast learner with a wide range of practical skills
Detail oriented, organized, capable of multi-tasking and meeting deadlines with or without constant
interruptions
PROFESSIONAL EXPERIENCE
Office Administration
Managed, tracked, and documented compliance records and continued to update any changes including
maintain strict confidentiality of DOT files
Timely & accurately distribute & monitor of monthly/quarterly random authorization for employees.
Worked with the Advanced Workplace Strategies agency regarding test results, pre-employments checks,
etc.
Single Point of Contact for Kenai Staff Housing; managed the scheduling & the care of staff housing
apartments
Single Point of Contact for purchases; badge activation; radiation dosimeters, service tickets, DOT
permits, explosive & radiation clearances, safety coordinator, morale booster coordinator, etc.
Composed, typed, prepared, and distributed meeting notes, reports, statistics, memos, letters, financial
statements, and other documents
Read and analyzed incoming memos, submissions, and reports to determine their significance and plan
their distribution
Set up and maintained paper and electronic filing systems for customer records, correspondence, and
other material
Collected fees and recorded appropriate code information on applications and data entered computers
Completed forms in accordance with department, division, and company procedures
Tracked & monitored the cost allocations & ownership of all company vehicles; Interfaced with data
base systems; single point of contact for light duty vehicles
Assisted customers with completing forms to attain needed licenses for travel; used the strictest
confidentiality when performing work
Examined reports to and court orders to determine require fees or fines that needed to be paid
Proctored test for customers
Page 67 of 74
Tonya Silk
Page 2
Reviewed and resolved customer complaints or referred to supervisor for further explanations
Interviewed customers on items needed and assisted them with forms to complete
Management
Managed and maintained employee records; recruited, interviewed, hired, terminated, trained, and
evaluated employees in all departmental, divisional and company job duties
Filed and retrieved confidential documents, records, and reports that are computer based and paper files.
Explained company policy and procedures, Alaska Division of Motor Vehicle and Federal statutes and
regulations to customers
Performed all required office duties to maintain a fast-paced office such as ordering all supplies and
equipment,
Maintained inter and intra-office records management systems, maintained and conducted minor repairs
to office equipment
Performed basic bookkeeping and accounting work
Retrieved, evaluated, recorded, processed, and maintained timesheets and leave in the payroll system for
9 people
Planned, administered, and controlled the budget of $10,000 per fiscal year for two offices
Supervised the work of customer service employees to ensure adherence to quality standards and proper
procedures, correcting problems
Assured adequate employee coverage was available to serve customers
EMPLOYMENT HISTORY
5/2021 – 8/2021 Cook Inlet Council on Alcohol and Drug Abuse Data Coordinator (temp position)
2014 – 2020 (COVID Layoff)Schlumberger Technology Corp Administrative Specialist II
2000 - 2014 State of Alaska, DMV Office Manager
Motor Vehicle Customer Service
Representative I & II
1998 – 2000 Envirotest Systems Inc.Administrative Assistant
Page 68 of 74
References
Name:Eric Englehardt
Address:
Contact #:
Email:
Position:North America Land HSE Manager
Type of Ref:Professional
Name:Duane Bannock
Address:
Contact #:
Email:
Position:Previous DMV Director
Type of Ref:Professional
Name:Julie Bendle
Address:
Contact #:
Email:
Position:Previous DMV Office Manager – MatSu Office (retired)
Type of Ref:Professional
Name:Kelly Sperbeck
Address:
Contact #:
Email:
Position:Alaska HSE Manager
Type of Ref:Professional
Name:Steph Redmon
Address:
Contact #:
Email: or
Position:Afognak Native Corp Travel & Expense Mgr
Type of Ref:Professional
Name:Amy Williams
Address:
Contact #:
Email:
Position:Eligibility Technician II
Type of Ref:Personal
Page 69 of 74
Name:Stacie Mallette
Address:
Contact #:
Email:
Position:Retired Kenai Employee – Animal Control Officer
Type of Ref:Personal / Professional
Name:Carl Springer
Address:
Contact #:
Email:
Position:Previous DMV Registrar (retired)
Type of Ref:Professional
Name:Jackie Garcia
Address:
Contact #: /
Email:
Position:
Type of Ref:Personal
Page 70 of 74
Schiumberger
April 23,2020
Ref.:Letter of Recommendation —Tonya Silk
To whom it may concern,
Tonya Silk has worked for Schlumberger over the past six years in our Oil Field Services facility located in Kenai
Alaska.She came into our organization with a very strong work ethic that allowed her to excel in her position as
the Kenai Administrative Specialist for our entire operation.Some of Tonya’s daily duties include the following:
Accounting /Finance
-Processing of all operational service tickets and invoices in SAP
-Reviewing of inventory in SAP &Purchasing of shop,office &breakroom supplies
-Managing payables &performing account reconciliations for all operations
Operations Support /HR Admin
-Managing DOT permits,Title &Register of company vehicles/units
-Scheduling of training classes/schools
-Managing the staff housing apartments
-Handling complex and confidential secretarial and administrative assignments
-Handling all catering scheduling for Kenai operations
-Coordinating participation with community events
-Sending /Receiving /Organizing Mail /FedEx,airline shipping,&delivery service pickups
-Meet &greet visitors,staff &clients as they come into the office
HSE Duties and Support
-Managing the KELMAR Driving Qualification Program for Schlumberger
-Maintaining DOT File &Assisting in scheduling DOT Physical for employees
-Acting as an injury prevention Commentary Task Assessor
-Maintaining the radiation dosimeter program
Tonya upheld all her assigned duties with pride and always demonstrated a drive towards excellence with a high
focus on being safe and ethical in her daily work.She is an individual of very high character and works great
with her co-workers and supervisors.
It is unfortunate for Schlumberger,that due to the decline in the Oil and Gas industry which has resulted in
extreme economic constraints,we must reorganize our organization and lose valued employees such as Tonya.I
would highly recommend Tonya for any position or career that she may now choose to pursue.
If you have any questions,please do not hesitate to contact me.
=’
ec A aa
Eric Englehardt
Schlumberger North America Land HSE Manager
Office:
Cell:
E-mail:
Schlumberger-Private
Page 71 of 74
Duane Bannock
Kenai,AK 99611
May 21,2020
Re:Letter of Recommendation —Tonya Silk
To Whom it May Concern:
It is my great pleasure to recommend Ms.Tonya Silk for consideration as an applicant for
employment with your business.I've known Tonya for nearly twenty years;first interacting
with her as a customer when she was a Department of Motor Vehicles (DMV)Customer Service
Representative,and later as coworkers when |became the DMV Director in 2003.In both
working relationships,|found Tonya to be professional,quick to respond and an absolute joy to
work with.
In August 2006,|had the great honor of promoting Tonya to Office Manager of the Soldotna
DMV.She earned this promotion by standing out amongst her peers;exceeding the
standard,exemplifying the ethics and work requirements,thinking quickly and reacting wisely
in stressful situations were exactly what was needed for the position.She is a is a keen listener
and adept problem solver,a confident leader and asset to her employer.
If |may be of further assistance in this matter,or there are questions you'd like to ask me
directly,please do not hesitate to contact me via phone or email.
Thank you,
DuanexT
Page 72 of 74
Alecia Gottlob
CICADA
August 31,2021
Re: Letter of Recommendation - Tonya Silk
To whom it concerns,
I was Tonya Silk's immediate supervisor from May 1,2021 through August 31,2021.Tonya
worked for CICADA in a part-time temporary capacity as a data specialist.Her duties included:
1.Collecting data by conducting client interviews.
2.Entering data into web-based management information system.
3.Administering client and staff satisfaction surveys.
4.Verifying data collected and making any corrections to existing data as needed to
ensure accuracy of the information being recorded and stored.
In the time I have known Tonya,I have found her to be honest,loyal, and hard-working.She
brings positive energy into the workplace and contributes to a helpful and productive work
environment.She was able to easily establish great rapport with clients through her professional
and courteous communication.
Based on our experience together,I believe that Tonya would be an asset to any employer.
Aleda Gottlob
BA, CDC I,BHC I
Project Coordinator
PROMISES-Medication Assisted Treatment
Cook Inlet Council on Alcohol and Drug Abuse
Kenai &Homer
Page 73 of 74
TrainAlaska
Student Transcript
for Tonya Silk
Classes
Cancelled by Student - 2
Code Title Credit
Hrs
Date & Time Location Status Provider Level
Academy For Supervisors
- AFSU
0.00 9/20/2010 -
9/24/2010 08:00 AM
- 04:30 PM
619 E. Ship Creek
Ave Suite 309B
Cancelled
by Student
- 9/9/2010
ADA Windmills - ADAW 0.00 1/30/2008 -
1/30/2008 9:00 AM -
3:30 PM
145 Main St. Loop,
Courtroom, Kenai
Cancelled
by Student
- 3/4/2008
Completed - 8
Code Title Credit
Hrs
Date & Time Location Status Provider Level
Academy For Supervisors
- AFSU
0.00 10/8/2012 -
10/12/2012 08:00
AM - 04:30 PM
619 E. Ship Creek
Ave Suite 309B
Completed
-
10/12/2012
Performance Coaching -
PECO
0.00 3/13/2008 -
3/13/2008 8:00 AM -
4:30 PM
253 Wilson Lane,
Kenai Peninsula
Borough, OES Bldg.
Completed
- 3/13/2008
Performance Appraisal:
The Basics - PATB
0.00 3/12/2008 -
3/12/2008 8:00 AM -
4:30 PM
253 Wilson Lane,
Kenai Peninsula
Borough, OES Bldg.
Completed
- 3/12/2008
ADA Accessibility
Guidelines - ADAA
0.00 1/31/2008 -
1/31/2008 8:30 AM -
4:30 PM
145 Main St. Loop,
Courtroom, Kenai
Completed
- 1/31/2008
ADA Windmills - ADAW 0.00 1/29/2008 -
1/29/2008 9:00 AM -
4:00 PM
145 Main St. Loop,
Courtroom, Kenai
Completed
- 1/29/2008
ADA Basics for
Supervisors - ADAB
0.00 1/28/2008 -
1/28/2008 8:30 AM -
12:00 PM
145 Main St. Loop,
Courtroom, Kenai
Completed
- 1/28/2008
Workplace Alaska for
Hiring Managers - WPAK
0.00 10/1/2006 -
10/1/2006 0:00 -
0:00
Self Learning - Ste
309
Completed
- 10/1/2006
The Disciplinary Process -
DISP
0.00 9/28/2006 -
9/28/2006 8:00 AM -
4:30 PM
619 E. Ship Creek
Ave Suite 311A
Completed
- 9/28/2006
TrainAlaska 12/31/2013
Page 74 of 74
SEPTEMBER 20, 2021
CITY COUNCIL SPECIAL MEETING
ADDITIONAL MATERIAL/REVISIONS
REQUESTED ADDITIONS TO THE PACKET:
ACTION ITEM REQUESTED BY
Add to item C.1. Selection of Candidates
•Explanation Memo, Resumes, and Corrected
Cover Letter
MEMORANDUM
TO: Mayor Brian Gabriel and Kenai City Council
FROM: Jamie Heinz, City Clerk
DATE: September 20, 2021
SUBJECT: City Clerk Candidate Selection – Laydown Items
It has been brought to our attention that two candidates uploaded their resumes with their
applications but for whatever reason, the resumes weren’t visible to us on the administration side
of the program. Human Resources has explained that the candidate’s applications were timely
submitted and so we may accept these resumes due to the technological glitch that
happened. As such, you will find the resumes for Laura McCaleb and Michelle Saner attached.
Additionally, we received notification from Rebeca Anderson that the cover letter uploaded was
an incorrect cover letter. Again, because the application was timely submitted, we can swap out
the cover letter for the correct one and as such, you will find a corrected cover letter for Rebecca
Anderson.
Your consideration is appreciated.
Page 2 of 15
1
Laura J.
McCaleb (Nunemann)
Palisades, NY 10964
Experienced Program Manager, with an emphasis on research administration and law. Self-motivated,
efficient and detail orientated with strong organizational skills. Team player. Skilled at communication,
problem solving and negotiation. Seeking an opportunity to learn new skills, expand my experience and
knowledge and challenge myself.
Areas of Expertise:
• Program Management
• Pre- and Post-Award
• Budgets (creation, reconciliation, forecasting)
• Personnel Management
• Business Management
• Business Ethics
Experience
FEB 2015 – PRESENT
Division Business Manager/ Lamont-Doherty Earth Observatory, Palisades, NY
Division Business Manager, Division of Marine/Large Programs
• Direct budgetary responsibility for over $100M of divisional research and institutional accounts with
annual spending of approximately $20M.
• Primary liaison between division PIs (Principal Investigators) and Lamont-Doherty Earth Observatory
(LDEO) Administrative offices to integrate practices and procedures in accordance with University,
Observatory and governmental requirements.
• Work closely with the Associate Director on projects within the division to include financial reporting.
• Responsible for the financial administration of all contracts and grants within the division.
• Monitor all monthly financial reports and advise each PI about grant and contract status and rates of
expenditures.
• Identify business objectives and/or issues and set internal procedures and plans to achieve goals in
both areas.
• Responsible for risk assessment and management of fiscal, technical, and scheduling issues.
• Prepare proposals and coordinate proposal submission with LDEO and Columbia administration,
including project and discretionary budgets, as well as other accounting functions for the Marine
Division upon request.
• Ensure correct budget data entry into the ARC budget tool and monitor budget performance on a
monthly basis.
• Conduct budget analysis to maintain expenditure controls and make budget adjustments as needed.
• Develop management tracking mechanisms and establish policies and procedures as needed for
preventing overdrafts and resolve budgetary issues, should they occur.
• Responsible for all financial aspects, including creating budget spreadsheets, budget analysis,
forecasting, reconciliation, staffing and procurement.
• Prepare budgets and budget justifications for proposals and yearly budget plans for submission to
Fastlane and RASCAL (internal to Columbia). Proposal submissions also include collecting, reviewing,
Page 3 of 15
2
preparing, and uploading all other required documentation. RASCAL includes any required documents
for the Institutional Review Board (IRB).
• Prepare subaward packages, review completed packages for accuracy, and submit to Contracts for
processing, interacting with external administrative staff when necessary.
• Prepare vendor packages for purchase orders, review completed documents for accuracy and submit
to Procurement for processing, interacting with external vendors when necessary.
• Review quarterly reports in ARC (Columbia’s financial system) with each PI for accuracy and to stay in
line with their projects’ budget projections.
• Review invoices, TBERS (Columbia employee reimbursements), check requests (reimbursement of
travel expenses to non-Columbia program participants) for compliance and accuracy, and then submit
to Finance for processing.
• Review all approved subaward invoices for budget approval, prepare the required documentation and
then submit to Finance for processing.
• Implement University initiatives, including those involving other units, divisions and departments at
LDEO and Columbia.
• Coordinate annual performance reviews with Associate Director and advise on type of appointment,
leaves of absences, and salary/grade level, where required.
• Inform PIs on procedures for hiring new research/support staff and draft appointment memos, and
consultant paperwork.
• Supervise supporting administrative staff (1) and assign salaries (for payroll) on a timely basis, for all
personnel in Large Programs.
Program Manager, US Science Support Program (USSSP)
• Program Manager for the IODP (International Ocean Discovery Program) U.S. Science Support
Program, a ten-year $70M project, which includes over 600 subawards in the first 6 years (internal
and external).
• Monitor all monthly financial reports and advise the Program Director about the project’s financial
status and rate of expenditures.
• Responsible for risk assessment and management of the program’s fiscal, technical, and scheduling
issues.
• Prepare budgets and budget justifications for proposals and yearly budget plans for submission to
Fastlane and RASCAL (internal to Columbia). Proposal submissions also include collecting, reviewing,
preparing, and uploading all other required documentation.
• Prepare subaward packages for external institutions, review completed packages for accuracy, and
submit to Contracts for processing, interacting with external administrative staff when necessary. (To
date, approximately 115 external institutions and 600 subawards for this program.)
• Prepare vendor packages for purchase orders, review completed documents for accuracy and submit
to Procurement for processing, interacting with external vendors when necessary.
• Prepare quarterly and annual financial reports for the USSSP quarterly reports, broken down by task.
• Review quarterly reports in ARC (Columbia’s financial system) with the Program Director for accuracy
and to stay in line with the budget projections.
• Review invoices, TBERS (Columbia employee reimbursements), check requests (reimbursement of
travel expenses to non-Columbia program participants) for compliance and accuracy, and then submit
to Finance for processing.
• Review all approved subaward invoices for budget approval, prepare the required documentation and
then submit to Finance for processing.
• Prepare budget projections, when needed, due to increased science parties or, in current times,
canceled expeditions due to COVID-19.
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3
• Work closely with USSSP staff on budgeting, purchasing, invoicing and travel questions, problems, and
solutions, especially in regards to Columbia policies and the NSF award.
• Work closely with USSSP Program Director on the program budget, payments, potential financial
issues or administrative issues and Columbia policy or NSF award questions.
• Monthly salary assignments for USSSP personnel.
• Supervision of Administrative Assistant (25% project), Assistant Business Manager (100% project) and
Logistics Coordinator (100% project).
OCT 2007 – FEB 2015
Program Coordinator / University of Alaska Fairbanks, Fairbanks, AK
Construction of the Alaska Region Research Vessel (R/V SIKULIAQ)
• Point of contact for the ARRV (Alaska Region Research Vessel) Project Office to University of Alaska
(UA), University of Alaska Fairbanks (UAF), State of Alaska, the National Science Foundation (NSF), and
the NSF Business System Review (BSR).
• Responsible for risk assessment and management of fiscal, technical, and scheduling issues.
• Provide financial analysis and projections to ensure fiscal compliance of the multi-million dollar NSF
grants (project total of $199.5M).
• Prepare a monthly budget showing expenditures and estimated costs.
• Prepare weekly and bi-weekly financial reports.
• Prepare monthly Earned Value Management reports for the non-ARRA funds (management) using
Excel and Primavera.
• Revise budget for each phase of the ARRV project based on requested program changes and/or
program progress.
• Troubleshoot purchasing and contracting issues with internal UAF offices and NSF.
• Ensure timely and correct entry of accounting information into the BANNER system, to include: travel,
travel reimbursement, subcontract invoices, purchases, and requisitions.
• Disseminate information regarding the progress of construction via phone, e-mail, and reports
• Maintain and update the ARRV website, to include uploading photographs, using Drupal.
• Process invoices, to include review for applicability, reasonableness, budget check and approval.
• Schedule, organize, and coordinate meetings, conferences, and travel arrangements for the ARRV
project team, Advisory Oversight Committee (AOC) members and R/V SIKULIAQ crew.
• Prepare, review, approve and submit travel reimbursements for meeting participants and crew
members.
• Proposal coordinator responsibilities specific to this project.
• P-card reconciliation for purchases up to $10,000/day and $100,000 a month, specific to project.
• Assist the R/V SIKULIAQ crew with outfitting (the ship) and administrative tasks, to include new
employee orientation and onboarding, payroll, purchasing, receiving, in-port errands and driving crew
to and from the airports. Also responsible for establishing crew housing, utilities, vehicles, and local
hotel contracts prior to delivery of the vessel.
MAR 2006 – DEC 2007
Proposal Coordinator / University of Alaska Fairbanks, Fairbanks, AK
School of Fisheries & Ocean Sciences (SFOS)
• Coordinate with agencies and SFOS personnel to ensure proposals are applicable, compliant, and
meet the requirements of the researchers, department, institution, and funding agencies.
• Coordinate and communicate with OSP personnel on proposals, new guidelines, and clarification of
rules and regulations and their application to proposals.
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4
• Review proposals to ensure that they comply with agency guidelines (i.e. format, required
information, required documentation), editing when necessary.
• Compile and computation of budgets for proposals, to include research on F&A rates, salary, fringe
benefits, travel expenses (airfare, per diem, and lodging), etc.
• Revise budgets based on requests by the agency, the researcher, or UAF Office of Grants & Contract
Administration.
• Prepare budget justifications based on information contained in the budget and proposal.
• Prepare mandatory federal and/or state forms.
• Prepare up to date current and pending forms for the researchers.
• Prepare signature pages for the agency, SFOS, and subrecipients (when necessary) and obtain those
signatures.
• Contact subrecipients to obtain required documents and signatures and to assist, when necessary, in
preparing those documents.
• Update SFOS publications on the database with information provided by the researchers.
• Answer any questions that office personnel or researchers may have and assist them in a friendly and
time efficient manner.
• Provide administrative support upon request to SFOS staff or researchers.
• Research funding opportunities via the Internet and provide researchers with all applicable funding
opportunities.
• Communicate via phone or e-mail with funding agencies and program when necessary for clarification
or assistance.
• Proficient use of Word, Excel, BANNER, QMenus, Fastlane, grants.gov, and the Internet.
• Maintain confidentiality of salary, wages, benefit calculations, and other information contained within
the budgets and the proposals.
Complete work history upon request.
Education & Certification
MAY 2011
Master’s Degree in Administration of Justice (4.0) / University of Alaska
Fairbanks
AUG 2007
Bachelor of Science in Occupational Education/Paralegal / Wayland Baptist
University
DEC 2007
Associate Degree in Paralegal Studies/ University of Alaska Fairbanks
NOV 1991
School of Paralegal Studies / Atlanta, Georgia
APPLICABLE TRAINING AND COLLEGE COURSES:
• Concur Travel Training (September and December, 2020)
• Management Development Program Certificate (Columbia University – fall 2018)
• Certification in Administration of Sponsored Projects (Columbia University – June 2017)
• Columbia Foundations (Research Administration) (March 2016)
• Contract Law classes (ESI) (August 2010)
Page 6 of 15
5
• Grants & Contract Training (November/December 2007)
• Roxen training (website development - December 2007)
• NSF Proposal Writing Workshop (August 2007)
• NCURA – Fundamentals of Sponsored Project Administration (July 2007)
• Authorship, collaboration and Research Misconduct Workshop (May 2007)
• NSF OIG workshop (May 2007)
• Center for Research Services – Research Support Q&A (September 2006)
• Applying Sound Research Administration Decision in Our Daily Work Lives (May 2006)
• OSP - Subawards v. Procurement Actions (March 2006)
• Graduate level management and supervisory courses
• College level computer courses (Word, Excel, Power Point, and Access)
• College level research classes (paralegal studies and general research)
• College level accounting courses
• College level economic courses
• Graduate level research and writing courses
• TypeWell transcribing (training through the University of Alaska Fairbanks March 2003)
• Transcribing (i.e. court hearings, trials, depositions, meetings, speeches, dictation)
• Court reporting (i.e. video and audio recordings on 4-channel tape and FTR Gold)
• On-the-job training in research, writing, scheduling, multi-line telephone systems, and computer
programs specific to employer’s field of expertise
References
Carl Brenner
Lamont-Doherty Earth Observatory
Daniel Oliver, retired
University of Alaska Fairbanks
Charles Petzel, retired
University of Alaska Fairbanks
Page 7 of 15
Michelle Shellie M. Saner
Kenai, AK 99611
Home (Message): I Cell:
OBJECTIVE: To obtain the position of Kenai City Clerk
HIGHLIGHTS OF QUALIFICATIONS
Certified Master Municipal Clerk, MMC • Elections Administration
Records Management • Municipal Meeting Management
Laserfiche Document Management Software • Notary Public
WORK HISTORY
City Clerk
Clerk's Office
City of Soldotna
Soldotna, AK
2013 —
Current
Deputy Clerk
Clerk's Office
Kenai Peninsula Borough
Soldotna, AK
2008 —
2013
Admin Asst.
Clerk's Office
Kenai Peninsula Borough
Soldotna, AK
2007 —
2008
Coordinator
Sleep Lab
Peninsula Sleep Diagnostics
Soldotna, AK
2005 —
2006
Credit Analyst
Credit Dept.
Medical Specialties
Stoughton, MA
2003 —
2005
Cash Admin.
Credit Dept.
Medical Specialties
Stoughton, MA
2002 —
2003
Collector
Collections
Medicenter
Kenai, AK
2001 —
2002
WORK EXPERIENCE / RESPONSIBILITIES
City Clerk, City of Soldotna, Clerk's Office
• Department Director
o Direction of department staff, to include hiring, training, discipline and evaluations.
o Develop and assign work priorities.
o Develop and implement standard operating procedures to ensure consistent handling of
responsibilities of the City Clerk's Office.
• Municipal Meeting Management
o Compose ordinances, resolutions, action items and proclamations.
o Oversees the preparation of agendas and packets for Council Meetings.
o Assures compliance with legal requirements for all public meetings of the Council,
Commissions, Boards and Committees.
o Attends Council Meetings and acts as parliamentary advisor.
o Trains Council, Commission, and Board members related to meetings, meeting etiquette,
parliamentary procedures and actions of the body.
• Records Management
o Manages and directs the City Records Management Program in accordance with Federal,
State and Municipal Law.
■ Develop and maintain the retention schedule.
■ Implements procedures for inventory, storage and destruction of obsolete records.
■ Provides departmental training for proper handling of city records.
o Administers public records requests in accordance with the Freedom of Information Act.
• Elections
o Administers all aspects of City Elections, to include initiative, referendum and recall. This
includes the administrations employee elections related to policies or representation. Assuring
all elections are compliant with all applicable Federal, State and Municipal Law.
o Coordinate joint governmental election procedures with the Kenai Peninsula Borough and
State of Alaska.
Michelle M. Saner Page 1
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Mic helle M. Saner Page 2
• Other
o Ensures elected and appointed officials remain compliant with the Alaska Public Offices
Commissions, financial disclosure requirements.
o Maintains record of appointments to boards, commissions and committees. Managing
resignations, recruitment, term expiring notifications and the historical record of appointees.
o Administer appeal and arbitration hearing procedures; receives appeals, prepares notices,
compiles record and notifies parties. Serves as Clerk during the hearings.
o Administers the interment and disinterment activities within the memorial park, maintaining
all official records and managing the availability and assignment of plots.
o Administers the procedures for Special Assessment Districts.
o Develops, administers and maintains the operating budget for Mayor/Council and Clerks
Office to include Elections and Records Management.
o Develops and maintains website content management for City Council, City Elections, Public
Records and Clerk’s Office. Assists other departments with web content as needed.
• Highlight of Major Accomplishments
o Complete re-write of the Election Code, and new code provisions regarding Records
Management and Public Records Requests.
o Adoption of a comprehensive records retention schedule specific to the needs of the city.
o Identified a change in process related to employee representation and developed and
implemented an employee election process for electing employee representation to the
Employee Relations Board.
o Developed and implemented training program for boards and commissions.
o Transitioned Council and Planning Commission to paperless meetings.
o Active participated in three cemetery expansion projects.
o Administered a citizen’s initiative driven Charter Commission Election.
o Drafted the base framework of a municipal charter for attorney review, Charter Commission
amendments and final approval by the commission for submission to the voters.
o Served as the Clerk for the Charter Commission ensuring compliance with all legal
requirements. Ensured sections of existing code were amended to comply with the new
Charter as ratified by the voters.
o Complete re-write of the Memorial Park Policy to be submitted for review and
recommendations to the Parks & Recreation Advisory Board with final approval by the
Council.
o Developed and administered a tracking system for name placement on the memorial wall.
o At the Direction of Council developed and or assisted in the development of the Student
Representative Policy, Mobile Device Policy, Social Media Policy and Mini Grant Policy.
o Administered four elections in one year, to include campaign reporting with the Alaska
Public Office Commission.
o Attained designation as a Master Municipal Clerk (MMC).
Deputy Borough Clerk, Kenai Peninsula Borough (KPB), Clerk's Office
• Municipal Meeting Management
o Assist with preparation of agendas, legislation, packets and minutes.
o Maintaining the record (minutes) during Assembly meetings.
o Assure all meetings were advertised in accordance with the AS 44.62.310.
• Records Management
o Supervise two employees.
o Prepare annual budget and performance measures for the department.
o Created the user manual for an obsolete software used to manage borough records.
o Provided individual training for new users of the records management software.
o Maintain the inventory of borough records and provide for the disposal of obsolete records.
o Review records and determine the appropriate media in which records should be stored.
o Report annually to the Assembly the numbers of obsolete records destroyed.
Page 9 of 15
Mic helle M. Saner Page 3
• Election Administration
o Assisted with all aspects of administering Borough Elections, to include initiative,
referendum and recall.
o Recruitment and training of more than 100 election workers, to include precinct chairs,
canvass board and absentee voting officials.
o Reserve all polling site locations for the election, scheduled delivery and pick up of election
equipment to all twenty-two polling locations.
o Preparation of ballots and memory cards.
• Other
o Codification. Verified the accuracy of all legislation prior to codification, performing a
quarterly audit of code ensuring codification was correct.
o Community Meetings. Coordinated and conducted thirteen community meetings annually,
meeting the scheduling needs of the Mayor, Assembly Representative, Grants Manager and
Community. Worked with the community after the meeting to complete the appropriate forms
related to the funding priorities of each community.
o State Funding Priorities. Compiled all State Funding priorities of the KPB into a single book
form for final Assembly approval. After Assembly approval, entry of each priority into the
State of Alaska Capital Project Submission and information system (CAPSIS).
o Federal Funding Priorities. Created a single form representing the funding questions asked by
the KPB Congressional delegation. Compiled all KPB Federal Funding priorities into a single
book form for final Assembly approval. After approval transmit final priorities to each
Congressional delegate in the format as required by the delegate.
o Website. Assure the Assembly Clerk web pages were kept current using Microsoft Office
Frontpage and Joombla.
o Board of Equalization & Board of Adjustment. Assists with the acceptance of appeals,
prepare notices, compile record and notifies parties. Serves as the recording clerk during the
hearings.
o Full Notary
• Highlight of Major Accomplishments
o Developed a comprehensive user manual for an obsolete records management software.
o Assessed procedures, risk and costs associated with recovery of over 500 frozen diazo film
copies. Determined and administered the most cost effective, least risk recovery method. All
diazo film copies were recovered with no damage.
o Transitioned the destruction method for obsolete records from landfill burial to shred/recycle.
o Attained designation as a Certified Municipal Clerk (CMC).
Administrative Assistant, Kenai Peninsula Borough, Clerk’s Office
• Meeting Management
o After receipt of all legislation reformat and prepare for packet. Compile meeting packet.
o Prepare agenda and committee schedules as per instructed by Assembly President.
o Prepare notice of agenda and meeting for publication in newspaper.
o Assure all legislation, agendas and schedules were posted on the website.
• Records Coordinator
o Records Coordinator for the Clerk's Office. Prepares records for final archival in accordance
with the records retention schedule.
• Election
o Format and proofing election notices for publication in newspapers.
o Accepting voter registration and candidate filings.
o Preparing precinct supply boxes, ensuring each polling location would have the supplies
needed to administer the polling location on election day.
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Mic helle M. Saner Page 4
• Other
o Budget. Working within the GEM’s financial software, managing budget expenditures and
processing payment requests.
o Public Records Requests. Acceptance and routing of public records requests. Preparing
notification to the requestor if additional time is needed to fill the request or if any costs will
be incurred.
o In the absence of the Clerk or Deputy Clerk
Verify all enacted legislation is accurate prior to sending to codification vendor.
Maintaining the record during Assembly meetings.
Assure that all meeting documents of relevance are provided to Assembly Members
and Staff.
o Limited Notary.
Coordinator, Peninsula Sleep Diagnostics
• Process referrals
o Contacting and scheduling patient.
o Verifying Insurance.
• Maintain Database
o Patient and coordination doctor information.
o Diagnosis and prescriptions.
• Provide Study Details to Billing
o Medical transcription.
o Diagnosis code verification.
• Administrative
o Maintaining the schedules for janitorial, laundry and catering services.
o Knowledge of insurance laws.
o Focus and flexibility to maintain a proper flow of events within the sleep laboratory.
Credit, Collections, and Billing Analyst, Medical Specialties Distributors
• Client Account Responsibilities
o Perform credit check on new customer accounts and annual credit review on existing
accounts.
• Customer Account Management
o Regular review of credit line, collection calls on past due accounts.
o Managing accounts by placing holds on orders when an account is past due to include
research and resolve of past due disputed invoices.
• Maximize Cash Flow
o Make at least 30 collection calls per day and maintain all accounts within the assigned credit
limit.
• Collections
o Monitoring accounts being administered by collection agencies or attorney to maximize
recovery of accounts written off to bad debt.
o Negotiate settlements with customers within the management approved guidelines.
o Familiarize with collection laws in multiple states.
• Billing
o Process special billing projects as they develop.
o Initiate quality control procedures for billing process.
o Analyze billing procedures and determine the best possible procedures.
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Mic helle M. Saner Page 5
Cash Administrator, Medical Specialties Distributors
• Payment Process
o Posting payments to the correct accounts and invoice and preparing bank deposits.
• Budget
o Balance the cash account and general ledger accounts affected by payments.
o Audit unapplied cash reports.
• Record Archival
o Filing all payment information in accordance with the applicable records retention schedule.
Collections & Billing Representative, Medicenter
• Medical Billing/Claims
o ICD9 and CPT coding, application of modifiers when required.
o Submit electronic and paper claims.
o Appeal insurance claim denials.
o Posting explanation of benefits to patient accounts
• Collections
o Collection calls to patients.
o Negotiate payment plans with patients.
o Hardship cases, submit facts to Manager for possible write off.
o Uncollectable accounts turned over to collection agency.
o Collection calls to insurance companies.
• Administrative
o Answer telephones.
o Check in patients.
o Assure the proper flow of events with in the medical office.
ORGANIZATION COMMITMENT
Alaska Association of Municipal Clerks:
Membership Committee, Member 2008 – 2012
Membership Committee, Chair 2013 – 2014
Election Committee, Member 2008 – 2013
Election Committee, Chair 2013 – 2017
Scholarship Committee, Member 2015 – 2018
Scholarship Committee, Chair 2019 – Current
Conference Planning Committee, Member 2015 – 2016
Conference Planning Committee, Chair 2016 - 2017
Executive Board, Second Vice President 2015 - 2016
Executive Board, First Vice President 2016 – 2017
Executive Board, President 2017 – 2018
Executive Board, Past President 2018 – 2019
Project Homeless Connect:
Coordinator of the Comfort Care Packages 2018 & 2019
Page 12 of 15
Mic helle M. Saner Page 6
PERSONAL REFERENCES
Johni Blankenship
Brenda Ahlberg
Carol Freas
Jamie Newman
Page 13 of 15
From:Rebecca Anderson
To:Jamie Heinz
Subject:City Clerk Candidate Amended Cover Letter
Date:Sunday, September 19, 2021 5:58:36 PM
CAUTION: This email originated from outside your organization. Exercise caution when
opening attachments or clicking links, especially from unknown senders.
City of Kenai:
I have reviewed the position requirements for the City Clerk and realized I made an
error in the cover letter of the application. I sent an old cover letter for an entirely
different position but sent it to the City of Kenai for the City Clerk position. This was
an embarrassing error I do not believe can be rectified with this simple letter, but I still
wish to make the correction.
Upon reviewing the position, I found it quite interesting and even exciting because I
have lived in the City of Kenai for about 20 years and love being part of this
community. Working to add value to the lives of other residents and doing so by
ensuring the office works efficiently and well would mean drawing on previous
experiences in corporations in California as well as non-profit and sole proprietorships
in Alaska, where I returned to live and rear my now-grown children.
I have no actual experience with either of the programs mentioned in the job
description, but I have worked with others who have. I also did some research and
learned these are programs I believe do add value. I have experience in all previous
positions with learning new things, and I am confident of knowing how to seek and
find help as needed.
The majority of my experience in Alaska was working in various positions at the local
domestic violence and sexual assault shelter. I mention this again because of the
value of the experience of completing accurate and timely documentation with viral
records. The importance of the accuracy of the data was crucial because of the
financial components. With this state holding records in such high levels of domestic
violence and especially violence against women, particularly women native to
indigenous communities, I have been glad to continue to work here in my hometown.
I want to be part of ensuring the residents of this community that I hold so dear can
continue to live peacefully and safely with the positive experience of being part life in
this municipality.
I do hold the required experience including working in environments of keeping
minutes and following rules of order as understood and expected. I have been part of
the hiring an training processes of new staff and am confident in my abilities.
Thank you for considering me for the City Clerk. I am eager to use the skills I haven't
been using lately, and especially working with and for my beloved Kenai.
Sincerely,
Rebecca Anderson