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Home My WebLink AboutRESOLUTION 1982-056■ CITY OF KENAI RESOLUTION NO, 82-56 A RESOLUTION OF THE COUNCIL OF THE CITY OF RENAI, ALASKA, AWARDING A CONTRACT TO SOUTHCENTRAL COMMUNICATIONS CO. FOR RADIO MAINTENANCE FOR FY 82-83 IN THE AMOUNT OF $16,818. WHEREAS, on June 3, 1982, bids were opened for radio maintenance for FY 82-83, and the following bids were received: Communications Water Annual Company Department Department Total Southcentral Communications Co. $12,950 $3,868 $16,818 Motorola -Bid #1 - - 24,480 Motorola -Bid #2 - - 16,740 WHEREAS, Southcentral Communication's bid offers the City the advantages of faster response time for service calls and convenience in dealing with a local vendor and a cost of only $78 per year over the lowest bid, and WHEREAS, adequate monies have been appropriated in the 1982-83 budget for this expenditure. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF RENAI, ALASKA, that a contract be awarded to Southcentral Communications Co. for radio maintenance for FY 82-83 in the amount of $16,818. PASSED BY THE COUNCIL OF THE CITY OF KENA ALASKA, this 16th day of June, 1982, VINCENT O'REILLY R ATTESTS J et Whelan, City Clerk Approved by Finances ■ k I i • �i� --;— s p� i i TO: William Brighton, City Manager FROM: Richard Ross, Chief ;f Police SUBJECT: Radio Maintenance Contract DATE: June 3, 1982 Radio maintenance bids were opened on 6-3-82 at 10:00AM. There were two bidders: 1. South Central Communications: Total bid was $16,818. per year or $1401.50 @ month a) $12,950. per year ($1079.17 @ month) to be charged against General Fund Communications Repairs and Maintenance. b) $3868. per year ($322.33 @ month) to be charged against Vlater and Sewer Fund for maintenance of in -track system and 8 status units. South Central bid on additive alternate for maintenance of Departmental at the rate of $125. @ month or $1500. per year. r Se 2. Motorola - Bid #1 dated 5-24-82: Total bid was for $2040. @ month or $24,480. per year. No break -down is given between General Fund Communications and Water and Sewer Fund. Motorola declined to submit a bid on the additive alternate maintenance of radar units. 3. Motorola - Bid #2 dated June 1, 1982: Total bid was for $1395 @ month or $16,740. per year. No break -down is given between General Fund Communications and Water and Sewer Fund. Motorola declined to submit a bid on the additive alternate maintenance of radars. ■ i .aw. Recommendations: 1. South Central Communications be awarded the contract for main- tenance of the City's radios for the amount of $12,950. per year. South Central Communications be awarded the contract for main- tenance of the City's {Pater and Sewer In -Track system and 8 status units for the amount of $3868. Total bid award to South Central Communications in the amount of $16,818. per year. 2. The award of the additive alternative for maintenance of the radar equipment not be given at this time. South Central has agreed to a 60 day extension of their offer during which time this option could be exercized. ' Justification: 1. South Central's bid is lower than Motorola's bid #1. 2. While Motorola's bid #2 is $6.50 @ month (.40) lower than South Central's, it does not meet the one hour emergency re- sponse time for service of base stations on consoles. It addresses the rationale for this requirement by offering to provide three back-up base stations. 3. South Central Communications has a local facility and main- tenance staff. Motorola is located in Anchorage with no local facilities or staffing. Motorola would be providing mainten- ance services by having repairmen responding from Anchorage to handle service calls and routine maintenance. Fast service provision and convenience in dealing with a local repair center are key factors in this recommendation of award of bid to South Central. 1 i r MOTOROLA Co-rmunrcatrons and Eiectror tcs me June 1, 1982 Address Reply to: 5333 Fairbanks Street Suite 1 e` Anchorage, AK 69Dp?� (907) 277-2531 City Clerk, City of Kenai Box 580 Kenai, Alaska 99611 Attention: Radio Maintenance Bid MOTOROLA COMMUNICATIONS AND ELECTRONICS, INC. is supply- ing an ALTERNATE Bid in conjunction with our first Bid dated May 24, 1982. Our Alternate Bid is to comply more realistically to spec- ifications Number 4 and Number 8. Motorola will furnish a new 3 Frequency base station with remote control to console on the 3 major Frequencys as requested by Chief Ross; for emergency in the event any of the 3 base stations should fail. This base and remote will be owned by MOTOROLA, but will be utilized by the City at no charge as long as MOTOROLA is maintaining the system under maintenance contract. DHL Pouch Service will be furnished by MOTOROLA for all portable units in need for repair to Anchorage Service Shop and return. This Bid will not include batteries and antennas and we also do not wish to bid on alternate units listed under eneral Fund. Model HR12 and 715. MOTOROLA will install and deliver extra base and remote 45 days after bid is awarded. Total cost per Month - $1,395.00 Sincerely, MOTOROLA COMMUNICATIONS AND ELECTRONICS, INC. Bob Jo son Section Service Representative BJ:ca 1301 East Algonquin Rd.. Schaumburg, Illinois 60196 (312) 397-1000 I ' 101 17*) A6070ROLA Communications and Electronics Inc. May 24, 1982 1-\ Address Reply to: 5333 Fairbanks Street Suite 1 Anchorage, AK 99502 037) 277-2.9.31 City Clerk, City of Kenai Box 580 Kenai, Alaska 99611 Attention: Radio Maintenance Bid MOTOROLA COMMUNICATIONS AND ELECTRONICS, INC. complies with all specifications listed in request for bid. We do not accept to bid on the alternate units listed under General Fund but would assist in having these units calibrated and repaired on time and material basis. Our bid per month on the rest of the system is: $2,040.00 per month This will not include batteries or antennas on listed equipment. Sincerely, MOTOROLA COMMUNICATIONS AND ELECTRONICS INE. Bob J nson Section Service Representative r SOUTHCENTRAL COMMUNICATIONS CO. GENERAL* E L E C T R' C P. O. Box 2316, Soldotna, Alaska 99869 Phone:262-SM AUTHORIZED SALES a SERVICE MOBILE RADIO June 3, 1982 Dear Sir, Southcentral Communications proposes to maintain your radio equipment as outlined in your "Radio Maintenance ---- Contract Bid" for the period of July 1, 1982 through June 30, 1983. _ The cost of the proposed contract will be $1,401.50 per month for a total of $16,818.00 for the year. Yearly costs are broken down as follows: General Fund $12,950.00 Water and Sewer Fund 3,868.00 In addition, the Additive Alternate which is not included in the above yearly cost, will be $125.00 per month for a total of $1,500.00 for the year. Submitted By: 2 Brian D. Nolan Partner City Clerk City of Kenai Box 580 `j Kenai, Alaska 99611 i - = 1 I { 1. 1 4