HomeMy WebLinkAbout2021-10-01 Council Packet - Special MeetingKenai City Council Special Meeting -
City Clerk Interviews
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October 01, 2021
Kenai City Council Special Meeting -
City Clerk Interviews
October 01, 2021 ꟷ 4:00 PM
Kenai City Council Chambers
210 Fidalgo Avenue, Kenai, Alaska
**Telephonic/Virtual Information Below**
www.kenai.city
Agenda
A. CALL TO ORDER
1. Pledge of Allegiance
2. Roll Call
3. Agenda Approval
B. INTERVIEWS
1. City Council Interviews of City Clerk Applicant Finalists.
C. PUBLIC COMMENT
(Public comment limited to three (3) minutes per speaker;
thirty (30) minutes aggregated)
D. EXECUTIVE SESSION
1. City Council Discussion of Interviews and Qualifications of City Clerk Applicant
Finalists. [AS 44.62.310(C)(2)(D)(5) a Subject that Tends to Prejudice the Reputation and
Character of an Applicant, and Meetings of the Governmental Body when Holding a
Meeting Solely to Act Upon Matters of Professional Qualifications.]
a. Action/Approval – Council Action Related to City Clerk Recruitment and Hire
Process.
F. ADJOURNMENT
The agenda and supporting documents are posted on the City’s website at www.kenai.city. Copies of
resolutions and ordinances are available at the City Clerk’s Office or outside the Council Chamber prior
to the meeting. For additional information, please contact the City Clerk’s Office at 907-283-8231.
Join Zoom Meeting OR
https://us02web.zoom.us/j/81283297244 Dial In: (253) 215-8782 or (301) 715-8592
Meeting ID: 812 8329 7244 Passcode: 684263 Meeting ID: 812 8329 7244 Passcode: 684263
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9/14/2021 NEOGOV Insight - Application Detail
https://secure.neogov.com/employers/app_tracking/view_resume.cfm?Print=Y&JobID=3204291&ResumeID=166418506&GetJSUserIDFromResume=…1/5
00147 - City Clerk - City of Kenai, Alaska
Contact Information -- Person ID: 6324400
Name:Meri Jane Bohn Address:
new address: Kenai Alaska
Odessa, Washington 99159
US
Home Phone:Alternate Phone:
Email:Notification
Preference:
Email
Former Last
Name:
Personal Information
Driver's License:Yes, Washington ,
Can you, after employment, submit proof of
your legal right to work in the United States?Yes
What is your highest level of education?Some College
Education
College/University
Green River Community College
1/2016 - 3/2016
Kent, Washington
Did you graduate: No
Major/Minor: Human Resources Generalist Certificate
Degree Received: Other
High School
Enumclaw High School
9/1997 - 6/2001
Enumclaw, Washington
Did you graduate: Yes
Degree Received: High School Diploma
Work Experience
City Clerk-Treasurer
8/2020 - 9/2021
Town of Odessa
Odessa, Washington 99159
Hours worked per week: 40
Monthly Salary: $0.00
# of Employees Supervised: 1
Name of Supervisor: Bill Crossley - Mayor
May we contact this employer? Yes
Duties
•Supervise and perform activities related to utility billing, accounts payable and payroll.
•Prepare and/or assure preparation of all required monthly, quarterly and annual reports in
accordance with standard Washington State Auditor requirements.
•Prepare and monitor departmental budgets and with preparation and monitoring of the Town’s
annual budget in conformance with BARS requirements. Project revenues and expenditures in
order to anticipate Town’s financial needs.
•Monitor and account for all construction projects in the Town, assuring proper reimbursements
from projects financed by grants, loans and bond issues.
•Invest Town monies in accordance with established criteria.
•Implement and maintain the accounting system for water/sewer/garbage utilities as prescribed
by the Washington State Auditor.
•Coordinate activities with State and other auditors as required.
•Supervise the retention and destruction of all Town records under advice of the State Archivist.
•Provide general support services for the Town Council, Mayor and all Town departments;
prepare agendas and other materials; attend council meetings, take, distribute and maintain
minutes.
•Maintain and retrieve all Town records in response to need of the Town Council, staff and public.
•Assure and oversee functions related to the publication of legal notices; call for bids,
maintenance of inventory records, and the publication and codification of Town ordinances.Page 3 of 22
9/14/2021 NEOGOV Insight - Application Detail
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• Oversee the functions related to issuing various licenses and permits, and to collecting and
accounting for all monies due the Town.
• Oversee the functions related to serving the support needs of various boards and commissions
as directed.
• Participate in the interview process of office personnel engaged in a variety of support activities.
• Supervise, train, and direct the work activities and monitor performance of departmental
employees.
• Perform any special projects or assignments as directed by the Mayor and Council.
• Act as a custodian of the Town Seal. Attest the signature of Town Officials.
Reason for Leaving
Relocating to Kenai Alaska
Customer Service Rep/Deputy
City Clerk
6/2019 - 8/2020
City of Moses Lake
Moses Lake, Washington 98837
Hours worked per week: 40
Monthly Salary: $0.00
Name of Supervisor: Jessica Cole - Customer Service
Manager
May we contact this employer? Yes
Duties
I worked as a Utility Customer Service Representative. I take in utility payments, process
garbage requests, sign new customers into accounts and help with billing backup. I answer a
switchboard phone and help receipt in accounts receivables into correct accounts. Moved up to
Deputy City Clerk right before I moved and accepted a job with the Town of Odessa.
Reason for Leaving
Was offered a job 2 blocks from my house. This job was an hour each way to work.
Customer Service Technician
5/2016 - 3/2018
Covington Water District
Covington, Washington 98042
Hours worked per week: 40
Monthly Salary:
Name of Supervisor: Michelle Surdez - Customer Service
Manager
May we contact this employer? Yes
Duties
Duties include top notch customer service for internal & external customers, cash receipting,
running various reports, data entry, processing all mail and incoming/outgoing packages,
maintain very confidential/sensitive personal information for different programs with locked up
paperwork, records retention/redaction, cash adjustments, leak adjustments, switch board
multiple phone operation.
Reason for Leaving
My husband's job relocated to Eastern Washington.
Utility Billing Financial Analyst
8/2007 - 5/2015
City of Kent
Kent, Washington 98022
Hours worked per week: 40
Monthly Salary:
# of Employees Supervised: 0
Name of Supervisor: Tom Vetsch - Customer Service
Manager
May we contact this employer? Yes
Duties
I was employed with the City of Kent. I worked in the Finance Department as the Financial Utility
Billing Analyst for the city. I did the entire water billing system for all of Kent (over 120,000
residents), which requires very in depth knowledge of accounting practices, general ledgers,
journal entries, data entry & customer service combined. I moved up in this department which IPage 4 of 22
9/14/2021 NEOGOV Insight - Application Detail
https://secure.neogov.com/employers/app_tracking/view_resume.cfm?Print=Y&JobID=3204291&ResumeID=166418506&GetJSUserIDFromResume=…3/5
used to work as a Customer Service Representative taking in Utility payments, multiple phones,
paper processing, money processing, business licenses, pet licenses, electronic records, Accounts
Receivables, LID payments, daily deposit with very large amounts of money, our department ran
the entire mail room for the City, and other such duties. I started with the City working in the
City Clerk’s Office as an Office Technician. I greeted people/customers, answered phones, did
data entry on a daily basis, worked with the filing system on a daily basis, did the mail, worked
daily with City Ordinances/Resolutions/other records, helped with agenda, took minutes, covered
in different departments when needed, helped out the Deputy City Clerk with her filing/sorting
papers, spread sheets and helped the records manager write letters to people for confidential
records request (fire, police, permits, engineering, etc.) and records retention scheduling, so I
handled tons of personal/confidential information on a daily basis as well. I also completed many
special projects for the City Clerk.
Reason for Leaving
Left for maternity leave and to stay home with my daughter.
Claims Service Representative
9/2001 - 5/2007
Mutual of Enumclaw Insurance
Enumclaw, Washington 98022
Hours worked per week: 40
Monthly Salary:
Name of Supervisor: Cathy Layton - Field Claims
Supervisor
May we contact this employer? Yes
Duties
I held many positions during the course of employment with this company. I first started with the
company as a part time file clerk searching for files. I was hired on full time as a records
administrator handling requests for records along with phone calls requesting information. I
moved up to the claims department and took new claims from customers over the phone and put
them in our system. I transferred out to our Tacoma claims office after accepting a position as
Executive Administrative Assistant/Secretary at the front desk of our Tacoma claims branch
office. I ordered office supplies & equipment, kept a log book for our “pool” cars, made
appointments, typed checks, letters, data entry, supported 16 claims adjusters, answered switch
board phones of 25+ incoming lines, 10 key (60+ wpm), typing (60+ wpm), scanning, faxing,
processing of all titles for salvaged/totaled vehicles and all types of secretary/clerical type side
jobs. I then moved up to handle claims for the company as a Claims Adjuster. I dealt with difficult
situations all the time, talked with tons of people on a daily basis, and was very high
stress/multi-tasking was a must. I left this job because I started my own business.
Reason for Leaving
Started my own home business.
Certificates and Licenses
Type: Washington State Notary Public
Number:
Issued by:
Date Issued: 9 /2014 Date Expires: 9 /2019
Type: Certified Municipal Clerk (CMC)
Number: Working on getting my CMC - In progress
Issued by: IIMC
Date Issued: 7 /2021 Date Expires: 7 /2021
Skills
Office Skills
Typing:75
Data Entry:0
Page 5 of 22
9/14/2021 NEOGOV Insight - Application Detail
https://secure.neogov.com/employers/app_tracking/view_resume.cfm?Print=Y&JobID=3204291&ResumeID=166418506&GetJSUserIDFromResume=…4/5
Additional Information
References
Professional
McQueeney, Tammy
Senior Financial Analyst
Personal
Senecal, Jackie
Manager and friend
Professional
Mohr, Sally
Business Analyst
Resume
Text Resume
Attachments
Attachment File Name File
Type
Created
By
Meri Jane Bohn.doc Meri Jane Bohn.doc Resume Job Seeker
PDI Certificates - Meri Jane
Bohn.pdf
PDI Certificates - Meri Jane
Bohn.pdf License Job Seeker
Kenai.docx Kenai.docx Cover
Letter Job Seeker
Agency-Wide Questions
1.Q:Are you currently, or have you ever been employed by the City of Kenai?
A:No
2.Q:If yes, please provide Position Title and dates of employment.
A:
3.Q:Are you related to any person currently working for the City of Kenai?
A:No
4.Q:If Yes, please list their names(s), department(s), and your relationship(s):
A:
Supplemental Questions
1.Q:Which of the following do you currently have?
A:Five plus years of high-level administrative experience or management experience in
municipal government roles
2.Q:A 'working knowledge' means to possess enough knowledge of a system, subject,
language etc. to be able to use it or to do a particular job, such as a City Clerk. Select
the items below which you hold a working knowledge of:
Page 6 of 22
9/14/2021 NEOGOV Insight - Application Detail
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A:Parliamentary procedures
3.Q:Select those items which you have a working knowledge of:
A:the Laserfiche document management software, including Laserfiche Forms.
4.Q:Do you currently hold a Certified Municipal Clerk (CMC) designation from the
International Institute of Municipal Clerks (IIMC)?
A:No
5.Q:Do you currently hold a regular or limited governmental notary commission?
A:No
6.Q:If you are offered and accept this appointment, will you agree to be subject to a pre-
employment background investigation, including, but not limited to a criminal
background check?
A:Yes
Page 7 of 22
Odessa, WA 99159
New address: Kenai Alaska
E-Mail:
Meri Jane Bohn____________________
September 10, 2021
City of Kenai
210 Fidalgo Ave
Kenai, AK 99611
Re: City Clerk
Enclosed is my application and resume in response to the job opening City Clerk
which has opened up within the City of Kenai. I enjoy working as a support person
for government and would like to continue in a field which I know and have loved
for years.
I feel I can offer what you are looking for and have the experience to back it up;
here are some examples:
-City Clerk-Treasurer
-Customer Service/Administrative Specialist experience
-Records Management & Retention schedule
-Utility Billing
-Human Resource Generalist College Certificate
-Deputy City Clerk experience
-65+ wpm & 10 key
-Payroll and data entry experience
-Detail Oriented
-Fast learner & Team Player
-Friendly, Honest, Hard worker
-Outstanding people & customer service skills
-Filing/sorting/alphabetizing multiple items
-Cashiering with cash drawer-balancing daily
-Flexible with change, very adaptable
I am known as a team player that puts in whatever effort is necessary to
accomplish goals. My past experience working in the support sector really has been
great. I would love to continue in a job that I enjoy and to help out in whatever way
I can.
I look forward to meeting with you to explain further of how I can contribute to this
job. Thank you for your consideration.
Sincerely,
Meri Jane Bohn
Page 8 of 22
Meri Jane Bohn
,
New address – Kenai Alaska
OBJECTIVE:
City Clerk-Treasurer, Deputy City Clerk, Administrative/Executive Assistant, Secretary, Lead
Receptionist, Customer service, Records Technician, Municipal Analyst Accountant, Billing…etc. are just a
few examples of jobs I have held over the course of my employment experiences. I am a very hard working,
fast learner, leadership oriented, skilled, team player, honest, and friendly individual who leaves a good
impression and gives it my all where ever I have been employed and also in my personal life. I want to use
and prove my skills true, if you will give me the chance!
EMPLOYMENT HISTORY:
Town of Odessa 8/2020 – Current
Odessa, WA 99159
I am currently employed here as the Town Clerk-Treasurer of Odessa WA. I am in charge of the Clerk’s
Office and wear tons of hats in this job. I run payroll, Human Resources - process all new hires and
terminations, quarterly reporting, handle all the grant and loan paperwork for all construction jobs and
Capital Improvement projects, handle all tax and benefit items, process accounts receivables, payables, and
journal entries, public records request officer, help handle the utility bills and payments, reconcile all town
bank accounts, I put together all the Town Council meetings and do the minutes and all the
packets/agendas for the meetings, I handle all financial pieces for the town such as BARS items, and auditor
requests, I also do the Town’s annual budget.
City of Moses Lake 6/2019 – 8/2020
Moses Lake, WA 98837
I worked as a Utility Customer Service Representative. I take in utility payments, process garbage requests,
sign new customers into accounts and help with billing backup. I answer a switchboard phone and help
receipt in accounts receivables into correct accounts. Moved up to Deputy City Clerk right before I moved
and accepted a job with the Town of Odessa.
Covington Water District 5/2016 – 3/2018
Covington WA 98042
I worked for Covington Water District as a Customer Service Technician. I did all aspects of customer
service, phones, mail, compose letters, cash receipting, A/R process invoices, switchboard phone system,
records management, data entry, run reports, handle very sensitive information under lock & key for
programs, cover for billing when needed.
Page 9 of 22
City of Black Diamond 7/2015 – 5/2016
Black Diamond, WA 98010
I worked for the City of Black Diamond as a Deputy City Clerk. I covered the City Clerk for Council meetings,
recording & minute taker at City Council meetings and Planning Commission meetings. I ran the Utility
Billing System for the city along with their business licensing program as well. Customer Service along with
being a Washington state Passport Agent, answered phones was daily along with daily deposits and bank
deposits. I helped with mail, writing letters, and all other office tasks. I also handled all their records
Management stuff (Ordinances, Resolutions, Contracts…etc.)
City of Kent 8/2007 – 5/2015
Kent, WA 98032
I was employed with the City of Kent till May 2015. I worked in the Finance Department as the Financial
Utility Billing Analyst for the city. I did the entire water billing system for all of Kent (over 120,000 residents),
which required very in-depth knowledge of accounting practices, book keeping, data entry, journal entries,
general ledger & customer service combined. I moved up in this department which I used to work as a
Customer Service Representative taking in Utility payments, multiple phones, paper processing, money
processing, business licenses, pet licenses, electronic records, Accounts Receivables, LID payments, daily
deposit with very large amounts of money, helped run the mail room and other such duties. I started with the
City working in the City Clerk’s Office as an Office Technician. I greeted people/customers, answered
phones, did data entry on a daily basis, worked with the filing system on a daily basis, did the mail, worked
daily with City Ordinances/Resolutions/other records, covered in different departments when needed, helped
out the Deputy City Clerk with her filing/sorting papers, spread sheets and helped the records manager write
letters to people for confidential records request (fire, police, permits, engineering, etc.) and records
retention scheduling, so I handled tons of personal/confidential information on a daily basis as well. I also
completed many special projects for the City Clerk.
CLOSING:
I will give it my all! I have a bunch of years of working in Government. I am a very fast learner,
hardworking and put in 110% in everything I do. I am a great team player, can get along with every
personality, friendly, honest, customer service oriented, and very up-beat and cheery! Give me a chance
and I will prove to you I can get the job done.
REFERENCES:
Trina Hays – (personal friend) 30 years
Buckley, WA 98321
Rebecca Furry –(Former Supervisor) 15 years
Kent, WA
Tammy McQueeney – (Former co-worker) 15 years
Kent, WA 98031
Sally Mohr – (Former co-worker) 4 years
Covington, WA
Page 10 of 22
6/17/2021
This is to certify that
Town of Odessa
Date Joann Tilton, Northwest Clerks Institute Director
Meri Jane Bohn
Certificate of Completion
Northwest Clerks Institute, Professional Development l
Has successfully completed
Conducted by
Washington State University, June 8 – 17, 2021
(24 CMC Hours)
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9/14/2021 NEOGOV Insight - Application Detail
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00147 - City Clerk - City of Kenai, Alaska
Contact Information -- Person ID: 48032331
Name:Michelle M. Saner Address:
Kenai, Alaska 99611 US
Home Phone:Alternate Phone:
Email:Notification Preference:Email
Former Last Name:
Personal Information
Driver's License:Yes, Alaska , , Class D
Can you, after employment, submit proof of
your legal right to work in the United States?Yes
What is your highest level of education?High School
Education
MMS verified no education history.
Work Experience
City Clerk
7/2013 - Present
City of Soldotna
soldotna.org
Soldotna, Alaska 99669
Hours worked per week: 40
Monthly Salary:
# of Employees Supervised: 1
Name of Supervisor: Paul Whitney - Mayor
May we contact this employer? Yes
Duties
Please see attached resume.
Reason for Leaving
Have not left the position.
Deputy Borough Clerk
8/2008 - 6/2013
Kenai Peninsula Borough
kpb.us
Soldotna, Alaska 99669
Hours worked per week: 40
Monthly Salary:
# of Employees Supervised: 2
Name of Supervisor: Johni Blankenship - Borough Clerk
May we contact this employer? Yes
Duties
Please see attached resume.
Reason for Leaving
Accepted the Soldotna City Clerk Position
Administrative Assistant
2/2007 - 8/2008
Kenai Peninsula Borough
kpb.org
Soldotna, Alaska 99669
Hours worked per week: 40
Monthly Salary: $0.00
# of Employees Supervised: 0
Name of Supervisor: Johni Blankenship - Borough Clerk
May we contact this employer? Yes
Page 13 of 22
9/14/2021 NEOGOV Insight - Application Detail
https://secure.neogov.com/employers/app_tracking/view_resume.cfm?Print=Y&JobID=3204291&ResumeID=166434691&GetJSUserIDFromResume=…2/3
Duties
Please see attached resume.
Reason for Leaving
Promoted to Deputy Clerk.
Certificates and Licenses
Type: Certified Master Municipal Clerk
Number:
Issued by: International Institute of Municipal Clerks
Date Issued: 10 /2016 Date Expires:
Skills
Office Skills
Typing:
Data Entry:
Additional Information
Professional Associations
Alaska Association of Municipal Clerks
Membership Committee, Member 2008 - 2012
Membership Committee, Chair 2013 - 2014
Election Committee, Member 2008 - 2013
Election Committee, Chair 2013 - 2017
Scholarship Committee, Member 2015 - 2018
Scholarship Committee, Chair 2019 - Current
Conference Planning Committee, Member 2015 - 2016
Conference Planning Committee, Chair 2016 - 2017
Executive Board, Second Vice President 2015 - 2016
Executive Board, First Vice President 2016 - 2017
Executive Board, President 2017 - 2018
Executive Board, Past President 2018 - 2019
Project Homeless Connect
Coordinator of the Comfort Care Packages 2018 & 2019
References
Professional
Newman, Jamie
Wasilla City Clerk
Professional
Freas, Carol
Kenai, Alaska
Professional
Ahlberg, Brenda
Soldotna, Alaska
Professional
Blankenship, Johni
Soldotna, Alaska
9/14/2021 NEOGOV Insight - Application Detail
https://secure.neogov.com/employers/app_tracking/view_resume.cfm?Print=Y&JobID=3204291&ResumeID=166434691&GetJSUserIDFromResume=…3/3
Resume
Text Resume
Attachments
Attachment File Name File
Type
Created
By
City Clerk Cover Letter -
Saner.docx
City Clerk Cover Letter -
Saner.docx
Cover
Letter Job Seeker
Agency-Wide Questions
1.Q:Are you currently, or have you ever been employed by the City of Kenai?
A:No
2.Q:If yes, please provide Position Title and dates of employment.
A:
3.Q:Are you related to any person currently working for the City of Kenai?
A:No
4.Q:If Yes, please list their names(s), department(s), and your relationship(s):
A:
Supplemental Questions
1.Q:Which of the following do you currently have?
A:Five plus years of high-level administrative experience or management experience in
municipal government roles
2.Q:A 'working knowledge' means to possess enough knowledge of a system, subject,
language etc. to be able to use it or to do a particular job, such as a City Clerk. Select
the items below which you hold a working knowledge of:
A:State and local legislative procedures
3.Q:Select those items which you have a working knowledge of:
A:the Laserfiche document management software, including Laserfiche Forms.
4.Q:Do you currently hold a Certified Municipal Clerk (CMC) designation from the
International Institute of Municipal Clerks (IIMC)?
A:Yes
5.Q:Do you currently hold a regular or limited governmental notary commission?
A:Yes
6.Q:If you are offered and accept this appointment, will you agree to be subject to a pre-
employment background investigation, including, but not limited to a criminal
background check?
A:Yes
Michelle M. Saner ., Kenai, AK 99611
|
September 10, 2021
Stormy Brown
Human Resources Director
City of Kenai
210 Fidalgo Ave.
Kenai, AK 99611
Dear Ms. Brown,
I am writing in response to the notice of requirement for City Clerk. I have been working in a
Municipal Clerks Office for more than 14-years, the last eight of which serving as the City Clerk
for the City of Soldotna. I feel my experience and knowledge in the following would make me a
valuable addition to your team:
Municipal Meeting Management
Records Management
Election Administration
Citizens Appeal Process
Cemetery Administration
Outside of my work history and commitment to professionalism, I would like you to know that I
am a very dedicated and detailed oriented person. I take pride in the fact that I am self-driven
and present a professional yet personal nature.
I look forward to meeting with you and further discussing my qualifications for the City Clerk
Position. I can be reached at .
Sincerely,
Michelle M. Saner
Mic helle M. Saner Page 1
Michelle (Shellie) M. Saner
Kenai, AK 99611
Home (Message): | Cell:
OBJECTIVE: To obtain the position of Kenai City Clerk
HIGHLIGHTS OF QUALIFICATIONS
• Certified Master Municipal Clerk, MMC
• Records Management
• Laserfiche Document Management Software
• Elections Administration
• Municipal Meeting Management
• Notary Public
WORK HISTORY
City Clerk Clerk’s Office City of Soldotna Soldotna, AK 2013 – Current
Deputy Clerk Clerk’s Office Kenai Peninsula Borough Soldotna, AK 2008 – 2013
Admin Asst. Clerk’s Office Kenai Peninsula Borough Soldotna, AK 2007 – 2008
Coordinator Sleep Lab Peninsula Sleep Diagnostics Soldotna, AK 2005 – 2006
Credit Analyst Credit Dept. Medical Specialties Stoughton, MA 2003 – 2005
Cash Admin. Credit Dept. Medical Specialties Stoughton, MA 2002 – 2003
Collector Collections Medicenter Kenai, AK 2001 – 2002
WORK EXPERIENCE / RESPONSIBILITIES
City Clerk, City of Soldotna, Clerk's Office
• Department Director
o Direction of department staff, to include hiring, training, discipline and evaluations.
o Develop and assign work priorities.
o Develop and implement standard operating procedures to ensure consistent handling of
responsibilities of the City Clerk’s Office.
• Municipal Meeting Management
o Compose ordinances, resolutions, action items and proclamations.
o Oversees the preparation of agendas and packets for Council Meetings.
o Assures compliance with legal requirements for all public meetings of the Council,
Commissions, Boards and Committees.
o Attends Council Meetings and acts as parliamentary advisor.
o Trains Council, Commission, and Board members related to meetings, meeting etiquette,
parliamentary procedures and actions of the body.
• Records Management
o Manages and directs the City Records Management Program in accordance with Federal,
State and Municipal Law.
Develop and maintain the retention schedule.
Implements procedures for inventory, storage and destruction of obsolete records.
Provides departmental training for proper handling of city records.
o Administers public records requests in accordance with the Freedom of Information Act.
• Elections
o Administers all aspects of City Elections, to include initiative, referendum and recall. This
includes the administrations employee elections related to policies or representation. Assuring
all elections are compliant with all applicable Federal, State and Municipal Law.
o Coordinate joint governmental election procedures with the Kenai Peninsula Borough and
State of Alaska.
Mic helle M. Saner Page 2
• Other
o Ensures elected and appointed officials remain compliant with the Alaska Public Offices
Commissions, financial disclosure requirements.
o Maintains record of appointments to boards, commissions and committees. Managing
resignations, recruitment, term expiring notifications and the historical record of appointees.
o Administer appeal and arbitration hearing procedures; receives appeals, prepares notices,
compiles record and notifies parties. Serves as Clerk during the hearings.
o Administers the interment and disinterment activities within the memorial park, maintaining
all official records and managing the availability and assignment of plots.
o Administers the procedures for Special Assessment Districts.
o Develops, administers and maintains the operating budget for Mayor/Council and Clerks
Office to include Elections and Records Management.
o Develops and maintains website content management for City Council, City Elections, Public
Records and Clerk’s Office. Assists other departments with web content as needed.
• Highlight of Major Accomplishments
o Complete re-write of the Election Code, and new code provisions regarding Records
Management and Public Records Requests.
o Adoption of a comprehensive records retention schedule specific to the needs of the city.
o Identified a change in process related to employee representation and developed and
implemented an employee election process for electing employee representation to the
Employee Relations Board.
o Developed and implemented training program for boards and commissions.
o Transitioned Council and Planning Commission to paperless meetings.
o Active participated in three cemetery expansion projects.
o Administered a citizen’s initiative driven Charter Commission Election.
o Drafted the base framework of a municipal charter for attorney review, Charter Commission
amendments and final approval by the commission for submission to the voters.
o Served as the Clerk for the Charter Commission ensuring compliance with all legal
requirements. Ensured sections of existing code were amended to comply with the new
Charter as ratified by the voters.
o Complete re-write of the Memorial Park Policy to be submitted for review and
recommendations to the Parks & Recreation Advisory Board with final approval by the
Council.
o Developed and administered a tracking system for name placement on the memorial wall.
o At the Direction of Council developed and or assisted in the development of the Student
Representative Policy, Mobile Device Policy, Social Media Policy and Mini Grant Policy.
o Administered four elections in one year, to include campaign reporting with the Alaska
Public Office Commission.
o Attained designation as a Master Municipal Clerk (MMC).
Deputy Borough Clerk, Kenai Peninsula Borough (KPB), Clerk's Office
• Municipal Meeting Management
o Assist with preparation of agendas, legislation, packets and minutes.
o Maintaining the record (minutes) during Assembly meetings.
o Assure all meetings were advertised in accordance with the AS 44.62.310.
• Records Management
o Supervise two employees.
o Prepare annual budget and performance measures for the department.
o Created the user manual for an obsolete software used to manage borough records.
o Provided individual training for new users of the records management software.
o Maintain the inventory of borough records and provide for the disposal of obsolete records.
o Review records and determine the appropriate media in which records should be stored.
o Report annually to the Assembly the numbers of obsolete records destroyed.
Mic helle M. Saner Page 3
• Election Administration
o Assisted with all aspects of administering Borough Elections, to include initiative,
referendum and recall.
o Recruitment and training of more than 100 election workers, to include precinct chairs,
canvass board and absentee voting officials.
o Reserve all polling site locations for the election, scheduled delivery and pick up of election
equipment to all twenty-two polling locations.
o Preparation of ballots and memory cards.
• Other
o Codification. Verified the accuracy of all legislation prior to codification, performing a
quarterly audit of code ensuring codification was correct.
o Community Meetings. Coordinated and conducted thirteen community meetings annually,
meeting the scheduling needs of the Mayor, Assembly Representative, Grants Manager and
Community. Worked with the community after the meeting to complete the appropriate forms
related to the funding priorities of each community.
o State Funding Priorities. Compiled all State Funding priorities of the KPB into a single book
form for final Assembly approval. After Assembly approval, entry of each priority into the
State of Alaska Capital Project Submission and information system (CAPSIS).
o Federal Funding Priorities. Created a single form representing the funding questions asked by
the KPB Congressional delegation. Compiled all KPB Federal Funding priorities into a single
book form for final Assembly approval. After approval transmit final priorities to each
Congressional delegate in the format as required by the delegate.
o Website. Assure the Assembly Clerk web pages were kept current using Microsoft Office
Frontpage and Joombla.
o Board of Equalization & Board of Adjustment. Assists with the acceptance of appeals,
prepare notices, compile record and notifies parties. Serves as the recording clerk during the
hearings.
o Full Notary
• Highlight of Major Accomplishments
o Developed a comprehensive user manual for an obsolete records management software.
o Assessed procedures, risk and costs associated with recovery of over 500 frozen diazo film
copies. Determined and administered the most cost effective, least risk recovery method. All
diazo film copies were recovered with no damage.
o Transitioned the destruction method for obsolete records from landfill burial to shred/recycle.
o Attained designation as a Certified Municipal Clerk (CMC).
Administrative Assistant, Kenai Peninsula Borough, Clerk’s Office
• Meeting Management
o After receipt of all legislation reformat and prepare for packet. Compile meeting packet.
o Prepare agenda and committee schedules as per instructed by Assembly President.
o Prepare notice of agenda and meeting for publication in newspaper.
o Assure all legislation, agendas and schedules were posted on the website.
• Records Coordinator
o Records Coordinator for the Clerk's Office. Prepares records for final archival in accordance
with the records retention schedule.
• Election
o Format and proofing election notices for publication in newspapers.
o Accepting voter registration and candidate filings.
o Preparing precinct supply boxes, ensuring each polling location would have the supplies
needed to administer the polling location on election day.
Mic helle M. Saner Page 4
• Other
o Budget. Working within the GEM’s financial software, managing budget expenditures and
processing payment requests.
o Public Records Requests. Acceptance and routing of public records requests. Preparing
notification to the requestor if additional time is needed to fill the request or if any costs will
be incurred.
o In the absence of the Clerk or Deputy Clerk
Verify all enacted legislation is accurate prior to sending to codification vendor.
Maintaining the record during Assembly meetings.
Assure that all meeting documents of relevance are provided to Assembly Members
and Staff.
o Limited Notary.
Coordinator, Peninsula Sleep Diagnostics
• Process referrals
o Contacting and scheduling patient.
o Verifying Insurance.
• Maintain Database
o Patient and coordination doctor information.
o Diagnosis and prescriptions.
• Provide Study Details to Billing
o Medical transcription.
o Diagnosis code verification.
• Administrative
o Maintaining the schedules for janitorial, laundry and catering services.
o Knowledge of insurance laws.
o Focus and flexibility to maintain a proper flow of events within the sleep laboratory.
Credit, Collections, and Billing Analyst, Medical Specialties Distributors
• Client Account Responsibilities
o Perform credit check on new customer accounts and annual credit review on existing
accounts.
• Customer Account Management
o Regular review of credit line, collection calls on past due accounts.
o Managing accounts by placing holds on orders when an account is past due to include
research and resolve of past due disputed invoices.
• Maximize Cash Flow
o Make at least 30 collection calls per day and maintain all accounts within the assigned credit
limit.
• Collections
o Monitoring accounts being administered by collection agencies or attorney to maximize
recovery of accounts written off to bad debt.
o Negotiate settlements with customers within the management approved guidelines.
o Familiarize with collection laws in multiple states.
• Billing
o Process special billing projects as they develop.
o Initiate quality control procedures for billing process.
o Analyze billing procedures and determine the best possible procedures.
Mic helle M. Saner Page 5
Cash Administrator, Medical Specialties Distributors
• Payment Process
o Posting payments to the correct accounts and invoice and preparing bank deposits.
• Budget
o Balance the cash account and general ledger accounts affected by payments.
o Audit unapplied cash reports.
• Record Archival
o Filing all payment information in accordance with the applicable records retention schedule.
Collections & Billing Representative, Medicenter
• Medical Billing/Claims
o ICD9 and CPT coding, application of modifiers when required.
o Submit electronic and paper claims.
o Appeal insurance claim denials.
o Posting explanation of benefits to patient accounts
• Collections
o Collection calls to patients.
o Negotiate payment plans with patients.
o Hardship cases, submit facts to Manager for possible write off.
o Uncollectable accounts turned over to collection agency.
o Collection calls to insurance companies.
• Administrative
o Answer telephones.
o Check in patients.
o Assure the proper flow of events with in the medical office.
ORGANIZATION COMMITMENT
Alaska Association of Municipal Clerks:
Membership Committee, Member 2008 – 2012
Membership Committee, Chair 2013 – 2014
Election Committee, Member 2008 – 2013
Election Committee, Chair 2013 – 2017
Scholarship Committee, Member 2015 – 2018
Scholarship Committee, Chair 2019 – Current
Conference Planning Committee, Member 2015 – 2016
Conference Planning Committee, Chair 2016 - 2017
Executive Board, Second Vice President 2015 - 2016
Executive Board, First Vice President 2016 – 2017
Executive Board, President 2017 – 2018
Executive Board, Past President 2018 – 2019
Project Homeless Connect:
Coordinator of the Comfort Care Packages 2018 & 2019
Mic helle M. Saner Page 6
PERSONAL REFERENCES
Johni Blankenship
Brenda Ahlberg
Carol Freas
Jamie Newman