HomeMy WebLinkAboutOrdinance No. 3252-2021KENAI
CITY OF KENAI
ORDINANCE NO. 3252-2021
Sponsored by: Administration
AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, INCREASING
ESTIMATED REVENUE AND APPROPRIATIONS IN THE WATER & SEWER FUND FOR
OPERATIONAL COSTS IN EXCESS OF BUDGETED AMOUNTS AT THE WASTE WATER
TREATMENT PLANT.
WHEREAS, several events have transpired resulting in unanticipated expenditures for the Water,
Sewer, Waste Water division of the Public Works Department; and,
WHEREAS, this Ordinance is intended to restore the affected accounts to allow normal operations
to continue through the fiscal year; and,
WHEREAS, a fire that occurred at the Longview Westlake Chemical Company Plant located in
Longview, Washington in June 2021 caused chemical shortages industry wide throughout the
Pacific Northwest and Alaska; and,
WHEREAS, as a result, Univar Solutions our vendor under current contract to supply chemicals
informed the city that they may have a period of time where they will be unable to meet demands
within the state; and,
WHEREAS, in an effort to ensure continued operations Public Works staff sought out alternative
sources of Sodium Hypochlorite, the chemical the City of Kenai uses to provide safe drinking
water as well as disinfection of waste water leaving the waste water treatment plant; and,
WHEREAS, Brenntag Pacific Inc., a known vendorto the City, was able to provide the Department
with four totes, totaling 11,OOOlbs of chemicals, which provided a much needed three month buffer
of chemicals on hand to allow the supply chain time to recover from the disruption; and,
WHEREAS, appropriation of funds to cover Purchase Order 123045 in the amount of $9,892 to
Brentagg Pacific Inc. is requested to restore the existing budget; and.
WHEREAS, the 1981 GMC Dump Truck used by the Waste Water Plant to haul sludge to the
landfill requires repairs beyond the useful value of the vehicle to the City; and,
WHEREAS, staff issued a request for quotes for dumpster services and Alaska Waste was found
to be the lowest responsive responsible bidder at a per haul cost of $247.50 for a 30CY roll off
dumpster and $91.86/month for a 6CY dumpster for screenings; and,
WHEREAS, an initial purchase order number 123019 was opened to Alaska Waste in the amount
of $10,000 to meet the emergent need of hauling sludge; and,
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Ordinance No. 3252-2021
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WHEREAS, this Ordinance authorizes an increase to that purchase order to a new total amount
of $30,000 which will provide approximately $1,100 for the 6CY dumpster to be dumped once a
week for the year and approximately 110 hauls of the 30CY roll off to the landfill plus fuel
surcharge and regulatory fees; and,
WHEREAS, appropriations from the Water and Sewer Special Revenue Fund are in the City's
best interest to cover these expenses.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA,
as follows:
Section 1. That the Administration is authorized to increase Purchase Order 123019 to Alaska
Waste from $10,000 to $30,000 to provide waste hauling services for the Waste Water Treatment
Plant.
Section 2. That the estimated revenues and appropriations be increased as follows:
Water and Sewer Special Revenue Fund:
Increase Estimated Revenues —
Appropriation of Fund Balance $39.892
Increase Appropriations —
Waste Water Treatment Plant Operational Budget
010-467-2022 Operating, Repair & Maint. Supplies $9,892
010-467-4531 Professional Services $30.000
Total
Section 3. Severability: That if any part or provision of this ordinance or application thereof to
any person or circumstances is adjudged invalid by any court of competent jurisdiction, such
judgment shall be confined in its operation to the part, provision, or application directly involved
in all controversy in which this judgment shall have been rendered, and shall not affect or impair
the validity of the remainder of this title or application thereof to other persons or circumstances.
The City Council hereby declares that it would have enacted the remainder of this ordinance even
without such part, provision, or application.
Section 4. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect
upon adoption.
ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 31 day of November,
2021.
ATTEST:
BRIAN GABRIEL SR., MAYOR
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Ordinance No. 3252-2021
Page 3 of 3
Approved by Finance:
Introduced: October 20, 2021
Enacted: November 3, 2021
Effective: November 3, 2021
71 K N A
City of Kenai 1210 Fidalgo Ave, Kenai, AK 99611-77941907.283.75351 www.6naixity
MEMORANDUM
TO:
Mayor Brian Gabriel and Kenai City Council
THROUGH:
Paul Ostrander, City Manager
FROM:
Scott Curtin, Director of Public Works
DATE:
October 13, 2021
SUBJECT:
Ordinance No. 3252-2021
The purpose of this memo is to request Council's approval to appropriate additional funding from
the Water and Sewer Special Revenue fund in support of operations to cover unanticipated
expenses totaling $39,892.
The public works department received word in July, shortly after a June 2021 fire (possible
electrical failure, see link Longview chlorine plant downtime causes shortage of chemical used
to treat water supplies across West Coast I The Spokesman -Review) that severely damaged a
chemical manufacturing facility in Longview, Washington, that chemical shortages should be
expected imminently. Our counterparts at DEC reached out and requested we do everything
possible to remain within permitting requirements. Staff immediately began calling to source
materials and were successful in securing a three month supply of Sodium Hypochlorite.
The department generally maintains a month's supply on hand. In the current environment we
are targeting closer to three months now, to ensure the City's ability to maintain our permitting
requirements as well as our obligations to the community. This unanticipated emergent expense
totaled $9,892 and we are requesting those funds are now added to our operational budget.
Additionally, the forty year old dump truck the department has used for hauling sludge to the
landfill finally reached the end of its useful life in mid-July. The Shop division has performed
admirably to keep this vehicle in service for as long as it has, however due to the ongoing
expense of maintenance including tires, brakes, general availability of parts, etc. it was time to
move on.
The Public Works department in coordination with the Finance Department, in an effort to
maintain a reasonable fleet size, are not recommending replacement of this truck at this time.
We have been researching the benefits of utilizing a dumpster service and will weigh out the
benefits over the next 12-24 months. Immediate benefits include the roll off dumpster is larger
than our truck bed, 30CY vs 10CY, and while we cannot fully fill a 30CY dumpster based on the
weight, it does afford operations a longer runtime on the press between hauls. The dumpster is
lower to the ground than the truck, making it easier for staff to see and level the load. The
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screenings have now been separated. Previously the screenings, which are very wet, were
placed in the dump truck. The moisture added to the weight of the sludge, adding cost, and were
disposed of at the higher landfill rate of $45/ton. Today they are placed in a separate smaller
dumpster and disposed of as standard household trash.
The net result is sludge sent to the landfill is dryer, which the landfill regulators prefer, and is
costing us slightly less by volume. The potential liability of having staff travel icy roads with a
loaded dump truck have been removed as well as the costs associated with the ownership of the
truck including fuel, insurance, maintenance, etc. Staff are able to be more efficient as the time
spent offsite traveling to the landfill can now be refocused on plant operations.
We are asking at this time to approve a purchase order to Alaska Waste in the amount of $30,000
to cover these costs. Approximately 110 hauls to the landfill are anticipated with these funds,
which equates to one trip every 3.3 calendar days year round. As this expense was not included
in the original FY22 budget we are requesting approval of appropriation of funds to supplement
the budget at this time to avoid budget shortfalls in the spring.
Approval of this Ordinance is in the best interest of the City and will allow the department to
continue operations in support of permitting requirements and community expectations.
Council's support is respectfully requested
https://www.spokesman.com/stories/2021 /jun/18/longview-chlorine-plant-downtime-ca uses -
shortage -o/
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The City of Kenai I www.kenai.city