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HomeMy WebLinkAbout2021-11-05 Mini-Grant Steering Committee PacketMINI-GRANT STEERING COMMITTEE NOVEMBER 5, 2021 – 2:00 P.M. CLERK'S CONFERENCE ROOM, KENAI CITY HALL 210 FIDALGO AVENUE, KENAI AK 99611 *Telephonic/Virtual Information Below* http://www.kenai.city AGENDA 1. CALL TO ORDER & ROLL CALL 2. AGENDA APPROVAL 3. APPROVAL OF MEETING SUMMARY a. October 3, 2019 4. PERSONS SCHEDULED TO BE HEARD 5. PERSONS PRESENT NOT SCHEDULED TO BE HEARD (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) 6. UNFINISHED BUSINESS 7. NEW BUSINESS a. Review of Mini-Grant Application for Award • Kenai River Disc Golf Club 8. ANNOUNCEMENTS 9. ADJOURNMENT Join Zoom Meeting https://us02web.zoom.us/j/81711849967 Meeting ID: 817 1184 9967 Password: 793925 OR Call: (253) 215-8782 or (301) 715-8592 Meeting ID: 817 1184 9967 Password: 793925 MINI-GRANT STEERING COMMITTEE OCTOBER 3, 2019 – 11:00 A.M. KENAI CITY HALL CLERK'S CONFERENCE ROOM PRESIDENT PRO TEMPORE JOHNA BEECH, PRESIDING MEETING SUMMARY 1. CALL TO ORDER & ROLL CALL Committee Member Beech called the meeting to order at 11:07 p.m. Roll was confirmed as follows: Members present: B. Gabriel (phone), B. Randle, J. Beech, M. Bernard, K. Reed Members absent: Staff Present: City Manager P. Ostrander, Parks & Rec. Director B. Frates, Parks & Rec. Assistant C. Bannock A quorum was present. 2. AGENDA APPROVAL It was noted the Mini-Grant Application was regarding pumpkin painting, not face painting. MOTION: Member Bernard MOVED to move Item 6(a) to New Business Item 7(a) and approve the agenda with the revision to “pumpkin” painting; Member Reed SECONDED the motion. There were no objections; SO ORDERED. 3. APPROVAL OF MEETING SUMMARY a. April 24, 2019 MOTION: Member Gabriel MOVED to approve the meeting summary from April 24, 2019 and Member Bernard SECONDED the motion. There were no objections; SO ORDERED. 4. PERSONS SCHEDULED TO BE HEARD – None. 5. PERSONS PRESENT NOT SCHEDULED TO BE HEARD – None. 6. UNFINISHED BUSINESS – None. 7. NEW BUSINESS a. Review of Mini-Grant Application for Award • Mountain View Elementary, Fall Festival Pumpkin Painting ____________________________________________________________________________________ Mini-Grant Steering Committee Meeting Page 2 of 2 October 3, 2019 The Committee reviewed the application and it was clarified that the funds were for the costs associated with having a Pumpkin Painting Booth at the City of Kenai Fall Festival. The Parks and Recreation Director noted additional pumpkins were being donated and the applicant’s intent was to charge $2.00 for the purchase and painting of a pumpkin, and that this was a pilot fundraiser for the First and Fifth Grade field trips. It was further noted Mountain View Elementary would run the entire pumpkin event. Concern was expressed about the new charge for pumpkins while in the past the event and pumpkins were free to the public, noting this was the fourth year for this event and it had been successful. All Members agreed to table the decision so the Parks and Recreation Director could obtain more information and clarification. MOTION: Member Reed MOVED to table the discussion and decision until the Parks and Recreation Director had more information; Member Randle SECONDED the motion. There were no objections; SO ORDERED. 8. ANNOUNCEMENTS – None. 9. ADJOURNMENT There being no further business before the Committee, the meeting was adjourned at 11:46 a.m. [Clerk’s Note: The meeting was continued on Monday, October 7 at 11 a.m.] Roll was taken and all members were present. The Committee reviewed the additional information, clarifying the applicant supported the change in application to just requesting funds for paint supplies; the City would donate the pumpkins for the event again. Members expressed support of the painting project for a small fee to the public in support of the school while offering the pumpkins alone at no cost. MOTION: Member Bernard MOVED to award $200 Mini-Grant to Mountain View Elementary School for paint supplies and Member Randle SECONDED the motion. There were no objections; SO ORDERED. There being no further business before the Committee, the meeting was adjourned. Meeting summary prepared and submitted by: _____________________________________ Jacquelyn LaPlante Deputy City Clerk City of Kenai Mini-Grant Application Revised 08/2020 Mini-Grant Overview / Procedures City of Kenai 210 Fidalgo Avenue Kenai, AK 99611 Phone: 283-8231 Fax: 283-5068 Email:cityclerk@kenai.city Purpose: Together We Can! Provides funding in the form of mini-grants for residents, school programs and organizations to use for projects that will have an immediate, positive, and long-lasting effect for their neighborhoods and the City of Kenai. Mini-grants are intended to provide start-up funding for small innovative projects within the City of Kenai. Our goal is for families, neighbors and all members of Kenai to work together to build healthier neighborhoods, help kids succeed in school and improve the quality of life for all residents. Who may apply: Youth, neighborhood groups, organizations, and individuals who have a desire to improve the quality of life in their community. How to apply: Complete a Together We Can! Mini-Grant application and submit to the City Clerk at City Hall. Types of Projects: Only new or expanded projects will be considered. Selection: Grant recipients will be chosen by the Steering Committee, appointed by the Kenai City Council. The Steering Committee will include the Mayor, Kenai Economic Development member, one representative each from Kenai Central High School and the Kenai Chamber of Commerce. Funding: The City of Kenai may provide funds in its annual Legislative Budget for distribution. The maximum grant amount the Committee may award is $500. Grants larger than $500 must be approved by the Kenai City Council. Awards for funding are granted to prior- approved projects only. Project Completion: Upon completion of the project, a report must be filed with the Together We Can! Steering Committee and the report will be submitted to the Kenai City Council explaining how the funds were spent and the outcome of the project. City of Kenai Mini-Grant Application Revised 08/2020 Procedures: Applications are submitted to the City of Kenai Together We Can! Steering Committee for review through the Kenai City Clerk. (Students' applications must be signed/approved by a teacher.) Upon approval of application and execution of Letter of Agreement, 90% of the grant funds will be issued through the Kenai Finance Department. A report will be given to the City Council of awarded projects. A written report must be submitted to the Steering Committee within thirty (30) days of completion of the project. Council will present a proclamation upon receipt of the completed project and financial reports. Awards: Projects most likely to receive funding are those that will benefit the community/neighborhoods the most. This includes projects that create the most visible and lasting change.