HomeMy WebLinkAboutResolution No. 2022-01KENAI
CITY OF KENAI
RESOLUTION NO. 2022-01
Sponsored by: Administration
A RESOLUTION OF THE CITY OF KENAI, ALASKA, APPROVING THE PURCHASE OF
FIFTEEN MOBILE RADIOS AND ASSOCIATED PROGRAMMING FOR THE POLICE AND FIRE
DEPARTMENTS UNDER SOLE SOURCE PURCHASES FROM MOTOROLA SOLUTIONS
USING NASPO VALUEPOINT CONTRACT PRICING FOR THE TOTAL PRICE OF $83,979.77.
WHEREAS, the City of Kenai received and accepted a grant award from the U.S Department of
Homeland Security passed through the State of Alaska Department of Military and Veterans'
Affairs in the amount of $84,000 for the purchase of mobile radios for the Police and Fire
Departments (Ordinance 3255-2021); and,
WHEREAS, the Police and Fire Departments both have complete inventories of Motorola Radios,
have personnel with experience working on and programming the Motorola Radios, and have
accessories in place for managing these radios; and,
WHEREAS, these funds are sufficient to replace 15 radios, or approximately 45% of those mobile
radios used by the Police and Fire Departments and this partial replacement makes purchasing
very similar equipment critical to maintenance and operations; and,
WHEREAS, a "Sole Source Procurement Method" for the purchase of these radios and
accessories from Motorola Solutions has been authorized by the granting authority; and,
WHEREAS, Motorola is the only source for the Motorola APX 6500 radios to be purchased and
those radios are covered in NASPO Valuepoint contract pricing that is standardized and ensures
the lowest price available on the products; and,
WHEREAS, KMC 7.15.070(b)(1) allows the City of Kenai to purchase equipment without giving
an opportunity for competitive bidding if the equipment can only be furnished by a single dealer
or which has a uniform price wherever bought.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA:
Section 1. The Police & Fire Departments are authorized to purchase Motorola radios in the
amount of $83,979.77.
Section 2. That the City Manager is authorized to make sole source purchases, per City
Code, in lieu of the City conducting a bid process.
Section 3. That the City Manager is authorized to issue two purchase orders totaling
$83,979.77 for the purchase of Motorola mobile radios.
Section 4. That this resolution takes effect immediately upon passage
Resolution No. 2022-01
Page 2 of 2
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 511 day of January, 2022.
ATTEST:
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BfjlV0j-GQBRIEL, SR., MAYOR
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City of Kenai 1210 Fidalgo Ave, Kenai. AK 99611-7794 1907.283.75351 ww ..6naixity
MEMORANDUM
TO: Mayor Brian Gabriel and Kenai City Council
THROUGH: Paul Ostrander, City Manager
FROM: David Ross, Police Chief
DATE: December 20, 2021
SUBJECT: Resolution No. 2022-01 — Approving A Sole Source Radio Purchase
The City of Kenai applied for and received a grant through the U.S. Department of Homeland
Security passed through the State of Alaska Department of Military and Veterans' Affairs in the
amount of $84,000 for the purchase of mobile radios and associated programming for the Police
and Fire Departments. The City accepted and appropriated those grant fund under ordinance
3255-2021.
This memo is intended to support the resolution fortwo sole source purchases totaling $83,979.77
for those radios and associated programming from Motorola Solutions. The purchase order
covering Fire Department radios will be for $42,000 and the purchase orderfor Police Department
radios will be for $41,979.77.
There are a number of reasons to use a sole source with Motorola for this purchase. KPD and
KFD are both fully equipped with Motorola radios, and their personnel have experience working
on and programming the Motorola radios. The departments also have accessories in place for
managing these radios. These funds are sufficient to only replace 15 radios or approximately
45% of the mobile radios in use by the departments. This partial replacement further necessitates
the need to purchase like equipment for both maintenance and operations. The mobile radios
that are currently in use by both departments (Motorola) have proven extremely reliable, with
availability of maintenance from the vendor when required. The Motorola APX6500 radios to be
purchased are covered under the NASPO Valuepoint contract that is standardized and ensures
the lowest price available on the products. The Granting Authority, The Department of Homeland
Security, has approved a sole source procurement for these radios.
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