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HomeMy WebLinkAboutRESOLUTION 1975-01~- - _ _ ~fp. . __..,~ ~: -_--_.r - ----- - -- RESOLUTION N0. 75-1 A RESOLUTION APPEND THE PERSONNEL REGULATIONS OF TIIIi CITY OF KENAI, ALASKA. WHEREAS, certain portions of the Personnel Regulations are confusing and in conflict with Federal Regulations; and WHEREAS, the revisions in the Personnel Regulations are fairer to employees and in compliance with State and federal Regulations; NOW, THEREFORE, BE IT RESOLVED by the Kenai City Council that the Personnel Regulations,as amended are effective the first day of January 1975. Passed this ,~_ day of , 1975. AMES A. ELSON, OR r~ ATTEST anon Loosli, City Clerk January 6, 1975 T0: HONORABLE MAYOR AND CITY COUNCIL FROD~I: ROLAND D. LYNN, CITY MANAGER SUBJECT: IMPACT' OF CHANGES IN PERSONNEL MANUAL AND ITS IMPLEMENTATION In general, the Personnel Manual as presented to you is not too different from the existing manuals most changes are simply to clarify and to bring into compli~ince with appropriate State or Federal regulations. The significant changes and impact are outlined below. 1, Section 6.02,0 - General Policy. The major change is that all employees, except police, will serve a six month probationary period and be eligible to receive a probationary pay increase at the end of this period. No significant budgetary impact is expected. 2. Section 7.08,5 - Longevity Steps. According to the re- commended revision the amount of longevity pay would be increased while the length of service required to receive the pay is reduced. At present, six employees would be affected with an additional cost of approximately $2,416 per year with payments made in a lump sum in December or at the time of termination.. 3. Section 7.17.2 - Special Pay for Policemen, Due to mandatory provisions of the Pair Labor Standards Act the police personnel will receive overtime for all work over 40 hours. Cost of this i_ estimated at $13,284"per year unless offset by compensatory time off, Unfortunately compensatory time of£ is not always possible within small departments but the option is recommended :for inclusion. in the manual. 4, Section 7.19.0 - Procedure for obtaining 'Tuition Aid. T'he addition of this section is to encourage employees to take specialized courses which will help them better perforce their jobs. Cost of adding of this provision will be minimal. S. Section 10.01.16..- Compensatory Time Off. Addition of this section permits compensatory time off whereas the old section prohibited it. Inclusion of this new section will permit greater flexibility in pay administration. 6. Section 11.01.08 - Computation of Holiday Pay for Uniformed Police and Fire Employees. In the past the shift personnel did not receive holiday pay; when attempts were made to caTcula.te holiday pay it often led to confusion and frustration. The method proposed in this section is acceptable to the majority of the public safety personnel and will assure them of holiday pay. Page -2- Memo to f:ouncil Personnel Manual Each uniformed public safety employee will accrue annual. leave at roughly twice the normal accrual rate for the ltl holidays. This means that the average employee would be given an additional seven (7) hours of annual. leave over what he would normal.Iy accrue. The cost of this would be approximately $1.;1.36 per year. 7. Section 12.O;I.6 - Special Sick Leave Accumulation. Section 12.01.8 - Annual Leave Conversion and Transfer Possibilities. These two sections reduce the number of leave accounts from three to two and remove some of the confusion and hard feelings which can. develop if a.n employee forgets to transfer excess annual 'leave. Under the new section an employee will. be able to transfer a maximum of 10 days of annual leave into special. sick leave to provide an economic cushion in the event of lengthly illness. Additional cost is df:f:i.crrlt to compute because of the uncertainty as to how long and who might become ill. H. Section 22.07..09 -Maternity Leave. This section complies with Mandatary pederal Regulations. Cost of this chaxxge is difficult to calculate because of the uncertainty as to how many employees may become pregnant. 9. Section :12.01.1.2 - Injury Leave. This section will provide monitary protection to the employee who is injrzred on the job and supplements Workmen`s Compensation. Based on past experience the additional cost to the City should be minimal but in the event of a serious accident could be sizeable (an employee's salary less Workmen's Compensation payment for sixty days). 10."Section 16.01.4 - Moving Expenses for Now Employees. This section aczthorize the payment of moving expenses for a new professional level. employee up to the equivalent. on one month's salary far the head of a household and up to one half month`s salary for a single employee. This is changed from the old rate of up to X1,500 payment„ Adoption of this section. provides an automatic adjustment caused by inflation. The above explanations cover the significant areas of proposed changes in the Personnel Manual. The estimated annual cost of these adjustments is X16,836 with most of the increase going for police overtime. It is recommended that these changes be approved by adoption of the attached resolution. "~- Roland D. Lynn City Manager . - ~_ __ .._ _._~_. _. .-._'_'__-. ...__._. a. vi. .. .. e t c ~nr~_....~-~ M1NU'1'IiS, Kf:NA1 ~ l'1'Y CQUNCII. MIsf"PING, I~Iii3ftliAltY fi, 1975 Page three C - 1 - Nels Kjolstad - continued .~ Steiner monad grid fiudson soconclod Council I;a on rrcord us supporting the -n©thodology of raisin!; funds and ask the City Manager to relate this to the public on the noxL• Kotiui Ropc~rts radio program. '!'bore were no objections and was so ordered. U: MINUTES 1. 1'ho Minutes of the Itogulur Mooting of .January 8, 1975, were approved as correctod. 1'he Mayor's Report, Paragraph 2, Sentence 2 correctod to road: "'1'hoy arc looking at eight different areas for small boat basins and a medium draft channel.' 2. The Minutes of the Regular Moetiiig of January 15, 1975, wore approved as distributed. 3. 'i'ho Minutes of the Special Mooting of .January 23, 1975, wore approved as distributed. . ~i, ~~ - ',~ - I1: CORRESPONDENCE I3 - l: Petition Naming of new library Mayor Llson acknowledged receipt of a petition concerning the naming of the new library and asked if thorn were any objections to referring this to the Library Board fir their comment at the next Board Meeting. '!'here were no objections. F: OLD BUSINESS F - 1; Resolution 75-1 - Amending Personnel Regulations Mr. Lynn recommends this be tabled until the roviow is completed by the Civil Service Commi4aion. There were no objections to tabling Resolution 75-1 indefinitely. G: NHW BUSINESS G - 1: Bills to be paid -bills to be,-ratified Mr. Lynn reported these are routing bills wnd recommends their approval. Councilman Morgan asked about the payment to H.E.A. on reimbursement of assessments on Lot 8, Kothe S/D and the bill to Johnston •~effries. I'he City Attorney roper±ed the title still is with the City of Kenai concerning Kotho S/A and we are liable for the assessments. The title will be transferred to them after the City is paid for KCI, several years down the line. The bill~.of Johnston Jeffries is for his acting as a public defender on a city charge. ~ Steiner moved and Thomas seconded to approve and ratifyy payment of bills as listed on the memo of February S, 1975. 1'he motion carried unanimously by roll call vote with Doyle arstaining on the Doyle's Fuol bill.