HomeMy WebLinkAboutResolution No. 2022-04 SubstituteKENAI
Sponsored by: Administration
CITY OF KENAI
RESOLUTION NO. 2022-04 (SUBSTITUTE)
A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING A THREE-
YEAR CONTRACT FOR THE PURCHASE OF MICROSOFT SOFTWARE.
WHEREAS, the City has reached the end of a three-year contract for a Microsoft Enterprise
Agreement; and,
WHEREAS, the City solicited bids for this Enterprise Agreement on January 24, 2022; and,
WHEREAS, the City advertised this bid in the Peninsula Clarion on January 23, 2022 and the
Anchorage Daily News on January 24, 2022; and,
WHEREAS, the City received two responsive bids listed below:
Bidder Amount
Insight Public Sector, Inc $101,731.35
Zones, LLC $118,566.96
and,
WHEREAS, the recommendation from City Administration is to award a three-year contract to
Insight Public Sector, Inc. for a total cost of $101,731.35, payable in three annual payments of
$33,910.45; and,
WHEREAS, sufficient funds have been appropriated in FY22 for this purchase, and additional
funds will need to be appropriated in FY23 and FY24 for future payments; and,
WHEREAS, this contract allows for cancellation in future years in the event of funds are not
appropriated.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA
Section 1. The Council authorizes the City Manager to execute a three-year contract for the
purchase of Microsoft Software with Insight Public Sector, Inc. for an annual cost of $33,910.45.
Council further authorized the issuance of purchase orders associated with this contract in this
and future fiscal years provided appropriations have been made for this purpose.
Section 2. That this resolution takes effect immediately upon passage.
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 16th day of February, 2022.
BRIAN GABRIEL, SR., MAYOR
Substitute Resolution No. 2022-04
Page 2 of 2
ATTES .
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MZKgNaMan ,MMC, City Clerk
Approved by Finance: //l/�—
KENAI
City of Kenai 1210 Fidalgo Ave, Kenai, AK 99611-7794 1907.283.75351 www.kenai.city
MEMORANDUM
TO:
Mayor Brian Gabriel and Kenai City Council
THROUGH:
Paul Ostrander, City Manager
THROUGH:
Terry Eubank, Finance Director
FROM:
Dan Castimore, IT Manager
DATE:
February 8, 2022
SUBJECT:
Resolution No. 2022-04 (Substitute)
This substitute resolution is updated to reflect the outcome of a second bid for a Microsoft
Enterprise Agreement.
Due to problems in the initial bid documents this project had to be rebid. A new bid was opened
on January 24'1, and was advertised in 2 papers of local circulation as required by code. The bid
closed on February 7`" and 2 bids were received. The substitute resolution reflects these changes.
This is a three-year contract, payable in three equal payments. Funds have been appropriated in
FY22, but future appropriations will be needed to fund future years. This contract also has a clause
that allows for cancellation due to non -appropriation of funds in future years.
The resolution will also authorize the issuance of purchase orders for the purchase in FY22 and
in subsequent fiscal years should funds be appropriated for this purpose.
Council's approval is respectfully requested
KENAI
City of Kenai 1 210 Fidalgo Ave, Kenai, AK 99611-7794 1907.283.7535 1 www.6naixity
MEMORANDUM
TO:
Mayor Gabriel and Council Members
THROUGH:
Paul Ostrander, City Manager
THROUGH:
Terry Eubank, Finance Director
FROM:
Dan Castimore, IT Manager
DATE:
February 16, 2022
SUBJECT:
Resolution 2022-04 Requested Amendment
The purpose of this memo is to request an amendment to Resolution 2022-04. This amendment
memo is to correct an error in the table of bids received in the fourth whereas. The amounts in
the table were correct, but the bidder names were transposed. The correct information is provided
below.
Bidder 1 Amount
Insi ht Public Sector, Inc $101,731.35
Zones, LLC $118,566.96
Council's support of this amendment is respectfully requested. Thank you for your consideration.
Motion
Amend the fourth Whereas by replacing "Zones, LLC' in the second line of the bidder table
with "Insight Public Sector, Inc," and by replacing "Insight Public Sector, Inc" in the third
line of the bidder table with "Zones, LLC."