Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2022-02-16 Council Packet
Kenai City Council - Regular Meeting Page 1 of 3 February 16, 2022 Kenai City Council - Regular Meeting February 16, 2022 ꟷ 6:00 PM Kenai City Council Chambers 210 Fidalgo Avenue, Kenai, Alaska **Telephonic/Virtual Information on Page 3** www.kenai.city Agenda A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda (Public comment limited to three (3) minutes) per speaker; thirty (30) minutes aggregated) *All items listed with an asterisk (*) are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENTS (Public comment limited to ten (10) minutes per speaker) 1. Jodi Stuart and Leslie Rohr - 2022 Kenai Peninsula Project Homeless Connect C. UNSCHEDULED PUBLIC COMMENTS (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) D. PUBLIC HEARINGS 1. Ordinance No. 3270-2022 - Increasing Estimated Revenues and Appropriations in the General, Airport, Senior Citizen, and Water & Sewer Funds, and Authorizing a One-Time Premium Payment to Eligible Employees. (Vice Mayor Glendening and Council Members Winger and Sounart) 2. Ordinance No. 3271-2022 - Increasing Estimated Revenues and Appropriations in the Airport Land Sale Permanent Fund to Transfer Earnings in Excess of Budgeted Amounts to the City’s Airport Fund. (Administration) 3. Ordinance No. 3272-2022 - Increasing Estimated Revenues and Appropriations in the General Land Sale Permanent Fund to Transfer Earnings in Excess of Budgeted Amounts to the City’s General Fund. (Administration) 4. Resolution No. 2022-09 – Authorizing Budget Transfers Within the Kenai Recreation Center Improvements Capital Project Fund. (Administration) Page 1 Kenai City Council - Regular Meeting Page 2 of 3 February 16, 2022 E. MINUTES F. UNFINISHED BUSINESS 1. Resolution No. 2022-04 - Awarding a Three Year Contract for the Purchase of Microsoft Software. (Administration) [Clerk's Note: At the January 19, 2022 Meeting, this item was Postponed to this meeting; a motion to enact is on the floor.] Resolution No. 2022-04 (Substitute) – Awarding a Three-Year Contract for the Purchase of Microsoft Software. (Administration) G. NEW BUSINESS 1. *Action/Approval - Bills to be Ratified. (Administration) 2. *Action/Approval - Purchase Orders Over $15,000. (Administration) 3. Action/Approval - Confirmation of Mayoral Nomination for Appointment to the Planning and Zoning Commission. (Mayor Gabriel) 4. Action/Approval - Council on Aging By-Law Amendment. (City Clerk) 5. *Ordinance No. 3273-2022 – Accepting and Appropriating Two Grants from Derek Kaufman Fund through the Alaska Community Foundation and One Donation from the Friends of the Kenai Community Library for the Purchase of a Bike Repair Station. (Administration) H. COMMISSION / COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Parks & Recreation Commission 5. Planning & Zoning Commission 6. Beautification Committee 7. Mini-Grant Steering Committee I. REPORT OF THE MAYOR J. ADMINISTRATION REPORTS 1. City Manager 2. City Attorney 3. City Clerk Page 2 Kenai City Council - Regular Meeting Page 3 of 3 February 16, 2022 K. ADDITIONAL PUBLIC COMMENT 1. Citizens Comments (Public comment limited to five (5) minutes per speaker) 2. Council Comments L. EXECUTIVE SESSION M. PENDING ITEMS N. ADJOURNMENT O. INFORMATION ITEMS 1. Purchase Orders Between $2,500 and $15,000 2. Kenai Dog Park Brochure - Summer 2022 The agenda and supporting documents are posted on the City’s website at www.kenai.city. Copies of resolutions and ordinances are available at the City Clerk’s Office or outside the Council Chamber prior to the meeting. For additional information, please contact the City Clerk’s Office at 907-283-8231. Join Zoom Meeting OR https://us02web.zoom.us/j/86837446040 Dial In: (253) 215-8782 or (301) 715-8592 Meeting ID: 868 3744 6040 Passcode: 610477 Meeting ID: 868 3744 6040 Passcode: 610477 Page 3 Project Homeless Connect: 2022 Data Brought to you in partnership with the Kenai Peninsula Continuum of Care, the Kenai Peninsula Homelessness Coalition, and the Kenai Peninsula Project Homeless Connect Sub-committee Speakers: Jodi Stuart-PR Chair Page 4 Our Goals Connect people to services efficiently and effectively that would otherwise be difficult to access Build a more compassionate community Reduce stigma Provide data Page 5 Our Organizational Structure CoC is a regional planning body that coordinates housing and services funding for homeless families and individualsMission: To help individuals and families experiencing homelessness achieve stability A one-day event to connect people to services Page 6 COVID DATA -2020-2022 How a pandemic impacted us. Page 7 Page 8 Page 9 Page 10 Page 11 2022 Point in Time Count/PHC The Point in Time Count is a count of sheltered and unsheltered persons experiencing homelessness carried out on one night in the last 10 calendar days of January. According to HUD guidance,the PIT count should be completed using unduplicated counts or statistically reliable estimates of persons experiencing homelessness in both sheltered and unsheltered locations on a single night. Project Homeless Connect is honored as a best practice model by HUD. Where did you sleep on 1/25/2022? Page 12 Types of Homelessness For 2022 Homeless: 31% Institutional: 3% Temporary/Permanent: 65% Photos courtesy of Merrill Sikorski Page 13 Episodes of Homelessness 1st Time: 43% 2nd Time: 15% 3rd Time: 10% 4 or More Times: 15% Page 14 What the people need: 89% stated if an emergency cold weather shelter existed, they would use it. Primary needs reported: Transportation/Employment/Food Secondary Needs: Medical/SSI/Clothes Page 15 Highlights of the 2022 Event 3 animals received services 7 people requested pet supplies 100 COVID19 Home Test kits were distributed 7 COVID19 vaccines were administered 16 women were enrolled in the Ladies First Program (breast & cervical screening Photo’s courtesy of Merrill Sikorski Page 16 Housing Realities Alaska ranks #15 for needing the highest wage to afford a two bedroom apartment 4 boroughs of Alaska are in the top 11 counties/boroughs in the nation for needing the highest wage to afford a two bedroom apartment Alaska is more expensive for individuals on SSI. Paying more than 30% of income on housing is considered “unaffordable.” Info effective as of 7/1/2021 Page 17 Page 18 Page 19 Thank you to our sponsors! Bridges Community Resource Network, Inc. Central Peninsula Area Churches Page 20 Thank you for allowing us to speak today. At Project Homeless Connect, we believe that no one deserves to lose hope. Help us help them in 2023. Questions? Page 21 1 | P a g e KENAI PENINSULA 2022 PROJECT HOMELESS CONNECT REPORT No one deserves to lose hope Page 22 2 | P a g e The Homeless Action Coalition is proud to report on the Kenai Peninsula’s 11th Annual Project Homeless Connect event held on January 26, 2022. Our success is due to the collaborative effort between service providers, the private sector, volunteers, and the community members. A special thank-you to the following: Event Co-Chairs: Kathy Gensel & Frank Alioto Donations: Kellie Bartelmay & Judy Fischer Intake: Cheri Smith & Patty Eissler Volunteers: Beth Selby Food: Kenai Peninsula Food Bank Check-Out: Melissa Kline Provider Services, Vendors: Leslie Rohr Fundraising: Kathy Gensel Publicity: Jodi Stuart Logistics: Kathy Gensel & Frank Alioto Transportation: Brent Hibbert & Taylor Cochran Steering Committee Abby Struffert Jane Conway Marquitta Andrus Agnes Nunn Jason Warfle Mary Bell Alecia Gottlob Jeffery Eide Mary Starrs Armstrong Ashley Blatchford Jodi Stuart Melisa Miller Beth Selby Judy Fischer Mickey Miller Carolyn Potter Justin Ruffridge Pascale Dilley Charlene Tautfest Karla Evarts Pastor April Hall Chelsey Hong Kathleen Totemoff Pastor Karen Martin-Tichenor Cheri Smith Kathy Gensel Paul Whitney Cinda Martin Katie Cowgill Peggy Rogers Cristina Lee Kellie Bartelmay Raquel Eisenmann D. Ohler Kelly King Ronda Oglesby David Smith Kelly Whitmore Sandee Simons Foot Kimberly Earll Shari Conner Frank Alioto Leslie Rohr Sharon Kelly Georganne Roberts Levi Sutton Sherra Pritchard Greg Meyer Lindsey Anasogak Suzanne Richards Hadassah Knight Lindsey Collins Tim Navarre Hanna Nowalkowski Margaret Gilman Twyla Mundy Heather Schaefer Margie McCord Wayne Mundy Demographics of Population Served Sixty-eight (68) individuals participated in the PHC event. The total household number based on participant input was 122. A total of 38 individuals (56%) reported this was their first time participating in the Kenai Peninsula Project Homeless Connect event. Page 23 3 | P a g e Gender Age Frequency Percent Less than 18 1 1% 18 - 24 1 1% 25 - 44 32 47% 45 – 64+ 31 46% NA / Refused 3 5% Total 68 100% Race Frequency Percent American Indian / AK Native 23 34% Black / African American 3 5% Hawaiian/Pacific Islander 1 1% White 40 59% Asian or Asian American 0 0 NA / Refused 1 1% Total 68 100% Ethnicity Frequency Percent Hispanic or Latino 1 1% Non-Hispanic / Non-Latino 63 93% NA / Refused 4 6% Total 68 100% Frequency Percent Male 40 59% Female 28 41% Trans Gender 0 0 Questioning 0 0 Gender other than female or male 0 0 NA / Refused Total 68 100% Page 24 4 | P a g e Veteran Frequency Percent Yes 8 12% No 59 87% NA / Refused 1 1% Total 68 100% Head of Household Frequency Percent Self 63 93% Head of Household’s partner 4 6% Head of Household’s child 1 1% Other relation member 0 0 Non-relation member 0 0 Total 68 100% Disabling Conditions Frequency Percent Alzheimer’s/Related Dementia 0 0 Chronic Alcoholism/other substance use disorder 11 35% Intellectual/Developmental 7 22% Mental Illness 14 45% Traumatic Brain Injuries 7 22% NA / Refused 38 55% **Percentages above based on 31 individuals (45%) who disclosed one or more disabling conditions. Alaska Native Regional Corporation Frequency Percent Not Affiliated 33 49% Bering Straits Native 1 1% Cook Inlet Regional 5 8% Bering Straits 1 1% Sealaska 0 0 Ahtna 1 1% Bristol Bay Native 2 3% Doyon Limited 2 3% 13th Regional 0 0 Aleut 0 0 Calista 0 0 Koniag 0 0 Arctic Slope Regional 0 0 Page 25 5 | P a g e Chugach Alaska 0 0 NANA Regional 1 1% N/A 22 33% Total 68 100% Sexual / Relationship Orientation Frequency Percent Heterosexual / Straight 63 93% Gay 0 0 Lesbian 0 0 Bisexual 0 0 Questioning 0 0 Aromantic 0 0 Asexual 0 0 Demisexual 0 0 Pansexual 0 0 Queer 0 0 Other 0 0 NA / Refused 5 7% Total 68 100% Slept Prior Night Frequency Percent Homeless 21 31% Institutional 2 3% Temporary/Permanent 44 65% NA / Refused 1 1% Total 68 100% How long staying there? One night or less 2 3% Two to six nights 2 3% 1 week or more (less 1 month) 6 9% 1 month or more (less 90 days) 10 15% 90 days or more (less 1 year) 11 16% One year or more 18 26% Don’t know / Refused 19 28% Total 68 100% Page 26 6 | P a g e Last time in stable housing of some kind? 2014 - 2015 1 1% 2016 - 2018 15 22% 2019 - 2020 11 16% 2021 - 2022 30 45% NA / Refused 11 16% Total 68 100% Homeless Episodes – Past 3 Years Frequency Percent 1 time 29 43% 2 times 10 15% 3 times 7 10% 4 or more 10 15% NA / Refused 12 17% Total 68 100% Total Number of Months Homeless in past 3 years Frequency Percent 1 month 9 14% 2 months 4 6% 3 months 6 9% 4 months 4 6% 5 months 1 1% 6 months 2 3% 7 months 2 3% 8 months 1 1% 9 months 0 0 10 months 0 0 11 months 0 0 12 months 3 4% More than 12 months 24 36% NA / Refused 12 17% Total 68 100% Page 27 7 | P a g e Participant Exit Survey = 68 (100%) Rating Excellent Very Good Fair Poor The event was helpful to me. 58 (85%) 10 (15%) 0 0 I felt respected and supported. 61 (90%) 7 (10%) 0 0 How did you hear about the event? Inquiries Love INC. Phone call Radio Job service Advertisement Friends Word of mouth Family Freedom House Daughter KSRM radio station PCHS Been here before Friend Food Bank OCS Public broadcast Girlfriend Walk-in Flyer Facebook Previous PHC Dena’ina Tobacco Quit Line Case worker Co-worker Attend yearly Would you use an Emergency Cold Weather Shelter in community if available? • Yes = 60 (89%) No = 5 (7%) NA = 3 (4%) Suggestions for notification of Cold Weather Shelter: Public announcements Phone call Message board Radio Email Church / library Warning alarm / VHF / Phone Word of mouth Through Love INC. Friends or family Social media Lifeline phone Job service Text or call Text alert Mail Number of Individuals in Household Age 13 and Under 37 Age 14 - 24 6 Age 25 and Over 79 Total 122 Primary Reason for Homelessness Frequency Percent Loss of Job 4 6% Work hours cut 0 0 Rent / Utility Increase 3 4% Lease Violation 0 0 Page 28 8 | P a g e Illness / Injury 4 6% Substance Abuse 4 6% Domestic Violence 1 1% Family Dispute 0 0 Aged out Foster Care 0 0 Jail / Prison Release 3 4% Treatment Center Release 0 0 Loss of Roommate 0 0 Divorce 2 3% Eviction 1 1% New to Community 2 3% **Other (see below) 35 52% NA / Refused 9 14% Total 68 100% **Other includes: lack money or income, lost home, lack of work, bad management of money, end of lease, legal trouble, alcohol, criminal background, lack of available housing, living with my daughter, rent is expensive, choose to be homeless, low income, rental trailer falling apart, spent a bunch for funeral, can’t find a house, having bad luck, waiting for housing, lost everything to my ex, OCS case, house burnt down, no housing, COVID, waiting for available housing, separated from family, don’t have a place to rent, cleanliness, COVID having to take time off Form of Transportation Frequency Percent Own Vehicle 27 40% Friend/Family Member 17 25% Public Transport 2 3% Taxi 4 6% Walk / Ride Bike / Snow machine 13 19% Hitchhike 0 0 NA / Refused 5 7% Total 68 100% Besides housing what is your primary need right now ? Employment in my trade / training Fix vehicle Dental A home and vehicle Employment Therapy/counseling To reconnect correctly Clothing Firewood Food Transportation Clothes Sleeping bag / work Socks, shoes, coat Food/gas Money Direct assistance SSI Health Income/disability Child support/legal services Gasoline Being able to work Housing Food/blankets Vehicle Money to fix my debt God/prayer Medical Legal services Page 29 9 | P a g e Help with housing items for kids Learn how to adjust to life outside of addiction Other needs to get back to you about: Availability of employment in ship/boat repair industry Showers Child support/legal services Laundry / shower services Work First Project Homeless Connect event? Yes = 38 (56%) No = 29 (43%) NA = 1 (1%) Page 30 10 | P a g e Our gratitude and thanks to all the following volunteers, vendors, and donors who helped make this event possible! VOLUNTEERS Alaska Christian College Students Emily Alvey Pastor Meredith Harber Alicia Morgan Gigi Rogers Pat Young Amanda Perez Gracie Oseuk Patty Eissler Amorette Payment Harold Jackson Peggy Rogers Andy Knapp Heather Schaefer Rae Linn Angie Kelly Jenna Barry Rae Wysong Anthony Alvey Jennifer Flores Rick Oelrich Ashley Blatchford Jerry Rombach Robert McGinnis Beth Selby Karen Martin-Tichenor Sally Oelrich Bill Kelley Keziah Simons Sandee Simons Brenda Chamness Kyle Graham Selena Payment Catie Kline Kyle Moore Sharon Kelly Charlie Simons Linda Tannehill Sherry Martinovich Chelsey Carter Margaret Gilman Summer Hall Chris Dokke Margie McCord Summer Trefon Chuck Kuhlmann Matthew Craig Tanya Lange Cindy Rombach Melissa Kline Tim Navarre Cindy Wentzlaff & Tolly Ofa Finau Tyler Sargeant Crystal Swartz Pam Richard Diane Fielden Pamela Howard Page 31 11 | P a g e VENDORS 49th State Law Ladies First/S.A. F.R. ABC Life Choices Love, INC. Alaska Housing Finance Corporation MASST Boys & Girls Club of the Kenai Peninsula Nikiski Shelter of Hope CARTS Ninilchik Traditional Council – MAT Program Change 4 the Kenai Pastor Meredith Harber, Frank Alioto CICADA Peninsula Community Health Services Division of VOC Rehab Peninsula Job Center Independent Living Center Sin Shearly Kenai Peninsula College SNAP Kenai Peninsula Food Bank SOA Public Assistance Kenai Peninsula Re-Entry Coalition Students in Transition Kenai Public Health The LeeShore Center Kenaitze Indian Tribe CASH AND IN-KIND DONATIONS Alaska Housing Finance Corporation Kenai Elks Alaska Mental Health Trust Kenai Kennel Club Arby’s – Kenai and Soldotna Kenai United Methodist Church Bishop’s Attic KPAL Central Peninsula Hospital Midnight Son SDA Church Christ Lutheran Church Nikisti/Northstar United Methodist Church Church of Jesus Christ of Latter-day Saints Ninilchik Traditional Council CICADA Our Lady of Perpetual Help City of Kenai – Mini Grant Our Lady of the Angels City of Soldotna – Mini Grant Peninsula Bible Fellowship Denali Family Dentistry Soldotna Elks Frontier Community Services Soldotna Rotary Club GCI Soldotna United Methodist Church Independent Living Center Sweeney’s Clothing We sincerely apologize if we have missed any donor or volunteer Endnote: Data was secured through the PHC event on January 26, 2022. Due to COVID participants had the option of calling in for services - that data is included in this report. Page 32 Sponsored by: Vice Mayor Glendening and Council Members Winger and Sounart CITY OF KENAI ORDINANCE NO. 3270-2022 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, INCREASING ESTIMATED REVENUES AND APPROPRIATIONS IN THE GENERAL, AIRPORT, SENIOR CITIZEN, AND WATER & SEWER FUNDS, AND AUTHORIZING A ONE-TIME PREMIUM PAYMENT TO ELIGIBLE EMPLOYEES. WHEREAS, the City has been impacted by the COVID-19 pandemic since March of 2020, almost two years; and, WHEREAS, the City has continued to provide all essential services to the residents during this period with our employees being asked to work despite the inherent risk to themselves and their families; and, WHEREAS, inflation, as measured by the Consumer Price Index, second half of 2019 over second half 2020 for Alaska showed a 0.54% decrease resulting in employees not receiving a cost of living adjustment in the fiscal year 2022 budget; and, WHEREAS, largely as a result of the impacts of the COVID-19 pandemic, our country saw inflationary pressures in the following 6 months not seen in over 30 years with inflation, as measured by the Consumer Price Index, second half of 2020 over second half 2021 increasing 6.35%; and, WHEREAS, while some inflation over the course of fiscal year 2022 was anticipated, an increase of this magnitude was not contemplated; and, WHEREAS, in recognition of the work that City employees have done since the beginning of the pandemic, the reality that inflationary pressures have increased the financial burden on employees, and the need to assure that the City remains competitive in a tight labor market, premium pay for employees in the amount of $2000 per employee is warranted and in the best interest of the City. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, as follows: Section 1. That all employees in the Classified Service and Department Head Service that are currently employed and were employed on December 31, 2021 will receive a one-time premium payment of $2000, prorated for any employees that work less than full time. Section 2. That the estimated revenues and appropriations be increased as follows: Page 33 Ordinance No. 3270-2022 Page 2 of 5 _____________________________________________________________________________________ General Fund: Increase Estimated Revenues – Appropriation of Fund Balance $255,913 Increase Appropriations: Non-Departmental: Transfer to Airport Special Revenue Fund $ 9,968 Transfer to Water & Sewer Special Revenue Fund 12,562 Transfer to Senior Citizen Fund 17,460 Salaries 700 Medicare 10 Social Security 43 40,743 City Clerk: Salaries 2,000 PERS 440 Medicare 29 Workers’ Compensation 4 2,473 Legal: Salaries 2,000 PERS 440 Medicare 29 Workers’ Compensation 4 2,473 City Manager: Salaries 2,000 PERS 440 Medicare 29 Workers’ Compensation 4 2,473 Finance: Salaries 12,450 PERS 2,739 Medicare 180 Workers’ Compensation 25 15,394 Planning & Zoning Salaries 2,000 PERS 440 Medicare 29 Workers’ Compensation 4 2,473 Police Salaries 38,700 PERS 8,360 Social Security 43 Medicare 561 Workers’ Compensation 904 48,568 Page 34 Ordinance No. 3270-2022 Page 3 of 5 _____________________________________________________________________________________ Fire: Salaries 38,000 PERS 8,360 Medicare 551 Workers’ Compensation 1,012 47,923 Communications: Salaries 16,000 PERS 3,520 Medicare 233 Workers’ Compensation 32 19,785 Animal Control: Salaries 6,000 PERS 1,320 Medicare 87 Workers’ Compensation 75 7,482 Public Works Administration: Salaries 6,000 PERS 1,320 Medicare 87 Workers’ Compensation 12 7,419 Shop: Salaries 6,000 PERS 1,320 Medicare 87 Workers’ Compensation 135 7,542 Streets: Salaries 10,000 PERS 2,200 Medicare 145 Workers’ Compensation 325 12,670 Buildings: Salaries 2,000 PERS 440 Medicare 29 Workers’ Compensation 61 2,530 Library: Salaries 16,050 PERS 2,915 Social Security 172 Medicare 232 Workers’ Compensation 31 19,400 Page 35 Ordinance No. 3270-2022 Page 4 of 5 _____________________________________________________________________________________ Parks, Recreation & Beautification Salaries 14,000 PERS 1,760 Social Security 370 Medicare 201 Workers’ Compensation 234 16,565 $255,913 Section 3. That the estimated revenues and appropriations be increased as follows: Airport Fund: Increase Estimated Revenues – Transfer from General Fund $9,968 Increase Appropriations: Administration: Salaries $4,000 PERS 880 Medicare 58 Social Security 8 4,946 Airfield: Salaries 4,000 PERS 880 Medicare 59 Social Security 83 5,022 $9,968 Section 4. That the estimated revenues and appropriations be increased as follows: Water & Sewer Fund: Increase Estimated Revenues – Transfer from General Fund $12,562 Increase Appropriations: Water: Salaries $ 2,000 PERS 440 Medicare 29 Social Security 38 2,507 Sewer: Salaries 2,000 PERS 440 Medicare 29 Social Security 38 2,507 Page 36 Ordinance No. 3270-2022 Page 5 of 5 _____________________________________________________________________________________ Sewer Treatment Plant: Salaries 6,000 PERS 1,320 Medicare 87 Social Security 141 7,548 $12,562 Section 5. That the estimated revenues and appropriations be increased as follows: Senior Citizen Fund: Increase Estimated Revenues – Transfer from General Fund $17,460 Increase Appropriations - Home Meals: Salaries $14,500 PERS 2,420 Social Security 215 Medicare 210 Social Security 115 $17,460 Section 6. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section 7. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect immediately upon enactment. ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 16th day of February, 2022. BRIAN GABRIEL SR., MAYOR ATTEST: ___________________________________ Michelle M. Saner, MMC, City Clerk Introduced: February 2, 2022 Enacted: February 16, 2022 Effective: February 16, 2022 Page 37 MEMORANDUM TO: Mayor Gabriel and Council Members FROM: Vice Mayor Glendening and Council Members Winger and Sounart DATE: January 26, 2022 SUBJECT: Ordinance 3270-2022 – Premium Pay Since March of 2020, the City has worked through a pandemic that has impacted every aspect of our lives. Our employees have consistently shown up throughout, despite the inherent risks to themselves and their families. They have delivered services to our residents during this time, uninterrupted, and with the quality our community has come to expect. When so many employees in both the private and governmental sectors have or continue to work from home, our employees have been at their jobs, doing the critical work that keeps our City running. Coupled with the impacts that COVID-19 has created, we have now seen inflation at levels not seen in over 30 years – increasing 6.35% as measured by the Consumer Price Index, second half of 2020 over second half 2021 which is likely a secondary effect of the health crisis. Our employees did not receive a cost of living adjustment (COLA) in our current fiscal year budget, which was effective July 1, 2021 and ends June 30, 2022, and although some inflation over the course of this fiscal year was anticipated, the levels that we have seen have far exceeded our projections. If we had known during the preparation of this fiscal year’s budget that we would see inflation exceeding 6%, it is probable that we would have supported a COLA adjustment effective July 1, 2021. A one-time premium payment to all employees in the Classified Service and Department Head Service in the amount of $2000 will help employees offset some of the additional costs that they have been experiencing over the past six months, and additionally, ensures the City can maintain an effective workforce by acknowledging the extraordinary circumstances and commitment to the City our employees have shown over the past 22 months. Your consideration is appreciated. Page 38 MEMORANDUM TO: Mayor Gabriel and Council Members FROM: Paul Ostrander, City Manager DATE: February 8, 2022 SUBJECT: Ordinance 3270-2022 – Authorizing a One-Time Payment This memo provides additional information in support of Ordinance 2370-2022, which provides additional compensation to City of Kenai employees to address the extraordinary inflationary pressures experienced by employees this fiscal year. Based on available information, it appears that the compensation package approved in the FY22 budget was not sufficient to maintain the City’s competitiveness in the current job market considering the significant change in conditions over the first six months of the fiscal year. On January 11, Administration, in consultation with the Finance Director, met with Vice Mayor Glendening and Council Members Winger and Sounart to discuss the Ordinance. Administration worked to provide recommendations that would provide a fair and equitable compensation adjustment for our employees in response to the significant change in circumstances since preparation of the pay plan was provided to Council as part of the budget process: 1) All full-time and part-time regular employees would be eligible to receive a one-time adjustment in compensation in the amount of $2,000, with the exception of temporary employees and the City Manager, City Clerk, and City Attorney. For employees scheduled to work less than 40 hours per week or less than 12 months each year, that amount would be prorated. 2) The additional compensation amount would be based on the second half over second half Consumer Price Index (CPI) for Anchorage 0f 6.35%, using the first six months of FY2022 and an employee average salary. 3) For an employee to qualify for the payment, they must be currently employed and have been employed on December 31, 2021. 4) A one-time flat payment, rather than an adjustment to the salary schedule or prorated amount, was proposed to provide an impactful benefit to employees at the lower end of the salary schedule as well as provide a fair and equitable adjustment to employees compensated at the higher end of the salary schedule. The City is experiencing staffing shortages and challenges, and rising inflation will likely warrant compensation increases in the next fiscal year. The financial capacity of the City to increase compensation through an adjustment of the base pay for employees for FY23 is unknown at this time, and Administration felt it was appropriate to consider an adjustment to compensation in the current fiscal year through a one-time adjustment to all eligible City employees. Page 39 Page 2 of 2 Your consideration is appreciated. Page 40 Sponsored by: Administration CITY OF KENAI ORDINANCE NO. 3271-2022 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, INCREASING ESTIMATED REVENUES AND APPROPRIATIONS IN THE AIRPORT LAND SALE PERMANENT FUND TO TRANSFER EARNINGS IN EXCESS OF BUDGETED AMOUNTS TO THE CITY’S AIRPORT FUND. WHEREAS, section 7.30.010 of the Kenai Municipal Code (KMC) established a fund to account for the proceeds from sale of land deeded to the City by the US Government for benefit of the Kenai Municipal Airport; and, WHEREAS, KMC 7.30.020(a)(4) provides for appropriations from the Airport Land Sale Permanent Fund be limited to 3.8% or 4.2% of the fund’s five-year, December 31st fair market value; and, WHEREAS, the 2021 year-end balance of the fund was $31,034,201, the 2021 year-end inflation adjusted balance was $28,397,622, and the fund’s five-year, year-end average balance was $26,993,044; and, WHEREAS, as the five-year, year-end balance was less than the inflation adjusted balance at December 31, 2021, the FY2022 annual transfer is limited to 3.8%; and, WHEREAS, the allowable transfer for FY2022, 3.8% of the five-year, year-end balance, is $1,025,736 and the FY2022 budgeted transfer from the Airport Land Sale Permanent Fund was $1,012,722 meaning the actual will be $13,014 more than budgeted and increasing the transfer amount to the maximum amount is in the City’s best interest. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, as follows: Section 1. That the estimated revenues and appropriations in the Airport Land Sale Permanent Fund be increased as follows: Airport Land Sale Permanent Fund: Increase Estimated Revenues – Investment Earnings $13,014 Increase Appropriations – Transfer to Airport Fund $13,014 Section 2. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved Page 41 Ordinance No. 3271-2022 Page 2 of 2 _____________________________________________________________________________________ New Text Underlined; [DELETED TEXT BRACKETED] in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section 3. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect immediately upon enactment. ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 16th day of February, 2022. BRIAN GABRIEL SR., MAYOR ATTEST: ___________________________________ Michelle M. Saner, MMC, City Clerk Approved by Finance: _________________ Introduced: February 2, 2022 Enacted: February 16, 2022 Effective: February 16, 2022 Page 42 MEMORANDUM TO: Mayor Gabriel and Council Members THROUGH: Paul Ostrander, City Manager FROM: Terry Eubank, Finance Director DATE: January 26, 2022 SUBJECT: Ordinance No. 3271-2022 – ALSPF Appropriation Increase The purpose of this memo is to recommend passage of Ordinance 3271-2022. This Ordinance will increase the authorized transfer amount from the Airport Land Sale (ALSPF) to the City’s Airport Fund for FY22. This increased amount is possible because earnings were higher than projected for calendar year 2021. ALSPF Pursuant to KMC 7.30.020 (a) (4) the annual transfer from the ALSPF will be based upon the five (5) year average of the fund’s calendar year end market value. An amount not to exceed three and four-fifths percent (3.8%) of the five (5) year average market value may be distributed if the average market value is less than the fund’s inflation adjusted principal balance. An amount not to exceed four and one-fifth percent (4.2%) of the five (5) year average market value may be distributed if the average market value is greater than the fund’s inflation adjusted principal balance. The December 31, 2021, 5 year-average market value of the portfolio ($26,993,044) was below the inflation adjusted principal ($28,397,622), thus the allowable transfer is limited to the lower bound of the spending rate (3.8%). The 2021 allowable transfer based upon this calculation is $1,025,736. The FY22 budgeted transfer amount was $1,012,722. This Ordinance will increase the budgeted transfer amount to the maximum value of $1,025,736, an increase of $13,014. Your support for Ordinance 3271-2022 is respectfully requested. Page 43 _____________________________________________________________________________________ New Text Underlined; [DELETED TEXT BRACKETED] Sponsored by: Administration CITY OF KENAI ORDINANCE NO. 3272-2022 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, INCREASING ESTIMATED REVENUES AND APPROPRIATIONS IN THE GENERAL LAND SALE PERMANENT FUND TO TRANSFER EARNINGS IN EXCESS OF BUDGETED AMOUNTS TO THE CITY’S GENERAL FUND. WHEREAS, Article 5, Section 5-11 of the City’s Charter, requires the proceeds from the Sale of all City-owned, non-trust lands be deposited in a separate fund, the General Land Sale Permanent Fund, and allows for the investment earnings to be used for any lawful purpose but prohibits the expending of the proceeds from land sales; and, WHEREAS, the General Land Sale Permanent Fund’s 2021-year ending balance of $3,926,077 was an increase of $282,322 from the December 31, 2020 balance after the FY2021 withdrawal of $145,750; and, WHEREAS, the allowable transfer to the General Fund for operations is limited to 4% annually and excess earnings are reserved to supplement spending when portfolio earnings are less than the 4% limit in any given year; and, WHEREAS, the December 30, 2021 earnings reserve balance was $766,941, thus the FY2022 transfer is limited to $157,043 (4% of the Fund’s value); and, WHEREAS, after deducting the FY2022 allowable transfer, the earnings reserve balance will be $609,898; and, WHEREAS, the FY2022 budgeted transfer from the General Land Sale Permanent Fund was $148,315, meaning the actual will be $8,728 more than budgeted, and increasing the transfer amount to the maximum amount is in the City’s best interest. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, as follows: Section 1. That the estimated revenues and appropriations in the General Land Sale Permanent Fund be increased as follows: General Land Sale Permanent Fund: Increase Estimated Revenues – Investment Earnings $8,728 Increase Appropriations – Transfer to General Fund $8,728 Page 44 Ordinance No. 3272-2022 Page 2 of 2 _____________________________________________________________________________________ New Text Underlined; [DELETED TEXT BRACKETED] Section 2. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section 3. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect immediately upon enactment. ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 16th day of February, 2022. BRIAN GABRIEL SR., MAYOR ATTEST: ___________________________________ Michelle M. Saner, MMC, City Clerk Approved by Finance: _________________ Introduced: February 2, 2022 Enacted: February 16, 2022 Effective: February 16, 2022 Page 45 MEMORANDUM TO: Mayor Gabriel and Council Members THROUGH: Paul Ostrander, City Manager FROM: Terry Eubank, Finance Director DATE: January 25, 2022 SUBJECT: Ordinance No. 3272-2022 – GLSPF Appropriation Increase The purpose of this memo is to recommend passage of Ordinance 3272-2022. This Ordinance will increase the authorized transfer amount from the General Land Sale (GLSPF) to the City’s General Fund for FY22. This increased amount is possible because earnings were higher than projected for calendar year 2021. GLSPF Pursuant to KMC 7.30.020 (a) (5) the annual transfer from the GLSPF shall be limited to the lesser of the cumulative earnings at calendar year end for the fund or four percent (4%) of the fund’s fair market value as of December 31st of each year. “Cumulative earnings” is defined as the market value at calendar year end minus the fund’s inflation adjusted principal balance. The December 31, 2021 market value of the GLSPF was $3,926,077 with cumulative earnings of $428,072. December 31, 2021 Portfolio Value $3,926,077 4% of Portfolio Value $157,043 Cumulative Earnings $766,941 FY21 Allowable Transfer $157,043 The FY22 budgeted transfer amount was $148,315. This Ordinance will increase the budgeted transfer amount to the maximum value of $157,043, an increase of $8,728. Your support for Ordinance 3272-2022 is respectfully requested. Page 46 _____________________________________________________________________________________ Sponsored by: Administration CITY OF KENAI RESOLUTION NO. 2022-09 A RESOLUTION OF THE CITY OF KENAI, ALASKA, AUTHORIZING BUDGET TRANSFERS WITHIN THE KENAI RECREATION CENTER IMPROVEMENTS CAPITAL PROJECT FUND. WHEREAS, Resolution 2022-06 passed by Council at the January 19, 2022 meeting awarded a Design Services Agreement to K+A Architecture for the Recreation Center Improvements Project; and, WHEREAS, this Project is intended to resolve several ongoing issues at the facility including replacement of the existing roofing, and repairs and replacements associated with mechanical systems at the facility including but not limited to air handling systems, boilers, and water heaters; and, WHEREAS, this Resolution combines several previously authorized projects for the facility into one to simplify our accounting process during the project; and, WHEREAS, the following projects shall be transferred within account 119-450-8098: Activity Code 240 Roof Repairs $39,989.42 Activity Code 274 Water Heater Replacements $60,000.00 Activity Code 282 Rooftop HVAC Replacements $279,883.48 ; and, WHEREAS, funding from the three projects above totaling $379,872.90 will be transferred into account 119-450-8098 Activity Code 285 and be labeled Recreation Center Improvements; and, WHEREAS, Activity Code 285 currently has an existing balance of $750,343.32 for roofing replacement, and with the additional transfer of $379,872.90 the new account balance will be $1,130,216.22; and, WHEREAS, approval of this Resolution will simplify management of this project for the Capital Projects team and Finance Department. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. That the following budget revisions are authorized for the recreation center: Recreation Center Improvements Capital Project Fund Decrease Appropriations: Activity Code 240 Roof Repairs $(39,989.42) Activity Code 274 Water Heater Replacements $(60,000.00) Activity Code 282 Rooftop HVAC Replacements $(279,883.48) $(379,872.90) Increase Appropriations: Page 47 Resolution No. 2022-09 Page 2 of 2 _____________________________________________________________________________________ Activity Code 285 Recreation Center Improvements $379,872.90 Section 2. That this Resolution takes effect immediately upon adoption. ADOPTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 16th day of February, 2022. BRIAN GABRIEL SR., MAYOR ATTEST: ______________________________________ Michelle M. Saner, MMC, City Clerk Approved by Finance: ___________ Page 48 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Paul Ostrander, City Manager FROM: Scott Curtin, Director of Public Works DATE: February 8, 2022 SUBJECT: Resolution 2022-09 Budget Transfers The purpose of this memo is to request Council’s approval to consolidate funding for the Recreation Center Improvements Project. Several smaller projects had been previously approved to address the immediate needs of the facility. As those items were further investigated it became clear that a larger project would be necessary to comply with building codes and to avoid the likelihood of having to revisit completed work. Design work to address replacement of the aging roof and mechanical systems is now underway. The Project is expected to bid late spring with construction beginning this summer. I would also like to bring to Council’s attention, within the current draft Capital Improvement Plan FY2023-2027, I have included an additional $280,000 request to supplement the now anticipated costs associated with mechanical improvements at the recreation center. This will be above the funding addressed within this resolution. As design work proceeds, more refined cost estimates will be provided. Council will be kept informed through the Department’s midmonth reports and as new legislation may be brought forth. Completion of this work is necessary to provide for the continued operation of the facility. Council’s consideration is respectfully requested. Page 49 Sponsored by: Administration CITY OF KENAI RESOLUTION NO. 2022-04 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING A THREE YEAR CONTRACT FOR THE PURCHASE OF MICROSOFT SOFTWARE. WHEREAS, the City has reached the end of a three year contract for a Microsoft Enterprise Agreement; and, WHEREAS, the City solicited bids for this Enterprise Agreement on December 14, 2021; and, WHEREAS, the City advertised this bid in both the Peninsula Clarion and Anchorage Daily News on December 14, 2021; and, WHEREAS, the City received one responsive bid from Insight Public Sector, Inc. in the amount of $102,727.80; and, WHEREAS, the recommendation from City Administration is to award a three year contract to Insight Public Sector, Inc. for a total cost of $102,727.80, payable in three equal installments of $34,242.60; and, WHEREAS, the contract provides Microsoft Software Licenses which are required for the City to conduct business; and, WHEREAS, sufficient funds have been appropriated for this purchase. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. The Council authorizes the City Manager to execute a three year contract for the purchase of Microsoft Software with Insight Public Sector, Inc. for an annual cost of $34,242.60. Section 2. That this resolution takes effect immediately upon passage. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 16th day of February, 2022. __________________________________ BRIAN GABRIEL, SR., MAYOR ATTEST: ______________________________________ Michelle M. Saner, MMC, City Clerk Approved by Finance: _________ Page 50 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Paul Ostrander, City Manager THROUGH: Terry Eubank, Finance Director FROM: Dan Castimore, IT Manager DATE: January 6, 2022 SUBJECT: Resolution No. 2022-04 The purpose of this memo is to recommend awarding a three year contract to Insight Public Sector, Inc. for the purchase of Microsoft Software Licenses. On December 14, 2021 a bid was released and was advertised in both the Peninsula Clarion and Anchorage Daily News on the same day. This bid closed on January 3rd, 2022 and one response was received from Insight Public Sector, Inc. This bid was for $102,727.80 paid in three annual installments of $34,242.60. The administration recommends awarding a three year contract to Insight Public Sector, Inc. for the purchase of a Microsoft Enterprise Agreement. Council's approval is respectfully requested. Page 51 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Paul Ostrander, City Manager THROUGH: Terry Eubank, Finance Director FROM: Dan Castimore, IT Manager DATE: January 19, 2022 SUBJECT: Resolution 2022-04 Postponement The purpose of this memo is to request that Resolution 2022-04 be postponed until February 16, 2022. Due to problems with the bid document, a contract cannot be awarded at this time. The City will need to rebid this project to fix the problems. Given the requirements in code that a bid be advertised 14 days before closing, the soonest this can be rebid and a substitute resolution be prepared for consideration is the second meeting in February. Page 52 Sponsored by: Administration CITY OF KENAI RESOLUTION NO. 2022-04 (SUBSTITUTE) A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AWARDING A THREE- YEAR CONTRACT FOR THE PURCHASE OF MICROSOFT SOFTWARE. WHEREAS, the City has reached the end of a three-year contract for a Microsoft Enterprise Agreement; and, WHEREAS, the City solicited bids for this Enterprise Agreement on January 24, 2022; and, WHEREAS, the City advertised this bid in the Peninsula Clarion on January 23, 2022 and the Anchorage Daily News on January 24, 2022; and, WHEREAS, the City received two responsive bids listed below: Bidder Amount Zones, LLC $101,731.35 Insight Public Sector, Inc $118,566.96 ; and, WHEREAS, the recommendation from City Administration is to award a three-year contract to Insight Public Sector, Inc. for a total cost of $101,731.35, payable in three annual payments of $33,910.45; and, WHEREAS, sufficient funds have been appropriated in FY22 for this purchase, and additional funds will need to be appropriated in FY23 and FY24 for future payments; and, WHEREAS, this contract allows for cancellation in future years in the event of funds are not appropriated. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. The Council authorizes the City Manager to execute a three-year contract for the purchase of Microsoft Software with Insight Public Sector, Inc. for an annual cost of $33,910.45. Council further authorized the issuance of purchase orders associated with this contract in this and future fiscal years provided appropriations have been made for this purpose. Section 2. That this resolution takes effect immediately upon passage. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 16th day of February, 2022. __________________________________ BRIAN GABRIEL, SR., MAYOR Page 53 Substitute Resolution No. 2022-04 Page 2 of 2 _____________________________________________________________________________________ ATTEST: ______________________________________ Michelle M. Saner, MMC, City Clerk Approved by Finance: _________ Page 54 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Paul Ostrander, City Manager THROUGH: Terry Eubank, Finance Director FROM: Dan Castimore, IT Manager DATE: February 8, 2022 SUBJECT: Resolution No. 2022-04 (Substitute) This substitute resolution is updated to reflect the outcome of a second bid for a Microsoft Enterprise Agreement. Due to problems in the initial bid documents this project had to be rebid. A new bid was opened on January 24th, and was advertised in 2 papers of local circulation as required by code. The bid closed on February 7th and 2 bids were received. The substitute resolution reflects these changes. This is a three-year contract, payable in three equal payments. Funds have been appropriated in FY22, but future appropriations will be needed to fund future years. This contract also has a clause that allows for cancellation due to non-appropriation of funds in future years. The resolution will also authorize the issuance of purchase orders for the purchase in FY22 and in subsequent fiscal years should funds be appropriated for this purpose. Council's approval is respectfully requested. Page 55 Page 56 Page 57 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Paul Ostrander, City Manager FROM: Scott Curtin, Director of Public Works DATE: February 10, 2022 SUBJECT: Purchase Order – GH Alaska LLC The purpose of this memo is to request Council’s approval to issue a Purchase Order to GH Alaska LLC to perform epoxy flooring repairs at the Animal Shelter. A Request for Quotes was released on January 21, 2022 with quotes due on February 4, 2022. Four firms were contacted, however only one firm provided a bid. Company Quote Amount Completion Date GH Alaska $33,500 5/31/22 Northwind Painting N/A N/A 3 D Concrete N/A N/A Ace Dragon N/A N/A This project will make repairs to failing areas of an existing epoxy floor finish. Staff has met with representatives from Coating Manufacturers and have determined the best course of action is to remove the existing top coat, repair affected areas, and resurface with a finish coating. The Project was included in the current year’s Capital Improvement Plan within the Animal Control Improvements Capital Project Fund under Activity Code 288. The costs are within budgeted amounts. Completion of the work will provide for the continued safe and sanitary operation of the facility for both the animals and staff. The work is expected to be completed by May 31, 2022. Council’s consideration is respectfully requested. Page 58 MEMORANDUM TO: Mayor Gabriel and Council Members THROUGH: Paul Ostrander, City Manager FROM: Eland Conway, Airport Manager DATE: February 4, 2022 SUBJECT: Purchase Order over $15,000-Increase to Crowley Fuel The purpose of this memo is to request an increase of $30,000 to the purchase order to Crowley Petroleum Distribution for operations equipment fuel. The major contributing factors requiring this increase is heavy snowfall and extreme winter conditions and a rise in fuel costs. The original purchase order was $50,000 for equipment fuel which was been fully expended as of 2/4/2022. We still have another couple months of winter operations and 5 months remaining in this fiscal year. Thank you for your consideration. Please contact me if you have any questions. Page 59 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council FROM: Shellie Saner, MMC, City Clerk DATE: February 10, 2022 SUBJECT: Planning & Zoning Commission Vacancy The Planning & Zoning Commission has a vacancy as of January 27, 2022 due to the resignation of Robert Springer. All requirements pursuant to Code have been met to fill these vacancies. Applications received for consideration are attached to this correspondence. Pursuant to KMC 14.05.015 (b),”… the Mayor shall make nominations only from the list of persons who timely submitted an application…” and, as per KMC 14.15.015 (c), “… The Kenai City Council shall review the Mayor’s nomination no later than the next regular Council meeting following the meeting in which the Mayor made the nomination…” Mayor Gabriel has nominated Victoria Askin appointment to the Planning and Zoning Commission. Council shall consider confirmation of the Mayor’s nomination no later than the March 2, 2022 meeting. Page 60 From:Victoria J. Askin To:City Clerk Subject:Form submission from: Commission/Committee Application Date:Wednesday, October 13, 2021 8:05:34 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Submitted on Wednesday, October 13, 2021 - 8:05pm Submitted by anonymous user: 209.112.186.112 Submitted values are: Date Wed, 10/13/2021 Name Victoria J. Askin Resident of City of Kenai? Yes If resident, how long? 37 years Residence Address 2520 Watergate Way Mailing Address PO Box 178 Home Telephone 9+07-283-3972 Home Fax 907-283-3972 Business Telephone 907-283-138 Business Fax 907-398-1308 Email address ectt@ptialaska.net May we include your contact information on our website? Yes If not all, what may we include? Employer Hilcorp Alaska LLC Job Title I & E Technician Name of Spouse Marty Current Membership Organization None Past organizational memberships LEPC, Harbor Commission, Planning & Zoning Commissions, City Council Committees or commissions in which you are interested Harbor, Planning & Zoning, Airport, Parks & Rec Why do you want to be involved with this commission or committee? Have served on both Harbor and Planning and Zoning, enjoyed both, Planning and Zoning being my favorite. Harbor is of interest now because of the potential waterfront activity happening in the next year. What background, experience, or credentials do you possess to bring the board, commission, or committee membership? Prior experience along with employment experience that is pertinent to both Harbor and Planning and Zoning. The results of this submission may be viewed at: https://www.kenai.city/node/2601/submission/9201 Page 61 From:ectt@ptialaska.net To:City Clerk Subject:Planning and Zoning Commission Date:Monday, January 31, 2022 9:32:18 AM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Michelle/Megan, I saw there was a vacancy for Planning and Zoning Commission and would very much like to submit the application I completed in November for the position. Thank you for your consideration, Victoria Askin 907-283-3972 907-398-1308 Page 62 MEMORANDUM TO: Mayor Gabriel and Council Members FROM: Shellie Saner, City Clerk DATE: February 11, 2022 SUBJECT: Council on Aging Proposed By-Law Amendments The Council on Aging at their February 10, 2022 meeting reviewed the proposed by-law amendments and recommended Council approval. The proposed amendments include provisions that would allow the Council on Aging to conduct meetings when the membership drops below nine (9) members, by adjusting the quorum number based on the number of members; removes the requirement that five (5) members must be participants of the Senior Center Programs, yet keeps the requirement that more than half of the membership be participants of the Senior Center Programs; and includes other minor recommended updates. Your consideration is appreciated. Page 63 MEMORANDUM TO: Council on Aging FROM: Shellie Saner, City Clerk DATE: January 31, 2021 SUBJECT: Recommending Council Approval of the Proposed Amendments to the By-Law and Rules of Procedure for the Council on Aging The proposed amendments would establish provisions allowing the Council on Aging to conduct meetings and business when the membership drops below nine (9) and other minor recommended updates. The following identifies the changes in each Article: Article I. The first paragraph would amend the first paragraph to remove the requirement of having nine members. Sub paragraph three (3) is duplicating a portion of the first paragraph and sub paragraph two (2) or Article I, and is not needed. This paragraph will be deleted in its entirety. Article III. The only portion of the current by-laws that identify the purpose of an annual meeting is the election of officers within Article VII. This proposed amendment would delete the reference of an annual meeting in January of each year; and the proposed amendment to Article VII would address the election of officers annually. Article V. Will be rewritten entirely and establishes the numbers of members required to form a quorum based on the number of current appointed members of the Council. Article VII. These changes would identify that the Officers are elected annually at the first meeting each year when a quorum is present. Your consideration is appreciated. Page 64 BY-LAWS AND RULES OF PROCEDURE FOR COUNCIL ON AGING KENAI, ALASKA BY-LAWS AND RULES OF PROCEDURE FOR COUNCIL ON AGING PAGE 1 The members of the Council on Aging, Kenai, Alaska, a local committee organized under the laws of the State of Alaska, pursuant to federal and state funding, having as its object, the following code of by-laws and rules of procedure as its guidelines in all future operations. The mission of the Council on Aging is to advise the Mayor, City Council, Director, and the City of Kenai, of the needs of the elderly in the area, support the programs which enable the continued independence of senior citizens and serve as an advisory committee, whose purpose and make-up will be set forth under Article I, Section 3. The adoption of these by-laws and rules supersedes, replaces, and nullifies any and all previously enacted, utilized, or governing rules or by-laws and further, by adoption of these by-laws and rules, the previously existing Council on Aging is deemed dissolved. Article I MEMBERSHIP The Council [SHALL] may have a membership of not more than nine (9) members. Over one-half of the members shall be participants of the Senior Citizens' programs, sponsored by the City of Kenai. The members of the Council shall be chosen in the following manner: 1. Members shall be chosen from among persons who have shown an interest in the areas of the problems of the elderly. 2. The Mayor will appoint members to the Council on Aging subject to confirmation by the City Council. [3. THERE SHALL BE A NINE-MEMBER COUNCIL ON AGING APPOINTED BY THE MAYOR OF KENAI. [FIVE (5) MEMBERS WILL BE CHOSEN FROM SENIOR CITIZENS WHO PARTICIPATE IN THE SENIOR CITIZEN PROGRAMS SPONSORED BY THE CITY OF KENAI. MORE THAN ONE-HALF OF THE COUNCIL ON AGING MEMBERS SHALL BE PARTICIPANTS OF CITY OF KENAI SPONSORED SENIOR CITIZENS' PROGRAMS.] The duties of the Council will be as follows: a. Advise the Director of Senior Citizen Programs on matters dealing with the budgets for senior programs and programs operated at the Senior Center. b. Forward copies of meeting summaries to the Mayor of the City of Kenai, who, in turn, will forward the report to the City Council. c. To the extent practical, communications, advice, and reports shall be in written form and shall represent a consensus of the committee. Article II ELIGIBILITY A member of the Council shall be an adult person residing in the Kenai Peninsula area, and 51 % of which must be sixty (60) years of age or older. No employee of the City of Kenai is eligible for membership. There will be no more than one member per household. Page 65 BY-LAWS AND RULES OF PROCEDURE FOR COUNCIL ON AGING PAGE 2 Article III MEETINGS Regular meetings shall be held monthly on the second Thursday of the month at the Senior Center. [THERE SHALL BE ONE ANNUAL MEETING HELD IN JANUARY OF EACH YEAR WITH FIFTEEN DAYS' NOTICE GIVEN TO ALL MEMBERS OF THE COUNCIL.] Special meetings may be called by the chairperson with approval of the Kenai City Clerk and notification of Council and City Manager. Meetings may be cancelled by the City Clerk, with notification of Council and City Manager, if cancellation is warranted, i.e. lack of agenda items, pre-knowledge of lack of quorum, etc. Participating senior citizens shall be notified of the date, time, and place of the meeting by the monthly newsletter, as well as receipt of the meeting agenda and packet. All meetings shall be open to the public. However, this does not automatically ensure participation by non-members of the Council. Article IV PLACE OF MEETINGS The meetings shall be held at the place designated as the Kenai Senior Citizens Center in Kenai, Alaska, or at the City of Kenai offices. Article V QUORUM [A MAJORITY OF THE CURRENT MEMBERSHIP SHALL CONSTITUTE A QUORUM FOR THE TRANSACTION OF ALL BUSINESS.] A quorum shall be a majority of the current appointed membership as established in Article I. The affirmative vote of a majority present at a meeting is required to take action on any matter. A quorum of the Council is defined as follows: 1. When the appointed membership is eight (8) or nine (9), a quorum shall be five (5). 2. When the appointed membership is seven (7) or lower, a quorum shall be (4). Article VI POWERS OF THE COUNCIL The powers of the Council are advisory only and are derived from the federal, state, and city local governments which provide the funds for operation and all powers and activities shall be exercised in accordance with law. All action taken by this Council shall be submitted to the City Administrator and shall be subject to approval by the Kenai City Council. Article VII OFFICERS Officers shall be elected annually for one-year terms at the [ANNUAL] first meeting each year when a quorum is present. There shall be a Chairperson and Vice-Chairperson. Officers are limited to two (2) successive terms in the same office. Article VIII TERM OF APPOINTMENT AND ATTENDANCE Members of the Council are appointed by the City of Kenai to serve three (3) years or until termination by: 1. Resignation; 2. Request of Council on Aging; 3. Upon request of the City of Kenai; or Page 66 BY-LAWS AND RULES OF PROCEDURE FOR COUNCIL ON AGING PAGE 3 4. If the member is absent, without the body excusing the absence for good cause, from more than one-half of all the meetings of the Council on Aging, regular and special, held within any period of three (3) consecutive calendar months, the member shall thereupon cease to hold the seat. A member may not have more than three (3) excused absences during a twelve-month calendar year. The term of each appointed member of the Council shall be three (3) years. The terms shall be staggered so that three (3) members shall be appointed every third year and three (3) members shall be appointed in each of the other years of every such three-year period. Article IX HONORARY MEMBER APPOINTMENT When a member is no longer able to actively participate on the Council on Aging, the remaining membership may, by majority vote, request the Mayor to appoint the nonactive member to the Council on Aging as an honorary member. The honorary member would be a non-voting member. Article X VOLUNTEERS Volunteers wishing to serve upon committees established by the Council on Aging may be appointed by the Council chairperson or his representative to do so without, therefore, becoming members of the Council. Article XI RULES OF MEETING All meetings of the Council shall be conducted in accordance with rules of parliamentary practice and, in the absence of other authority, shall be governed by the provisions of Roberts Rules of Order. * * * * * * * * * * * * [AT A REGULAR MEETING OF THE COUNCIL ON AGING, KENAI, ALASKA, THE AMENDED BY-LAWS AND RULES OF PROCEDURES WERE ADOPTED AS THE OFFICIAL BY-LAWS AND RULES OF PROCEDURE BY A MAJORITY VOTE OF A QUORUM OF THE MEMBERS PRESENT ON NOVEMBER 13, 2008.] The Council on Aging during their February 10, 2022 meeting by a majority vote of the membership recommended Council approval of the amended By-Laws and Rules of Procedures. The Kenai City Council at their MONTH DD, YYYY meeting approved the amended By-Laws and Rules of Procedures. Page 67 Sponsored by: Administration CITY OF KENAI ORDINANCE NO. 3273-2022 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, ACCEPTING AND APPROPRIATING TWO GRANTS FROM DEREK KAUFMAN FUND THROUGH THE ALASKA COMMUNITY FOUNDATION AND ONE DONATION FROM THE FRIENDS OF THE KENAI COMMUNITY LIBRARY FOR THE PURCHASE OF A BIKE REPAIR STATION. WHEREAS, the Kenai Community Library received two $1,000 grants for general support from Derek Kaufman Fund, a Hilcorp donor advised fund of the Alaska Community Foundation; and, WHEREAS, the Kenai Community Library received $1,500 from the Friends of the Kenai Community Library; and, WHEREAS, the funds will be used to purchase and install a bicycle repair station; and, WHEREAS, a bike repair station is a small installation consisting of an air pump; tools attached via cable to fix, maintain, and adjust bicycles; and hangar arms to hold a bicycle above the ground; and, WHEREAS, libraries have become popular locations for bike repair stations in recent years; and, WHEREAS, the Kenai Community Library is located at a great mid-point for cyclists who utilize local bicycle routes and patrons who use their bicycles to get to and from the Library; and, WHEREAS, it is in the best interest of the City of Kenai and the Kenai Community Library to appropriate these funds for the purpose intended. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, as follows: Section 1. That the City Manager is authorized to accept funds in the amount of $2,000 from the Alaska Community Foundation and $1,500 from the Friends of the Kenai Community Library for the purchase of a bike repair station. Section 2. That the estimated revenues and appropriations be increased as follows: General Fund: Increase Estimated Revenues – Library—Other Grants $3,500 Increase Appropriations – Library—Small Tools/Minor Equipment $3,500 Page 68 Ordinance No. 3273-2022 Page 2 of 2 _____________________________________________________________________________________ New Text Underlined; [DELETED TEXT BRACKETED] Section 3. That the City Manager is authorized to expend the funds to fulfill the purpose and intent of this Ordinance. Section 4. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section 5. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect immediately upon enactment. ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 2nd day of March, 2022. BRIAN GABRIEL SR., MAYOR ATTEST: ___________________________________ Michelle M. Saner, MMC, City Clerk Approved by Finance: _________________ Introduced: February 16, 2022 Enacted: March 2, 2022 Effective: March 2, 2022 Page 69 MEMORANDUM TO: Mayor Brian Gabriel and Council Members THROUGH: Paul Ostrander, City Manager FROM: Katja Wolfe, Library Director DATE: February 8, 2022 SUBJECT: Ordinance No. 3273-2022 – Donations to Purchase Library Equipment The purpose of this memo is to request the acceptance and appropriation of the following three donations: 1. Two $1,000 grants for general support from Derek Kaufman Fund, a Hilcorp donor advised fund of the Alaska Community Foundation. 2. A $1,500 donation from the Friends of the Kenai Community Library. These donations will be used to purchase a bike repair station to be installed on Library property during the summer of 2022. The Library is located near several popular bicycle routes and our patrons regularly cycle here. This station – the third in the area – will include an air pump and securely-attached tools to fix, maintain, and adjust bikes. We would like to thank the Hilcorp donors and the Friends of the Kenai Community Library for their generosity and support. Your consideration is appreciated. Page 70 KENAI PLANNING & ZONING COMMISSION REGULAR MEETING JANUARY 26, 2022 – 7:00 P.M. KENAI CITY COUNCIL CHAMBERS 210 FIDALGO AVENUE, KENAI, ALASKA CHAIR JEFF TWAIT, PRESIDING MINUTES A. CALL TO ORDER Chair Twait called the meeting to order at 7:00 p.m. 1. Pledge of Allegiance Chair Twait led those assembled in the Pledge of the Allegiance. 2. Roll Call Commissioners present: J. Twait, A. Douthit, G. Woodard, A. Douthit, J. Halstead, R. Springer, G. Greenberg, D. Fikes Commissioners absent: Staff/Council Liaison present: Planning Director R. Foster, City Manager P. Ostrander, Deputy City Clerk M. Thibodeau, Council Liaison J. Glendening A quorum was present. 3. Agenda Approval MOTION: Commissioner Halstead MOVED to approve the agenda and Vice Chair Fikes SECONDED the motion. There were no objections; SO ORDERED. 4. Election of Chair and Vice-Chair MOTION: Commissioner Halstead MOVED to re-appoint Chair Twait and Commissioner Woodard SECONDED the motion. There were no objections; SO ORDERED. MOTION: Commissioner Halstead MOVED to appoint Vice Chair Douthit and Commissioner Woodard SECONDED the motion. There were no objections; SO ORDERED. 5. Consent Agenda Page 71 ___________________________________________________________________________________ Planning and Zoning Commission Meeting Page 2 of 7 January 26, 2022 MOTION: Commissioner Halstead MOVED to approve the consent agenda and Commissioner Fikes SECONDED the motion. There were no objections; SO ORDERED. *All items listed with an asterisk (*) are considered to be routine and non-controversial by the Commission and will be approved by one motion. There will be no separate discussion of these items unless a Commission Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. 6. *Excused absences – None B. APPROVAL OF MINUTES 1. *Regular Meeting of January 12, 2022 Approved by the consent agenda. C. SCHEDULED PUBLIC COMMENT 1. Jon Faulkner - Kenai Home Port Project Update Jon Faulkner, President of Kenai Landing, provided an update on the progress of Kenai Home Port and what they hope to accomplish in the next year. He demonstrated the new website for the project (kenaihomeport.com,) which highlights why people should make their homes there, the amenities of living in the area, and the planned development areas. D. UNSCHEDULED PUBLIC COMMENT – None. E. CONSIDERATION OF PLATS 1. Resolution PZ2022-02 – Preliminary Subdivision Plat of Kenaitze Government Lots Replat, submitted by Edge Survey and Design, P.O. Box 208, Kasilof, AK 99610, on behalf of Kenaitze Indian Tribe, P.O. Box 988, Kenai, AK 99611 MOTION: Commissioner Halstead MOVED to approve Resolution PZ2022-02 and Commissioner Woodard SECONDED the motion. Planning Director Foster presented his staff report with information provided in packet explaining that the replat will consolidate smaller parcels into one more manageable parcel with a shared General Commercial zoning designation and one property owner. Approval of the plat was recommended, subject to the following conditions: 1. Further development of the property shall conform to all federal, State of Alaska, and local regulations. Clarification was provided that the property will be used for a maintenance facility. Page 72 ___________________________________________________________________________________ Planning and Zoning Commission Meeting Page 3 of 7 January 26, 2022 VOTE: YEA: Halstead, Woodard, Douthit, Greenberg, Twait, Springer, Fikes NAY: MOTION PASSED UNANIMOUSLY. 2. Resolution PZ2022-03– Preliminary Subdivision Plat of Toyon Subdivision 2021 Replat, submitted by Edge Survey and Design, P.O. Box 208, Kasilof, AK 99610, on behalf of Kenaitze Indian Tribe, P.O. Box 988, Kenai, AK 99611 MOTION: Commissioner Springer MOVED to approve Resolution PZ2022-03 and Commissioner Halstead SECONDED the motion. Planning Director Foster presented his staff report with information provided in packet explaining that the replat will combine two parcels and vacate two public street easements, consolidating the property under one owner. Approval of the plat was recommended, subject to the following conditions: 1. Further development of the property shall conform to all federal, State of Alaska, and local regulations. 2. The Kenai City Council must declare that the two 20’ public street easements to be vacated is not needed for a public purpose and approve the vacation of the 20’ public street easements as shown on the preliminary plat. Concern was expressed about the vacation of the public street easements and it was clarified that the vacation was approved by the Fire Marshal and meets the conditions of code, and that there is still emergency access. The public access for RVs was explained, and that snow removal will be the responsibility of the property owner. Clarification was provided on which easements are being vacated, and that future development would still be required to meet code. VOTE: YEA: Woodard, Douthit, Greenberg, Twait, Springer, Fikes, Halstead NAY: MOTION PASSED UNANIMOUSLY. F. PUBLIC HEARINGS – None. G. NEW BUSINESS – None. H. UNFINISHED BUSINESS 1. Resolution PZ2021-39 - Recommending the Council of the City of Kenai Approve and Adopt the City of Kenai Land Management Plan. [Clerk's Note: At the January 12th Meeting, this Resolution was Postponed to this Meeting; a Motion to Enact is On the Floor.] Page 73 ___________________________________________________________________________________ Planning and Zoning Commission Meeting Page 4 of 7 January 26, 2022 Chair Twait opened for public hearing; there being no one wishing to be heard, the public hearing was closed. Planning Director Foster noted a memo in the packet with amendments suggested during the January 20, 2022 work session, and a memo with final housekeeping amendments to the resolution. He noted parcels on Map 11 which the Commission had considered at the work session, and that the Public Works Director had advised him that these parcels were needed for stormwater drainage and retention and therefore not added to the list of amendments. The commission discussed the parcels’ potential as a park or if a zoning change would be appropriate. MOTION TO AMEND: Commissioner Fikes MOVED to amend Resolution PZ2021-39 by adding the recommendation that the retention status of parcel numbers 04701018 which appears on Map 14 South Spruce Street, be changed from Dispose to Retain, for use as RV, tents and dipnet parking. Commissioner Woodard SECONDED the motion. UNANIMOUS CONSENT was requested. VOTE ON AMENDMENT: There were no objections; SO ORDERED. MOTION TO AMEND : Commissioner Fikes MOVED to amend Resolution PZ2021-39 by adding the recommendation that the retention status of parcel numbers 04301041 and 04301039 which appears on Map 15 Float Plane Basin Subdivision and Vicinity, be changed from Mixed-Retain/Dispose-Lease Only to Retain, for use as buffer/green space between the neighborhood and the airport. Commissioner Woodard SECONDED the motion. UNANIMOUS CONSENT was requested. VOTE ON AMENDMENT: There were no objections; SO ORDERED. MOTION TO AMEND : Commissioner Fikes MOVED to amend Resolution PZ2021-39 by adding the recommendation to amend the narrative on page 66 regarding parcel 04301042 by adding the language: Parcel 04301042 should be subdivided to mirror parcel 04301040 to the north. The remainder of parcel 04301042 should be combined with parcel 04301041 which would remain with a retention status of retain. Commissioner Woodard SECONDED the motion. UNANIMOUS CONSENT was requested. VOTE ON AMENDMENT: There were no objections; SO ORDERED. MOTION TO AMEND : Commissioner Fikes MOVED to amend Resolution PZ2021-39 by adding the recommendation that the retention status of parcel number 04101004, which appears on Map 16 Kenai Municipal Airport, be changed from Retain to Mixed—Retain/Dispose—Lease Only. Commissioner Page 74 ___________________________________________________________________________________ Planning and Zoning Commission Meeting Page 5 of 7 January 26, 2022 Woodard SECONDED the motion. UNANIMOUS CONSENT was requested. VOTE ON AMENDMENT: There were no objections; SO ORDERED. MOTION TO AMEND : Commissioner Fikes MOVED to amend Resolution PZ2021-39 by adding the recommendation that the retention status of parcel 04322023, which appears on Map 23 Cook Inlet Industrial Air Park Subdivision, be changed from Dispose to Dispose—Lease Only. Commissioner Woodard SECONDED the motion. UNANIMOUS CONSENT was requested. VOTE ON AMENDMENT: There were no objections; SO ORDERED. MOTION TO AMEND : Commissioner Fikes MOVED to amend Resolution PZ2021-39 by adding the recommendation to change the title of the City of Kenai Land Management Plan to the City of Kenai Land Management Inventory and Recommendations. Commissioner Woodard SECONDED the motion. UNANIMOUS CONSENT was requested. VOTE ON AMENDMENT: There were no objections; SO ORDERED. MOTION TO AMEND : Commissioner Fikes MOVED to amend Resolution PZ2021-39 by adding the recommendation that parcel 04317038 on Map 17 Gusty Subdivision, Kenai Cemetery, be changed from Retain to Mixed -Retain / Dispose-Lease Only and modify narrative on page 74 relative to this parcel to state: subdivide cemetery property from NE portion which would be usable for airport purposes. Commissioner Woodard SECONDED the motion. UNANIMOUS CONSENT was requested. VOTE ON AMENDMENT: There were no objections; SO ORDERED. MOTION TO AMEND : Commissioner Fikes MOVED to amend Resolution PZ2021-39 by adding the recommendation that parcel 04501003 on Map 31 Kenai Spur Highway Central Corridor, be changed from Dispose to Retain to provide a buffer for surrounding neighborhoods. Commissioner Woodard SECONDED the motion. VOTE: YEA: Greenberg, Twait, Springer, Fikes, Halstead, Woodard Page 75 ___________________________________________________________________________________ Planning and Zoning Commission Meeting Page 6 of 7 January 26, 2022 NAY: Douthit MOTION PASSED. MOTION TO AMEND: Commissioner Fikes MOVED to amend Resolution PZ2021-39 with the following changes: • Amend the Title to read: A Resolution of the Planning & Zoning Commission of the City of Kenai Recommending the Council of the City of Kenai Adopt the City of Kenai Land Management Plan; • Delete the sixth whereas in its entirety; • Delete the eighth whereas in its entirety; • Insert a new final whereas to read: WHEREAS, after reviewing the plan as presented on November 10, 2021, the Planning & Zoning Commission has recommended amendments for consideration by City Council.; • Amend Section 1 to read: The Draft of the City of Kenai Land Management Plan is hereby recommended for adoption with the following amendments: Commissioner Woodard SECONDED the motion. UNANIMOUS CONSENT was requested. VOTE ON AMENDMENT: There were no objections; SO ORDERED. VOTE ON THE MAIN MOTION AS AMENDED: YEA: Greenberg, Twait, Springer, Fikes, Halstead, Woodard, Douthit NAY: MOTION PASSED UNANIMOUSLY. I. PENDING ITEMS – None. J. REPORTS 1. City Administration – Planning Director Foster reported on the following: • Next Planning & Zoning Commission meeting on February 9, 2022 will include an application for a lease in the Airport Reserve. 2. Borough Planning – Commissioner Fikes reported on the actions of the January 24, 2022 Kenai Peninsula Borough Planning Meeting. 3. City Council – Council Member Winger reported on the actions of the January 29, 2022 City Council Meeting. K. ADDITIONAL PUBLIC COMMENT Bob Molloy thanked the commission for their hard work on the Land Management Plan and listening to public comment, and thanked Director Foster for all his support. Page 76 ___________________________________________________________________________________ Planning and Zoning Commission Meeting Page 7 of 7 January 26, 2022 L. INFORMATIONAL ITEMS M. NEXT MEETING ATTENDANCE NOTIFICATION 1. February 9, 2022 Chair Twait noted that he will be attending remotely via Zoom. N. COMMISSION COMMENTS & QUESTIONS Vice Chair Douthit expressed appreciation to the commission for his new appointment, and noted that the Chamber of Commerce is recruiting for a new director. Commissioner Woodard congratulated Chair Twait and Vice Chair Douthit. Commissioner Springer noted that he will be submitting his resignation, and it had been an honor serving on the Planning & Zoning Commission. Commissioner Fikes thanked Chair Twait for doing a great job. Chair Twait noted that Commissioner Springer had served a long time and his service has been appreciated. O. ADJOURNMENT There being no further business before the Commission, the meeting was adjourned at 8:12 p.m. Minutes prepared and submitted by: ____________________________ Meghan Thibodeau Deputy City Clerk Page 77 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Paul Ostrander, City Manager THROUGH: Dave Ross, Police Chief FROM: Jessica “JJ” Hendrickson, Animal Control Chief DATE: February 7, 2022 SUBJECT: January 2022 Monthly Report This month the Kenai Animal Shelter took in 37 animals. Animal intake and disposition: DOGS: INTAKE 16 DISPOSITION 6 Waiver 8 Adopted 3 Stray 3 Euthanized 1 Impound 0 Claimed 2 Protective Custody 1 Field Release 0 Quarantine 1 Transferred 0 Microchips 1 Other Dispositions 0 Other Intakes 2 CATS: INTAKE 21 DISPOSITION 10 Waiver 13 Adopted 9 Stray 8 Euthanized 0 Impound 0 Claimed 1 Protective Custody 0 Field Release 0 Quarantine 0 Transferred 0 Page 78 Page 2 of 2 2 Animal dropped with After Hours (days we are closed but cleaning and with KPD) 12 Animals are known borough animals 29 Animals are known City of Kenai 0 Animals are known City of Soldotna 0 Animals from unknown location 29 Field Investigations & patrols 7.2 Volunteer Hours Logged 0 Citations 3 Educational Outreach Statistical Data: 89 2020 YTD Intakes 54 2021 YTD Intakes 37 2022 YTD Intakes Microchips 0 Other Dispositions 0 Other Intakes 0 0 OTHER ANIMALS: INTAKE 0 DISPOSITION 0 Chinchilla 0 Chinchilla 0 Rabbit 0 Rabbit 0 Other 0 Guinea Pig 0 DOA: 6 OTHER STATISTICS: Dog 4 Licenses (City of Kenai Dog Licenses) 68 Cat 2 Page 79 Attachment MEMORANDUM TO: Mayor Gabriel and Council Members THROUGH: Paul Ostrander, City Manager FROM: Terry Eubank, Finance Director DATE: February 10, 2021 SUBJECT: Finance Department Mid-Month Report – February 2021 The FY23 Budget is now a major focus of the department with preparation packets having been distributed to department heads. The Council is scheduled to receive its first draft of the FY2023 budget in April. The budget calendar is attached for your convenience. There is much work to be done by all City departments over the next couple of months. The department is preparing for implementation of the change in asset allocation for the City’s Permanent Funds adopted by Council on February 2nd. This transition will be implemented over time to avoid losses when liquidating fixed income assets and to smooth the investment into the equity markets. The Department is working on implementation of the new Governmental Accounting Standards Board Pronouncement number 87 dealing with the accounting for leases. Quotes for implementation services were obtained from three firms with BDO USA, LLP. Providing the lowest quote of $11,000. Implementation was originally required by June 30, 2021 however, because of COVID-19 the implementation was delayed to June 30, 2022. Page 80 CITY OF KENAI FY 2023 BUDGET PREPARATION CALENDAR Date Facilitator Action December 20 Finance Director Draft budget goals to City Manager January 10 City Manager & Finance Director FY2023 Budget Goals work session. January 19 City Council FY2023 Budget Goal adopting resolution. January 20 City Manager & Finance Director Budget guidance and submission requirements provided to department heads with preparation packets. January 26 Finance Director Revenue & COLA estimates to City Manager January 27 Department Heads Overtime, new positions, and reclassification requests to City Manager. February 2 City Manager Approved personnel requests forwarded for analysis to Human Resource Director. February 4 Department Heads Department budget narratives due to Finance. February 11 Department Heads Department operational budget submission due to Finance. February 11 Department Heads Department Special Project requests due to Finance. February 16 Human Resource Director Personnel requests forwarded for analysis to Finance Director. February 21 -25 Public Works Director Fiscal Year 2022 – 2026 Capital Plan Work session. February 23 Finance Director Personnel budget submitted to City Manager February 25 City Manager City Manager approval of personnel budget requests. February 25 Finance Director Consolidated operational budget submitted to City Manager. February 25 Finance Director Consolidated Special Project requests submitted to City Manager. March 8 Public Works Director Resolution adopting the Fiscal Year 2022 – 2026 Capital Plan to City Clerk for inclusion in 3/16 Council Packet. March 14-18 City Manager, Finance Director & Department Heads Departmental budget meetings with City Manager. March 16 City Council Public hearing on Resolution to adopt the Fiscal Year 2022 – 2026 Capital Plan. March 30 Mayor & City Manager State of the City address April 11 Finance Director Draft budget distributed to Council. April 12 – May 7 City Manager, Finance Director & Department Heads Budget work session. Meeting date to be determined by Council. May 12 Finance Director Budget Ordinance to City Clerk for May 18 Council packet. May 18 Finance Director Introduction of Budget Ordinance. May 25 Finance Director Publish notice of public hearing to adopt FY23 Budget. Page 81 Page 3 of 3 Date Facilitator Action May 26 Finance Director Mill Rate Resolution to City Clerk for June 1 Council packet. June 1 City Council Public hearing and adoption of Budget Ordinance June 1 City Council Public hearing and approval of Mill Rate Resolution (Must be provided to KPB by 6/15). June 27 Finance Director Publication & distribution of Budget document. Page 82 MEMORANDUM TO: Mayor Brian Gabriel and City Council THROUGH: Paul Ostrander, City Manager FROM: Tony Prior, Fire Chief DATE: February 8, 2022 SUBJECT: Fire Department Mid-Month Report – January Calls for service in January were up from last year. Here is the breakdown for January 2022. Year 2020 2021 % change January total 92 104 13% EMS 77 75 -2.6% All Other 15 29 93.3% Year total 92 104 13.0% Training: Deputy Chief Anderson completed NIMS ICS 300 course that contains updated curriculum and he will be attending the ICS 400 course in April. All KFD personnel were trained on operations of COVID-19 testing equipment at our main station. They also created logins for reporting to simplereport.gov, an online government reporting site that reports to CDC and then is reported to Alaska. This is a requirement for all facilities that conduct testing. Projects/Grants: • We conducted 1 home visit and 2 walk-in days of vaccinations in January. • Updated MOA for Community Funding Grant to include COVID leave and COVID-19 testing. • SHSP grant – orders have been placed with Motorola Solutions for the mobile radios. • Continued work on updates to Emergency Operations Plan. • Ground Ambulance Data Collection. We have begun to collect data from City Departments that will be involved in the program. • Budget preparation for upcoming FY year. Page 83 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Paul Ostrander, City Manager FROM: Hannah Meyer, Assistant to the Library Director DATE: February 8, 2022 SUBJECT: Library Mid-Month Report for January 2022 January 2022 at a Glance Page 84 Page 2 of 2 January 2022 programming highlights • 20 programs o 6 virtual programs 4 Story Times (12 participants, 222 total views within 7 days of program) 1 Maker Monday (78 total views within 7 days of program) 1 Meal Prep (47 total views within 7 days of program) o 13 in-person programs 4 Chess Clubs (22 participants) Leap Into Science – Wind (8 participants) 2 Lego Club (25 participants) Let’s Draw (18 participants) 2 Library Writing Group meetings (3 participants) 2 Story Times at the Library (32 participants) 1 Vision Boards (1 participant) o 1 DIY kit Comic Book Diary (a total of 30 kits handed out) January 2022 library services highlights • Participate in our multi-month Battleship Reading Challenge! Complete activity squares to “fire” at battleships: every ship sunk earns a ticket for the prize drawing in March. • Our new shelves in the Children’s Area and new home for Discovery Kits will increase visibility and accessibility for these items and give other collections more space. • Volunteers logged 33 hours this past month. • WIFI sessions and computer sessions more than doubled from January 2021, with 6,687 unique WIFI sessions and 346 computer session in January 2022. • We continue to offer Curbside Pickup services. Thirty-seven patrons made use of this service. • Our study and conference rooms were used by 82 individuals/groups for a total of 144 hours. • 47 individuals registered for new library accounts this past month. Page 85 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Paul Ostrander, City Manager FROM: Tyler Best, Admin Assistant DATE: February 9th, 2022 SUBJECT: Park and Recreation– February 2022 The Ski trails have been getting a ton of snow this new year. Randy Dodge, the Park and Recreation Operator who does the majority of the grooming, has been working tirelessly to keep the trails in great shape for the public. Tsaltaseshi Trails Association had a learn to ski day for youth on the Kenai golf course over the first weekend in February. The Kenai Rec Center is now going to offer Open Futsal on Thursdays. There will be a youth time from 6p-7p and then open adult futsal 7p-close. Here is a brief description of the sport : “Futsal is the FIFA-recognised form of small-sided indoor football (soccer). It is played between two teams who each have five players on the pitch at any one time, with rolling substitutes and a smaller ball than soccer that is harder and less bouncy.” The Department is happy to welcome its new Director Brad Walker to the team. Brad started at the end of January and has hit the ground running. He has taken the time to meet with all the staff and is excited to serve the community of Kenai. The Beatification Committee and Parks Commission will meet the week of 2/14 to go over the Capital Improve Plan (CIP) that has been prepared by the Administration and Public Works Page 86 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Paul Ostrander, City Manager FROM: Ryan Foster, Planning Director DATE: February 8, 2022 SUBJECT: Planning and Zoning January 2022 Report Planning and Zoning Commission Agenda Items and Resolutions • On January 12, 2022 the Planning and Zoning Commission approved the following conditional use permit: o Resolution PZ2022-01 - Application for a Conditional Use Permit for Cabin Rentals for the property described as North 70 ft of South 140 ft of Government Lot 166, located at 104 N Tinker Lane, Kenai, Alaska 99611. The application was submitted by Bill Elmore, P.O. Box 1531, Kenai, Alaska 99611. • On January 20, 2022 the Planning and Zoning Commission held a work session to discuss the City of Kenai Draft Land Management Plan. • On January 26, 2022 the Planning and Zoning Commission approved the following resolutions: o Resolution PZ2022-02 - Preliminary Subdivision Plat of Kenaitze Government Lots Replat, submitted by Edge Survey and Design, P.O. Box 208, Kasilof, AK 99610, on behalf of Kenaitze Indian Tribe, P.O. Box 988, Kenai, AK 99611 o Resolution PZ2022-03 - Preliminary Subdivision Plat of Toyon Subdivision 2021 Replat, submitted by Edge Survey and Design, P.O. Box 208, Kasilof, AK 99610, on behalf of Kenaitze Indian Tribe, P.O. Box 988, Kenai, AK 99611 o Resolution No. PZ2021-39 - Recommending the Council of the City of Kenai Approve and Adopt the City of Kenai Land Management Plan. [Clerk's Note: At the January 12th Meeting, this Resolution was Postponed to this Meeting; a Motion to Enact is On the Floor.] Page 87 Page 2 of 2 Building Permit and Site Plan Reviews Planning and Zoning staff reviews all Building Permits for compliance with the zoning code. The Department conducted zero Building Permit reviews in January, 2022. Code Enforcement There was one new code enforcement case opened in January, 2022. City Council Agenda Items • On January 5, 2022, Kenai City Council approved the following special use permit: o Action/Approval - Special Use Permit to Schilling Alaska, Inc., d/b/a the Uptown Motel for Snow Storage. (Administration) The City received one application for a new lease in January 2022. Page 88 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Paul Ostrander, City Manager FROM: David Ross, Police Chief DATE: February 4, 2022 SUBJECT: Police & Communications Department Activity – January 2022 Police handled 513 calls for service in January. Dispatch received an estimated 221 9-1-1 calls. Officers made 37 arrests. Traffic enforcement resulted in 187 traffic contacts and 41 traffic citations. There were 2 DUI arrests. Officers investigated 14 motor vehicle collisions in January. There were two collisions involving moose. There was one collision involving drugs or alcohol. One new KPD officer continued in Field Training for the entire month. Another new officer completed Field Training and started a three week academy in Sitka for lateral hire officers. All KPD officers participate in a class on Less Lethal tools. Two dispatchers are currently in Field Training and one dispatcher completed a CPR recertification class. The Department continues to struggle with its ongoing training programs, with many training cancellations still occurring as a result of the impacts of Covid in various places. The School Resource Officer started teaching DARE at Kaleidoscope Elementary School in addition to assisting and investigating various issues within several other schools. 509 252 470 200 513 221 0 200 400 600 Total Police Service Calls 911 Calls Received 2020(Jan 1 - Jan 31)2021(Jan 1 - Jan 31)2022(Jan 1 - Jan 31) Page 89 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Paul Ostrander, City Manager FROM: Scott Curtin, Public Works Director DATE: February 2022 SUBJECT: Mid-Month Report; Public Works / Capital Projects • Kenai Municipal Airport Sand Storage Facility – Orion Construction is currently under contract in the amount of $2,289,000. The project has experienced extreme supply chain issues and is anticipated now to be on hold until spring 2022. On October 12, 2021 preliminary shop drawings were received from an alternate pre-manufactured steel building supplier and the design team is reviewing the documents. An upcoming change order addressing a time extension and material cost impacts is anticipated. • Kenai Municipal Airport Airfield Drainage – Project consists of the replacement of approximately 500 lf of failing storm water pipelines located in the safety area off the northern end of the runway. Update: 10/13/21 Contract Documents were executed with BMGC LLC in the amount of $360,225. Airport staff has requested this project hold off until spring for operational concerns. Project will be completed prior to July 31st, 2022. • Kenai Municipal Airport Snow Removal Equipment (SRE) – Update: This equipment is on order and dependent upon supply chain logistics will likely arrive in spring 2022. Update: February 10, 2022 vendor states equipment remains on track for late March delivery date. • Kenai Municipal Airport Runway Rehabilitation Project – This project known as Task 4 within HDL Engineering Consultants LLC term service agreement with the City shall provide an initial assessment of the current condition of the airport runway. This will include geotech work, Page 90 Page 2 of 6 Public Works Mid-Month Report coring numerous locations of the runway. This work will provide the necessary information to coordinate with the FAA to seek grant funding for an overall runway rehabilitation project which will ultimately include the runway, taxiways, drainage, lighting, markings, etc. Once the conditions report is received, which fiscal year the project will likely need to take place will be determinable. This initial assessment and corresponding design work to an anticipated 35% level of completion has been contracted at a total cost of $250,000 and is expected to be completed by the end of the calendar year. Update: On August 4th HDL Engineering and staff successully completed geotech borings of the runway after hours. On October 13th HDL Engineering, City staff and the FAA discussed the findings of the geotech report. On December 6, 2021 the City received the draft Engineer’s Design Report (EDR) along with the draft Geotechnical Report. Staff is reviewing the documents in house in preperation for formal discussion with the FAA in February. Project remains on schedule and within budget at this time. Update: Contract Amendment is pending to add additional services to take the project from the current Preliminary Design to completed bid ready construction documents. Council can expect to see legislation at a council meeting in March. • Waste Water Treatment Plant Master Plan – With the assessments now complete, HDL has provided the City with a proposal, identified as Task 8 under their term agreement, to conduct the rate study. Update: Rate Study proposal is being updated based on comments from City staff. Expecting work to begin as staff time allows after the current budget season. • Water & Sewer Master Plan – With the assessments now complete, HDL has provided the City with a proposal, identified as Task 8 under their term agreement, to conduct the rate study. Update: Rate Study proposal is being updated based on comments from City staff. Expecting work to begin as staff time allows after the current budget season. • Waste Water Treatment Plant Replacement Sludge Press – Resolution 2020-95 approved at the December 16, 2020 Council meeting authorized HDL Engineering to begin the Design Phase of the WWTP Replacement Sludge Press. Contract Documents were executed on January 6, 2021 with a Notice to Proceed issued on January 11, 2021. A Request for Proposals from press manufactures was released on April 27, 2021 with proposals due on May 25th, 2021. Resolution 2021-42 to award an equipment purchase agreement to Andritz Corp in the amount of $285,000 was approved by Council at the June 16, 2021 meeting. Update: The screw press is on order and is expected to arrive in Kenai in July. Construction Documents are approaching 65%, and will be finalized and out for bid well in advance of the July delivery date. Page 91 Page 3 of 6 Public Works Mid-Month Report • Kenai Wellhouse Relocation – Contract was executed with Polar North Construction on August 4, 2021 in the amount of $243,172.25. Site clearing and pad preparation has been completed. Project will be on hold until spring. • SCADA Integration – Resolution 2021-10 approved at the March 3, 2021 Council meeting has authorized a $125,000 purchase order to HDL Engineering for assessments and repairs to both the Water & Sewer and Wastewater facilities relating to SCADA. TechPro the new sub- consultant has successfully stepped in, communication and programming modifications were recently completed restoring four lift station locations back to operational. Public Works staff is reviewing proposals to update to a new auto dialer system, as well as preparing SCADA for the integration of lift station renovations. • Lift Station Renovations – Resolution 2021-58 awarded HDL Engineering agreement in the amount of $59,560 to provide bid ready construction documents for three lift stations. HDL has completed on site evaluations and are nearing completion of three sites to receive upgrades. These locations included the stations at mile posts 13 and 14, which are near the soccer fields and Spur / Redoubt Ave respectively, as well as a station on Lawton Drive. These locations are intended to receive new pumps and pump control panels as part of this project. Update: After determination of which lift stations would receive renovations to start, a design meeting was held on 12/3/21 to discuss pump and control panel design. Basis of design memo received on January 6, 2022. Design documents are in progress. • Mission Avenue Water Main – HDL is developing documents to address a water main that is nearing the bluffs edge along Mission Ave. This project will isolate a portion of the main in this area in anticipation of the piping eventually eroding down the bluff’s edge. Installation of several new valves and relocation of two individual services are required with this work. Documents are pending completion, and will be released for Bids immediately after they are received and reviewed. The project will attempt to wait until spring for contractor’s to start work if the conditions allow. Update: Project Documents are at 100% completion. Project is being released for bid on February 15th with bids due on March 10th. • Bryson Ave. Bluff Erosion Repair – Project was released for Construction Bids on July 29, 2021 with bids due on August 19, 2021. Fosters Construction was the winning bidder at a cost of $309,775. Contract documents were executed with Fosters on September 20, 2021 and work began immediately. As of October 13, 2021 work is largely completed with the exception of topsoil and hydro-seed which will wait until spring. Change Order 1 was executed on December 27, 2022 in the amount of $69,397.50 bringing the total contract amount to $379,172.50. Project will be complete after top soil and seed work are completed in the spring. • Multi-purpose Facility – The Building Maintenance Department went through the Ice Rink and pressure washed all of the algae that has been growing on the steel beams. Nelson Engineering was also able to come out and assess the structure and condition of the rusting. Formal report was received on October 6, 2020. Update: Public Works staff after meeting with Parks and Rec staff on January 17th have agreed summer ice will not be placed this summer to allow time for needed repairs to take place. Red Line Sports has been notified. Page 92 Page 4 of 6 Public Works Mid-Month Report • USACE Bluff Erosion – See City Manager’s report. Formal Request for Proposals was released on January 28, 2021, Pre-proposal zoom meeting was conducted on February 9, 2021 with approximately twenty people attending. Proposals were received on March 4, 2021 from five firms. Evaluations of the proposals were completed by committee and HDR Engineering, Inc was the highest scoring successful proposer. An intent to award was sent out on March 18, 2021. Council approved Resolution 2021-35 at the June 2, 2021 meeting awarding an agreement to HDR along with issuance of a purchase order in the amount of $791,832.68. Design services are expected to run approximately twelve months to provide bid ready plans and specifications. July 6, 2021 the formal agreement between the City of Kenai and HDR was executed. On August 11, 2021 the City Manager and Public Works Director met and walked the project site with representatives from the Army Corp of Engineers including the Regional Commander in charge of the project. Project kickoff meeting with Engineers was conducted on August 19th at 3:00pm. On August 29th the Data Collection Plan was received. Detailed work plan has been received by HDR, Data Collection of existing site condition is now complete. On October 4, 2021 a project meeting was held providing updates on data collection progress. The first deliverables are anticipated for December, project design efforts will run through July 2022. Update: On January 2, 2022 the City received 35% Design Documents from HDR, staff was able to review those documents with HDR uploading them to the Corps website on January 25th. Comments were received by the Corps over several days with a formal response to questions provided back to the Corps on February 9th. On February 10th a meeting was conducted with the Corps, HDR and the City to discuss review comments. Work is continuing forward to 65% design documents now. Project remains on schedule. Below is one example of proposed wall section. Page 93 Page 5 of 6 Public Works Mid-Month Report • Cemetery Expansion – This project is located at the corner of First Ave and Float Plane Rd and will provide for additional burial space as the existing adjacent cemetery has reached capacity. The Public Works Department using in house personnel has already cleared, leveled and graded the site, and placed and compacted a gravel sub-base for the parking area. Update: the Cemetery site has been fine graded and grass seed and fertilizer placed. Staff has successfully surveyed in 64 adult plot sites and 12 infant plot sites. These sites are available through the Clerk’s office. Additional sites will be available in the summer 2022 after installation of HEA power and irrigation well have been installed. HEA is developing design documents for City approval to bring in a 100amp electrical service to the property from off of Second St. • Recreation Center Improvements – The Public Works Department released an RFP on November 18, 2021 with proposals due on December 10, 2021 to provide professional AE services for the Kenai Rec Center. This project will provide a code assessment of the facility, architectural drawings for a complete roof replacement of the facility, and mechanical / electrical drawings for the replacement of aging HVAC equipment. Update: Resolution 2022- 06 was approved at the 1/19/22 council meeting to award a design agreement to K+A Design Studios in the amount of $92,085. Design agreement has now been executed and project meetings are set to begin in mid-February. Resolution 2022-09 within the February 16th packet is combining funding from several smaller projects into this one larger one. • Animal Control Improvements – The Animal Shelter has be dealing with an epoxy coated floor that has not performed to expectations. Capital Projects staff has met with the coating manufacturer as well as several vendors on 12/10/21. The Scope of Work to make a repair to the floor coating is pending finalization with an anticipated Release for Quotes expected for late January 2022. This project is expected to be under $35K so a formal bid release is not planned. Update: The project was released for quotes January 21st with quotes due on February 4th. GH Alaska LLC is the successful bidder in the amount of $33,500 with an anticipated completion date of May 31st, 2022. A Purchase Order memo is in the February 16th meeting packet for Council’s approval. • Kenai Fire Department Flooring Replacement – This project will be replace aging flooring materials within the station. Based on the age of the facility and previous encounters with asbestos, a Proposal Quote Request was released on 12/1/21 with proposals due on 12/10/21 to sample and test for asbestos containing materials within the proposed work area. Contract was awarded on 12/20/21 with a Notice to Proceed granted on 1/11/21 with report due back to City on 2/14/22. The results of the testing will determine our next course of action. If asbestos is discovered steps to conduct abatement will need to be completed prior to replacement of flooring materials. The testing costs are $4,112 at this time. • Visitor Center Roof Replacement – Request for Proposal Documents are pending to obtain professional services to provide bid ready construction documents for the planned roof replacement at the Visitors Center. RFP release is anticipated for late January 2022 to provide for shingle replacements during the summer months 2022. Update: A Proposal Quote Request was released on January 25th with proposals due on February 15th to provide Bid Ready Construction documents for this project. Council can expect to see legislation in March awarding the design agreement. Page 94 Page 6 of 6 Public Works Mid-Month Report • DOT Kenai Spur Highway to Sports Lake Rd – In speaking with representatives from DOT on June 10, 2021, it is my understanding this project will likely be released for construction bids in late fall 2021 for an anticipated construction start of Spring/Summer 2022. This project is intended to continue the widening of the roadway similar to the previous project that extended to approximately Swires Rd. Nothing new to report at this time. • DOT Bridge Access Road Bike Path – Council passed Resolution 2021-53 on August 4, 2021 authorizing the City Manager execute a memorandum of agreement with DOT for design, construction, and maintenance of the Kenai Bridge Access Road Pathway project. In speaking with representatives from DOT the state has not provided funding as yet for this project to move forward. To date the City has appropriated $294,947 in support of this project which is intended to provide a 1.2 mile path connecting the paths between the Spur Highway and Beaver Loop. Total cost of project per DOT estimates equals $3,266,301. Per communications with the DOT, design funding is in place and they are waiting on final signatures for the Reimbursable Services Agreement (RSA) with DNR. Once the RSA is approved they will be able to begin design work. Process is expected to be completed by the end of January. Once the RSA is formally in place a kick-off meeting will be scheduled for all stakeholders including representatives from the City. Update: Carlos Tree Service has mobilized to the site and has started clearing parts of the right of way. Kick-off meeting has not taken place yet as of February 10th. Page 95 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Paul Ostrander, City Manager FROM: Kathy Romain, Senior Center Director DATE: February 7, 2022 SUBJECT: January 2022 Monthly Report A highlight of January included Law Enforcement Day with several of our own KPD joining a senior for lunch. Staff is working on annual grants and the FY23 Budget preparation. 2022 2021 Home Delivered Meals 2403 3069 Individuals 128 142 Dining Room (Congregate) Meals 585 0 Individuals 81 0 Transportation (1-way rides) 174 0 Individuals 17 0 Grocery Shopping Assistance 2 6 SIGN-INS VIA MySeniorCenter© Writers Group 36 0 Caregiver Support Group 8 0 Growing Stronger Exercise 232 0 Tai Chi Class 43 0 TOPS Weight Loss Class 31 0 Bell Choir 16 0 Bluegrass & Music Sessions 37 0 Card Games 83 0 Wii Bowling 43 0 Arts & Crafts 44 0 Total Event Sign-ins 1659 0 Individuals 136 0 Vintage Pointe Manor Vacancies 0 4 Page 96 Page 97 There a re c many ways to contribute to the completion of the park. Donations may be cash or in-kind services. SUPPORT IS SIMPLE Mail-Checks: Kenai Dog Parlt 210 Fidalgo St. Kenai, AK 99611 Donate to: Glvebutter.com/kenaldogpark Or Text:· kenaidogpark to 53555 ' Pa yPal •••• " Kenai Dog Partt ;.::; •-_, :. ~ ~ -- DbfJ P:a~lls «rj~ a~ tile ~offof~th~e list for Parks and Recreation facility requests across the ~ country. The Kenai Dog Park will bring another great park feature to the citizens of Kenai and the surrounding area. The Kenai Dog · Park Friends have started to plan, and raise the necessary funding to achieve this goal. The city is donating the land, infrastructure and professional eJGpertise to provide_ safety, security, and support along our path. The citizens are responsible for providing fencing, pavilion, land preparation, agility equipment, trash cans, benches, and all other items that will make a pleasant atmosphere for both !/!;!.L and their owners . Kenai Do9 Park Summer 2022 ~ X? J5:~~~ K rn A I Page 98 YOUR QIFT MATTERS Donations of any amount are gratefully accepted. Add your names to our donor recognition area. Remember, they are all tax deductible! NAME ADDRESS EMAIL ______ _ PHONE AMOUNT PAW PRINTS on FENCE Sm.$50 Med$100_ Lg$200 ___ _ mu Foundation Is a Non-Profit 501-C3I Sponsor • I Federal TaJG ID: • 26-1928762 ••• • -,. SPECIAL RECONIZATION LEVELS Blue Ribbon Best In Class Best In Show arand Champion Big Do9 Award TOP DOCi AWARD $500 + $750 + $1,000 + $2,500 + $5,000 + $15,000 DAUBENSPECK FAMILY PARK LOCATION Land donated and maintained by the City of Kenai Off Leash Park Agility Equipment Public ParRing SPONSORSHIPS AVAILABLE Signage Benches Pavilion Trees Pet Waste Station Kaiwi 807-741-8801 Page 99 FEBRUARY 16, 2022 CITY COUNCIL MEETING ADDITIONAL MATERIAL/REVISIONS REQUESTED ADDITIONS TO THE PACKET: ACTION ITEM REQUESTED BY Add to item D.1. Public Hearing – Ordinance 3270-2022 • Public Comments City Clerk Add to item D.1. Public Hearing – Ordinance 3270-2022 • Council Comment Council Member Knackstedt Add to item F.1. Public Hearing – Resolution 2022-04 • Amendment Memo City Manager Add to item H.1. Commission/Committee Reports • Council on Aging Council Member Knackstedt Add to item J.1. City Manager Report • Midmonth Airport Report City Manager 1 From:Victoria Askin To:City Clerk Subject:I am sharing "Document1 (003)" with you Date:Tuesday, February 15, 2022 9:00:32 AM Attachments:Document1 (003).docx CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Sheltie, please send to all Council members for 2/16 meeting. Thank you Sent via the Samsung Galaxy Note20 Ultra 5G, an AT&T 5G smartphone Get Outlook for Android The information contained in this email message is confidential and may be legally privileged and is intended only for the use of the individual or entity named above. If you are not an intended recipient or if you have received this message in error, you are hereby notified that any dissemination, distribution, or copy of this email is strictly prohibited. If you have received this email in error, please immediately notify us by return email or telephone if the sender's phone number is listed above, then promptly and permanently delete this message. While all reasonable care has been taken to avoid the transmission of viruses, it is the responsibility of the recipient to ensure that the onward transmission, opening, or use of this message and any attachments will not adversely affect its systems or data. No responsibility is accepted by the company in this regard and the recipient should carry out such virus and other checks as it considers appropriate. 2 I am writing regarding my opposition to Ordinance 3270-2022. First, I want it clearly stated I appreciate and value each and every one of our city employees. I am sure council feels the same way. $255,000 is a large expenditure and you, the Council, are deciding to provide a premium payment to a very small sector of citizens in our City. Virtually every citizen of Kenai is experiencing the same increase in cost of living and most are not enjoying the generous benefits provided to our City employees. All City employees have received full paychecks throughout the pandemic, plus enjoyed paid time at home if they tested positive for COVid 19. To my knowledge, not one lost their benefits. We, the citizens of Kenai, who ensured your lights stayed on, shelves stayed stocked, fuel was available and some industry employees “quarantined in place” to ensure your home stayed warm are now being asked to give a very small sector of the citizenry a “premium payment”? It is my understanding that the FY23 budget will recognize a cost of living increase for all employees of the City. I trust Administration and council are considering all aspects to determine that increase. Lastly, I believe a majority of the citizens of Kenai have recognized that their Council is fiscally conservative and responsible in managing their funds, which has resulted in the City being in excellent share financially. This “premium payment” I believe, will result in loss of trust and divisiveness between Kenai’s citizens and our City Council and Administration. I urge you to vote no on this ordinance and instead focus on the increase in the FY23 budget for city employees. 3 From:Microsoft Exchange Approval Assistant on behalf of dlp1951@gmail.com To:Shellie Saner; Meghan Thibodeau Subject:Approval requested:ORDINANCE NO. 3270-2022 AN ORDINANCE OF THE COUNCIL Date:Wednesday, February 16, 2022 12:12:34 PM Attachments:ORDINANCE NO. 3270-2022 AN ORDINANCE OF THE COUNCIL .msg Your decision is requested. Dave Peck(dlp1951@gmail.com) has asked you to approve the attached message for delivery to: City_Council A preview of the message is below. To view the complete message, open the attachment. From: Dave Peck(dlp1951@gmail.com) To: city_council@kenai.city Subject: ORDINANCE NO. 3270-2022 AN ORDINANCE OF THE COUNCIL CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Good afternoon, I am writing the City Council concerning the above proposed ordinance. After reading it, it came to mind there might be another way to use some of this money to help people in Kenai affected by the many problems associated with Covid. It is my understanding some residents fell behind on their city utility bills (water etc) due to unemployment or sickness. I know for awhile oil industry workers were being laid off in significant numbers. I believe the city works with people in those situations by working out payment plans. Could this money be used to pay off some or all of that debt? The city would recoup unpaid utility fees, helping the budget situation. At the same time assisting Kenai residents trying to pay back money owed the city. I’m not talking about paying debt for people who are not responsible but rather for those who have been trying to work with the city to pay what they owe. City workers have done & are doing fine work. No doubt about that. But I don’t believe they have had to face layoffs. Others, especially in the private sector, have. As far as I can tell this money is federally sourced. If it’s used, even partially as I’ve suggested, it would be a more equitable disbursement of the funds vs only to city employees, as well deserved as they may be. Respectfully, Dave Peck 705 Sycamore St Kenai, Ak 99611 4 From:Kaye Reed To:Meghan Thibodeau Subject:Fwd: Resolution 3270-2022 Date:Wednesday, February 16, 2022 12:53:11 PM CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Subject: Resolution 3270-2022 This letter is in support of Resolution 3270-2022. Including this classification in the Cost of Living increase will aid us in our daily living expenses. Going forward, I would love to see any possible increases for our classification. While a hiring bonus is offered by some companies, I wonder if a Retention Bonus could be created. And create may be the operatve word in solving this conundrum. Current starting wages for businesses in Kenai offer a higher wage than our wages and can be tempting. These are the wages for Janitors in Alaska. One can see that the Kenai wages for a janitor is in the lower half of percentiles. Thank you for your consideration, Kaye Reed City Hall Janitor Use the [More info] links to view the Alaskaoccupation predictions.MeanWage Wage by Percentile SOC Occupation Title Mean 10th25thMedian75th90th 37-2011[More_Info] Janitors And Cleaners, Except Maids AndHousekeeping CleanersKeep buildings in clean and orderlycondition. Perform heavy cleaning duties,such as cleaning floors, shampooing rugs,washing walls and glass, and removingrubbish. Duties may include tendingfurnace and boiler, performing routinemaintenance activities, notifyingmanagement of need for repairs, andcleaning snow or debris from sidewalk. 17.2411.6313.6216.6719.7824.01 5 From:Microsoft Exchange Approval Assistant on behalf of designone@gci.net To:Shellie Saner; Meghan Thibodeau Subject:Approval requested:Please Forward to all city council members - Thank you Date:Wednesday, February 16, 2022 2:05:30 PM Attachments:Please Forward to all city council members - Thank you.msg Your decision is requested. christine.hutchison@cosaction.com(designone@gci.net) has asked you to approve the attached message for delivery to: City_Council A preview of the message is below. To view the complete message, open the attachment. From: christine.hutchison@cosaction.com(designone@gci.net) To: city_council@kenai.city Subject: Please Forward to all city council members - Thank you CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. Dear City Clerk: With regard to the following ordinance to be heard today 2/16 at the regular City Council meeting: Please note my OPPOSITION TO Ordinance No. 3270-2022 - Increasing Estimated Revenues and Appropriations in the General, Airport, Senior Citizen, and Water & Sewer Funds, and Authorizing a One-Time Premium Payment to Eligible Employees. (Vice Mayor Glendening and Council Members Winger and Sounart) Please considering the following: 1 -Kenai City employees are currently well paid, 6 2- Kenai City Employees current enjoy a nice compensation packageincluding health benefits, retirement, and leave time package which hasbeen covid extended; 3 -Kenai City Employees may not have received cost of living adjustment(COLA) adjustment to their pay scale, but I doubt the remainder of thecommunity has either. 4 -A solution for use of this money burning a hole in the general fundbudget could be the extension of water costs to the entire KenaiCommunity; or the considering of other costs as seen in the capitolprojects. There are numerous projects that this amount would seamlesslycover. 5 - Also, with the inflation rate continually rising, what calculations have been made for health costs in the near future. Therefore, here are valid reasons to make approving this ordinance not advisable. For these reasons, I want to be on the record opposing this ordinance. Christine Hutchison Designone@gci.net 907/252-7442 ARP Region 6 Rep 7 From:Henry Knackstedt To:Shellie Saner Subject:Ord 3270-2022 Premium Payment Date:Saturday, February 12, 2022 7:45:20 AM Mayor Gabriel and Council, Ordinance 3270-2022 is a major financial decision for our city, and it gives me some comfort to know that it was originally the idea of our administration to do this, presumably with the overall budget in mind. I do have concerns with the Ordinance which will be discussed at the February 16th meeting. However, I possibly would have to abstain from debate if I were there due to a potential conflict of interest. My preference with the information I have would be for council to consider this expenditure in concert with the overall FY23 budget currently in draft. The Ordinance could be postponed until a clear picture of the budget is presented in April which includes this expenditure. Henry Knackstedt Councilor 8 MEMORANDUM TO: Mayor Gabriel and Council Members THROUGH: Paul Ostrander, City Manager THROUGH: Terry Eubank, Finance Director FROM: Dan Castimore, IT Manager DATE: February 16, 2022 SUBJECT: Resolution 2022-04 Requested Amendment The purpose of this memo is to request an amendment to Resolution 2022-04. This amendment memo is to correct an error in the table of bids received in the fourth whereas. The amounts in the table were correct, but the bidder names were transposed. The correct information is provided below. Bidder Amount Insight Public Sector, Inc $101,731.35 Zones, LLC $118,566.96 Council’s support of this amendment is respectfully requested. Thank you for your consideration. Motion Amend the fourth Whereas by replacing “Zones, LLC” in the second line of the bidder table with “Insight Public Sector, Inc,” and by replacing “Insight Public Sector, Inc” in the third line of the bidder table with “Zones, LLC.” 9 2.10.22 Council On Aging Report Knackstedt The following are my notes and report for the latest Council On Aging Meeting. 1) Charles Thorton was sworn in which makes the membership a total of 6. 2) Rachael Craig was elected unanimously as Chair. 3) Roy Williams was elected unanimously as Vice-Chair. 4) The change to the by-laws were approved after a very thorough discussion and recommended for Council approval. The COA has recently had difficulties establishing a quorum of five since the by-laws require a nine-member membership. This revision allows for the quorum to be a minimum of four if the appointed membership is seven or less. 5) The membership discussed the 2022 Goals. They agreed that a “need survey” be sent to residents and other seniors for ideas. A work session will convene on April 28th at 2 pm to discuss suggestions and to formulate a long-term strategic plan. 6) The meeting in March was cancelled, so the next scheduled meeting is April 14th. Other items discussed: a) March for Meals is scheduled for March 25th so get you pie recipes ready b) The membership showed appreciation for Scott Curtin for his continued effort in the consideration of a backup generator for Vintage Point, even if it only powers the furnace and possibly the elevator. c) A big thank you was requested to be passed on for the excellent snow removal maintenance the city has received this winter. d) There was general discussion about the desire to get more seniors to come to the Senior Center for meals and fellowship rather than having the meals delivered. Apparently some have gotten out of the habit of attending in person since the epidemic. 10 MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Paul Ostrander, City Manager FROM: Eland Conway, Airport Manager DATE: February 11, 2021 SUBJECT: Kenai Municipal Airport (ENA) Mid-Month Report Enplanements Year over year passenger enplanements rebounded strong in 2021, up 109% from 2020. Parking Revenue Year over year parking revenue for 2021 rebounded strong, up 79% from 2020. 11 Kenai City Council - Regular Meeting Page 1 of 3 February 16, 2022 Kenai City Council - Regular Meeting February 16, 2022 ꟷ 6:00 PM Kenai City Council Chambers 210 Fidalgo Avenue, Kenai, Alaska **Telephonic/Virtual Information on Page 3** www.kenai.city Action Agenda A. CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda (Public comment limited to three (3) minutes) per speaker; thirty (30) minutes aggregated) *All items listed with an asterisk (*) are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. B. SCHEDULED PUBLIC COMMENTS (Public comment limited to ten (10) minutes per speaker) 1. Jodi Stuart and Leslie Rohr - 2022 Kenai Peninsula Project Homeless Connect C. UNSCHEDULED PUBLIC COMMENTS (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) D. PUBLIC HEARINGS 1. FAILED. Ordinance No. 3270-2022 - Increasing Estimated Revenues and Appropriations in the General, Airport, Senior Citizen, and Water & Sewer Funds, and Authorizing a One- Time Premium Payment to Eligible Employees. (Vice Mayor Glendening and Council Members Winger and Sounart) 2. ENACTED UNANIMOUSLY. Ordinance No. 3271-2022 - Increasing Estimated Revenues and Appropriations in the Airport Land Sale Permanent Fund to Transfer Earnings in Excess of Budgeted Amounts to the City’s Airport Fund. (Administration) 3. ENACTED UNANIMOUSLY. Ordinance No. 3272-2022 - Increasing Estimated Revenues and Appropriations in the General Land Sale Permanent Fund to Transfer Earnings in Excess of Budgeted Amounts to the City’s General Fund. (Administration) 4. ADOPTED UNANIMOUSLY. Resolution No. 2022-09 – Authorizing Budget Transfers Within the Kenai Recreation Center Improvements Capital Project Fund. (Administration) Kenai City Council - Regular Meeting Page 2 of 3 February 16, 2022 E. MINUTES F. UNFINISHED BUSINESS 1. ADOPTED UNANIMOUSLY AS AMENDED BY SUBSTITUTE. Resolution No. 2022-04 - Awarding a Three Year Contract for the Purchase of Microsoft Software. (Administration) [Clerk's Note: At the January 19, 2022 Meeting, this item was Postponed to this meeting; a motion to enact is on the floor.] • Resolution No. 2022-04 (Substitute) – Awarding a Three-Year Contract for the Purchase of Microsoft Software. (Administration) G. NEW BUSINESS 1. APPROVED BY THE CONSENT AGENDA. *Action/Approval - Bills to be Ratified. (Administration) 2. APPROVED BY THE CONSENT AGENDA. *Action/Approval - Purchase Orders Over $15,000. (Administration) 3. APPOINTMENT OF VICTORIA ASKIN CONFIRMED. Action/Approval - Confirmation of Mayoral Nomination for Appointment to the Planning and Zoning Commission. (Mayor Gabriel) 4. APPROVED UNANIMOUSLY. Action/Approval - Council on Aging By-Law Amendment. (City Clerk) 5. INTRODUCED BY THE CONSENT AGENDA/PUBLIC HEARING SET FOR 3/2/2022. *Ordinance No. 3273-2022 – Accepting and Appropriating Two Grants from Derek Kaufman Fund through the Alaska Community Foundation and One Donation from the Friends of the Kenai Community Library for the Purchase of a Bike Repair Station. (Administration) H. COMMISSION / COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Parks & Recreation Commission 5. Planning & Zoning Commission 6. Beautification Committee 7. Mini-Grant Steering Committee I. REPORT OF THE MAYOR J. ADMINISTRATION REPORTS Kenai City Council - Regular Meeting Page 3 of 3 February 16, 2022 1. City Manager 2. City Attorney 3. City Clerk K. ADDITIONAL PUBLIC COMMENT 1. Citizens Comments (Public comment limited to five (5) minutes per speaker) 2. Council Comments L. EXECUTIVE SESSION M. PENDING ITEMS N. ADJOURNMENT O. INFORMATION ITEMS 1. Purchase Orders Between $2,500 and $15,000 2. Kenai Dog Park Brochure - Summer 2022 The agenda and supporting documents are posted on the City’s website at www.kenai.city. Copies of resolutions and ordinances are available at the City Clerk’s Office or outside the Council Chamber prior to the meeting. For additional information, please contact the City Clerk’s Office at 907-283-8231. Join Zoom Meeting OR https://us02web.zoom.us/j/86837446040 Dial In: (253) 215-8782 or (301) 715-8592 Meeting ID: 868 3744 6040 Passcode: 610477 Meeting ID: 868 3744 6040 Passcode: 610477