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Home My WebLink About2022-02-25 Mini-Grant Steering Committee PacketMINI-GRANT STEERING COMMITTEE FEBRUARY 25, 2022 – 10:00 A.M. CLERK'S CONFERENCE ROOM, KENAI CITY HALL 210 FIDALGO AVENUE, KENAI AK 99611 *Telephonic/Virtual Information Below* http://www.kenai.city AGENDA 1. CALL TO ORDER & ROLL CALL 2. AGENDA APPROVAL 3. APPROVAL OF MEETING SUMMARY a. November 5, 2021 4. PERSONS SCHEDULED TO BE HEARD a. Will Chervenak, Kenai Central High School 5. PERSONS PRESENT NOT SCHEDULED TO BE HEARD (Public comment limited to three (3) minutes per speaker; thirty (30) minutes aggregated) 6. UNFINISHED BUSINESS 7. NEW BUSINESS a. Review of Mini-Grant Application for Award • Kenai Central High School Field Bathrooms 8. ANNOUNCEMENTS 9. ADJOURNMENT Join Zoom Meeting https://us02web.zoom.us/j/83366963735 Meeting ID: 833 6696 3735 Password: 443674 OR Call: (253) 215-8782 or (301) 715-8592 Meeting ID: 833 6696 3735 Password: 443674 1 MINI-GRANT STEERING COMMITTEE NOVEMBER 5, 2021 – 2:00 P.M. KENAI CITY HALL CLERK'S CONFERENCE ROOM CHAIR BRIAN GABRIEL, PRESIDING MEETING SUMMARY 1. CALL TO ORDER & ROLL CALL Chair Gabriel called the meeting to order at approximately 2:00 p.m. Roll was confirmed as follows: Members present: B. Gabriel, B. Brown, M. Bernard Members absent: A quorum was present. 2. AGENDA APPROVAL MOTION: Member Bernard MOVED to approve the agenda as presented. Member Brown SECONDED the motion. There were no objections; SO ORDERED. 3. APPROVAL OF MEETING SUMMARY a. October 3, 2019 MOTION: Member Bernard MOVED to approve the meeting summary from October 3, 2019 and Member Brown SECONDED the motion. There were no objections; SO ORDERED. 4. PERSONS SCHEDULED TO BE HEARD – None. 5. PERSONS PRESENT NOT SCHEDULED TO BE HEARD Chair Gabriel called applicant Christ Westervelt on the phone; he left a voicemail message. 6. UNFINISHED BUSINESS – None. 7. NEW BUSINESS a. Review of Mini-Grant Application for Award • Kenai River Disc Golf Club The Committee reviewed the application and it was clarified that the funds were for an event which took place on October 30th, and it was noted that the Committee would like to know how many people showed up and where the event was located. The Committee discussed what 2 ____________________________________________________________________________________ Mini-Grant Steering Committee Meeting Page 2 of 2 November 5, 2021 they knew of past events from this group. Support was expressed for the project, but it was noted that clarification was needed regarding whether the funds would be used to build up future events or cover the cost of the October 30th event, as well as more specific information on the items the funds would be used for. It was suggested that the Committee reach out to the applicant to encourage him to re-apply for future events with more information about the organization and the costs needing to be covered. They discussed the potential for disc golf to be a successful sport in the community. Other questions raised involved possible cooperation between the Disc Golf Club and the Parks & Recreation Department. MOTION: Member Brown MOVED to take no action today; Member Bernard SECONDED the motion. There were no objections; SO ORDERED. 8. ANNOUNCEMENTS Chair Gabriel noted that he will work with Member Brown on Council confirmation and will be recruiting new members for the two vacant seats. 9. ADJOURNMENT There being no further business before the Committee, the meeting was adjourned at approximately 2:25 p.m. Meeting summary prepared and submitted by: _____________________________________ Meghan Thibodeau Deputy City Clerk 3 K~NAI Mini-Gran t App lication Grant Number: Date Received: Contact Information Applicant: Date: :< 501(c)(3) Non-profit Organization EIN #: 52-Q030123 (New grantees should attach a copy of their IRS Letter of Determination.) D Society Group (There may be a tax liability for grant awards to non-exempt entit ies.) D Individual (There may be a tax liability for grant awards to non-exempt individuals.) Project Information Project Title: Project Start Date: City of Kenai 210 F idalgo Avenue Kenai, AK 99611 Phone: 283 -8231 Fax: 283 -5068 Email :citvclerk@kenai.city Total Project Cost: Amount Requested: 500 1. Provide a brief description of your organization , society, group, or entity. As an individual applicant, describe your invo lvement i n the community and your experience/expertise as it relates to this project. (Attach a separate sheet, if necessary.) City of Kenai Mini-Gran t Application Revi se d 08/2020 4 2. Describe the project for which you are requesting funding. Include a project timeline and an explanation of how the project will benefit the community. (Attach a separate sheet If necessary.) 6ee tXtfacf.t.e&f. 3. Please complete a simple budget for this project. Grants over $500 must be approved by the Kenai City Council. ITEM COST STORE OR SUPPLIER* (Material or service needed to complete (Estimated cost of the Items.) (Where you will purchase this Item or your project.) service.) i~, ~ 1Ait.-tJ ~ -' ...... "'lfi ..e.4!.. I 6l:ot' ?,,.-L ~ J :JA~· i:,JAJ,,. •. u,,/ ~ f I 't-AL brJV01{9 h ._ Total Grant Request: I $ 1 67:;0 * The City requests material bought with city grant funds be purchased within the City of Kenai, If possible. 4. How will you know if your project is successful? t)Je ().) llf Ut,cve ~ wovKIVtJ bcrfuV'()()Wf City of Kenai Mini-Grant AppllcaUon Revised 08/2020 5 History 5. Have you received a City of Kenai Mini-Grant before? D Yes If yes, most current award: Project title:. _________________ _ Project dates: ________________ _ Amount of Grant: $ Did you comply with the Letter of Agreement? D Yes D No (If no, attach a current status of your project.) I certify the information contained in this application, including all attachments and support material, is true and correct. I understand the grant funds, if granted, will be used only for the project or purpose described in this application. I understand ninety percent (90%) of the funds approved will be provided in advance. The balance will be paid at the completion of the project and report filed with the steering committee. Signatory must be an authorized officer for an organization. Student applications must also be signed/approved by a teacher. Name Printed: Approval Signature: Name Printed: FOR CITY USE ONLY ROUTING: CJ Clerk's Office DISTRIBUTION: CJ Steering Commission CJ Finance CJ File Title: (if applicable) Date: Title: (if applicable} City of Kenai Mini-Grant Application Revised 0812020 6 Dan Beck Principal To whom it may concern, KENAI CENTRAL HIGH SCHOOL Ke n ai Peninsu la Bo ro ugh Sc h ool Di strict 9583 Kenai Spur Highway Will Chervenak Assista nt Principal Kenai , Alaska 99611 (907) 283-2100 Fax: (907) 283-3230 Jesse Settlemyer Ath letic Di recto r Brittany Stevens Activities Director Ed Hollier field at Kenai Central High Sc hool has hccn without res troom facilitie s for spectators since the school opened in the early I 960's. The Jack of pcnmmcnt restroom facilities has forced all user groups to rent and use porta-potties to facilitate this need. The porta-pottics are expensive ($6,000+ per season!), unsightl y, smelly. and unpleasant to use. Additionally. the Kenai community deserves a facility that they will be proud of when hosti ng home events. Kenai Central I ligh School (KCHS) and Kenai Middk School (KMS) ha ve fou rt een programs that uti lize the track and field for various purposes, some of those programs include : KCHS boys und girls cross-country running KCHS football KCHS and KMS drum -line and marching band KC! IS football cheer KC I IS boys and girls soccer KCHS boys and girls track KMS cross-country running KMS boys and girls soccer K.MS boys and girls track KCHS and KMS physical education classes On a typical spring day , it is not unusual for over two hundred KCHS and KMS student athletes to be using the field. Currently , the re is no running water or plumbed bathrooms for these student athletes. Throughout the year, thousumJs or spectators, parents and community members will also use the KCHS track and fie ld. In addition, numerous local and community groups like Pop Warn er and Kenai Peninsula Soccer Club arc using the facil ity. Each user group must resort to renting port-a-potties to provide bathroom fac ili ties. In a typical year, we approach $7 ,000 in rental costs. With ongoing concerns surrounding Covid-19 and the health and safety of ou r students and communities, we believe the construction of this facili ty makes sense now more than eve r. The concept of the bathroom project is to ha ve two bathrooms . concessions, and storage housed in the same facility. The estimated cost from the school d istrict for the project is $250k. Thi.! sc hoo l distric t ha s already created a fin ancial account that could have ma tching fund s attached to it as we ll. The go al is to raise $250k to pay fo r the materials and equipment needed for this proj ec t. HOME OF THE KARDINALS 7 The project has the potential to facilitate un nca<lcrn ic goa l us wc l I. Stu den ts huvc already con tri buted to finalizing the design of the building in their computer-ui<le<l <lralling class. The hope is to involve the construction students wi th building the facility based on the blueprints they developed. This wi ll give our kid s the opportunity to develop real -world hnnd s-on skills as well us instill n se nse of pride thnt ·'they huilt thut." Any donation th at your organizatio n is willing to offer is appreciated! Thank you for your tim e in consideration or this project. Sin ce rely , Kenai Centra l high schoo l School Administrator HOME OF THE KARDINALS 8 9