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HomeMy WebLinkAboutResolution No. 2022-21JC_ KENAI CITY OF KENAI RESOLUTION NO. 2022-21 Sponsored by: Administration A RESOLUTION APPROVING A SOLE SOURCE PURCHASE THROUGH MOTOROLA SOLUTIONS FOR THE PHASE TWO RADIO UPGRADES TO THE KENAI DISPATCH CENTER, UTILIZING APPROPRIATED DEPARTMENT OF HOMELAND SECURITY GRANT FUNDS AND CITY CAPITAL FUNDS. WHEREAS, the City of Kenai dispatch center completed the first phase of a two phase base station radio upgrade project in early 2021 and near the end of 2021 received additional grant funds from the Department of Homeland Security to move forward with phase two of the project; and, WHEREAS, the first phase of the project was completed by Motorola Solutions and ProComm Alaska, replacing dispatch radio consoles with new Motorola consoles; and, WHEREAS, the second phase will replace older Motorola radios, consolletes, cabling and antennas to complete the system upgrade; and, WHEREAS, Motorola Solutions has provided a quote for the second phase of the project at $251,813, and an approximate 7% contingency will be included, bringing the project estimate to $270,000 which will be funded with a combination of grant funds and City capital funds; and, WHEREAS, no additional appropriation is necessary since the City has already appropriated more than adequate funds for this project; including $175,000 in City capital funds and $175,000 in Department of Homeland Security grant funds; and, WHEREAS, Motorola Solutions is the only source of Motorola dispatch radio equipment and was selected as the vendor for phase one of the project; and, WHEREAS, authorizing a sole source purchase through Motorola Solutions for this second phase of the project is necessary for seamless integration with phase one; and, WHEREAS, the Kenai dispatch center has long utilized Motorola radios with very few problems that have always been able to be addressed in a timely manner by an in -State vendor, ProComm Alaska; and, WHEREAS, the equipment portion of the cost is determined by the Cooperative Purchasing Program of the Houston -Galveston Area Council of Governments; and, WHEREAS, a "Sole Source Procurement Method" for this project has been approved by the granting authority for this project; and, WHEREAS, KMC 7.15.070(b)(1) allows the City of Kenai to purchase equipment without giving an opportunity for competitive bidding if the equipment can only be furnished by a single dealer or which has a uniform price wherever bought. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. That pursuant to KMC 7.15.070(b)(1) the City Manager is authorized to execute a sole - source purchase agreement and issue a purchase order to Motorola Solutions for the purchase and installation of dispatch center radio upgrades in an amount up to $270,000. New Text Undedlned; [DELETED TEXT BRACKETED] Resolution No. 2022-21 Page 2 of 2 Section 2. That this Resolution takes effect immediately upon passage. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 6T" DAY OF APRIL, 2022. Q ' ,-Jim Glendening, Vice Mayor a ST: Michelle ne , MMC, City Clerk Approved by Finance: New Text Underlined; [DELETED TEXT BRACKETED] KINA City of Kenai 1 210 Fidalgo Ave, Kenai, AK 99611-7794 1907.283.7535 1 www.kenai.city MEMORANDUM TO: Mayor Brian Gabriel and Kenai City Council THROUGH: Paul Ostrander, City Manager FROM: Dave Ross, Police Chief DATE: March 23, 2022 SUBJECT: Resolution 2022-21, Dispatch Radio Project The dispatch base station radio upgrade project was divided into two projects based on grant funding. In 2019 the City was awarded a Department of Homeland Security Grant for $393,000 and an additional $9,269 in City Funds were utilized to complete phase one of the project in early 2021. That phase of the project replaced all the dispatch radio consoles in addition to some upgrades to the infrastructure to support the new system. Since adequate funds were not available to complete the project, a second phase was created and this project was included in the City Capital Projects plan while additional grant funds were sought. In late 2021 the Department of Homeland Security awarded the City $175,000 for the second phase of the project, in addition to the $175,000 that the City had appropriated for the capital project. Motorola Solutions was the primary contractor on the first phase of the project that installed Motorola consoles and they are the sole source of the Motorola radios and consolletes that will be incorporated into the second phase of the project. The Motorola Solutions quote for the project is $251,813 and a small contingency is requested for the project, for a total anticipated project budget of $270,000. This is less than the $350,000 currently appropriated for this purpose. This will complete a replacement project of vital public safety equipment, which has become very dated, not serviced by the manufacture, and problematic to find parts for. When complete, the system will be updated from the dispatcher headset all the way to the antennas on top the tower. The funds for this project are already appropriated, this resolution would simply authorize the sole source purchase through Motorola Solutions, which has been approved by the Department of Homeland Security for purposes of spending the grant funds. Thank you for your consideration.