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HomeMy WebLinkAboutOrdinance No. 3282-2022Sponsored by: Administration KENAI CITY OF KENAI ORDINANCE NO. 3282-2022 AN ORDINANCE INCREASING ESTIMATED REVENUES AND APPROPRIATIONS IN THE WATER AND SEWER SPECIAL REVENUE FUND AND WASTEWATER TREATMENT PLANT IMPROVEMENTS CAPITAL PROJECT FUND TO PROVIDE SUPPLEMENTAL FUNDING FOR THE SLUDGE PRESS REPLACEMENT PROJECT. WHEREAS, the Design Phase for the Sludge Press Replacement Project is nearing completion with an anticipated Invitation to Bid for Construction planned for June 2022; and, WHEREAS, this is the priority one project for the Department to replace a 40+ year old piece of equipment which staff continues to regularly perform excess maintenance on to ensure its continued operation; and, WHEREAS, during the design phase, the engineering team identified multiple code required issues which need to be addressed to allow for the equipment replacement to take place; and, WHEREAS, a contract amendment to HDL Engineering in the amount of $87,144 is needed to complete the additional scope of work within the design; and, WHEREAS, the additional code issues and design contract amendment require additional funding in the amount of $840,000, bringing the total funding to date for the project to $2,040,000; and WHEREAS, completion of this work is essential for the continued safe operation of the facility within regulatory requirements. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, AS FOLLOWS: Section 1. That the estimated revenues and appropriations be increased as follows: Water and Sewer Special Revenue Fund: Increase Estimated Revenues — Appropriation of Fund Balance $840.000 Increase Appropriations — Transfer to Wastewater Treatment Plant Improvements Capital Project Fund Section 2. That the estimated revenues and appropriations be increased as follows: Wastewater Treatment Plant Improvements Capital Project Fund: Increase Estimated Revenues — Transfer from Water and Sewer Fund $840.000 Increase Appropriations — Construction SMUM Section 3. The City manager is authorized to execute a contract amendment with HDL Engineering in the amount of $87,144 and increase the existing Purchase Order 121735 by the same amount. New Text Underlined; [DELETED TEXT BRACKETED] Ordinance No. 3282-2022 Page 2 of 2 Section 4. Severability: That if any part or provision of this ordinance or application thereof to any person or circumstances is adjudged invalid by any court of competent jurisdiction, such judgment shall be confined in its operation to the part, provision, or application directly involved in all controversy in which this judgment shall have been rendered, and shall not affect or impair the validity of the remainder of this title or application thereof to other persons or circumstances. The City Council hereby declares that it would have enacted the remainder of this ordinance even without such part, provision, or application. Section 5. Effective Date: That pursuant to KMC 1.15.070(f), this ordinance shall take effect immediately upon enactment. ENACTED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 20TH DAY OF APRIL, 2022 ATTEST: Michelle . Sa r, C, City Clerk Approved by Finance: Brian Gabriel Sr., Mayor Introduced: April 6, 2022 Enacted: April 20, 2022 Effective: April 20, 2022 New Text Underlined; [DELETED TEXT BRACKETED] KENAI City of Kenai 1210 Fidalgo Ave, Kenai, AK 99611-77()41907.283.75351 www.6naixity MEMORANDUM TO: Mayor Gabriel and Council Members THROUGH: Paul Ostrander, City Manager FROM: Scott Curtin, Director of Public Works DATE: March 30, 2022 SUBJECT: Ordinance 3282-2022 — Sludge Press Supplemental Funding Ordinance 3282-2022 provides supplemental funding for the Wastewater Treatment Plant Sludge Press Replacement Project. The Public Works Department separated the press equipment procurement from the Construction Bid. The new Andritz screw press is currently scheduled to r be delivered to Kenai in July 2022. We are anticipating an early June 2022 release for Construction bids to complete the installation along with the other required work for a successful installation. This Ordinance is in preparation for the upcoming bid release to ensure sufficient funding is available to comply with our purchasing requirements. During the design process several other problem areas came to light that we are required to address now. The largest being the WWTP Process Room is not in compliance with the National Electrical Code (NEC). Without upgrades to the building's ventilation system, all new equipment located in the process room would need to comply with NEC Class 1, Division 1 requirements. This would require extensive additional costs to make sure all equipment and connections within the area are essentially explosion proof from the threat of sewer gas. Working with the design team to find a cost effective solution that complies with code requirements, it was determined that installation of new ventilation equipment to increase the number of air exchanges per hour, within the space, was the most cost effective and practical solution. Additional items also being addressed now include replacement of two existing Sludge Feed Pumps, modifications to the polymer feed system, and installation of a new wash water booster pump. All of the above are to ensure the successful operation of the new press, and are replacing 40+ year old pieces of process equipment. In order to account for these additional expenditures, the Public Works Department is requesting to alter the current Capital Improvement slightly by modifying the upcoming requested Pump House project for the Water Treatment Plant by phasing the project from $1,500,000 in FY23 to $400,000 for Design in FY23 and $1,100,000 for Construction in FY24. This will allow the Department to continue to effectively manage the fund balance while completing our highest priority project for the Utility. Finance and Administration is in support of this change. Council's support and approval is respectfully requested. Page 2 of 2 The City of Kenai I www.kenai.city KENAI City of Kenai 1 210 Fidalgo Ave, Kenai, AK 99611-7794 1907.283.7535 1 www.kenaixity MEMORANDUM TO: Mayor Gabriel and Council Members THROUGH: Paul Ostrander, City Manager FROM: Scott Curtin, Director of Public Works DATE: April 8, 2022 SUBJECT: Ordinance 3282-2022 Requested Amendment The purpose of this memo is to request an amendment to Ordinance 3282-2022. The original ordinance does not include the additional professional services necessary to address the identified code related deficiencies. The following amendment is respectfully requested. Motion Replace the Fourth WHEREAS with the two WHEREAS below that read: WHEREAS, a contract amendment to HDL Engineering in the amount of $87,144 is needed to complete the additional scope of work within the design; and WHEREAS, the additional code issues and design contract amendment require additional funding in the amount of $840,000, bringing the total funding to date for the project to $2,040,000; and, Replace Section 3 with: Section 3. The City Manager is authorized to execute a contract amendment with HDL Engineering in the amount of $87,144 and increase the existing Purchase Order 121735 by the same amount. And renumber the remaining sections accordingly Thank you for your consideration.