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HomeMy WebLinkAbout2005-09-21 Council MinutesITEM A: AGENDA KENAI CITY COUNCIL - REGULAR MEETING SEPTEMBER 21, 2005 7:00 P.M. KENAI CITY COUNCIL CHAMBERS htt www.cl.kenai.ak.us CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) 1. Paul Gray -- Exploring Kenai Presentation. ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes) ITEM D: REPORTS OF KPB ASSEMBLY, LEGISLATORS AND COUNCILS ITEM E: REPORTS OF KENAI CONVENTION & VISITORS BUREAU BOARD AND KENAI CHAMBER OF COMMERCE ITEM F: PUBLIC HEARINGS 1. Ordinance No. 2115-2005 -- Increasing Estimated Revenues and Appropriations by $9,900 in the Senior Citizens Fund for Kitchen Rental. 2. Ordinance No. 2116-2005 -- Increasing Estimated Revenues and Appropriations by $64,750 in the General Fund for the Fire Department Physical Fitness Program. 3. Ordinance No. 2117-2005 -- Increasing Estimated Revenues and Appropriations by $3,838 in the General Fund for Wildfire Firefighting Equipment. 4. Ordinance No. 2118-2005 -- Increasing Estimated Revenues and Appropriations by $503,096 in the Kenai Soccer Park Capital Project Fund for a Federal Grant. -= 5. Ordinance No. 2119-2005 -- Amending Section 7.15.050(1) to Increase the Amount that Can be Spent on Purchases of Supplies, Materials, Equipment or Contractual Services Without a Competitive Bid Process from $10,000 to $25,000. 6. Ordinance No. 2120-2005 -- Amending KMC 7.25.020(a) by Increasing the Amount of Unencumbered Balances that Can be Transferred in Line Item Accounts Without Approval of the City Council from $2,500 to $5,000. a. Substitute Ordinance No. 2120-2005 -- Amending KMC 7.25.020(a) by Increasing the Amount of Unencumbered Balances That can be Transferred in Line Item Accounts Without Approval of the City Council From Less Than $2,500 to Less Than $5,000. 7. Ordinance No. 2121-2005 -- Amending Section 7.15.030(a) of the Kenai Municipal Code to Increase the Amount of Purchases Requiring Prior Council Approval From $2,500 to $15,000. 8. Ordinance No. 2122-2005 -- Increasing Estimated Revenues and Appropriations by $290,000 a State of Alaska Grant for Public Improvements. 9. Ordinance No. 2123-2005 -- Increasing Estimated Revenues and Appropriations by $790,000 a State of Alaska Grant for Road and Sewer Improvements. 10. Resolution No. 2005-46 -- Setting the Public Hearing Date on the Proposed Set Net Drive (From VIP Drive to Watergate Way) Paving District. ITEM G: MINUTES 1. *Regular City Council Meeting of September 7, 2005. ITEM H: OLD BUSINESS ITEM I: NEW BUSINESS 1. Bills to be Ratified 2. Approval of Purchase Orders Exceeding $2,500 3. *Ordinance No. 2124-2005 -- Increasing Estimated Revenues and Appropriations by $6,388 in Two Senior Citizen Funds. 4. *Ordinance No. 2125-2005 -- Amending the Official Kenai Zoning Map by Rezoning Tract A and Tract B, Gusty Subdivision, Addition No. 2, From Conservation (C) to General Commercial (CG). -\ 5. Approval -- Tidelands to be Made Available for Shore Fishery Lease (Within Boundary of Alaska Tidelands Survey 272). 6. Approval -- Boys &. Girls Club Management Agreement -- Two -Year Renewal. 7. Approval -- Airport Mission and Vision Statements 8. Approval -- Lease of Building & Grounds/ Lot 3, Block 17, Original Townsite of Kenai -- Sublease of Premises From Kenai Historical Society, Inc. to Messianic Fellowship of Kenai. 9. Approval -- Kenai Municipal Airport/General Aviation Vehicle Parking Proposal. 10. Approval -- Amendments to Airport Regulations, 6.05.020, Short -Term Parking Area. ITEM J: COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report C. Arctic Winter Games d. Stranded Gas Committee ITEM K: REPORT OF THE MAYOR ITEM L: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM M: DISCUSSION 1. Citizens (live minutes) 2. Council EXECUTIVE SESSION - None Scheduled ITEM N: ADJOURNMENT KENAI CITY COUNCIL - REGULAR MEETING SEPTEMBER 21, 2005 7:00 P.M. KENAI CITY COUNCIL CHAMBERS htt ww.ci.kenai.ak.us MAYOR PAT PORTER, PRESIDING MINUTES ITEM A: CALL TO ORDER Mayor Porter called the meeting to order at approximately 7:00 p.m. in the Council Chambers in the Kenai City Hall Building. A-1. PLEDGE OF ALLEGIANCE Mayor Porter led those assembled in the Pledge of Allegiance. A-2, ROLL CALL Roll was taken by the City Clerk. Present were: Rick Ross James N. Butler, III Pat Porter Joe Moore Linda Swarner Cliff Massie Absent was: Blaine Gilman A quorum was present. Also Present: Les Krusen, Student Representative A- 3 . AGENDA APPROVAL Mayor Porter noted the following lay down items to add to the packet of information: SUBSTITUTE: F-2, Ordinance No. 2116-2005 -- Change in the title and first whereas. SUBSTITUTE: I-2, Purchase Orders Exceeding $2,500 -- Addition of purchase order to Mikunda, Cottrell for the audit. SUBSTITUTE: I-8, Approval/ Lease of Building & Grounds/ Kenai Historical Society, Inc. to Messianic Fellowship of Kenai (lease and sublease changed with a paragraph deleted) . ADD AT: J-5, Parks & Recreation Commission Report -- Ryan C. Lawrence application for commission appointment consideration. ADD AT: K-Mayor's Report -- Mayor Porter's written report. MOTION: -� KENAI CITY COUNCIL MEETING SEPTEMBER 21, 2005 PAGE 2 Council Member Moore MOVED for approval of the agenda as amended and requested UNANIMOUS CONSENT. Council Member Swarner SECONDED the motion. There were no objections. SO ORDERED. A-4. CONSENT AGENDA MOTION: Council Member Moore MOVED to approval the consent agenda as presented and requested UNANIMOUS CONSENT. Council Member Swarner SECONDED the motion. There were no objections. SO ORDERED. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) B-1. Paul Gray -- Exploring Kenai Presentation. Paul Gray, 795 Griffin, Soldotna -- Gray presented an overview of his business and the "Exploring Alaska" television program and his new concept to use as a mechanism to promote Kenai as a tourist destination. He noted, the new program would be tailored to attractions, businesses, events etc. ongoing in Kenai. He requested the city's involvement as a partner to produce the program by purchasing approximately seven minutes of time. A brief discussion followed during which interest was expressed by members of council and additional information was requested, i.e. cost, who will own the program, desire to see an example of the program, etc. Gray explained, he would maintain ownership of the video, however it would be used in a variety of ways to benefit the area as well as being packaged for sale at the Visitors Center, place it on the internet, etc. The information included in the packet indicated the cost of one minute of the program would be $1,250. Gray reported he could have a rough cut of the program available for review in several weeks. He was asked to discuss scheduling of a work session with administration. ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes) Tim Dillon, Arctic Winter Games, 109 North Tinker, Kenai -- Dillon gave an update of activities taking place in preparation for the Games, noting the following: • The final draft of their operations manual was completed and would be forwarded to the publisher for reproduction. • They have been awarded several different grants. • Fundraising activities was ongoing. -� KENAI CITY COUNCIL MEETING SEPTEMBER 21, 2005 PAGE 3 • The ice facility upgrades were coming along and the bleachers were expected to be delivered in several weeks. • They are working with Kenai Landing for its use during the Games. ITEM D: REPORTS OF KPB ASSEMBLY, LEGISLATORS AND COUNCILS -- None. ITEM E: REPORTS OF KENAI CONVENTION & VISITORS BUREAU BOARD AND KENAI CHAMBER OF COMMERCE -- None. ITEM F: PUBLIC HEARINGS F-1. Ordinance No. 2115-2005 -- Increasing Estimated Revenues and Appropriations by $9,900 in the Senior Citizens Fund for Kitchen Rental. MOTION: Council Member Swarner MOVED for the adoption of Ordinance No. 2115-2005 and Council Member Moore SECONDED the motion. There were no public comments. Council requested a thank -you letter be sent to the American Legion. VOTE: *Student Representative Krusen: Yes Ross Yes Gilman Absent Butler Yes Porter Yes Moore Yes Swarner Yes Massie Yes MOTION PASSED UNANIMOUSLY. F-2. Ordinance No. 2116-2005 -- Increasing Estimated Revenues and Appropriations by $64,750 in the General Fund for the Fire Department Physical Fitness Program. F-2a. Substitute Ordinance no. 2116-2005 -- Increasing Estimated Revenues and Appropriations by $61,513 and Transferring $3,237 in the General Fund for a Fire Department Physical Fitness Program. MOTION: KENAI CITY COUNCIL MEETING SEPTEMBER 21, 2005 PAGE 4 Council Member Massie MOVED for the adoption of Ordinance No. 2116-2005 (substitute) and Council Member Moore SECONDED the motion. There were no public or council comments. VOTE: *Student Representative Krusen: Yes Ross Yes Gilman Absent Butler Yes Porter Yes Moore Yes Swarner Yes Massie Yes MOTION PASSED UNANIMOUSLY. F-3. Ordinance No. 2117-2005 -- Increasing Estimated Revenues and Appropriations by $3,838 in the General Fund for Wildfire Firefighting Equipment. MOTION: Council Member Butler MOVED to enact Ordinance No. 2117-2005 and Council Member Swarner SECONDED the motion. There were no public comments. Acting City Manager Kopp reported the funds would obtain what has normally been borrowed and returned and would include tools only. VOTE: *Student Representative Krusen: Yes Ross Yes Gilman Absent Butler Yes Porter Yes Moore Yes Swarner Yes Massie Yes MOTION PASSED UNANIMOUSLY. F-4, Ordinance No. 2118-2005 -- Increasing Estimated Revenues and Appropriations by $503,096 in the Kenai Soccer Park Capital Project Fund for a Federal Grant. MOTION: -� KENAI CITY COUNCIL MEETING SEPTEMBER 21, 2005 PAGE 5 Council Member Butler MOVED to enact Ordinance No. 2118-2005 and Council Member Moore SECONDED the motion. There were no public comments. Kopp noted an error in the amount noted in the first whereas of the ordinance, stating the amount should be $251,548 instead of $251,096. Discussion followed during which comments included: • There is a new design (with the inclusion of a berm between the fields and Evergreen Street residences) which had not been presented to the Parks & Recreation Commission and residents of Evergreen Street, however both groups had been involved in the discussions over the last several months. • There is no contract with the soccer association related to assurances the association members will carry through with the in -kind contributions they represented would be done and were represented as in -kind donations in the grant application. • The 12% administrative fee was removed. • Ross requested the final plan be presented to the Parks & Recreation Commission and council prior to the bid document preparation. MOTION TO AMEND: Council Member Butler MOVED to amend Ordinance No. 2118-2005 in the first whereas by changing $251,096 to $251,548. Council Member Moore SECONDED the motion. VOTE: *Student Representative Krusen: Yes Ross Yes Gilman Absent Butler Yes Porter Yes Moore Yes Swarner Yes Massie Yes MOTION PASSED UNANIMOUSLY. VOTE ON MAIN MOTION AS AMENDED: *Student Representative Krusen: Yes Ross Yes Gilman Absent Butler Yes Porter Yes Moore Yes Swarner Yes Massie Yes MOTION PASSED UNANIMOUSLY. -� KENAI CITY COUNCIL MEETING SEPTEMBER 21, 2005 PAGE 6 F-5. Ordinance No. 2119-2005 -- Amending Section 7.15.050(1) to Increase the Amount that Can be Spent on Purchases of Supplies, Materials, Equipment or Contractual Services Without a Competitive Bid Process from $10,000 to $25,000. MOTION: Council Member Moore MOVED for the adoption of Ordinance No. 2119-2005 and Council Member Butler SECONDED the motion. There were no public or council comments. VOTE: *Student Representative Krusen: Yes Ross Yes Gilman Absent Butler Yes Porter Yes Moore Yes Swarner Yes Massie Yes MOTION PASSED UNANIMOUSLY. F-6, Ordinance No. 2120-2005 -- Amending KMC 7.25.020(a) by Increasing the Amount of Unencumbered Balances that Can be Transferred in Line Item Accounts Without Approval of the City Council from $2,500 to $5,000. F-6a. Substitute Ordinance No. 2120-2005 -- Amending KMC 7.25.020(a) by Increasing the Amount of Unencumbered Balances That can be Transferred in Line Item Accounts Without Approval of the City Council From Less Than $2,500 to Less Than $5,000. MOTION: Council Member Butler MOVED to enact Substitute Ordinance No. 2120 and Council Member Massie SECONDED the motion. There were no public or council comments. VOTE: ` *Student Representative Krusen: Yes �KENAI CITY COUNCIL MEETING SEPTEMBER 21, 2005 PAGE 7 Ross Yes Gilman Absent Butler Yes Porter Yes Moore Yes Swarner Yes Massie Yes MOTION PASSED UNANIMOUSLY. F-7, Ordinance No. 2121-2005 -- Amending Section 7.15.030(a) of the Kenai Municipal Code to Increase the Amount of Purchases Requiring Prior Council Approval From $2,500 to $15,000. MOTION: Council Member Massie MOVED for adoption of Ordinance No. 2121-2005 and Council Member Ross SECONDED the motion. There were no public comments. Council's comments during their discussion included: • In order for council to know with whom the city is doing business, } administration was requested to provide a monthly list of purchase orders of $2,500 or more as an information item. • Though the change is substantial, the ordinance, if passed, would bring the code in line with the ordinance raising the competitive bidding requirements; most of the projects for which the bidding would take place, would be budgeted; and, would allow administration to proceed with budgeted projects more efficiently and in a timely manner. • The council would be putting its trust in administration to continue to shop locally and more efficiently. VOTE: *Student Representative Krusen: Yes Ross Yes Gilman Absent Butler Yes Porter Yes Moore Yes Swarner Yes Massie Yes MOTION PASSED UNANIMOUSLY. F-8, Ordinance No. 2122-2005 -- Increasing Estimated Revenues and Appropriations by $290,000 a State of Alaska Grant for Public Improvements. MOTION: KENAI CITY COUNCIL MEETING SEPTEMBER 21, 2005 PAGE 8 Council Member Butler MOVED to enact Ordinance No. 2122-2005 and Council Member Swarner SECONDED the motion. There were no public comments. It was explained the VIP well would be a non -potable well for emergency water service as there is no city water line in that area. VOTE: *Student Representative Krusen: Yes Ross Yes Gilman Absent Butler Yes Porter Yes Moore Yes Swarner Yes Massie Yes MOTION PASSED UNANIMOUSLY. F-9. Ordinance No. 2123-2005 -- Increasing Estimated Revenues and Appropriations by $790,000 a State of Alaska Grant for Road and Sewer Improvements. MOTION: Council Member Swarner MOVED for approval of Ordinance No. 2123-2005 and Council Member Moore SECONDED the motion. There were no public or council comments. VOTE: *Student Representative Kru sen : Yes Ross Yes Gilman Absent Butler Yes Porter Yes Moore Yes Swarner Yes Massie Yes MOTION PASSED UNANIMOUSLY. F-10, Resolution No. 2005-46 -- Setting the Public Hearing Date on the Proposed Set Net Drive (From VIP Drive to Watergate Way) Paving District. MOTION: -� KENAI CITY COUNCIL MEETING SEPTEMBER 21, 2005 PAGE 9 Council Member Swarner MOVED for approval of Resolution No. 2005-46 and requested UNANIMOUS CONSENT, Council Member Ross SECONDED the motion. There were no public or council comments. VOTE: There were no objections. SO ORDERED, ITEM G: MINUTES G-1, Regular City Council Meeting of September ?, 2005 -- Approved by consent agenda. ITEM H: OLD BUSINESS -- None. ITEM I: NEW BUSINESS Bills to be Ratified MOTION: Council Member Butler MOVED to ratify the bills. Council Member Massie SECONDED the motion and requested UNANIMOUS CONSENT. There were no objections. SO ORDERED. I-2. Approval of Purchase Orders Exceeding $2,500 MOTION: Council Member Moore MOVED for approval of the Substitute Purchase Orders Exceeding $2,500 and requested UNANIMOUS CONSENT. Council Member Swarner SECONDED the motion. There were no objections. SO ORDERED. A brief discussion followed in which it was requested the list of purchase orders over $2,500 (to be a monthly information item) would also include those purchase orders that exceed the initial purchase order amount. I-3. Ordinance No. 2124-2005 -- Increasing Estimated Revenues and Appropriations by $6,388 in Two Senior Citizen Funds. l Introduced by consent agenda. KENAI CITY COUNCIL MEETING SEPTEMBER 21, 2005 PAGE 10 I-4. Ordinance No. 2125-2005 -- Amending the Official Kenai Zoning Map by Rezoning Tract A and Tract B, Gusty Subdivision, Addition No. 2, From Conservation (C) to General Commercial (CG). Introduced by consent agenda. I-5. Approval -- Tidelands to be Made Available for Shore Fishery Lease (Within Boundary of Alaska Tidelands Survey 272). It was noted both the Planning &Zoning and Harbor Commissions reviewed the issue and recommended the property be made available for shore fishery lease. MOTION: Council Member Massie MOVED to make subject the tidelands available for shore fishery lease. Council Member Swarner SECONDED the motion and requested UNANIMOUS CONSENT. There were no obj ections. SO ORDERED. I-6. Approval -- Boys &Girls Club Management Agreement -- Two -Year Renewal. Massie stated his objection to renewing the contract, noting he did not feel the contract was good for the city; the city would be paying $250,000 to the contractor to run the facility; and, if put out to bid, he felt a much better arrangement would be received. Attorney Graves explained the contract allowed for one, two-year extension and upon mutual consent, a second two-year extension. However, after the four-year period, council may review and could decide on a different approach. MOTION: Council Member Ross MOVED to approve the two-year extension as presented in the agreement. Council Member Moore SECONDED the motion. VOTE: *Student Representative Kru sen : Yes Ross Yes Gilman Absent Butler Yes Porter Yes Moore Yes Swarner Yes Massie No MOTION PASSED. -KENAI CITY COUNCIL MEETING SEPTEMBER 21, 2005 PAGE 11 I-7. Approval -- Airport Mission and Vision Statements MOTION: Council Member Swarner MOVED to approve the Mission Statement and Vision Statement as presented by the Airport Commission (referring to Item I-7) and requested UNANIMOUS CONSENT. Council Member Ross SECONDED the motion. Airport Manager Cronkhite explained, the memorandum included in the packet indicated two versions of the statements: those of the consultant and the Airport Commission. She noted, the Airport Commission recommended approval of the Mission Statement as presented by the consultants. However, they recommended to amend the consultant's proposed Vision Statement by deleting the word "scheduled" in the first line and inserting "general aviation facilities and services" in the second line after "destinations." Swarner and Ross agreed to withdraw the original motion. MOTION: Council Member Swarner MOVED to accept the Mission Statement and Vision Statement as presented by the Airport Commission. Council Member Ross SECONDED the motion. Ross clarified, the motion was to approve the Mission Statement as agreed by both the Commission and consultant. If passed, the motion would approve the Vision Statement as recommended by the Commission with their amendments. VOTE: *Student Representative Krusen: Yes Ross Yes Gilman Absent Butler Yes Porter Yes Moore Yes Swarner Yes Massie Yes MOTION PASSED UNANIMOUSLY. Approval -- Lease of Building 8v Grounds/Lot 3, Block 17, Original Townsite of Kenai -- Sublease of Premises From Kenai Historical Society, Inc. to Messianic Fellowship of Kenai. , KENAI CITY COUNCIL MEETING SEPTEMBER 21, 2005 PAGE 12 It was noted, a substitute copy of the lease was submitted at the beginning of the meeting which deleted the paragraph referring to whoever uses the facility cannot discriminate based on a religion. Since it would be a faith subleasing the facility, the tenets of the faith should be able to be taught. The standard language which had been included would not have allowed that use and was therefore removed. Graves was asked if there was any issue with Paragraph 3, referring to the agreement being contingent on the City of Kenai renewing its lease of he facilities to the Kenai Historical Society annually. Graves stated it would only if the city was directly leasing the property to the lessee at less than fair market value. MOTION: Council Member Moore MOVED to approve the sublease of premises from Kenai Historical Society, Inc. to Messianic Fellowship of Kenai and Council Member Swarner SECONDED the motion. VOTE: *Student Representative Krusen: Yes Ross Yes Gilman Absent Butler Yes Porter Yes Moore Yes Swarner Yes Massie Yes MOTION PASSED UNANIMOUSLY. I-9. Approval -- Kenai Municipal Airport/ General Aviation Vehicle Parking Proposal. Swarner noted the Airport Commission reviewed the proposal at its September 8 meeting and recommended approval. MOTION: Council Member Swarner MOVED to support the plan and Council Member Massie SECONDED the motion. Referring to the memorandum included in the packet, Council Member Butler noted the property to be used for the additional parking was currently leased; the lessee stated he would be willing to negotiate with the city to terminate the lease; the current lessee assigned the lease as collateral on a Small Business Administration (SBA) loan; and, monetary compensation will need to be negotiated (between the lessee and SBA) . Butler asked if the amounts owed had been identified. Kopp reported, the amount -, KENAI CITY COUNCIL MEETING SEPTEMBER 21 2005 PAGE 13 owed was not yet known, however the lessee would have to come current with amounts owed to the city. VOTE: *Student Representative Krusen: Yes Ross Yes Gilman Absent Butler Yes Porter Yes Moore Yes Swarner Yes Massie Yes I _T MOTION PASSED UNANIMOUSLY. I-10. Approval -- Amendments to Airport Regulations, 6.05.020, Short -Term Parking Area. MOTION:. Council Member Swarner MOVED to approve the Airport Regulations amendments as outlined in the memorandum from the Airport Manager (included in the packet) and requested UNANIMOUS CONSENT. Council Member Moore SECONDED the motion. There were no objections. SO ORDERED. ITEM J: COMMISSION/COMMITTEE REPORTS J-1. Council on Aging -- It was reported the next meeting would be held on October 6, 2005. J-2, Airport Commission -- Swarner reported another work session with the consultants would be held on September 29 from 6:00 - 9:00 p.m. Swarner also reported the meeting summary of the Commission's September meeting was included in the packet. Massie noted, lots are available on airport land and could attract lessees if some improvements were made to the land (by the city) as suggested during the airport work sessions. He suggested the issue be discussed further. Kopp explained, when developers come forward related to airport land, site preparation is discussed with them. He noted, the city has had a policy not to develop airport land and the developer to carry the improvement costs. Kopp stated, administration could request a business plan from prospective developers and bring them to council for discussion. Ross stated he would like that process to be put on hold until after the Airport Supplemental Plan is adopted and a standardized policy is developed. Graves noted, a code amendment had been suggested to add a surcharge to the city's improvement KENAI CITY COUNCIL MEETING SEPTEMBER 21, 2005 PAGE 14 costs of airport land in order to recapture the development costs from the lessee and to dispel any suggestion the city/airport would be subsidizing a developer. He added, several code changes were being drafted as a result of the supplemental plan development. Swarner also noted, she would not be in attendance at the October 13 Commission meeting. J-3. Harbor Commission -- Massie reported the Commission reviewed the shore fishery lease of tidelands and recommended the process go forward. J-4. Library Commission -- Acting Library Director McNair reported the next meeting would be held October 4. J-5. Parks & Recreation Commission -- Moore reported there was no quorum available for the September meeting. He noted there were two applications for appointment consideration and recommended Ryan Lawrence be appointed. Council stated no objections. J-6. Planning & Zoning Commission -- Butler reviewed actions taken at the September 14 meeting, noting the Commission discussed at length the meeting schedule issue. Porter stated, she would bring the scheduling issue to council after the election. J-7. Miscellaneous Commissions and Committees J-7a. Beautification Committee -- Massie reported there was no quorum for the September meeting. J-7b. Alaska Municipal League Report -- Swarner noted the next conference would be held in Anchorage in November. J-7c. Arctic Winter Games -- Parks & Recreation Director Frates reported a 'sponsoring rally' would be held on October 8 at Kenai Chrysler. J-7d, Stranded Gas Committee -- Ross reported no meetings had occurred since his last report. ITEM K: REPORT OF THE MAYOR Porter noted her written report which was distributed at the beginning of the meeting. ITEM L: ADMINISTR.ATION REPORTS City Manager -- Kopp reported the following: ~� KENAI CITY COUNCIL MEETING SEPTEMBER 21, 2005 PAGE 15 • The department reports were included in the packet • To date, 29 city manager applications had been received and of them, ten were qualified. • Finance Director Larry Semmens was appointed by Governor Murkowski to the Alaska Retirement Management Board. • He would be on leave and during his absence, Larry Semmens would be Acting City manager and Lt. Wanamaker would be Acting Chief of Police. Comment was made related to the difference in color of sidewalks at Leif Hansen Park. Public Works Manager Kornelis was requested to investigate. L-2. Attorney -- Attorney Graves noted the following: • The updated city code was on line. • An example of a property maintenance ordinance was included in the packet. Administration was requested to proceed with the ordinance process, taking it through Planning 8v Zoning Commission review first because of the impact it would have on the community. L-3. City Clerk -- City Clerk Freas noted the following: • The Special Assessment District Petition for McCollum Drive and Aliak Drive was received and submitted to the City Manager. She added, the process requires the City Manager to prepare a report and submit it to council within 60 days. • Absentee in -person and by -mail voting was in progress. • She arranged for three additional people to participate on the Canvassing Board as allowed by code. ITEM M: DISCUSSION N-1. Citizens -- None. M-2. Council Moore -- Noted his desire to have a list of purchase orders exceeding $2,500 and changes to purchase orders exceeding $2,500 as an information item after the code amendment becomes effective. Swarner -- Noted the following: • Reported she would be absent from the next council meeting. • Was asked why the Dust Bowl is maintained when it is not used. • Asked when gravel roads are graded. • Several street lights in the community were needing repair. Massie -- No comments. KENAI CITY COUNCIL MEETING SEPTEMBER 21, 2005 PAGE 16 Krusen -- Noted the homecoming football game would be held on Saturday and the Dust Bowl is used as a practice field for baseball teams. Ross -- No comments. Butler -- Suggested writing a thank -you letter to the area legislators to help in building better communication with them. Porter -- Reported the following: • The town clock project was moving along with the foundation being placed in the next week. • Spoke with a representative of Carl's Jr. and was told the store would be open in December. EXECUTIVE SESSION -- None Scheduled ITEM N: ADJOURNMENT The meeting adjourned at approximately 8:45 p.m. Minutes transcribed and prepared by: 1 Carol L. Freas, City Clerk *The student may cast advisory votes on all matters except those subject to executive session discussion. Advisory votes shall be cast prior to the official council vote and shall not affect the outcome of a vote. Advisory votes shall be recorded in the minutes. Student representatives may not move or second items during a council meeting. APPRoV6D 13Y COUNCIL C1..