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HomeMy WebLinkAbout2004-11-03 Council Minutes� AGENDA KENAI CITY COUNCIL - REGULAR MEETING NOVEMBER 3, 2004 7:00 P.M. KENAI CITY COUNCIL CHAMBERS httZwww.cl*.kenai.ak.us 5:00 P.M. -- COUNCIL WORK SESSION/INTERVIEW OF COUNCIL APPOINTMENT CANDIDATES ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ) ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) 1. Proclamation -- Kenai Central High School Football Team. 2 Robert J. Molloy -- KPB Ordinance No. 2004-36, Amending KPB 5.18.430, Sales Tax Computation -- Maximum Tax, by Increasing it From $500 to $1,000. 3. Cheri Smith, Executive Director, The LeeShore Center -- Request for donation. ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes) ITEM D: REPORTS OF KPB ASSEMBLY, LEGISLATORS AND COUNCILS ITEM E: REPORTS OF KENAI CONVENTION & VISITORS BUREAU BOARD AND KENAI CHAMBER OF COMMERCE ITEM F: COUNCIL APPOINTMENT 1. Selection of Appointee 2. Appointee/Oath of Office ITEM G: ELECTION OF VICE MAYOR ITEM H: PUBLIC HEARINGS 1. Ordinance No. 2072-2004 -- Amending KMC 14.20.245 by Adding Section d(4) to Prohibit Parking of Recreational Vehicles on Private Property That Has No Principle Permitted Structure Except as Otherwise Allowed Under KMC 14.20.245(e). 2. Ordinance No. 2073-2004 -- Increasing Estimated Revenues and Appropriations by $151,314.05 for Shop Site Remediation. 3. Resolution No. 2004-57 -- Supporting Resolutions 2004-1 Through 2004-6 Adopted by the Municipal Advisory Group in Their Advisory Role to the State of Alaska Under the Stranded Gas Act. 4. Resolution No. 2004-58 -- Awarding the Bid to Decor Industries, Inc. for Kenai Recreation Center Flooring Replacement - 2004 for the Total Amount of $17,500. ITEM I: MINUTES 1. *Regular Meeting of October 20, 2004. ITEM J: OLD BUSINESS ITEM K: NEW BUSINESS 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 3. Approval -- Vacation of the West 132 Feet of the 33-Foot Right -of -Way Access Easement Within the North 33' of Government Lot 33 Recorded in Book 12, Page 40, Kenai Recording District, All Within Section 34, Township 6 North, Range 11 West, Seward Meridian, Alaska, the City of Kenai and the Kenai Peninsula Borough; KPB File No. 2004-251; Petitioner: Gene L. Crandell of Kenai, Alaska; Location: City of Kenai. 4. Discussion -- Council /Commission Liaison Assignments 5. Discussion -- Schedule Board of Adjustment Hearing/Appeal of Planning & Zoning Commission Denial of PZ04-43 (a)- An application for an Encroachment Permit for side yard setback for the property known as Lot 1, Block 6, Redoubt Terrace Subdivision, Addition No. 3 (406 South Forest Drive), Kenai, Alaska. Application submitted by F. DeWayne and Diane E. Craig, 406 S. Forest Drive, Kenai, Alaska. ITEM L: COMMISSION / COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report C. Arctic Winter Games d. Stranded Gas Committee ITEM M: REPORT OF THE MAYOR ITEM N: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM O: i DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION - None Scheduled ITEM P: ADJOURNMENT KENAI CITY COUNCIL - REGULAR MEETING NOVEMBER 3, 2004 7:00 P.M. KENAI CITY COUNCIL CHAMBERS htt www.ci.kenai.ak.us MAYOR PAT PORTER, PRESIDING 5:00 P.M. -- COUNCIL WORK SESSION/INTERVIEW OF COUNCIL APPOINTMENT CANDIDATES ITEM A: CALL TO ORDER Mayor Porter called the meeting to order at approximately 7:00 p.m. in the Council Chambers in the Kenai City Hall Building. A-1. PLEDGE OF ALLEGIANCE Mayor Porter led those assembled in the Pledge of Allegiance. A-2, ROLL CALL Roll was taken by the City Clerk. Present were: Linda Swarner Blaine Gilman Cliff Massie Rick Ross Pat Porter, Mayor Joe Moore A quorum was present. A-3. AGENDA APPROVAL Mayor Porter requested the following changes to the agenda: ADD AT: Item M, Report of Mayor.-- 10/22/04 Proposed Capital Improvements/2006, Arctic Winter Games/Kenai Ice Multi -Use Facility. MOTION: Council Member Moore MOVED to approve the agenda as amended and Council Member Swarner SECONDED the motion. There were no objections. SO ORDERED. A-4, MOTION: CONSENT AGENDA KENAI CITY COUNCIL MEETING NOVEMBER 3, 2004 PAGE 2 Council Member Moore MOVED to approve the consent agenda as presented and Council Member Massie SECONDED the motion. There were no objections. SO ORDERED. ITEM B: SCHEDULED PUBLIC COMMENTS B-1. Proclamation -- Kenai Central High School Football Team. Mayor Porter read into the record a proclamation applauding the success of the 2004 Kenai Central High School Football Team and Coaching Staff for their efforts in being a three -time winner of the Alaska State Small Schools Football Championship. B-2, Robert J. Molloy -- KPB Ordinance No. 2004-36, Amending KPB 5.18.430, Sales Tax Computation -- Maximum Tax, by Increasing it From $500 to $1,000. Molloy explained, he spoke against Borough Ordinance No. 2004-36 at the last Assembly meeting and will again at its final public hearing scheduled for November 16. He requested the City of Kenai to take a position against the ordinance as he believed the maximum tax should not be raised until after the Borough cuts expenses, etc. Molloy also noted, the tax cap had not been raised since 1965, but there have been many exemptions, including personal property tax, a flat tax on airplanes, real property tax exemptions, etc. -- all a loss of revenue to the borough and a tax inequity to those groups who will be paying the tax. B-3. Cheri Smith, Executive Director, The LeeShore Center -- Request for Donation. Smith explained, beginning in 2002, agencies and organizations within the Kenai Peninsula Borough were involved in a Continuum of Care to discuss homeless needs in the communities on the Peninsula. Holding quarterly meetings was also suggested to discuss data collection, inventory process, etc. to assist in the preparation of a formal gaps analysis to identify homeless services within the Borough. She noted, a conference call had been scheduled and requested the City contribute $90.00 to assist in covering teleconference costs. Mayor Porter noted, there were no funds included in the legislative budget for this purpose. MOTION: Council Member Gilman MOVED for the council to fund the $90.00 and to take the funds from the legislative account. Council Member Ross SECONDED the motion. KENAI CITY COUNCIL MEETING NOVEMBER 3, 2004 PAGE 3 A brief discussion took place in which comments included: 0 Though a worthy cause, funds had not been budgeted and there had been other organizations whose donation requests had not been funded; • The data collection specific to the City of Kenai will be public information and available for use by the police department, etc. • The purpose of the funds should be explained more as participating in a project to collect data relating to homelessness and public safety. VOTE: Swarner No Massie Yes Ross Yes Gilman Yes Porter Yes Moore No MOTION PASSED, ITEM C: UNSCHEDULED PUBLIC COMMENTS Paul Shadura -- Kenai Peninsula Fisherman's Association and Aquaculture Association. Shadura distributed a copy of a resolution requesting the support of Alaska's congressional delegation for the continuation of all existing fishery enhancement programs within designated wilderness areas of Alaska. He explained, his organizations would be requesting consideration of the resolution by the Alaska Municipal League (AML). He explained, in order for the AML body to consider a resolution, five signors/ supporters were required and he requested the council's assistance as a signor. During a brief discussion, it was explained the Aquaculture Association will want to come before the council and explain the whole project in the near future; a similar resolution was being introduced to the City of Homer and the Kodiak Borough. Because Council Member Swarner would be attending the AML Conference in Fairbanks, she would be able to be a signor of the resolution in order for the AML to consider it. Council Member Ross stated he would prefer AML's review of the resolution and possible action prior to the council considering a formal resolution. MOTION: Council Member Swarner MOVED the City of Kenai support the resolution before them requesting the support of Alaska's congressional delegation for the continuation of all existing fishery enhancement programs within designated wilderness areas of Alaska at the AML Conference. Council Member Ross SECONDED the motion. KENAI CITY COUNCIL MEETING NOVEMBER 3, 2004 PAGE 4 Ross noted for clarification, the council was directing the city's representative attending the AML Conference to assist in forwarding the resolution to the body and the council was not necessarily taking a position on the resolution at this time. VOTE: Swarner Yes Massie Yes Ross Yes Gilman Yes Porter Yes Moore Yes MOTION PASSED UNANIMOUSLY. ITEM D: REPORTS OF KPB ASSEMBLY, LEGISLATORS AND COUNCILS -- None. ITEM E: REPORTS OF KENAI CONVENTION & VISITORS BUREAU BOARD AND KENAI CHAMBER OF COMMERCE Maya Renken, KVCB Director -- Gave a brief report of recent activities of the Visitors Center. Tim Navarre, Kenai Chamber President -- Reminded council of the "Village of Lights" lighting scheduled for November 5 and the upcoming "Christmas Comes to Kenai" celebration on November 26. Sue Carter, Kenai Chamber Former Director -- Carter referred to the agreement recently made between the city and the Chamber to develop a brochure booklet to be sent to new and relocating businesses, etc., along with the production of a website showcasing the city and a PowerPoint presentation. She presented council with the final working copy of the brochure which would be going to press in the near future. She invited council members to have a closer look at the draft at the Chamber office. She also reported the website request for proposals was expected to be advertised within the week. Carter thanked administration for their involvement and talents offered and urged the development of a portfolio of pictures from around the city be built for future needs. ITEM F: COUNCIL APPOINTMENT F-1. Selection of Appointee -- Porter thanked the candidates for participating in the interviews held prior to the meeting and their obvious interest in the safeguarding � of the city. Porter also noted the voting procedures, i.e. first vote for their choice of two candidates, the second vote, each would vote for their choice of two KENAI CITY COUNCIL MEETING NOVEMBER 3, 2004 PAGE 5 of the four remaining candidates; third vote, vote for two of the remaining candidates, etc. Votes would be tabulated by the City Clerk and checked by the City Manager. First Vote: Eldridge 0 Boyle 3 DuPerron 0 Jenckes 2 Navarre 3 Butler 4 SPnnncl Vote: Boyle 3 Jenckes 1 Navarre 13 1 Butler 1 5 Third Vote (due to tie in second vote, top three receiving votes). Boyle 2 Navarre 3 Butler 1 5 Fn> > rt h VntP Navarre 3 1 Butler 13 Fifth Vote due to tie): Navarre 13 1 Butler 13 Due to the tie, Council Member Swarner suggested a special election be held instead of delaying the meeting. Ross suggested one more vote be taken and if a tie, a break be taken and then, if another tie discuss a special election. Ri xth VntP Navarre 12 1 Butler 14 James N. Butler, III was elected by council. BREAK TAKEN: 9:14 P.M. BACK TO ORDER: 9:23 P.M. F-2. Appointee/Oath of Office -- Mayor Porter administered the oath of office to James N. Butler, III and Butler took his seat on the dais. ITEM G: ELECTION OF VICE MAYOR KENAI CITY COUNCIL MEETING NOVEMBER 3, 2004 PAGE 6 MOTION: Council Member Gilman MOVED to nominate Joe Moore for Vice Mayor and Council Member Ross SECONDED the motion. VOTE: Swarner Yes Massie Yes Ross Yes Gilman Yes Butler Yes Porter Yes Moore Yes MOTION PASSED UNANIMOUSLY. ITEM H: PUBLIC HEARINGS H-1. Ordinance No. 2072-2004 -- Amending KMC 14.20.245 by Adding Section d(4) to Prohibit Parking of Recreational Vehicles on Private Property That Has No Principle Permitted Structure Except as Otherwise Allowed Under KMC 14.20.245(e). MOTION: Council Member Moore MOVED to adopt Ordinance No. 2072-2004 and Council Member Massie SECONDED the motion. There were no public comments. City Planner Kebschull explained the amendment was a proactive effort due to a loophole in the current code. She noted, the current code allows for temporary use, a maximum of 30 days, for a recreational vehicle to be used for occupancy and living on a residential lot with a principal structure. The amendment was prepared because they experienced individuals setting up vehicles as permanent living structures on lots without a principal structure. She noted, the intent of the ordinance was not to limit the use of individuals who have homes on lots to allow visitors to hook up for temporary use and the code has exceptions included for individuals with building permits. Moore asked if the ordinance could be enforced and would it be complaint driven when used. Kebschull answered, the ordinances are always complaint driven. She also noted, there are many who take advantage of the current ordinance by saying they unhooked the vehicle and took it to get fueled and then returned and hooked up again. j Ross asked, without the ordinance, he could conceivably purchase several lots in a residential area, place pads on them, and turn them into recreational vehicle rental KENAI CITY COUNCIL MEETING NOVEMBER 3, 2004 PAGE 7 sites. Kebschull answered yes, and people could come and go and there would be no way to prove they were being rented. Kebschull answered, that is the concern and it is believed that is happening. VOTE: Swarner Yes Massie Yes Ross Yes Gilman Yes Butler Yes Porter Yes Moore Yes MOTION PASSED UNANIMOUSLY. H-2. Ordinance No. 2073-2004 -- Increasing Estimated Revenues and Appropriations by $151,314.05 for Shop Site Remediation. MOTION: Council Member Moore MOVED to adopt Ordinance No. 2073-2004 and Council Member Ross SECONDED the motion. John Williams, 306 Candlelight Drive, Kenai -- Williams reported he had a conversation with a long-time resident of the area who remembered the site was used as a fuel dump by the military. Williams asked if the city is investigating the possibility of going back to the government for help in remediation of the property. Attorney Graves reported, in prior years, an investigation was done on this and other areas and whether there could be assistance in remediation of the sites. He noted, the funds referred to in this ordinance are grant funds to start the process. Williams asked if the congressional delegation could be contacted for help in acquiring funding for the remediation. Graves answered yes, the delegation could be contacted and it was his understanding from other communities dealing with similar problems, it has been found it is easier for the Corps of Engineers to furnish in -kind contributions with technical help and support than money because of their budgetary process. City Manager Snow reported, on December 17, 2003, the council requested these funds be reappropriated from an airport project to this project. She added, she recently received information on EPA reparation of Brown Fields where there could be federal funds available for the remediation. Moore noted, the city already has a large project under the Corps' scrutiny and asked if the city would want them to be involved in this project as well when a significant amount of funds may be requested from the Corps for the coastal project. Graves noted, that would be a political question and should be considered by council. Moore stated he believed they should be very careful not to affect the success of one project by requesting funds for another. KENAI CITY COUNCIL MEETING NOVEMBER 3, 2004 PAGE 8 Ross asked if the reappropriation was requested with a specific plan for the use of it. Public Works Manager La Shot stated, wording in the grant notes the funds will be used for environmental work and site remediation. Ross asked if council would have an opportunity to review the plan and if there would be any commitments coming from that plan after the initial project starts. La Shot reported a purchase order was included on the list that would start the process with requesting sampling and the preparation of a work plan. Snow noted the language in the reappropriation request as, "The funds would fund site remediation, treatment and/or disposal of soils of the city maintenance yard property, the eventual site of the proposed maintenance facility as well as to extend the sewer main, proper abandonment of all leach pits and further soil and groundwater testing and monitoring. The Alaska Department of Environmental Conservation has requested the city proceed with the remediation." Ross asked if any agreement had been signed by the city other than the broad language in the reappropriation request as far as the funds being used for general exploration and/or remediation, and was the city is not getting involved in a project that it would have to appropriate local funds to finish. La Shot answered, not at this time but as the project progresses, there will be decisions to be made. Council Member Butler asked if the project noted in the Project Status List was the same project and La Shot confirmed it was. Butler asked the range of contaminants and La Shot noted, it was believed to be in the diesel/gas range. He added, there is a dirt pile stored from an airport project too. La Shot also noted, he did not know if the Corps would be a problem with the two projects as the Corps had been given the responsibility to take care of cleanup of past military operations, etc. VOTE: Swarner Yes Massie Yes Ross Yes Gilman Yes Butler Yes Porter Yes Moore Yes MOTION PASSED UNANIMOUSLY. H-3. Resolution No. 2004-57 -- Supporting Resolutions 2004-1 Through 2004-6 Adopted by the Municipal Advisory Group in Their Advisory Role to the State of Alaska Under the Stranded Gas Act. MOTION: KENAI CITY COUNCIL MEETING NOVEMBER 3, 2004 PAGE 9 Council Member Ross MOVED for adoption of Resolution No. 2004-17 and Council Member Gilman SECONDED the motion. Council Member Moore requested UNANIMOUS CONSENT. There were no public comments. Ross explained the Municipal Advisory Group Resolutions No. 1-6 referred to Resolution No. 2004-57 had been reviewed previously by council and Resolutions No. 7 and 8 had been adopted by other cities. All were attached to Resolution No. 2004-57. Ross recommended Resolution No. 2004-57 be adopted and added, a similar resolution would be taken to the AML body for consideration. VOTE: There were no objections. SO ORDERED, H-4. Resolution No. 2004-58 -- Awarding the Bid to Decor Industries, Inc. for Kenai Recreation Center Flooring Replacement - 2004 for the Total Amount of $17,500. MOTION: Council Member Massie MOVED for adoption of Resolution No. 2004-58 and Council Member Swarner SECONDED the motion. There were no public or council comments. VOTE: Swarner Yes Massie Yes Ross Yes Gilman Yes Butler Yes Porter Yes Moore Yes MOTION PASSED UNANIMOUSLY. ITEM I: MINUTES I-1. Regular Meeting of October 20, 2004 -- Approved by consent agenda. ITEM J: OLD BUSINESS -- None. ITEM K: NEW BUSINESS K-1. Bills to be Paid, Bills to be Ratified KENAI CITY COUNCIL MEETING NOVEMBER 3, 2004 PAGE 10 MOTION: Council Member Moore MOVED to pay the bills and Council Member Ross SECONDED the motion. Council Member Swarner requested UNANIMOUS CONSENT. There were no objections. SO ORDERED, K-2, Purchase Orders Exceeding $2,500 MOTION: Council Member Ross MOVED for approval of the purchase orders exceeding $2,500 and Council Member Moore SECONDED the motion. La Shot explained the payment to American Environmental would include another round of water table sampling and preparation of work, moving into the next step of cleanup. He added, approximately $17,000 would be for in -place sampling of wells and field work. He also noted, there were three wells across Airport Way and a well on the formerly leased Haliburton lot which will be useful to the city. VOTE: Council Member Moore requested UNANIMOUS CONSENT. There were no objections. SO ORDERED, K-3. Approval -- Vacation of the West 132 Feet of the 33-Foot Right -of -Way Access Easement Within the North 33' of Government Lot 33 Recorded in Book 12, Page 40, Kenai Recording District, All Within Section 34, Township 6 North, Range 11 West, Seward Meridian, Alaska, the City of Kenai and the Kenai Peninsula Borough; KPB File No. 2004-251; Petitioner: Gene L. Crandell of Kenai, Alaska; Location: City of Kenai. La Shot explained the property was in the process of being sold and the realtor suggested the easement be vacated which is typically used for right-of-way purposes. The process went through to the Borough Planning Commission and they referred it back to the city, which is the normal process. It was also explained, council had thirty days in which to veto the vacation or no action would consider it approved by council. Clerk Freas was requested to forward a letter of no objection to the Borough. K-4. Discussion -- Council /Commission Liaison Assignments Council reviewed the list of commissions and committees included in the packet and made the following liaison appointments: KENAI CITY COUNCIL MEETING NOVEMBER 3, 2004 PAGE 11 Library Commission Council Member Gilman Parks & Recreation Commission Council Member Moore Airport Commission Council Member Swarner Harbor Commission Council Member Massie Planning & Zoning Commission Council Members Ross and Moore Beautification Committee Council Member Swarner Council on Aging Council Member Gilman Kenai Convention 8. Visitors Board Mayor Porter and Council Member Butler Arctic Winter Games Parks & Recreation Director Frates and Council Member Massie as Alternate Economic Development District Board VISTA Representative Challenger Board Freas is to confirm whether a council representative is required. K-5. Discussion -- Schedule Board of Adjustment Hearing/Appeal of Planning & Zoning Commission Denial of PZ04-43(a)- An application for an Encroachment Permit for side yard setback for the property known as } Lot 1, Block 6, Redoubt Terrace Subdivision, Addition No. 3 (406 South Forest Drive), Kenai, Alaska. Application submitted by F. DeWayne and Diane E. Craig, 406 S. Forest Drive, Kenai, Alaska. It was noted a packet of information will be prepared for the Board of Adjustment review. Ross noted, he would be not be present at the hearing but would participate in the decision which is allowed upon review of the hearing minutes/verbatim. The Board of Adjustment Hearing on the matter was scheduled for 6:00 p.m., November 17, 2004 in the Kenai City Council Chambers. ITEM L: COMMISSION / COMMITTEE REPORTS L-1. Council on Aging -- Swarner reported the next meeting was scheduled for 10:00 a.m., November 4. L-2. Airport Commission -- Moore reported the regularly scheduled meeting of November 11 was cancelled because of the holiday. However, a special meeting would be held at 6:00 p.m. on November 10 to review and make a recommendation to the Planning & Zoning Commission regarding the former Fish & Wildlife hangar and lease lot. L-3. Harbor Commission -- It was reported the next meeting was scheduled for Monday, November 8. KENAI CITY COUNCIL MEETING NOVEMBER 3, 2004 PAGE 12 L-4. Library Commission -- Gilman reported the November meeting was cancelled. L-5. Parks & Recreation Commission -- Ross reported the next meeting was scheduled for Thursday, November 4. L-6. Planning & Zoning Commission -- Ross reported the Commission recommended approval of the vacation of easement reviewed earlier in the meeting by council and denied an encroachment permit which is the topic of the Board of Adjustment hearing scheduled earlier in the meeting. L-7. Miscellaneous Commissions and Committees L-7a. Beautification Committee -- No report. L-7b. Alaska Municipal League Report -- Swarner reported the AML Conference would be held in Fairbanks during the next week. Porter noted she would be attending the Newly Elected Officials portion of the program. L-7c. Arctic Winter Games -- It was reported the next meeting was scheduled for Thursday, November 4. Freas was requested to forward a letter noting the appointment of Frates as the city's representative and Massie as the alternate. L-7d. Stranded Gas Committee -- Ross reported he would be participating in a teleconference on November 8 at which time the Committee would be hearing a presentation with Enbridge. ITEM M: REPORT OF THE MAYOR -- Mayor Porter noted the following: • She attended a meeting with Senator Stevens and Congressman Young and information from the meeting with Senator Stevens was included in the packet as an information item. • Letters requested by council to be written regarding stranded gas and mixing zones were prepared and mailed. • She requested Clerk Freas to write a letter to HUD regarding the North Gate Apartment Complex closure. • She discussed the progress of the ferry system project with KPB Assembly President Superman and urged him to continue the participation by the Borough as the project was noted in the Senator Stevens information. • She met with Rita Smagge, Executive Director of the Kenaitze Indian Tribe regarding the development of a facility in the city. They also discussed the Tribe's placement of a display in the chamber showcase. • She will travel to Anchorage to attend a reception for the Northern Dynasty Pebble Mine project. 1 KENAI CITY COUNCIL MEETING NOVEMBER 3, 2004 PAGE 13 • Suggested the welcome letter to be developed by the Chamber and City include wording to express appreciation the entity is considering moving/ developing their business in Kenai. • She and members of administration met with representatives from Arctic Winter Games (AWG) relating to the lack of federal funding offered for improvements to the multipurpose facility. Porter noted, because of the lack of funds earmarked for the ice rink, the Games Host Society offered $200,000 for issues needing to be addressed at the rink for the Games. Porter suggested council address what they want to do in relation to those issues, i.e., whether they want to invest more city money into the rink, whether to accept the $200,000 and not add any city funds, or search for additional funds to make the temporary amenities suggested by the AWG to be permanent, etc. Porter suggested a work session be held between council and representatives of the AWG. Ross requested a packet of information to review in advance, with tentative proposals already reviewed by the Fire Department, Planning 8. Zoning, etc. Ross noted, he believed there were some funds remaining in the capital projects fund which may be used for repairing a condensation problem at the rink. La Shot noted, the purchase order for repairing the condensation problem would be taken from the building maintenance account. Ross stated he would like the remainder of the capital projects fund on the table as part of the overall discussion at the work session. Moore requested Architect Klauder and Fire Chief Walden to attend as well. Snow reported she had some specific information which was reviewed by council previously relating to heating, etc. She added, the only item not required under the AWG agreement is lighting and all the other items suggested by the AWG are items they believe the $200,000 would cover. Council requested alternatives be provided to them from which to choose. Council was requested to address any concerns they have to administration in order for answers to be available at the work session. A work session was set for Monday, December 6, 2004 in the Council Chambers. The Harbor Commission meeting, normally scheduled for use of the Chambers will be moved to the Clerk's Conference Room in City Hall. ITEM N: ADMINISTR.ATION REPORTS N-1, City Manager -- Snow noted the following: • The Finance Director's investment report was included in the packet. • A memorandum from Public Works Manager Kornelis was included in the packet relating to Lawton Drive. She noted, the only item left in the installation agreement in terms of upgrades required to be completed, was completed, i.e. the paving. Kornelis' memorandum indicates the final punch list of items needed to fully complete the installation agreement. Snow reported, a copy of the memorandum was w. KENAI CITY COUNCIL MEETING NOVEMBER 3, 2004 PAGE 14 sent to the developer (Anderson) and the McLane Consulting Group. If the information is not received, they will meet with them again as a follow up. Swarner suggested any correspondence with Anderson should include end dates for his response. • The preliminary draft of the Kenai Economic Development Strategy plan has been completed and the group would like to present it to council for their comments at the November 17 meeting. Council requested the presentation be made during the meeting due to the Board of Adjustment hearing scheduled prior to the meeting. N-2. Attorney -- Attorney Graves reported he would be attending the Alaska Association of Municipal Attorneys meeting in Fairbanks on November 8 and 9. N-3., City Clerk -- Clerk Freas reported she would be attending the Alaska Association of Municipal Clerks seminar in Fairbanks on November 9. She also urged council, administration and public make an effort to thank those people working on election boards during the election season. ITEM O: DISCUSSION 0-1. Citizens Bob Peters -- Noted news information stating the state would have extra funds due to the price of oil and suggested the city have a plan to actively pursue funds to come to the city. 0-2, Council Moore -- Noted the following: • Suggested congratulatory letters be sent to senators and representatives. • Referring to the Shadura request, he noted it would be worthy of a follow up of the council as the council has always been supportive of the fishery. He added, the issue is both sport and commercial fishery and he would like it to come back to council. • Noted lights needing replaced at the ice rink. • Suggested a response be sent to the resident whose letter was included in the packet regarding his boat tax. It was suggested the issue be brought to council during the budget work session. Freas was requested to advise the resident council would review the issue during budget time. Swarner -- Noted the following: • Welcomed Jim Butler as council member. A ` KENAI CITY COUNCIL MEETING NOVEMBER 3, 2004 PAGE 15 • Reported she and Council Member Moore attended the Kenai Watershed Forum work session and discussed the importance of the Kenai River Festival being held in Kenai. The Forum assured them they would not move from Kenai but also discussed other sites in the city where the festival could be held. • She attended a Foraker grant seminar on accidental technology and suggested council consider a strategy plan for all technology in City Hall as well as other departments. • Noted the decorations for Mayor Williams' reception and the railroad tickets presented to Williams were donated by the Alaska Railroad. Massie -- Congratulated Butler on his appointment. Ross -- Welcomed Butler as council member. Gilman -- No comments. Butler -- Noted the following: • Thanked council for the opportunity to serve and the confidence they placed on him. • Suggested the social security numbers included on the Games of Chance applications be blocked out before placement in the packet. Porter -- Reported she would not be present for the November 17 meeting and Council Member Moore will be chairing the council meeting as well as the Board of Adjustment Hearing. EXECUTIVE SESSION - None Scheduled ITEM P: ADJOURNMENT The meeting adjourned at approximately 9 :44 p.m. Minutes transcribed and prepared by: Carol L. Frea ,City Clerk JIP'Ih[OYR�D By OOIA�'i 00, own Cf.BM(