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HomeMy WebLinkAbout2004-11-17 Council Minutesl AGENDA KENAI CITY COUNCIL - REGULAR MEETING NOVEMBER 17, 2004 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: Z Z www. ci. kenai. ak. u s 6:00 P.M. BOARD OF ADJUSTMENT HEARING -- Appeal of Planning & Zoning Commission Denial of PZ04-43(a) -- An Application for an Encroachment Permit for Side Yard Setback for the Property Known as Lot 1, Block 6, Redoubt Terrace Subdivision, Addition No. 3 (406 South Forest Drive), Kenai, Alaska. Application Submitted by F. DeWayne and Diane E. Craig, 406 S. Forest Drive, Kenai, Alaska. Appeal Submitted by F. DeWayne Craig. ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non -controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) 1. Bill Coghill/Mikunda Cottrell 8a Co. -- Comprehensive Annual Financial Report ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes) ITEM D: REPORTS OF KPB ASSEMBLY, LEGISLATORS AND COUNCILS ITEM E: REPORTS OF KENAI CONVENTION & VISITORS BUREAU BOARD AND KENAI CHAMBER OF COMMERCE ITEM F: PUBLIC HEARINGS 1. ITEM G: 1. Resolution No. 2004-59 -- Transferring $3,500 in the General Fund to Obtain Cost Estimates for Phase I of the Soccer Park. MINUTES *Regular Meeting of November 3, 2004. \ 2. ITEM H• 1. ITEM I: 1. 2. 1 *Notes of November 3, 2004 Council Work Session. OLD BUSINESS Presentation/Discussion -- Kenai Economic Development Strategy Plan NEW BUSINESS Bills to be Paid, Bills to be Ratified Purchase Orders Exceeding $2,500 3. Approval -- Hangar Purchase and Lease Application/Lot 2, Block 3, General Aviation Apron (Former Fish &Wildlife Hangar Property) to Richard Page, d/b/a SOAR International Ministries, Inc. 4. Approval -- Consents to Sublease From SOAR International Ministries, Inc. to: a. Lot lA, Block 2, General Aviation Apron (1) Arctic Barnabas Ministries (2) Peninsula Aero Technology b. Lot 3, Block 1, General Aviation Apron (1) Kenai Express 5. Discussion -- Boating Facility Exit Road ITEM J: COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks 8v Recreation Commission 6. Planning &Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report C. Arctic Winter Games d. Stranded Gas Committee ITEM K: REPORT OF THE MAYOR ITEM L: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM M: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION - None Scheduled ITEM N: ADJOURNMENT KENAI CITY COUNCIL - REGULAR MEETING NOVEMBER 17, 2004 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: Z Z vwwv.ci.kenai.ak.us VICE MAYOR JOE MOORS, PRESIDING MINUTES ITEM A: CALL TO ORDER Vice Mayor Moore called the meeting to order at approximately 7:00 p.m. in the Council Chambers in the Kenai City Hall Building. A-1. PLEDGE OF ALLEGIANCE Vice Mayor Moore led those assembled in the Pledge of Allegiance. A-2. ROLL CALL Roll was taken by the City Clerk. Present were: Cliff Massie Blaine Gilman James N. Butler, III 1 Joe Moore Linda Swarner Absent was: Mayor Pat Porter and Rick Ross A quorum was present. A-3. AGENDA APPROVAL Vice Mayor Moore requested the following changes to the agenda: SUBSTITUTE: I-2, Purchase Orders Exceeding $2,500 -- Revised list with 11/ 15/04 memorandum regarding 1993 Oshkosh Blower repair issues. MOTION: Council Member Swarner MOVED to approve the agenda with the inclusion of the Substitute I-2 and requested UNANIMOUS CONSENT. Council Member Massie SECONDED the motion. There were no objections. SO ORDERED, A-4. CONSENT AGENDA Vice Mayor Moore requested the following changes to the consent agenda: REPLACE: ITEM G: Page 5, November 3, 2004 Meeting Minutes (to correct � error in last vote in election for council member). KENAI CITY COUNCIL MEETING NOVEMBER 17, 2004 PAGE 2 MOTION: Council Member Swarner MOVED to approve the consent agenda as amended and Council Member Massie SECONDED the motion. There were no objections. SO ORDERED, ITEM B: SCHEDULED PUBLIC COMMENTS B-1, Bill Coghill/Mikunda Cottrell 8a Co. -- Comprehensive Annual Financial Report Bill Coghill handed out copies of the City's Federal Single Audit Reports, dated June 30, 2004 and also reviewed the Comprehensive Annual Financial Report which was included with the council's packet. He noted the total assets of the city to be $140 million. In reviewing the audit report, Coghill stated both the state and federal audits were found to be clean with no operating deficiencies. Finance Director Larry Semmens thanked Coghill for his personal assistance in completion of the reports and for suggesting last year the city apply for a "Certificate of Excellence" award. Semmens reported, the city did apply for the award and received it. ITEM C: UNSCHEDULED PUBLIC COMMENTS -- None ITEM D: REPORTS OF KPB ASSEMBLY, LEGISLATORS AND COUNCILS Assembly Member Betty Glick - Glick reviewed actions taken during the Assembly meeting of Tuesday, November 16, including a lengthy discussion related to a sales tax computation ordinance to raise the sales tax maximum to $1,000. Glick reported, the second hearing was held and the ordinance was postponed until March 1 in order for additional review. ITEM E: REPORTS OF KENAI CONVENTION & VISITORS BUREAU BOARD AND KENAI CHAMBER OF COMMERCE No reports. ITEM F: PUBLIC HEARINGS F-1. Resolution No. 2004-59 -- Transferring $3,500 in the General Fund to Obtain Cost Estimates for Phase I of the Soccer Park. J MOTION: KENAI CITY COUNCIL MEETING NOVEMBER 17, 2004 PAGE 3 Council Member Gilman MOVED for adoption of Resolution No. 2004-59 and Council Member Swarner SECONDED the motion. There were no public comments. City Manager Snow referred to the letter included in the packet from Wince-Corthell-Bryson which described the services to be rendered in obtaining cost estimates for Phase I of the soccer park. She noted, the information to be provided is to include a preliminary engineers' estimate of costs to construct the phase one soccer park (four soccer fields, a concession stand, restrooms, equipment storage building, parking and access roads) . Snow added, the information received would then be used in applying for grant funds. Gilman stated he felt the project a good idea as the area needs to be developed. He added, he felt it an appropriate use of the property and would support the resolution. VOTE: Council Member Swarner requested UNANIMOUS CONSENT. There were no objections. SO ORDERED, ITEM G: MINUTES G-1. Regular Meeting of November 3, 2004 -- Approved by consent agenda. G-2. Notes of November 3, 2004 Council Work Session -- Approved by consent agenda. ITEM H: OLD BUSINESS H-1. Presentation/Discussion -- Kenai Economic Development Strategy Plan Roy Wells, a member of the Kenai Economic Development Strategy Plan committee reviewed the electronic program developed for presenting to the community, businesses, etc. Wells requested those watching to forward their questions, comments, suggestions, etc. to Andy Varner, the city's VISTA representative. BREAK TAKEN: 8:12 P.M. BACK TO ORDER: 8:29 P.M. ITEM I: NEW BUSINESS I-1. Bills to be Paid, Bills to be Ratified MOTION: KENAI CITY COUNCIL MEETING NOVEMBER 17, 2004 PAGE 4 Council Member Swarner MOVED to pay the bills and Council Member Gilman SECONDED the motion. There were no objections. SO ORDERED, I-2. Purchase Orders Exceeding $2,500 MOTION: Council Member Swarner MOVED for approval of the purchase orders exceeding $2,500, the substitute and requested UNANIMOUS CONSENT. Council Member Massie SECONDED the motion. There were no objections. SO ORDERED. I-3. Approval -- Hangar Purchase and Lease Application/Lot 2, Block 3, General Aviation Apron (Former Fish &Wildlife Hangar Property) to Richard Page, d/b/a SOAR International Ministries, Inc. Snow referred to a memorandum included in the packet which explained the hangar and lease were put out for bid and two bids were received. She also noted: • The Airport Commission reviewed the lease application and found it to comply with the Airport Master Plan. • The Planning 8, Zoning Commission reviewed the documents and found the use to comply with the City's Comprehensive Plan. • If approved, a lease will be prepared. MOTION: Council Member Swarner MOVED to approve the award of the hangar purchase and lease of Lot 2, Block 3, General Aviation Apron to Richard Page, d/b/a SOAR International Ministries, Inc. at the one-time premium bid of $60,075. Council Member Butler SECONDED the motion. Eric Mayer, SOAR International Ministries, Inc. - Mayer explained he is a member of the SOAR staff in Kenai; they plan to use the hangar to house their four planes; and, they want to pursue other businesses to move into the city and lease space as well. VOTE: Council Member Swarner requested UNANIMOUS CONSENT. There were no objections. SO ORDERED. I-4. Approval -- Consents to Sublease From SOAR International Ministries, Inc. to: KENAI CITY COUNCIL MEETING NOVEMBER 17, 2004 PAGE 5 I-4a. Lot lA, Block 2, General Aviation Apron (1) Arctic Barnabas Ministries (2) Peninsula Aero Technology I-4b. Lot 3, Block 1, General Aviation Apron Kenai Express Snow referred to the memorandum included in the packet which noted SOAR International Ministries, Inc. wishes to sublease properties they currently lease to Arctic Barnabas Ministries and Peninsula Aero Technology; the consents to sublease are standard; they are in compliance in payments with the city; and, City Attorney Graves reviewed the documents and had no objections. Snow also reported, it had come to Administration's attention, Kenai Express was not fully in compliance with the city in that it failed to file their landing fees as required. Administration will follow up on the issue and ensure they file the required information. l MOTION: Council Member Swarner MOVED to approve the Consents to Sublease to Lot 1A, Block 2, General Aviation Apron to Arctic Barnabas Ministries and Peninsula Aero Technology and requested UNANIMOUS CONSENT. Council Member Gilman SECONDED the motion. There were no objections. SO ORDERED. A brief discussion took place regarding the sublease to Kenai Express. Council requested the sublease be returned for council's action when Kenai Express is in compliance with the city requirements. I-5. Discussion -- Boating Facility Exit Road Snow explained, grant funds had been appropriate for a new boat ramp a few years ago. Because that project was unable to go forward, administration requested the grant funds be re -appropriated for use at the city dock to build an additional boat ramp. The re -appropriation was approved by the Legislature. She also gave an outline of the project. Snow continued, in order to build an exit road, a land trade will need to take place between the city and the Conservation Fund. The Conservation Fund has received an appraisal of their property to be traded and it was valued at $80,000. The eight properties the city has identified to consider swapping (a map indicating the properties was included in the packet) have to be appraised as well. She noted, a decision would have to be made which of the properties or combination of properties will be swapped after the appraisal has been completed. Snow also noted, the Harbor KENAI CITY COUNCIL MEETING NOVEMBER 17, 2004 PAGE 6 Commission had reviewed the issue at their November 8 meeting and recommended all eight of the properties be appraised and administration should proceed with the process. Public Works Manager Kornelis also noted, the properties were last appraised in 1999; Parcel #2 was deleted from the list to be appraised; the Conservation Fund has no objections to trading eight acres of uplands for wetlands; the cost estimate for appraising eight parcels is $3,500 and administration would like all eight appraised in order to know the value of the upland properties; and, the information garnered will be able to be used for other projects. Kornelis also stated, a purchase order would be included on the list for the next council meeting. Barry Eldridge, Harbor Commission -- Reported the Commission reviewed the information and recommended the appraisal include all eight properties. Moore stated he would like to see the updated appraisal when it becomes available. Council Member Butler asked if, in going forward with the appraisal, the city was not in any kind of binding agreement with the Conversation Fund. It was confirmed the city was not in any binding agreement. Moore directed administration to proceed with the appraisals. ITEM J: COMMISSION / COMMITTEE REPORTS J-1. Council on Aging - Swarner reported the meeting summary was included in the packet. She also noted, a site visit for grant funding for the kitchen upgrade was held. Other funding sources were also being investigated. J-2. Airport Commission - Council Member Moore reported he attended the special meeting to review the lease application. The Commission recommended its approval. Moore also reported the regular meeting scheduled for Thursday, November 10 was cancelled. J-3. Harbor Commission - Council Member Massie reported he attended the Commission meeting and noted, the Commission discussed the dip net fishery and recommended the appraisals be ordered for the properties to be considered for swapping for placement of the dock exit road. J-4. Library Commission - No report. J-51 Parks & Recreation Commission - Director Frates reported the Commission reviewed the Phase I soccer field development plan and recommended the city include the project on the Capital Improvement List. Frates also noted, KENAI CITY COUNCIL MEETING NOVEMBER 17, 2004 PAGE 7 during the soccer field discussion, public testimony was taken and a concern was expressed that other user group needs be taken into consideration. J-6. Planning & Zoning Commission - Moore reported he attended the meeting at which the Commission recommended the purchase of the Fish & Wildlife hangar and lease of the property complied with the requirements of the Comprehensive Plan. Moore added, another work session was held immediately after the meeting to discuss the proposed limited commercial zone; during the discussions, the draft plat design for Lawton Acres was reviewed; and, it was suggested the size of those lots were very large. Moore suggested council keep the development of the property on the same page as the zone designing. He also suggested the issue be discussed at the next council meeting in order to hear an update of the zone design process. Council stated no obi ections in including the issue as a discussion item. J-7. Miscellaneous Commissions and Committees J-7a. Beautification Committee - Swarner reported the meeting summary included in the packet indicated there was no quorum. A brief work session was held in which the flower beds at the Visitors Center and Chamber were discussed. 1 J-7b. Alaska Municipal League Report - Swarner reported she attended a pre -conference seminar relating to economic development and a portion of the Conference. She noted, the Peninsula should have a good year with Assembly Member Sprague as the AML president, Assembly Member Glick and Soldotna City Manager Boedecker participating. Swarner also reported, the city was given an AML/JIA investment pool award. J-7c. Arctic Winter Games - Frates reported he attended the meeting at which his and Council Member Massie's appointments as city representative and alternate were approved. J-7d. Stranded Gas Committee -- No report. ITEM K: REPORT OF THE MAYOR - Vice Mayor Moore noted: • Mayor Porter would like a group picture of the council taken and placed on the city website. • Noting the email received from Snow regarding PERS concerns, Moore suggested the issue be discussed at the December 6 work session. ITEM L: ADMINISTRATION REPORTS L-14, City Manager -- City Manager Snow reported: } • Clarified the December 6, 2004 work session was scheduled to be a joint work session with representatives of the Arctic Winter Games (AWG). Moore stated he KENAI CITY COUNCIL MEETING NOVEMBER 17, 2004 PAGE 8 felt AWG representatives should be in attendance and requested Mayor Bagley and the executive board be invited as well. There were no objections from council. • Patrick Fitzgerald of the Corps of Engineers will attend the next council meeting and be available for questions and discussion relating to the bluff restoration project. • Learned Kenai Landing applied for and received rural development funding for the old cannery development. However, because they are in a flood plain, they may not be able to receive the funds if they do not carry flood insurance. To apply for flood insurance, the City would need to be a member of a flood insurance program. A brief discussion followed in which it was noted the city opted out of being a member of a flood insurance program some years before and it may be time review the issue again. Snow suggested the issue be researched and brought back to council at a future meeting. Swarner suggested it be returned to council for discussion in January. • The department head reports were included in the packet. Swarner noted the following: • Questioned the replacement of boilers at the fire training facility and Airport Manager Cronkhite explained the need and noted, in addition, a complete scenario of the buildings, requirements of maintenance, upgrades, etc. will be presented at budget time. • Questioned the clearing of snow around fire hydrants and Fire Chief Walden reported public service announcements were being made to encourage the public to participate in their adopt -a -hydrant program. Swarner suggested the information also be included on the water/ sewer bills. • Stated she was pleased with the warm sidewalks outside of the airport terminal. L-2. Attorney -- No report. L-3. City Clerk -- Clerk Freas advised council the packet day for the December 1, 2004 council meeting would be Wednesday, November 24, 2004 (due to the Thanksgiving Holiday). ITEM M: DISCUSSION M-1. Citizens -- None. M-2. Council Swarner -- Noted she had a discussion with someone who brought her attention to the large puddle of water on Lake Street. Korenlis explained there were several streets in town having a similar problem with the infiltration basins not absorbing all the moisture. He added, some improvements had been made, but it is KENAI CITY COUNCIL MEETING NOVEMBER 17, 2004 PAGE 9 still a consideration to run storm drains over to the gully during the summer. Snow noted there were other areas in Kenai needing work, information would be presented at budget time, and administration is developing a capital improvement plan which would include the needs of the community and from which, council will be able to prioritize and determine how to and in what order the needs should be attended. Massie -- No comments. Gilman -- No comments. Butler -- No comments. Moore -- No comments. EXECUTIVE SESSION - None Scheduled ITEM N: ADJOURNMENT The meeting adjourned at approximately 9:28 p.m. Minutes transcribed and prepared by: Carol L. Freas, dity Clerk its t t ;�: �'� .�' `„ �►'