HomeMy WebLinkAboutResolution No. 2022-46iiiidefioilell�i, 0,6/1y��2022
A, RESOLUTION AUTHORIZING AWARD OF A SOLE SOURCE CONTRAC: TO PERFORM A
COMMUNICATlOINS TOWER STUDY,
CONTRA
- — ---- - ------- ---- -- ................ - ....... . .........
WHEREAS, the City of Kenai owns a communication tower, located at Xtheub�ic Safety Building, that
was constructed between 1972 and 1974; and,
WHEREAS, this tower is used for public safety communications as well s the City's data Communication
network; and,
.............. ...............
which are used when adcling equipment to the to
WHEREAS, a Tower Study wil,l provide this infe
expansioIni; and,
WME,*�EAS, the City of Kenai released a
March 291h ; and,
WHEREAS, the Request for Quotes r ulted in a single response from TecPiro, Ltd. which exceeded the
budgeted amount" and,
WHERAS, Council passed Res ution 2022-301 on May 18, 2022 appropriating additional funds for this
project; and,
a
Request u st for
Quotes
ot s r
and,
passed Res
uti on
WHEREAS, the City of Ke i released a formal bid for a Tower Study on May 191� with bids due on June
u I - z
3rd v rt I
2022, which included dverfising in local newspapers and online; and,
WHEREAS, the City f Kenai received a single bid, again from TecPro, Ltd, which was deemed non
responsive; and,
WHEREAS, Te ro, Ltd. was the only company to respond to a request for quotes and to the request for
bids; and,
WHEREA TecPro appears to be the only provider capable of performing this work within the City's
timeline; nd,
iM
New Text Underlined; [DELETED TEXT BRACKETED]
Resolution No, 2022-46
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NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALAS A-.
Section 1. That Council authorizes the City Manager to execuite a short form contract with T Pro,
Ltd, for the completion of this work and to provide a Purchase Order to TecPro, Ltd. in the a aunt of
$48,150,
Section 2. That this Resolution takes effect immediately upon passage.
NE, PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THIS 15TH DAY OF f2022.
Approved by Finance
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7117) �% i�
%A !U 1 3111
TO:
Mayor Gabriel and Council Members
THROUGH:
Paul Ostrander, City Manager
FROMI:
Dan Castimore, IT Manager
DATE:
June 7, 2022
SUBJECT:
Resolution 2022-46 Tower Study
The purpose of this memo is to recommend awarding a sole source contract to TecPro, Ltd. to
complete a Tower Study.
The City of Kenai owns a communication tower that was constructed between 1972 and 1974,
The actual date of construction is unknown, but blueprints from 1972 don't show a tower and
blueprints from 19,74 do. This tower is located at the Public Safety Building and is 140 feet tall.
The City has been UnabIe to locate any drawings or construction documents of this tower which
would typically be used to determine load ratings. In addition, as the tower is approaching 50
yeairs of age, Metal fatigue is likely to have reduced the load rating over tThe only way to
determine the capabilities of the current tower is to have an engineering firm preform a structura�
analysis of the existing ower,
This tower study will; also provide an inventory of all of the equipment currently on the tower as
well as drawings of the existing tower. The final component of the study wil�l be to provide, a, list of
preventative maintenance tasks that need to, be performed in the future,
In the FY22 buidget, $34,000 was budgeted to complete a tower study. On March 291h a request
for quotes was sent to six local engineering firms. None of these firms responded, but one
suaciested that TecPro, Ltd. would be an aD -fts-woTk--Tec PjTY-Ltd—wa-g
is o"I'la UY •Maj 101 zlvzte I Fq9M Fs MIT purcriasesT777, w:•
must be completed with a formal bid. A formal bid was released on May 1 9th, which was advertised
in the Peninsula Clarion, Anchorage Daily News and online. The City receive one bid, again from
TecPro Ltd,, which was deemed non -responsive.
Because there were no responsive bidders to the formal bid, it is reasonable to assume that the
onIy vendor that can provide thisservice, is TecPro, Ltd. KMC 7.15070 (b) (1) EMI for purchases
w ithoult competitive bidding of services that can only be furnished by a single provider. As such 1;
respectfufly recommend that the Council approve a sole source contract to 'TecPro, Ltd. �n the
amount of $48,150 to complete the tower study.
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