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HomeMy WebLinkAbout2003-06-18 Council MinutesAGENDA KENAI CITY COUNCIL - REGULAR MEETING JUNE 18, 2003 7:00 P.M. KENAI CITY COUNCIL CHAMBERS ttp : Z Z www. ci . kenal . ak. u s 6:00 p.m. WORK SESSION: Kenai Convention & Visitor's Bureau Board and Kenai City Council, ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) ITEM C: REPORTS OF KPB ASSEMBLY. LEGISLATORS AND COUNCILS ITEM D: PUBLIC HEARINGS 1. Resolution No. 2003-34 -- Awarding Janitorial Contracts for the City Administration Building and the Kenai Visitors and Cultural Center to Commercial Janitorial Services for the Period July 1, 2003 Through June 30, 2004. 2. Resolution No. 2003-35 -- A Resolution of the Council of the City of Kenai, Alaska Relating to the USA Patriot Act, the Bill of Rights, the Constitution of the State of Alaska, and the Civil Liberties, Peace, and Security of the Citizens of Our Country. 3. Resolution No. 2003-36 -- Awarding a Janitorial Contract for the Kenai Municipal Airport to Parnell Operation & Maintenance for the Period of July 1, 2003 to June 30, 2004. ITEM E: COMMISSION / COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks 8. Recreation Commission 6. Planning 8. Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Kenai Convention 8- Visitors Bureau Board C. Alaska Municipal League Report d. Kenai Chamber of Commerce ITEM F. MINUTES 1. *Regular Meeting of June 4, 2003. ITEM G: CORRESPONDENCE ITEM H: OLD BUSINESS 1. Discussion -- Dust Control Comparison ITEM I: NEW BUSINESS 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 4. Discussion -- Schedule City Clerk, Attorney and Manager Evaluations ITEM J: REPORT OF THE MAYOR 1. Memo from AML regarding Revenue Sharing and Safe Communities programs and FY04 Municipal Capital Matching Grants program. 2. Memo from Governor Murkowski regarding FY04 Operating and Capital budgets. 3. Memo from Dena'ina Health Clinic regarding their support of Ordinance No. 1998-2003 regulating smoking in eating establishments. ITEM K: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM L: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION -- None Scheduled ITEM M: ADJOURNMENT KENAI CITY COUNCIL - REGULAR MEETING JUNE 18, 2003 7:00 P.M. KENAI CITY COUNCIL CHAMBERS htt wvvw.ci.kenai.ak.us MAYOR JOHN J. WILLIAMS, PRESIDING MINUTES ITEM A: CALL TO ORDER Mayor John Williams called the meeting to order at 7:45 p.m. A-1. Pledge of Allegiance - Mayor Williams led the Pledge of Allegiance. A-2. Roll Call Members Present: Bookey, Swarner, Moore, Porter, Jackman, Williams, Osborne A-3. Agenda Approval MOTTnN Councilman Bookey MOVED to approve the agenda and Councilwoman Swarner SECONDED the motion. There were no objections. SO ORDERED. A-4. Consent Agenda MOTION: Councilman Bookey MOVED to approve the consent agenda and Councilman Moore SECONDED the motion. There were no objections. SO ORDERED. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) Mayor Williams invited anyone from the audience who had something to talk about that was not on the agenda to speak. B-1. Gary Cadd, P. O. Box 1995, Kenai Cadd told Council that Kenai had a "gold mine" in the Kenai Spur Highway through town. He was tired, he said, of the speeders and the City should crack down on them. Mayor Williams stated the City recently doubled the cost of speeding tickets per mile. ITEM C: REPORTS OF KPB ASSEMBLY, LEGISLATORS AND COUNCILS Mayor Williams reported Betty Glick was in another meeting and would be arriving late so her report would be given at the end of the meeting. KENAI CITY COUNCIL MEETING JUNE 18 2003 PAGE 2 ITEM D: PUBLIC HEARINGS D-1. Resolution No. 2003-34 -- Awarding Janitorial Contracts for the City Administration Building and the Kenai Visitors and Cultural Center to Commercial Janitorial Services for the Period July 1, 2003 Through June 30, 2004. MOTION: Councilwoman Porter MOVED to adopt Resolution 2003-34 and Councilman Moore SECONDED the motion. There were no public comments. Moore asked the City Manager to comment on her memorandum (K- 1) regarding janitorial services. City Manager Linda Snow explained administration had been looking into the cost benefits of hiring janitorial employees versus contracting for services. The research was not complete, but she would report to council with the results. VOTE: There were no objections to UNANIMOUS CONSENT. SO ORDERED. D-2. Resolution No. 2003-35 -- A Resolution of the Council of the City of Kenai, Alaska Relating to the USA Patriot Act, the Bill of Rights, the Constitution of the State of Alaska, and the Civil Liberties, Peace, and Security of the Citizens of Our Country. MOTION: Councilman Bookey MOVED to adopt Resolution 2003-35 and Councilwoman Porter SECONDED the motion. Gary Cadd, P. O. Box 1995, Kenai, spoke from the audience. He stated he would like to see the resolution "tightened up" and to have the Chief of Police and the Mayor be the "final authority" if questions came up about what was legal under the Patriot Act. Williams explained those kind of questions fall to the City Attorney. VOTE: Jackman Yes Williams Yes Bookey Yes Swarner Yes Moore Yes Porter Yes Osborne Yes MOTION PASSED UNANIMOUSLY. KENAI CITY COUNCIL MEETING DUNE 18, 2003 PAGE 3 D-3. Resolution No. 2003-36 -- Awarding a Janitorial Contract for the Kenai Municipal Airport to Parnell Operation & Maintenance for the Period of July 1, 2003 to June 30, 2004. MOTION: Councilwoman Porter MOVED for approval of Resolution 2003-36 and Councilman Bookey SECONDED the motion. There were no public comments. Porter asked why so few bids have been received lately. Four prospective bidders attended the pre -bid conference at the Airport, Cronkhite replied; however, two of them dropped out. She also reported snow removal was taken off this bid because many current contractors have said that was why the bids were doubling every year on the janitorial contract. Snow removal would be a separate bid later, she said. Council asked Fred Parnell to speak. Parnell introduced himself. Porter asked him why he bid on the airport building and not others. Parnell told Council he was familiar with the building and, some years ago, had the contract for a while. He said he was more interested in the airport building than the others. No further discussion. VOTE: There were no objections to UNANIMOUS CONSENT. SO ORDERED, ITEM E: COMMISSION / COMMITTEE REPORTS E-1. Council on Aging -- Councilwoman Swarner reported the following: • Minutes of last meeting were in the packet. • There would be a pie booth at the 4th of July celebration. E-2. Airport Commission -- Councilwoman Jackman reported the following: • The Commission requested two special meetings to be held on Tuesday, July 8: one at 6:00 and the other at 7:00 p.m. One would be for discussion of the environmental assessment of Phase I, II and III of the current Master Plan. The second meeting would be about security at the airport: fencing, gates, public parking. Cronkhite explained the two meetings had been set up by the consultant. Bookey asked why there were two separate meetings, instead of one meeting covering two topics. Attorney Graves answered it probably had to do with the public process required for the environmental assessment and the consultant's desire to separate the -KENAI CITY COUNCIL MEETING DUNE 18, 2003 PAGE 4 two topics to meet those requirements. Graves stated it didn't hurt anything to do it that way. Cronkhite reported a large aerial photo valued at about $600 had been stolen from the wall of the terminal. She said she was working with the police department and Crime Stoppers to recover it. E-3. Harbor Commission -- Councilwoman Porter reported there was no quorum for the June 9 meeting. E-4. Library Commission -- Councilman Moore reported the following: • Minutes from the last meeting were included in the packet. Goals and objectives were revised. • No meeting will be held in July and the next meeting was scheduled meeting would be held the first Tuesday in August. • The book sale went well. E-5. Parks 8s Recreation Commission -- Councilwoman Porter reported the following: • Minutes from the June 5 meeting were included in the packet. • The Commission requested a change in hours at the cemetery. • The Commission discussed increasing cost of plots. Williams explained Administration is looking at the cemetery now in terms of land boundaries, ownerships, fencing and security issues. He said he believed the issue of pricing the plots should be decided after the other issues have been resolved. • Commission was interested in setting up a separate "cemetery fund" so donations could be made and used for the cemetery. The Commission was quite interested in the idea of a cemetery fund, Porter said, so the public could donate directly to that fund. The money would be used for maintenance and improvement of the cemetery. Graves responded the City has authority to dedicate funds. Council directed Administration to look into setting up the fund. Williams presented the idea of asking the citizens to approve a bond for the cemetery, if a large amount of money was needed to update it. Payment of the bond would come from sales of plots, he said. With interest rates as low as they are now, the City could borrow the money almost for free, Williams said. Porter pointed out the application of Teresa Werner-Quade for the Commission in the packet. Williams recommended her for the position and asked if there were any objections. There were no objections. KENAI CITY COUNCIL MEETING JUNE 18, 2003 PAGE 5 • Next meeting is on July 3, 2003. E-6. Planning & Zoning Commission -- Councilman Osborne reported there was no quorum at the June 11 meeting. E-7. Miscellaneous Commissions and Committees E-7a. Beautification Committee -- Councilwoman Swarner reported the following: • Minutes of the June 10 meeting were in the packet. • Requested Council to hold off on appointing a new member to the Committee, as it appeared there might be another opening coming up. After some discussion, Council accepted the application of Kathy Moore for the current opening and directed that Susan Hatch be appointed as soon as the next seat was vacated. There were no objections. • The Committee requested a special meeting in September as a "wrap-up" of the activities during the summer. No objection from Council. E-7b, Kenai Convention & Visitors Bureau Board -- No report. E-7c. Alaska Municipal League Report -- Williams reported there would be a Mayors' meeting in July to "determine and define the direction" of a platform for the next legislative session. Williams said he received a report from one of the representatives that the $350,000 once appropriated for a boat ramp at Cunningham Park had made it through the re - appropriation and Kornelis was prepared to use it in a manner to improve the boat ramp and the ingress and egress at the park. Williams asked City Manager Snow if the City could obtain right-of-way and build a new exit from the boat yard area. Kornelis answered the City was told at one time it would not be allowed to put an exit across the properties now owned by the Nature Conservancy. Since then, there has been discussion about possibly going through Dragnet properties where there is an existing road. Another possibility is to put it on City property. Council directed administration to begin investigating as soon as possible the "best and most opportune" way to acquire/develop a second exit from that area. Bookey agreed and asked if there was a time frame for spending the money and if the money was to be spent for a boat ramp only. Williams remembered the request written for the money outlined both the exit and the boat ramp. KENAI CITY COUNCIL MEETING JUNE 18, 2003 PAGE 6 E-7d. Kenai Chamber of Commerce -- Williams reported the Commissioner of Social Health Services spoke at the day's Chamber luncheon. Colleen Canady, Interim Executive Director, Kenai Chamber of Commerce reported the following: • Two new members joined the Chamber during the week. • Plans for the 4thof July celebration were going well. After the parade, an all -day celebration would be held on the Green Strip with bands, games, and vendors; all activities will be free. • She volunteered to be on a task force for bringing business into Kenai. • She also thanked Becky Cronkhite for helping the Chamber move their kiosk at the Airport. ITEM F: MINUTES F-1. Minutes from June 4, 2003 Council Meeting -- Approved by Consent Agenda. ITEM G: CORRESPONDENCE -- None ITEM H: OLD BUSINESS H-1. Discussion - Dust Control Comparison Porter asked the audience if anyone had comments on the issue of dust control. There were no public comments. It was noted, council members had received no comments from their constituents. Williams pointed out there were gravel roads around the area that seem to do fine without dust control. The dry season was nearly half over, Bookey noted. Jackman stated some of the issues brought before Council earlier were health issues, and she felt some dust control was in order. No further comments from Council; Administration was directed to do no dust control. ITEM I: NEW BUSINESS I-1. Bills to be Paid, Bills to be Ratified MOTION: Councilwoman Porter MOVED to pay the bills and Councilman Moore SECONDED the motion. VOTE: l KENAI CITY COUNCIL MEETING 1 JUNE 18, 2003 PAGE 7 There were no objections. SO ORDERED, I-2. Purchase Orders Exceeding $2,500 MOTION: Councilman Bookey MOVED to pay the purchase orders over $2,500 and Councilwoman Swarner SECONDED the motion. Porter asked Bob Frates if any consideration was given to Sears or Ron's Rental when pricing the riding lawn mower. Frates responded they had always used John Deere, commercial -grade mowers, and have had good luck with them. Professional physician consulting fees were discussed. Fire Chief Walden reported two physicians are needed to cover times when one or the other is not available and the rate for these physicians was less than the City used to pay for one. Williams asked when the ambulance fees were last evaluated and Walden answered a survey was done in the state not long ago and the City of Kenai was on the high - medium end." Finance Director Semmens reported, since the Finance Department had taken over all collection of ambulance bills, collections were up 50% from prior years. VOTE: There were no objections. SO ORDERED, I-4(sic) Discussion -- Schedule City Clerk, Attorney and Manager Evaluation Council decided to start the evaluations with the City Manager at the July 16 meeting with the others following at the August 6 meeting. ITEM J: REPORT OF THE MAYOR Mayor Williams reported the following: • Revenue sharing was cut by the Governor and the McCollum paving project would be cancelled because of the cut. Kornelis said the information gathered for the project could still be used in the future. Porter requested letters be sent to the property owners in the area to let them know the situation. Bookey asked about bonding for the paving and Graves said he would check with bond counsel and report at the next meeting. • Operating and capital budgets were cut by the Governor. KENAI CITY COUNCIL MEETING JUNE 18, 2003 PAGE 8 • Referring to a letter received, the Dena'ina Health Clinic supported Kenai's smoking ordinance. ITEM K: ADMINISTRATION REPORTS K-1. City Manager -- City Manager Snow reported the following: • The Teen Center would be closed July 1 through July 10 for repairs and painting. • Public Works Administration is now working 4-10's. • A buried fuel tank was found near the new skateboard park. The contents were being tested and appropriate steps would be taken. • She would be attending a Museum Association meeting on June 19 about a facility to be created at Kenai Peninsula College for preservation, research and storage of cultural and natural history artifacts. • A purchase order for painting a storage building at the wastewater treatment plant and a pump house has been submitted. Snow said she intended to approve the purchase order, but she requested some feedback from Council because of the budget cuts. Council agreed if the painting was for maintenance and not for beautification, it should be done. Another purchase order was for OSHA training for certification and Council agreed the training was necessary. • The department reports were in the packet. K-2. City Attorney -- Attorney Graves reported the following: • A memo would be in the next packet about municipal regulation of airport noise. • Thanked Sheryl Padilla for her extra work. K-3. City Clerk -- Ho report. Council requested the revenue and expenditure reports not to be forwarded to them anymore. ITEM L: L-1. L-2. DISCUSSION Citizens -- No comments. Council Swarner -- Swarner noted the following: • She attended Prince William Sound Regional Citizens Advisory Council reception. KENAI CITY COUNCIL MEETING r" JUNE 18, 2003 PAGE 9 • She was contacted about the wetlands off Cannery Road, near Inlet Salmon. There were 4-wheeler tracks and signs were needed to keep vehicles off the wetlands. Williams said the signs cost too much. • Asked why the draft comprehensive plan was mailed to Council instead of being handed out at the Council meeting. No one knew. • Asked Frates if the City was involved in planning of the softball tournaments or hockey tournament and Frates answered no. Swarner said someone had suggested to her the City plan more of those events to help with revenue. • She would be meeting with Senator Stevens or his staff on June 25 in Washington D.C. Moore -- Councilman Moore noted the following: • Encouraged KVCB to talk to their members about retail sales at the Visitors Center. • Thanked Sheryl Padilla for filling in for Clerk Freas. Porter -- Councilwoman Porter thanked Administration for cutting brush at the multipurpose facility. Osborne -- Councilman Osborne noted the following: • When the City stopped allowing tent camping on the green strip, the softball tournaments decreased. • Glad to see Home Depot coming to Kenai, but there was still no place to buy bedding or clothing. Williams reported he would be talking to Wal-Mart again. • Attended the Economic Development District board meeting in Homer on May 22 with the Mayor. They took a tour through the Islands and Oceans Visitor Center which will open in the fall. Osborne encouraged people to visit then. Jackman -- Councilwoman Jackman noted the following: • There was a new store in Kenai next to Decor Furniture that sells women's undergarments. EXECUTIVE SESSION -- None Scheduled ITEM M: ADJOURNMENT The meeting adjourned at 9:42 p.m. Minutes prepared and submitted by: r Aheryl adilla, Acting City leov APPROVED ST COtlNC1L 7�D3