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HomeMy WebLinkAbout2003-08-20 Council MinutesAGENDA KENAI CITY COUNCIL - REGULAR MEETING AUGUST 20, 2003 7:00 P.M. KENAI CITY COUNCIL CHAMBERS httix / / www. ci. kenai. ak. u s ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case. the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) 1. Brandi O'Reagan, Tobacco Control Alliance -- Advertising of City Smoking Ordinance. ITEM C: REPORTS OF KPB ASSEMBLY, LEGISLATORS AND COUNCILS ITEM D: PUBLIC HEARINGS 1. Ordinance No. 2009-2003 (First Public Hearing) -- Approving and Adopting the Comprehensive Plan for the City of Kenai and Recommending Adoption by the Kenai Peninsula Borough. 2. Ordinance No. 2010-2003 -- Increasing Estimated Revenues and Appropriations by $35,000 in the Airport Terminal Enterprise Fund to Replace Boilers. 3. Ordinance No. 2011-2003 -- Increasing Estimated Revenues and Appropriations by $6,000 in the Airport Terminal Enterprise Fund for Handicap Lift Modifications. 4. Resolution No. 2003-41 -- Awarding a Contract to United Fire Service, Inc. for a Ford F-450 Ambulance for the Total Amount of $126,590. 5. Resolution No. 2003-42 -- Authorizing an Application and Acceptance of a Federal Grant for the City of Kenai Planning Department to Attend Section 106 Training. � 6. Resolution No. 2003-43 -- Awarding the Bid to Preferred Plumbing 8ti Heating for Kenai Airport Boiler Replacement and Heating System Upgrade - 2003 for the Total Amount of $30,850. 7. *NEW LIQUOR LICENSE a. Morgan Family Limited Partnership, d/b/a Kenai Golf Course/Golf Course License -- Seasonal. b. Morgan Family Limited Partnership, d/b/a Kenai Golf Course -- Restaurant Designation Permit ITEM E: COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Kenai Convention & Visitors Bureau Board C. Alaska Municipal League Report d. Kenai Chamber of Commerce e. Arctic Winter Games ITEM F. MINUTES 1. *Regular Meeting of August 6, 2003. ITEM G: CORRESPONDENCE ITEM H: OLD BUSINESS 1. ITEM I: Discussion -- Kenai Peninsula Borough/Kenai River Protection Area Ordinance -- 50 Foot Setback. NEW BUSINESS 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 3. *Ordinance No. 2012-2003 -- Amending KMC 7.15.050 to Better Describe and Clarify the Meaning of "Contractual Services of a Professional Nature." 4. *Ordinance No. 2013-2003 -- Increasing Estimated Revenues and Appropriations by $1,056,207 for Airport Grants. 5. Discussion -- Kenai Watershed Forum/Request for Resolution of Support for Water Quality Monitoring of the Kenai River Watershed. 6. Approval -- Renewal/Revision of Special Use Permit -- Yukon Fuel ITEM J: REPORT OF THE MAYOR ITEM K: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM L: DISCUSSION 1. Citizens (live minutes) 2. Council EXECUTIVE SESSION - Evaluation of City Manager. ITEM M: ADJOURNMENT KENAI CITY COUNCIL - REGULAR MEETING AUGUST 20 2003 7:00 P.M. KENAI CITY COUNCIL CHAMBERS htt : vwv r. c 0 kenai . ak. u s ,,ZZJOHN J. WILLIAMS, PRESIDING MINUTES ITEM A: CALL TO ORDER Mayor Williams called the meeting to order at approximately 7:02 p.m. in the Council Chambers in the Kenai City Hall Building. A-1. PLEDGE OF ALLEGIANCE Mayor Williams led those assembled in the Pledge of Allegiance. A-2. RnT.T. ['_AT.T. Roll was taken by the City Clerk. Present were: Joe Moore Pat Porter John Osborne Amy Jackman John Williams James Bookey Linda Swarner A-3, AGENDA APPROVAL MOTION: Council Member Bookey MOVED for approval of the agenda as presented and Council Member Porter SECONDED the motion. There were no objections. SO ORDERED, A-4. MOTION: CONSENT AGENDA Council Member Moore MOVED to remove Item H-3, Ordinance No. 2012-2003 from the consent agenda for introduction and public hearing. Council Member Porter SECONDED the motion. There were no objections. SO ORDERED. MOTION: Council Member Bookey MOVED for approval of the consent agenda as amended and Council Member Swarner SECONDED the motion. There were no objections. SO ORDERED, ITEM B. SCHEDULED PUBLIC COMMENTS KENAI CITY COUNCIL MEETING AUGUST 20, 2003 PAGE 2 B-1, Brandi O'Reagan, Tobacco Control Alliance -- Advertising of City Smoking Ordinance. Ms. O'Reagan was not present. City Manager Snow noted, Ms. O'Reagan had told her she has budget funds to advertise the City of Kenai's no -smoking ordinance and the date it becomes effective. ITEM C: REPORTS OF KPB ASSEMBLY, LEGISLATORS AND COUNCILS Assemblywoman Betty Glick -- Reported on actions which took place at the Borough Assembly meeting of August 19. She noted: • A contract was awarded for upgrading the Nikiski escape route to a two- lane capability. • A community health status survey was authorized to be taken for the Central Peninsula General Hospital Service Area Board. • A reclassification of land in Cooper Landing was approved. The land will be reclassified from recreational to institutional for either lease or sale to the Cooper Landing Seniors for a senior citizen campus. The actual disposal of the property will be later. Actual value of the land is approximately $200,000. • A resolution in support of HB 240 and SB 186, acts relating to charitable gaming through implementation of electronic gaming machines in the State of Alaska was postponed to September 2. • A resolution authorizing award of a contract for the Seldovia Boys 8s Girls Club Project was approved. A brief discussion took place relating to the reclassification of land in Cooper Landing. It was asked whether the Assembly would offer other senior citizen groups property of such high value as is being done for the Cooper Landing group. Glick noted, that is part of the Assembly's discussion. Williams noted the city requested the Borough set aside ten acres of property in the Lawton Drive area for use for an assisted living facility. Williams also noted, the Borough sold property in that vicinity which, through the city's upgrading the area with water/ sewer availability, increased the value of the Borough's lots. He added, the Borough Mayor denied the city's property request. Williams requested Glick to keep those comments in mind when discussing the matter further at the Assembly. ITEM D: PUBLIC HEARINGS D-1. Ordinance No. 2009-2003 (First Public Hearing) -- Approving and Adopting the Comprehensive Plan for the City of Kenai and Recommending Adoption by the Kenai Peninsula Borough. MOTION: KENAI CITY COUNCIL MEETING AUGUST 20, 2003 PAGE 3 Council Member Osborne MOVED for approval of Ordinance No. 2009-2003 and Council Member Porter SECONDED the motion. There were no public comments. Williams reported he and members of administration met with representatives of the Kenaitze Indian Tribe and Salamatof Native Association relating to the Comprehensive Plan. They requested additional time to review the Plan. Williams also noted, they discussed the appointment of a task force for planning the development of Millennium Square and the native groups have requested to be included in the planning. Williams stated he would request the setting of a task force for this purpose after the October election. A brief discussion took place in which concerns of delaying action on the Plan with additional public hearings and another review by the Planning 8. Zoning Commission were expressed. Williams stated he wanted to have the Plan returned to the Commission in late October and before council for final action no later than November 5. MOTION: Council Member Porter MOVED to amend Ordinance No. 2009-2003 to include additional public hearings on September 3, September 17 with the final adoption on November 5, pending review by the Planning 8. Zoning Commission. Council Member Osborne SECONDED the motion. There were no objections. SO ORDERED. Williams asked if there would be additional cost involved with adding public hearings. City Planner Kebschull answered no, unless council requests the contract to make a final presentation after the document returns from the Commission. If council requests them to make a presentation, the purchase order would need to be increased. She added, the contract was actually completed with the approval of the Planning 8. Zoning Commission, however they will do any final modifications to the Plan when it is given to them. D-2. Ordinance No. 2010-2003 -- Increasing Estimated Revenues and Appropriations by $35,000 in the Airport Terminal Enterprise Fund to Replace Boilers. MOTION: Council Member Jackman MOVED for approval of Ordinance No. 2010-2003 and Council Member Swarner SECONDED the motion. There were no public comments. Airport Manager Cronkhite explained City maintenance personnel felt the boiler would not be able to make it through the winter. She is hoping some reimbursement for the cost would come through grant funds for sidewalk repair. They felt , KENAI CITY COUNCIL MEETING AUGUST 20 2003 PAGE 4 repair of the current boiler would be more costly. She noted, this boiler will handle the terminal and a second boiler would be placed to accommodate the sidewalk heating in front of the terminal. VOTE: Moore Yes Porter Yes Osborne Yes Jackman Yes Williams Yes Bookey Yes Swarner Yes MOTION PASSED UNANIMOUSLY. D-3, Ordinance No. 2011-2003 -- Increasing Estimated Revenues and Appropriations by $6,000 in the Airport Terminal Enterprise Fund for Handicap Lift Modifications. MOTION: Council Member Jackman MOVED for approval of Ordinance No. 2011-2003 and Council Member Swarner SECONDED the motion. There were no public comments. It was noted the modifications in the grant application were approved by FAA. VOTE: Moore Yes Porter Yes Osborne Yes Jackman Yes Williams Yes Bookey Yes Swarner Yes MOTION PASSED UNANIMOUSLY. D-4. Resolution No. 2003-41 -- Awarding a Contract to United Fire Service, Inc. for a Ford F-450 Ambulance for the Total Amount of $126,590. MOTION: Council Member Porter MOVED for approval of Resolution No. 2003-41 and Council Member Bookey SECONDED the motion. There were no public comments. Fire Chief Walden explained the purchase qualifies as a government purchase and the multi -vehicle discount price also applies. He 1 noted, he removed the cost for four-wheel drive equaling $4, 100. A brief discussion KENAI CITY COUNCIL MEETING AUGUST 20, 2003 PAGE 5 followed in which council supported the inclusion of the four-wheel drive in the vehicle due to the weather conditions, road conditions, beach access needs, etc. MOTION TO AMEND: Council Member Porter MOVED to amend Resolution No. 2003-4 1 to read, "Awarding a Contract to United Fire Service, Inc. for a Ford F-450 Ambulance for the Total Amount of $130,690 to cover the cost of including four-wheel drive in the ambulance and Council Member Osborne SECONDED the motion. Council Member Bookey asked if the vehicle had included in the basic cost, the equipment to work with the state's system to allow emergency vehicles to change the street lights. Walden stated the ambulance will be equipped with that ability. VOTE ON AMENDMENT: There were no objections to the amendment. SO ORDERED. VOTE ON MAIN AMENDED MOTION: Moore Yes Porter Yes Osborne Yes Jackman Yes Williams Yes Bookey Yes Swarner Yes MOTION PASSED UNANIMOUSLY, D-5. Resolution No. 2003-42 -- Authorizing an Application and Acceptance of a Federal Grant for the City of Kenai Planning Department to Attend Section 106 Training. MOTION: Council Member Osborne MOVED for approval of Resolution No. 2003-42 and Council Member Moore SECONDED the motion. There were no public comments. City Manager Snow noted, the city's match will be the salary paid to the two Planning Department employees who will attend equaling $1,045.34 (40% of the cost) . Moore noted, the city continues to have a Historic District and this training will aid in keeping up on the requirements for this type of district and maintaining the historical district status. KENAI CITY COUNCIL MEETING AUGUST 20, 2003 PAGE 6 Council Member Porter requested UNANIMOUS CONSENT. There were no objections. SO ORDERED, D-6. Resolution No. 2003-43 -- Awarding the Bid to Preferred Plumbing 8� Heating for Kenai Airport Boiler Replacement and Heating System Upgrade - 2003 for the Total Amount of $30,850. MOTION: Council Member Bookey MOVED for approval of Resolution No. 2003-43 and Council Member Jackman SECONDED the motion. There were no public comments. Cronkhite noted, the cost would replace one boiler with two and would make the heating system functional for the winter. She added, the purchase of two boilers had nothing to do with the sidewalk replacement. Osborne questioned the large difference in cost. Public Works Manager La Shot noted, they questioned the bidder and they had no problem with their bid as the owner would be doing some of the work. He also noted the boilers specified were standard. VOTE: Council Member Bookey requested UNANIMOUS CONSENT. There were no objections. SO ORDERED, D-7, NEW LIQUOR LICENSE D-7a. Morgan Family Limited Partnership, d/b/a Kenai Golf Course/Golf Course License -- Seasonal. Approved by consent agenda. D-7b. Morgan Family Limited Partnership, d/b/a Kenai Golf Course -- Restaurant Designation Permit. Approved by consent agenda. BREAK TAKEN: 8:03 P.M. BACK TO ORDER: 8:18 P.M. ITEM E: COMMISSION/ COMMITTEE REPORTS E-1. Council on Aging -- Council Member Swarner noted the next meeting was scheduled for September. KENAI CITY COUNCIL MEETING AUGUST 20, 2003 PAGE 7 E-2. Airport Commission -- Council Member Jackman, referring to minutes included in the packet, reported a meeting was held on August 14 at which the Commission heard concerns relating to airport noise, and discussed off -airport car rental fees, recommending the draft ordinance included in their packet be forwarded to council for consideration. It was noted, Cronkhite was asked to investigate other fees that could be implemented by the city. It was also noted, one of the members were removed from the roster of commissioners due to the change in his status as a lessee and another had missed many meetings. Clerk Freas was requested to send letters to Commissioners Van Zee and Holloway thanking them for their service to the city. It was noted, the vacant seats represented lessee and at -large memberships. Freas was requested to review applications and include those appropriate in the council packet for consideration. A brief discussion followed relating to past discussions of off -airport car rental concerns and whether the city has ever or would want to repurchase airport lands. Two properties were identified, situated close to the airport and could be used to house an off -airport rental business. Comments from council indicated there was no interest at this time to purchase the properties; the property is owned privately and to whom it is sold, etc. is not a concern of the city; and, consideration to purchase the property may be revisited if the property is included in a bankruptcy action. It was also reported by Cronkhite, the Comprehensive Plan suggests the Airport review the overall use of airport land for sale or lease and perhaps reassess the properties and criteria. Additionally, there could be a reason to repurchase properties if there are noise abatement concerns, but this would be a separate issue from the properties council was now discussing. E-3. Harbor Commission -- Bookey reported the next meeting would be held in September. E-4. Library Commission -- Moore reported the next meeting is scheduled for October 7. He noted, the Friends of the Library now had raffle tickets available for sale. E-5. Parks & Recreation Commission -- Porter reported the next meeting will be held in September. E-6. Planning & Zoning Commission -- Osborne reviewed the minutes of the August 13 meeting, which were included in the packet. E-7. Miscellaneous Commissions and Committees E-7a. Beautification Committee -- Swarner reported a special meeting will be held in September. KENAI CITY COUNCIL MEETING AUGUST 20, 2003 PAGE 8 E-7b. Kenai Convention & Visitors Bureau Board -- KCVB Executive Director Ricky Gease reported the following: • KCVB assisted the Kenai Peninsula College in a non -evasive probing around the Russian Orthodox Church looking for the original fort foundation. • Their VISTA Volunteer grant has been tentatively approved. • They received a mini -grant from the state for development of a sportfishing website. • Revenues through charitable gaming has decreased substantially and will affect their organization. Investigation of options will be taking place, i.e. reducing budgets and perhaps staff. • He attended the Conference of Western Association of Convention & Visitor Bureaus. All the directors of the western U.S., he learned, operate through bed tax revenues. They will be working with the Kenai Peninsula Tourism Marketing Council to discuss the possibility of setting a borough -wide bed tax with the Peninsula municipalities. He suggested, if the issue goes to the voters and passes, the revenues collected within the municipalities should go back to the municipalities. Those outside the municipalities should go to an organization promoting the borough on a borough -wide basis. • They are investigating possibilities for consolidation of business efforts with the Kenai Chamber, i.e. how to work better together, improve their efficiencies, etc. Porter asked when the Visitors Center would be getting together with the local merchants to develop a compromise. Gease stated they would be making contact in the fall. Porter suggested writing a letter thanking them for their input and giving an indication when he would be meeting with them. E7-c. Alaska Municipal League Report -- Swarner noted the AML applications for their Awards of Excellence had been distributed to council. She requested council contact her, Williams, or Clerk Freas if they have suggestions. Williams suggested the Kmart/ Home Depot modifications be considered and will discuss it further with Reynolds. E7-d. Kenai Chamber of Commerce -- No report. E7-e. Arctic Winter Games -- Moore reviewed actions and discussions of the August 14 meeting, noting the Society's Vice President would be signing the approved agreement between the Borough and Host Society because the President is also the Borough Mayor; the agreement will be amended to include self-insurance by the borough; they have started the process of hiring a general manager; a committee was formed to find a professional fundraiser; and, Bob Frates was approved as the city's alternate to the Society. l \KENAI CITY COUNCIL MEETING AUGUST 20, 2003 PAGE 9 A brief discussion followed in which it was pointed out the minutes of the July 17 meeting reflected there will be a presentation made to the municipalities relating to the required agreement between the borough and municipalities. Moore will discuss the matter at the next meeting to ascertain when the presentation will be made to the Kenai Council. ITEM F: MINUTES F-1. Regular Meeting of August 6, 2003 -- Approved by consent agenda. ITEM G: CORRESPONDENCE -- None. ITEM H: OLD BUSINESS H-1. Discussion -- Kenai Peninsula Borough/ Kenai River Protection Area Ordinance -- 50 Foot Setback. Referring to information included in the packet, Bookey stated he wants to amend the city's ordinance to authorize the city to manage the Kenai River Protection Area Ordinance. He requested the information be forwarded to the Planning & Zoning and Harbor Commissions for their review and then back to council for consideration. A general discussion followed. John Mohorcich, KPB River Center Coordinator, provided information on the process they follow at the River Center and how the City of Soldotna processes applications. Consensus of council was to forward the background information provided to the Commissions, along with a memorandum to be prepared by City Manager Snow upon completion of administration's research on how the process could work for the City of Kenai. ITEM I: NEW BUSINESS I-1. Bills to be Paid, Bills to be Ratified MOTION: Councilperson Bookey MOVED to pay the bills and Councilperson Moore SECONDED the motion. There were no objections. SO ORDERED, I-2. Purchase Orders Exceeding $2,500 MOTION: KENAI CITY COUNCIL MEETING AUGUST 20 2003 PAGE 10 Council Member Bookey MOVED to approve the purchase orders exceeding $2,500 and Council Member Porter SECONDED the motion. There were no objections. SO ORDERED, I-3. Ordinance No. 2012-2003 -- Amending KMC 7.15.050 to Better Describe and Clarify the Meaning of "Contractual Services of a Professional Nature." MOTION FOR INTRODUCTION: Council Member Moore MOVED to introduce Ordinance No. 2012-2003 and Council Member Porter SECONDED the motion. Mayor Williams opened the public hearing for comments. Robert Molloy, 110 South Willow Street, Suite 101, Kenai -- Molloy stated he had two concerns with the current proposed ordinance: 1) the scope of definition of professional services and 2) lack of procedures for a Request For Qualifications (RFQ) or competitive bid process. Molloy explained his concerns as: • He believed the scope was very broad and would allow the city to contract out lots of services; it brings up the possibility of insider dealing and an appearance of impropriety and public trust; and, suggested having more procedures in the ordinance so the public will feel their interests are being protected. Noting the whereas in the ordinance which states, "...after this ordinance becomes effective, the city intends to advertise a request for qualifications for a professional services contract for facilities management of the Kenai Recreation Center." Molloy stated that wording was not in the ordinance itself and a whereas has no legal effect. He added, he felt that wording should be included in the ordinance, as well as something to allow administration to put out a request for competitive proposals as an option and a description of what the contractor's responsibilities would be and how the contractor plans to carry through the responsibilities. • He referred to the borough code which offers a procedure for proposals of professional services where bidding is not required and reviewed the borough code's requirements / process. • Suggested using a committee to evaluate proposals with members from outside administration as part of the evaluation team. • By broadening the definition, there are other issues of concern and recommended the other issues be reviewed as well so a more comprehensive ordinance can be developed. > KENAI CITY COUNCIL MEETING AUGUST 20, 2003 PAGE 11 Discussion followed in which City Attorney Graves noted there are a spectrum of ordinances, i.e. one saying all these types of contracts are exempt from the competitive process and allows administration a broad leeway of how to do it, to fairly detailed procedures. He added, it depends on how much leeway the council wants to give on awarding the contracts, i.e. detailed procedure, others not as detailed. Graves stated he reviewed many ordinances from municipalities in the state and picked the one he felt reflected the three-point plan chosen by council. Jackman stated she has been involved with bidding through the borough and appreciated their detailed procedures. Williams stated, if the ordinance is too tight, it would take away the discretionary powers of the council and council needs to decide how much power they want to give up versus how much direct competitive bidding the council wants to involve the city in with any of the issues. He added, everyone is looking for expediency in solving the current problem (closure of the Recreation Center) and if modifications are continued, reopen for public hearing, discuss the process and continue it, there will not be a conclusive date on which the Recreation Center will open. Williams stated, he felt, and believes the council agrees, the Center will not open until the issue is solved because there is too much at stake for the entire city. Jackman stated she agreed with Williams relating to the discretionary power of council and administration. She added, she did not think the discretionary power of the council would be alleviated, but would lay out the ground work when the lowest bid is not taken, etc. Williams asked if there were any suggested modifications and noted Molloy's request to include specific requirements in an ordinance for requests of qualifications prior to going to a professional services contract. It was suggested requests from the public be submitted in writing in order for the wording to be reviewed properly prior to council consideration. Written suggested modifications were requested to be submitted by Wednesday, August 27 for review and possible response. Ricky Gease, Kenai Visitors & Cultural Center -- Noted the Center holds a professional services contract with the City. He stated, he believed it was an interesting concept for the council to decide how much discretion should be in contracts. He added, council will have to consider those current professional management service contracts assisting the city in managing public facilities and whether those are at fair market value. VOTE ON INTRODUCTION: Moore Yes Porter Yes Osborne Yes JackmanYes Williams Yes Bookey Yes � Swarner Yes KENAI CITY COUNCIL MEETING AUGUST 20, 2003 PAGE 12 MOTION PASSED UNANIMOUSLY. Williams noted, the issue of the city contracting with a non-profit organization is so the general public will get the best possible deal, i.e. payment services, employment practices, use of volunteer labor, etc. There were no further public comments. Council Member Porter noted she had heard comments from the public the ordinances for introduction are not included on the city webpage and requested that be remedied. Clerk Freas stated she would investigate that possibility. I-4. Ordinance No. 2013-2003 -- Increasing Estimated Revenues and Appropriations by $1,056,207 for Airport Grants. Introduced by consent agenda. Discussion -- Kenai Watershed Forum/ Request for Resolution of Support for Water Quality Monitoring of the Kenai River Watershed. Bookey referred to a draft resolution included in the packet and noted, in his discussions with a representative of the Watershed Forum, he learned they are facing funding problems and the resolution supporting the Forum would help in securing funding. He also noted, though the city may not always agree with the Forum, it is necessary to have this type of organization gathering data, which could be helpful to the city in pointing out conditions of the lower river being affected by activities in the upper river. Bookey requested council support a resolution or letter of support. Discussion followed in which it was noted the draft resolution also mentions the city volunteers employees to test the water and how important the river is to the city; the city needs to be cautious as it there is a political side to the request; the funding previously received is being directed to Anchorage; and, concerns of the city supporting a group that can also speak against the city. It was also noted, in discussions with the representative, it was indicated future reports will state facts, but will also discuss where the problems are originating. Consensus of council was to bring forward the resolution for consideration at the September 3, 2003 meeting. I-6. Approval -- Renewal/Revision of Special Use Permit -- Yukon Fuel j City Manager Snow reviewed the memorandum included in the packet which discussed the history of the initial Special Use Permit, i.e. approved for Kenai Airport KENAI CITY COUNCIL MEETING AUGUST 20, 2003 PAGE 13 Fuel and then assigned to the current permit holder, Yukon Fuel. The initial space was for 20,000 square feet and was seal coated by the Airport to protect the pavement. This permit renewal also revises the amount of area included. The price for the permit will remain the same with the additional space, however the lessee will pay for resealing the original area and coating the additional area. MOTION: Council Member Porter MOVED for approval of the renewal/revision of a Special Use Permit to Yukon Fuel and Council Member Bookey SECONDED the motion. There were no objections. SO ORDERED. ITEM J: REPORT OF THE MAYOR -- Mayor Williams noted the following: • His request of administration to work with organizations who host walks/races in the city and direct them to use paint to mark the distances on the roadway/ sidewalks that wash off or use removable signs. • Reminded those present of the Industry Appreciation Day Picnic scheduled for Saturday, August 23. • Requested administration to track the expiration of the performance bond for the contractor building on the golf course lots. • Suggested the city expand the senior citizen population due to the new revenue they bring to a community. • Requested the Finance Department to prepare projections for next year's budget for the city council candidates. ITEM K: ADMINISTRATION REPORTS K-1, City Manager -- City Manager Snow noted the following: • FAA has requested the grant offer, referred to in Ordinance No. 2013- 2003 (on the consent agenda), be signed and returned prior to August 22, prior to the ordinance coming forward for public hearing. She confirmed this had been done last year as well. • Department head reports are included in the packet. Porter thanked Public Works Manager Kornelis for having the back roads cleared of debris in the Inlet Woods Subdivision. She also asked for a comparison of building permits between last year and the current year. Public Works Manager La Shot answered, to date there were 64 permits issued and last year there were 81. Discussion followed relating to the building permit for the Unocal building. La Shot explained the building is being remodeled and building plans will be submitted prior to a building permit issuance. : KENAI CITY COUNCIL MEETING AUGUST 20, 2003 PAGE 14 Porter asked Parks & Recreation Director Frates if additional work had been done at Municipal Park and Frates reported some limbing had been done by the Rotary Club and his crew had done additional pruning, etc., however there is more work to do. He added, new gates were installed and other minor work completed. Frates was requested to send a thank -you letter to the Rotary Club for their efforts. Porter asked the status of the emergency communications operations grants and Chief Kopp reported no funds had yet been received, however tentative approval had been received for approximately $65,000 for purchase of an eighty foot tower to hold all the communications equipment (antenna system, etc.). Swarner asked La Shot, if a building permit is required in order to do demolition work in a building. La Shot answered, a demolition permit is required, however when it is known a reconstruction permit will be needed, they sometimes allow the demolition work to take place without the permit. He noted, there is no cost involved with a demolition permit. Swarner asked when a dip net fishery report will be forwarded to council and Frates answered, the committee met and discussed the fishery and plan to forward a report to City Manager Snow, the Harbor Commission and council. Swarner requested statistics in reports include the current and past years'. Swarner asked if code violations, etc. are being done if there are less building inspections needing to be made. La Shot stated there had been some code violation investigations. Bookey referred to information included in the packet relating to the Basin View Subdivision paving project. He questioned the bury pit and reduction of the road width. Public Works Manager Kornelis explained, at the end of Dolchok Lane, the road went into a driveway which is part of the right of way. In order to make the road a full width to the right-of-way would be very expensive, it would not be fair to the other property owners to bear the cost, and they decided to pave the road to the lot on the end in order to save costs. Kornelis stated no other properties were paved and the city will maintain the road. Bookey stated his concern city road projects are accomplished and bring the roads to city standards. Kornelis added, the work had been discussed at the public hearings. K-2. Attorney -- No report. K-3. City Clerk -- No report. Porter asked if commissioners names and addresses could be added to the webpage. City Clerk Freas stated she would check on space concerns, whether commissioners had any objections to that information being included, and if space is scarce, council may need to decide a priority, i.e. ordinances for introduction, names and addresses, etc. KENAI CITY COUNCIL MEETING AUGUST 20, 2003 PAGE 15 Swarner suggested the bluff project be mentioned on the website as it is a priority of the city. ITEM L: DISCUSSION L-1, Citizens Emily DeForest -- Reported raffle tickets are available for the Friends of the Library October fundraiser. L-2. Council Bookey -- Noted he had received comments from a constituent who had been instructed by the Department of Transportation to remove flower containers in front of his business which are situated in the right of way. A brief discussion took place and City Attorney Graves was asked to write a strong letter of protest in this regard. Porter -- Reported she had a constituent discuss the city's process for taking public comments for public hearings and other items not for public hearing. To that end, she requested City Clerk Freas to contact other clerks in the state and inquire of their process. Porter also presented a plaque the city received for its contribution to the ALPAR program through the Boys 8, Girls Club. Osborne -- Reported on the amount of visits made to the city's webpage. Jackman -- Requested a vehicle parked on the alleyway by the Mellish Strip Mall be investigated. Williams -- Requested property with junk vehicles be investigated. EXECUTIVE SESSION - Evaluation of City Manager. MOTION: Council Member Bookey MOVED to convene in an executive session of the council of the City of Kenai concerning matters that tend to prejudice the reputation or character of another which includes the evaluation of the city manager. Council Member Porter SECONDED the motion. There were no objections. SO ORDERED. Williams stated council would take a five minute break and then convene in executive session. KENAI CITY COUNCIL MEETING AUGUST 20, 2003 PAGE 16 EXECUTIVE SESSION: 10:38 P.M. BACK TO ORDER: 1:49 A.M., August 21, 2003 Council Member Bookey reported council did the evaluation of the city manager. Everything came out acceptable by all members of council and they plan on retaining her for another year. He added, everything is well in the City of Kenai. ITEM M: ADJOURNMENT The meeting adjourned at approximately 1:50 a.m., August 21, 2003. Minutes transcribed and prepared by: Carol L. Freas, City Clerk AppItOVEqD sY cvuNcL CATE fit' CLERK