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HomeMy WebLinkAbout2003-10-15 Council MinutesITEM A: AGENDA KENAI CITY COUNCIL - REGULAR MEETING OCTOBER 15, 2003 7:00 P.M. KENAI CITY COUNCIL CHAMBERS htt : www.ci.ken.ai.ak.us CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. CERTIFICATION OF OCTOBER 7, 2003 ELECTION 4. OATHS OF OFFICE 5. ELECTION OF VICE MAYOR 6. Agenda Approval 7. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) 1. Proclamation -- KENAI CHARACTER COUNTS! WEEK 2. Janice Chumley, Community Gardener -- Warren Larsen Memorial Test Site (Greenstrip) 3. wince-Corthell-Bryson -- Presentation on Design/Build Contracts. ITEM C: REPORTS OF KPB ASSEMBLY, LEGISLATORS AND COUNCILS ITEM D: PUBLIC HEARINGS 1. Ordinance No. 2015-2003 -- Amending KMC 13.15.010(a) to Redefine the Allowed Hunting Areas Within the City and Replace the Maps of Those Areas With an Updated One. a. Remove from table. b. Consideration of ordinance. 2. Ordinance No. 2017-2003 -- Amending KMC 1.90.050(b) to Change the Time Period for Allowed Absences for Commissions and Committees From Three Months to Six Months. 3. Ordinance No. 2018-2003 -- Amending the Official City of Kenai Zoning Map to Rezone a Portion of Government Lot 44. 4. Ordinance No. 2019-2003 -- Amending KMC 1.90.010 to Allow the Kenai City Council to Pass a Resolution Changing the Membership Number of a Commission, Board, Task Force or Committee to Greater Than Seven (7) Members. 5. Ordinance No. 2020-2003 -- Amending KMC 24.20.010, Entitled "Care of Cemetery" and the Cemetery Regulations. 6. Resolution No. 2003-50 -- Transferring $55,500 in the General Fund for a Library Computer System. 7. Resolution No. 2003-51 -- Awarding a Five -Year Contract for Alaska Regional Aircraft Firefighter Training Facility Vending Machine Concession to Tyler Distributing Company, Inc. ITEM E: COMMISSION / COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees f a. Beautification Committee b. Kenai Convention & Visitors Bureau Board C. Alaska Municipal League Report d. Kenai Chamber of Commerce e. Arctic Winter Games ITEM F: MINUTES 1. *Regular Meeting of October 1, 2003. ITEM G: CORRESPONDENCE ITEM H: OLD BUSINESS ITEM I: NEW BUSINESS 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 3. *Ordinance No. 2021-2003 -- Increasing Estimated Revenues and Appropriations by $7,800 in the General Fund for Library Grants. 4. *Ordinance No. 2022-2003 -- Adding KMC 7.15.055 to Allow for the Solicitation and Award of Construction Contracts by Competitive Sealed Proposal. 5. *Ordinance No. 2023-2003 -- Increasing Estimated Revenues and Appropriations by $1,585.00 in the General Fund for the Planning Department to Attend Section 106 Training. 6. Discussion -- Kenai Convention 8. Visitors Bureau/ City of Kenai Milepost Advertisement. ITEM J: REPORT OF THE MAYOR ITEM K: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM L: DISCUSSION 1. Citizens (five minutes) 2. Council t EXECUTIVE SESSION -None Scheduled l ITEM M: ADJOURNMENT KENAI CITY COUNCIL - REGULAR MEETING OCTOBER 15, 2003 7:00 P.M. KENAI CITY COUNCIL CHAMBERS htt www. ci . kenai . ak. u s MAYOR JOHN J. WILLIAMS, PRESIDING ITEM A: CALL TO ORDER Mayor Williams called the meeting to order at approximately 7:03 p.m. in the Council Chambers in the Kenai City Hall Building. A-1. PLEDGE OF ALLEGIANCE Mayor Williams led those assembled in the Pledge of Allegiance. A-2, ROLL CALL Roll was taken by the City Clerk. Present were: John Williams, Mayor James C. Bookey, III Linda Swarner Joe Moore John Osborne Amy E. Jackman Absent was Pat Porter. A-3., CERTIFICATION OF ELECTION City Clerk Freas read the following into the record: CITY OF KENAI REGULAR ELECTION OF OCTOBER 7, 2003 WE, the members of the Kenai City Council, do hereby certify the results of a canvass of the ballots for the Regular Election of October 7, 2003. CITY COUNCIL/TWO-YEAR SEAT: CANDIDATE VOTES RECEIVED GILMAN, Blaine D. 550 OSBORNE, John "Ozzie" 496 JENCKES, James R. 233 Write -Ins 2 � KENAI CITY COUNCIL MEETING OCTOBER 15, 2003 PAGE 2 CITY COUNCIL/THREE-YEAR SEATS: CANDIDATE VOTES RECEIVED PORTER, Pat 612 BRENCKLE, Carol A. 414 ELDRIDGE, Barry 218 ROSS, Richard "Rick" 597 JACKMAN, Amy E. 374 Write -Ins 9 ************************************************************************************************ ABSENTEE BALLOTS RECEIVED (in - person, personal needs, by -mail) 181 30 QUESTIONED BALLOTS RECEIVED 211 TOTAL ENVELOPES RECEIVED ABSENTEE BALLOTS COUNTED UESTIONED BALLOTS COUNTED 11 TOTAL BALLOTS COUNTED 179 TOTAL BALLOTS NOT COUNTED 1 32 1,165 POLL VOTER TURN OUT TOTAL VOTER TURN OUT 1,376 NUMBER OF KENAI REGISTERED 52097 VOTERS VOTER TURN OUT 2 7 % MOTION: Council Member Osborne MOVED to accept the October 7, 2003 Certification of Election and Council Member Moore SECONDED the motion. KENAI CITY COUNCIL MEETING OCTOBER 15 2003 PAGE 3 VOTE: Williams Yes Bookey Yes Swarner Yes Moore Yes Porter Absent Osborne Yes Jackman Yes MOTION PASSED UNANIMOUSLY. A-4. OATHS OF OFFICE Mayor Williams administered the oaths of office to newly elected Blaine D. Gilman and Richard A. Ross. Council Members Jackman and Osborne were thanked for their services and they stepped down from the dais. Newly seated council members Ross and Gilman took their seats. A-4. ELECTION OF VICE MAYOR Mayor Williams opened the floor for nominations. MOTION: Council Member Moore MOVED to nominate Council Member Bookey as vice mayor and Council Member Ross SECONDED the motion. There were no further nominations and Williams closed the nominations. VOTE: There were no objections. SO ORDERED. A-5. AGENDA APPROVAL Mayor Williams requested the following changes to the agenda: REPLACE: D-6, Resolution No. 2003-50 -- Replacement pages for back-up information included with the resolution -- there are no changes to the resolution. SUBSTITUTE: I-2, Purchase Orders Exceeding $2,500 -- Increase of Existing Purchase Order to Coble Geophysical Services. ADD AS: Information Item #8 -- Kenai Peninsula Borough Comprehensive Plan Update Information. KENAI CITY COUNCIL MEETING OCTOBER 15, 2003 PAGE 4 MOTION: Council Member Bookey MOVED for approval of the agenda as amended and Council Member Moore SECONDED the motion. There were no objections. SO ORDERED, A-6. CONSENT AGENDA Mayor Williams noted the following: REPLACE PAGES: F-1, Minutes of October 1, 2003 Council Meeting -- Replace pages 2 and 3 to correct the vote information tables for the items. MOTION: Council Member Bookey MOVED for approval of the amended consent agenda and Council Member Moore SECONDED the motion. There were no objections. SO ORDERED. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) B-1. Proclamation -- KENAI CHARACTER COUNTS! WEEK Mayor Williams read a proclamation honoring the Kenai Character Counts" Program and students from the Kenai Middle School eighth grade class accepted the proclamation. B-2. Janice Chumley, Community Gardener -- Warren Larsen Memorial Test Site (Greenstrip) Chumley explained she works for the Cooperative Extension Service and is familiar with the community gardens. She noted, the Service's contract with the city ends in 2004 and it does not intend to request a renewal. She would like the city to continue making the area available to the public for gardening. Chumley stated the city's area is the largest free community garden, with 35-40 plots, water and fencing. She suggested the city charge for the use of the plots, but with an exemption for senior citizens. Bill Osborn -- Stated he agreed with Chumley's comments and offered to volunteer time to see the program continue by mowing, maintenance, etc. KENAI CITY COUNCIL MEETING OCTOBER 15, 2003 PAGE 5 MOTION: Council Member Swarner MOVED to direct administration to develop a plan to continue the community garden in the same area for at least the next ten years and Council Member Moore SECONDED the motion. A brief discussion took place in which concerns were expressed the continuation of the program should be tied into budget discussions (though that would not be until June 30 and use of the area would be prior to that); expected costs to the city should be investigated; expected work for city crews should be reviewed; representatives from the user groups should be involved in planning the gardening program, etc. Swarner emphasized her wording of the motion was for administration to develop a plan. VOTE: There were no objections. SO ORDERED. B-3. Wince-Corthell-Bryson -- Presentation on Design/Build Contracts. Phil Bryson noted his company had been contracted by the city to provide a design/build project for security cameras at the airport. His firm will be subcontracting with an electrical engineering firm. He added, they had participated in sup small design/build projects, four of which were on airports, and funded by the DOT and FAA. He reviewed the process of design/build contracts and noted several advantages as: • Allows the contractor to include proprietary equipment into the project. • When a contractor proposes materials and his bid is selected, he is assured the materials will be used in the project. • Allows the city to have control of the project (who will be installing and maintaining the equipment) instead of a low -bid process. Bryson noted, in design/build projects in which his firm has participated, point values were placed on the contractor's design/build and design proposal/management teams. He added, administration had requested he make an informational presentation as an ordinance was being introduced to amend the code to allow design/build projects. A general discussion took place in which Mayor Williams noted, the elements of design/build projects had been discussed previously and some concerns voiced by council were whether or not allowing this type of project would give an opportunity for the look of impropriety to arise. He added, council needs to know they will get the best price for the best work. Bryson explained the evaluation process he had experienced with projects in which his firm had participated. Police Chief Kopp explained the recent communications center upgrade was similar to a design/build project, though it was an upgrade to existing l KENAI CITY COUNCIL MEETING OCTOBER 15, 2003 PAGE 6 equipment and a sole source issue. Airport Manager Cronkhite stated the FAA will allow AIP funds to be used for design/build projects in rare cases when it is cost effective. ITEM C: REPORTS OF KPB ASSEMBLY, LEGISLATORS AND COUNCILS Assembly Member Glick -- A general discussion took place on efforts to mitigate spruce bark beetle damaged trees around the Challenger facility and it was identified the cutting, thinning and removal was a joint effort between the city, borough project contractor, and Department of Forestry. Glick also reviewed actions taken at the October 14, 2003 Borough Assembly meeting, including the certification of the borough election. She also noted an ordinance had been introduced to authorize the negotiated sale at less than fair market value of a 23.3-acre parcel in Cooper Landing to the Cooper Landing Senior Citizen Corporation. She added, the assessed value was set at $240,000 and the suggested sale price is $1.00. Glick stated she felt the property was an asset of the borough and was very concerned with the suggested sale price. She noted, the public hearing on the ordinance was scheduled for November 18. Neal Duperron, Aide to Representative Wolf -- Duperron reported Rep. Wolf would be holding a town hall meeting on October 25 in the Assembly Chambers. He also noted a Senate Judiciary Committee teleconference on the Permanent Fund Dividend was scheduled for October 28 in the Kenai City Council Chambers. BREAK TAKEN: 8:27 P.M. BACK TO ORDER: 8:39 P.M. ITEM D: PUBLIC HEARINGS D-1. Ordinance No. 2015-2003 -- Amending KMC 13.15.010(a) to Redefine the Allowed Hunting Areas Within the City and Replace the Maps of Those Areas With an Updated One. D-la. Remove from table. MOTION: Council Member Moore MOVED to remove Ordinance No. 2015-2003 from the table and Council Member Swarner SECONDED the motion. There were no objections. SO ORDERED. D- lb. Consideration of ordinance. � KENAI CITY COUNCIL MEETING � OCTOBER 15, 2003 PAGE 7 MOTION TO AMEND: Council Member Moore MOVED to amend Ordinance No. 2015-2003 with a new map which he distributed and noted the map indicates hunting allowed on the left hand side of Marathon Road, using a section line to delineate the "firearms allowed" area and allowing a buffer for the runway at the airport. Council Member Swarner SECONDED the motion. There were no public comments. Attorney Graves noted, administration investigated the reason for exclusion of this area and found nothing to prevent it. Airport Manager Cronkhite contacted the FAA and they found no rules or reasons to object to this addition. Williams noted the amendment would add approximately 800 acres to the "firearms allowed" area. Bookey stated he had no objections, but would like the boundary on the west side of Marathon Road to be marked using big signs. VOTE ON AMENDMENT: Williams Yes Bookey Yes Swarner Yes Moore Yes Porter Absent Gilman Yes Ross Yes MOTION PASSED UNANIMOUSLY. VOTE ON MAIN AMENDED MOTION: Williams Yes Bookey Yes Swarner Yes Moore Yes Porter Absent Gilman Yes Ross Yes MOTION PASSED UNANIMOUSLY. D-2. Ordinance No. 2017-2003 -- Amending KMC 1.90.050(b) to Change the Time Period for Allowed Absences for Commissions and Committees From Three Months to Sup Months. MOTION: Council Member Bookey MOVED to adopt Ordinance No. 2017-2003 and Council Member Swarner SECONDED the motion. There were no public comments. Williams noted, the ordinance was before council due to the change in the meeting scheduling, i.e. bi-monthly meetings of all KENAI CITY COUNCIL MEETING OCTOBER 15 2003 PAGE 8 commissions/committees except Planning &Zoning. Council Member Gilman stated he believed the bi-monthly meeting schedule is not sufficient and should be changed back to a monthly schedule. He added, he understood the budgetary constraints and was aware the schedule would be followed through this budget. VOTE: Williams Yes Bookey Yes Swarner Yes Moore Yes Porter Absent Gilman Yes Ross Yes MOTION PASSED UNANIMOUSLY. D-3, Ordinance No. 2018-2003 -- Amending the Official City of Kenai Zoning Map to Rezone a Portion of Government Lot 44. MOTION: Council Member Moore MOVED for adoption of Ordinance No. 2018-2003 and Council Member Swarner SECONDED the motion. There were no public comments. Public Works Manager La Shot explained an error was discovered when the current property owner submitted an application for building permits. He noted, a proposed rezone had been requested about ten years ago, changing from commercial to suburban residential. Upon investigation, it was found an error had been made and the zoning map had not been changed and showed the property as commercial. The rezone was being requested to right the error and rezone the property as had been intended. VOTE: Williams Yes Bookey Yes Swarner Yes Moore Yes Porter Absent Gilman Yes Ross Yes MOTION PASSED UNANIMOUSLY. D-4. Ordinance No. 2019-2003 -- Amending KMC 1.90.010 to Allow the Kenai City Council to Pass a Resolution Changing the Membership Number of a Commission, Board, Task Force or Committee to Greater Than Seven (7) Members. MOTION: KENAI CITY COUNCIL MEETING OCTOBER 15, 2003 PAGE 9 Council Member Bookey MOVED for adoption of Ordinance No. 2019-2003 and Council Member Moore SECONDED the motion. There were no public comments. A brief discussion took place in which Williams noted he had hoped to be able to set up a Millennium Square task force of a larger number without changing the code. Bookey stated he was leery of supporting a commission of a larger size. Ross suggested an ordinance exclusively for the Task Force with a sunset date attached and Attorney Graves stated that was an option council could take. Gilman stated he did not have an objection to the ordinance as it gave council the authority to create a committee or task force with more than seven members and requires a resolution to designate the group. VOTE: Williams Yes Bookey No Swarner No Moore Yes Porter Absent Gilman Yes Ross No MOTION FAILED. Discussion followed in which Attorney Graves was requested to draft an ordinance for the next meeting specifying the establishment of a Millennium Square Task Force, leaving the membership open-ended and with athree-year sunset date. D-5. Ordinance No. 2020-2003 -- Amending KMC 24.20.010, Entitled "Care of Cemetery" and the Cemetery Regulations. MOTION: Council Member Swarner MOVED for approval of Ordinance No. 2020-2003 and Council Member Bookey SECONDED the motion. B. J. Elder, Peninsula Memorial Chapel -- Elder stated he reviewed the proposed changes to the regulations and noted the following concerns: • Headstones placed in concrete: Concrete does not stand up with temperature extremes in Alaska. The headstones used are granite. Concrete bases would add expense to families purchasing markers. • Flat markers: The regulations for the new proposed area of the cemetery are requiring flat grass markers. Most people want the ability to choose a flat or stand-up type of marker. • Surveying of new section: Elder suggested the design of the new area include a road to access the back portions of the cemetery to accommodate transportation of caskets, funeral processions, etc. Elder requested his company be involved in discussions relating to the road placement. KENAI CITY COUNCIL MEETING OCTOBER 15, 2003 PAGE 10 • Road markings: Elder suggested the underground metal pipe stands which have been placed for positioning flags in the cemetery during the spring, summer and fall months, be used for flagging the road for snow removal purposes, etc. in the winter months. This will help to keep people from traveling over graves, etc. Parks & Recreation Director Frates reported the reference to flat markers was for the proposed addition which will hopefully be developed in the next year or so, after approval is received from the FAA, since the property is airport property. He and City Clerk Freas explained the areas to be surveyed as the area north of the gate and west of the gate. MOTION: Council Member Swarner MOVED to amend the ordinance in Section 2 of the regulations, to read, "Markers and headstones may be set in a concrete base and they shall be installed..." Council Member Moore SECONDED the motion. VOTE ON AMENDMENT: Williams Yes Bookey Yes Swarner Yes Moore Yes Porter Absent Gilman Yes Ross Yes MOTION PASSED UNANIMOUSLY. It was noted, the other suggestions made by Elder could be handled by administration. It was also suggested representatives from Peninsula Memorial Chapel should be involved in the development of the proposed new section to the cemetery. It was noted, when the security camera project can go forward, it is expected to include placing a camera at the cemetery to aid in reducing vandalism. VOTE ON MAIN AMENDED MOTION: There were no objections. SO ORDERED. Williams asked if it would be advisable to require underground vaults when developing the proposed new section. Elder stated underground vaults are used in the Lower 48 because of heavy equipment maneuvered across the property to dig graves. At the Kenai Cemetery, the graves are dug by hand. Requiring underground vaults would only add expense to the process. D-6. Resolution No. 2003-50 -- Transferring $55,500 in the General Fund for a Library Computer System. 1 KENAI CITY COUNCIL MEETING OCTOBER 15, 2003 PAGE 11 MOTION: Council Member Moore MOVED for approval of Resolution No. 2003-50 and Council Member Swarner SECONDED the motion. There were no public comments. During the lengthy discussion on this item, council referred to a memorandum from Library Director Jankowska which was included in the packet, along with a cost proposal and explanation of the proposal. Information discussed included: • The Library received a March, 2004 "end of life" notice from IBM for the Library's server. After March, 2004, IBM will no longer support the server. • In March, IBM will also stop supporting its outside tape backup unit. • The operating system the server runs to handle the Library's patron, cataloging and transaction records can no longer be upgraded and due to this inability, cannot handle the current library software upgrades. • A request for funding for this purpose was included in the last Library budget requests and was removed. • The library server's function is different than functions of other department servers. } • Funding requested in the Capital Improvement Project list was vetoed by the Governor. • It is not known if the server will last through to the next budget and if it fails, there will be additional costs to reconstruct the information. • A large discount is being offered if a new server and software is purchased now, with an additional year's free maintenance. • If funded, a new Dell server would be purchased instead of IBM. The Dell's are less expensive. • The library totally depends on the Dynix software. Discussion followed in which Swarner stated she would support the resolution because of the lack of support after March, 2004 and because the "end of life" date falls before the new budget will be effective. Moore stated his support and noted, a request had been made for the funding during the last budget preparation. Moore requested council's support as well. Williams stated his concern for the cost as council discussed treating all the departments equally and if the budget is changed for one area, there could be many other changes requested as well. Williams suggested additional review was needed and requested the hardware/software issue be investigated further by an outside source. MOTION: KENAI CITY COUNCIL MEETING OCTOBER 15, 2003 PAGE 12 Council Member Moore MOVED to table Resolution No. 2003-50 until the next council meeting and Council Member Gilman SECONDED the motion. It was noted the Non -Departmental funds to be transferred by the resolution were those set aside as a match in anticipation of receiving CIP grant funds for roads. The grant was not forthcoming from the State. These funds are still sitting in the non - departmental portion of the General Fund. Some of these funds were used for the purchase of the new Finance Department software. VOTE: There were no objections. SO ORDERED, D-74, Resolution No. 2003-51 -- Awarding a Five -Year Contract for Alaska Regional Aircraft Firefighter Training Facility Vending Machine Concession to Tyler Distributing Company, Inc. MOTION: Council Member Bookey MOVED for approval of Resolution No. 2003-51 and Council Member Swarner SECONDED the motion and requested UNANIMOUS CONSENT. There were no public or council comments. VOTE: There were no objections. SO ORDERED. BREAK TAKEN: 10:05 P.M. BACK TO ORDER: 10:17 P.M. It was noted, Library Director Jankowski will be out of town on November 5 and council agreed Resolution No. 2003-50 would be held until the November 19, 2003 council meeting. ITEM E: COMMISSION / COMMITTEE REPORTS E-1. Council on Aging -- Swarner reported a dinner theatre will be held on November 14 and 15 at the Senior Center. Tickets will be available in the near future. E-2. Airport Commission -- Moore reported he attended the meeting for Council Member Jackman and gave a brief summary of the meeting. Moore also noted, the Commission requested a work session be held on November 13 with the council to discuss the formulation of a business plan for the airport. Council had no KENAI CITY COUNCIL MEETING OCTOBER 15, 2003 PAGE 13 objection to scheduling the joint work session to be held on November 13 and beginning at 7:00 p.m. E-3. Harbor Commission -- No report. E-4. Library Commission -- Moore reported the next meeting will be held on December 2. It was noted there were two applications for consideration to be appointed to the Commission included in the packet. The applicants were both students at Kenai Central High School. Appointment was postponed in order for the Library Commission to invite them to their December meeting and the Commission will then make a recommendation to the Mayor. E-5. Parks & Recreation Commission -- It was noted the meeting summary was included in the packet. Williams suggested a joint meeting be held with the Commission on November 6. He stated he would discuss the matter with the Commission chair first. E-6. Planning & Zoning Commission -- Bookey stated he attended the meeting and there were only two items on the agenda, i.e. the 50' setback easement, which was briefly discussed, and a request to cancel the November 26 and December 24 meetings due to their being Thanksgiving and Christmas Eves. Council had no objections to the cancellation of the November 26 and December 24 Commission meetings. Because the council would not be reorganizing their liaison positions until the November 5 meeting, Bookey offered to attend the meetings. However, he noted, he would not be able to attend the October 22 meeting. Council Member Ross stated he would attend the meeting. It was also noted, economic round tables are being held on the first Tuesdays of each month at 10:00 a.m. E-7. Miscellaneous Commissions and Committees E-7a. Beautification Committee -- Next meeting will be held in January. E-7b. Kenai Convention & Visitors Bureau Board -- No report. E-7c. Alaska Municipal League Report -- Williams reported no council members would be attending the Conference in Nome. E-7d. Kenai Chamber of Commerce -- No report. E-7e. Arctic Winter Games -- Moore reported the agenda for the October 9 in h packet. He meeting and minutes of the September 11 meeting were included the pac KENAI CITY COUNCIL MEETING OCTOBER 15, 2003 PAGE 14 also reported the Society accepted the contract with the city to use the second floor of the lire training facility and they are continuing their search for a event manager. ITEM F: F-1. ITEM G: ITEM H: ITEM I: MINUTES Regular Meeting of October 1, 2003 -- Approved by consent agenda. CORRESPONDENCE -- None. OLD BUSINESS -- None. NEW BUSINESS I-1. Bills to be Paid, Bills to be Ratified MOTION: Council Member Bookey MOVED to pay the bills and Council Member Swarner SECONDED the motion and requested UNANIMOUS CONSENT. There were no objections. SO ORDERED. I-2. Purchase Orders Exceeding $2,500 MOTION: Council Member Bookey MOVED to approve the purchase orders exceeding $2,500, excluding the purchase order to Dynix and using the Substitute list marked I-2. Council Member Moore SECONDED the motion. There were no objections. SO ORDERED. I-3. Ordinance No. 2021-2003 -- Increasing Estimated Revenues and Appropriations by $7,800 in the General Fund for Library Grants. Introduced by consent agenda. I-4. Ordinance No. 2022-2003 -- Adding KMC 7.15.055 to Allow for the Solicitation and Award of Construction Contracts by Competitive Sealed Proposal. Introduced by consent agenda. I-5. Ordinance No. 2023-2003 -- Increasing Estimated Revenues and Appropriations by $1,585.00 in the General Fund for the Planning Department to Attend Section 106 Training. KENAI CITY COUNCIL MEETING OCTOBER 15, 2003 PAGE 15 Introduced by consent agenda. I-6. Discussion -- Kenai Convention &Visitors Bureau/City of Kenai Milepost Advertisement. Council Member Bookey noted information included in the packet explained the cut in funding to the Visitors Bureau and they could no longer afford to continue the full - page advertisement they have traditionally placed in the Milepost. He noted, with the development at Ward's Cove, etc. he believed it important to show support and the city's commitment to the development of tourism. Council Member Moore stated his support of the city paying half of the cost as well and suggested using some of the dip net fishery revenue for this purpose. Discussion followed in which Ross suggested the funds be transferred from the legislative budget instead of from the General Fund. Swarner stated she would prefer transferring the funds from the General Fund because the dip net fishery revenue was tourism related. MOTION: Council Member Moore MOVED to take $2,500 from the excess revenue in the dip net fishery and spend it on the Milepost full -page advertisement and Council Member Swarner SECONDED the motion. Gilman stated he would not support the motion in light of the earlier discussion relating to the library computer hardware/software issue. Ross stated he would not support the motion because the funds would come from fund balance. He added, he would support a motion taking the funds from the Legislative budget. VOTE: Williams Yes Bookey Yes Swarner Yes Moore Yes Porter Absent Gilman No Ross No MOTION PASSED. ITEM J: REPORT OF THE MAYOR Williams reported he, along with City Manager Snow, met with representatives from Homer, Soldotna, the Kenai Peninsula Borough, and the Matanuska- Susitna Borough to listen to a presentation relating to the development of a Cook Inlet ferry system. A feasibility study will be prepared for further review. ITEM K: ADMINISTRATION REPORTS KENAI CITY COUNCIL MEETING OCTOBER 15, 2003 PAGE 16 K-1. City Manager -- City Manager Snow reported the following: • Administration has been tracking the $1.4 million EOC request. No final word has been received on it or the Coastal Trail. • She has signed off on the re -appropriated grant funds of $350,000 for the boat ramp and since received a call the funds could now be used. • The monthly reports were in the packet for council review. A council work session to discuss economic development and the council's role in the community was requested. Council set a work session for 7:00 p.m., October 29, 2003. K-2. Attorney -- City Attorney Graves noted the following: • The city's smoking ordinance took effect on October 7. The Planning Department would be sending a letter to remind establishments of the ordinance. • A draft zoning ordinance was being written relating to adult entertainment in the city. The draft will go to the Planning & Zoning Commission first for review and recommendation. K-3. City Clerk -- No report. ITEM L: DISCUSSION L-1. Citizens -- None. L-2. Council -- Bookey -- Welcomed the new members to the council. Swarner -- • Welcomed the new members to the council. • Noted in the library report, the number of Kenai residents was less than one-half of the library cards distributed in 2003. • She recently attended a flood conference presented at PRISM. Moore -- Asked if the electricity costs had been investigated at the multipurpose facility. Parks & Recreation Director Frates reported they had wanted to meet with a representative of the refrigeration company along with a representative from HEA. Because the refrigeration representation would not be available, they will meet with HEA and supply the representative with usage information. Gilman -- Stated it was a pleasure to be on the council. Ross -- Stated he was glad to be a member of the council and reported he would not be available to attend the November 13 joint work session with the Airport Commission. Williams -- Reported he would be meeting with a selectman from Maine relating to the Conoco -Phillips project proposed for his area in Maine. EXECUTIVE SESSION -None Scheduled KENAI CITY COUNCIL MEETING OCTOBER 15, 2003 PAGE 17 ITEM M: ADJOURNMENT The meeting adjourned at approximately 11:19 p.m. Minutes transcribed and prepared by: Carol L. Freas, City Clerk t