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HomeMy WebLinkAbout2003-11-19 Council MinutesITEM A: AGENDA KENAI CITY COUNCIL - REGULAR MEETING NOVEMBER 19, 2003 7:00 P.M. KENAI CITY COUNCIL CHAMBERS h.tt www.ci.kenai.ak.us CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: 1. ITEM C: ITEM D : SCHEDULED PUBLIC COMMENTS (10 minutes) Kay Shearer -- Request and Sign Naming Softball Complex in Honor of Steve Shearer. REPORTS OF KPB ASSEMBLY, LEGISLATORS AND COUNCILS PUBLIC HEARINGS 1. Ordinance No. 2024-2003 -- Increasing Estimated Revenues and Appropriations by $2,500 in the General Fund Visitors Center Department for Advertising. 2. Ordinance No. 2025-2003 -- Increasing Estimated Revenues and Appropriations by $205,027 in the General Fund for an Alaska State Homeland Security Grant to Purchase a Digital Wireless Statewide Shared Public Safety Communications System. 3. Ordinance No. 2026-2003 -- Increasing Estimated Revenues and Appropriations by $350,000 in the Boat Launch Capital Project Fund for a State Grant. 4. Ordinance No. 2027-2003 -- Increasing Estimated Revenues and Appropriations by $40,000 for a State Grant for Maintenance and Facility Improvement at the Senior Center. 5. Ordinance No. 2029-2003 -- Amending the Fine Schedule at KMC 13.10.015. 6. Ordinance No. 2030-2003 -- Amending KMC 1.90.010 to Allow the Kenai City Council to Establish Task Forces Regarding Millennium Square and/or Economic Development with a Membership of Greater Than Seven (7) and Sunsetting the Ordinance in Three (3) Years. 7. Ordinance No. 2031-2003 -- Increasing Estimated Revenues and Appropriations by $7,000 in the General Fund for a Grant From the Rasmuson Foundation Art Acquisition Initiative. 8. Resolution No. 2003-54 -- Awarding a Sole Source Contract to Motorola in the Amount Not to Exceed $205,027 to Equip the Kenai Emergency Operations Center (KEOC) with an 80' Radio Tower, Antennas, Connectors and Grounding, and the Kenai Police and Fire Departments with Radios Supporting Both Conventional and 80OMHZ Alaska Land Mobile Radio (ALMR) Digitally Trunked Operations. 9. *Liquor License Renewal -- Kenai Country Liquor/Package Store. ITEM E: COMMISSION / COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission ` 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Kenai Convention 8, Visitors Bureau Board C. Alaska Municipal League Report d. Kenai Chamber of Commerce e. Arctic Winter Games ITEM F! MINI?TFS 1. *Regular Meeting of November 5, 2003. ITEM G: CORRESPONDENCE ITEM H: OLD BUSINESS ITEM I: NEW BUSINESS 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 3. *Ordinance No. 2028-2003 -- Adopting KMC 21.05.045 to Establish an Off -Airport Gross Income Rental Car Fee for Off -Airport Rental Car Companies Using the Kenai Municipal Airport for their Businesses. ITEM J: REPORT OF THE MAYOR ITEM K: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM L: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION - None Scheduled ITEM M: ADJOURNMENT KENAI CITY COUNCIL - REGULAR MEETING NOVEMBER 19 2003 7:00 P.M. KENAI CITY COUNCIL CHAMBERS htt www. ci . kenai . ak. u s JOHN J. WILLIAMS, PRESIDING MINUTES ITEM A: CALL TO ORDER Mayor Williams called the meeting to order at approximately 7:03 p.m. in the Council Chambers in the Kenai City Hall Building. A-1, PLEDGE OF ALLEGIANCE Mayor Williams led those assembled in the Pledge of Allegiance. A-2. ROT.T. [_AT.T. Roll was taken by the City Clerk. Present were: Linda Swarner l Rick Ross Joe Moore Blaine Gilman John J. Williams, Mayor Jim Bookey, Vice mayor Absent was: Pat Porter A-3. AGENDA APPROVAL Mayor Williams requested the following changes to the agenda: SUBSTITUTE: Item D-8, Resolution No. 2003-54 -- Awarding a Sole Source Contract to Motorola in the Amount Not to Exceed $205,027 to Equip the Kenai Emergency Operations Center (KEOC) with an 80' Radio Tower, Antennas, Connectors and Grounding, and the Kenai Police and Fire Departments with Radios Supporting Both Conventional and 150MHZ VHF Alaska Land Mobile Radio (ALMR) Digitally Trunked Operations. (Change in frequency in the heading and "now, therefore...") MOTION: Council Member Bookey MOVED for approval of the agenda as amended and Council Member Swarner SECONDED the motion. There were no objections. SO ORDERED. A-4, CONSENT AGENDA MOTION: KENAI CITY COUNCIL MEETING NOVEMBER 19 2003 PAGE 2 Council Member Bookey MOVED for approval of the consent agenda as presented and Council Member Swarner SECONDED the motion. There were no objections. SO ORDERED, ITEM B: SCHEDULED PUBLIC COMMENTS B-1. Kay Shearer -- Request and Sign Naming Softball Complex in Honor of Steve Shearer. Shearer referred to information included in the packet indicating a design for a sign and flower garden to be placed at the softball fields in memory of her husband, Steve Shearer. She noted, her husband had played an important part of bringing men's softball to the city and the beginning of league play in the late 70's. Shearer added, he worked with city administration in fulfilling the requirements to allow the city league to play in state tournaments. Revenues received from visiting teams helped in funding the development of the fields and the league built dugouts, etc. from volunteer labor. Shearer also reported she presented the idea to the Parks 8' Recreation Commission and they recommended approval. 0 Discussion followed in which Council Member Swarner asked if guidelines had been set for naming parks, etc. in memory of someone. City Manager Snow stated she was not aware of any guidelines. Council Member Bookey stated he would support the placement of the sign, etc. as he felt Shearer should be recognized for his contribution to the community. Council Member Moore suggested a decision on the sign etc. be held to allow time for the council and community to give further consideration of the request. Swarner requested an explanation of the request be placed on the city webpage and the matter be returned to council at the December 17 meeting. Swarner stated she was concerned there may be people in the community who would oppose the issue and she wanted to give them time to comment. MOTION: Council Member Swarner MOVED to place the issue on the December 17 meeting agenda and Council Member Moore SECONDED the motion. Swarner requested information of the issue be placed on the website and suggested the newspaper do an article about the request. VOTE: There were no objections. SO ORDERED. ITEM C: REPORTS OF KPB ASSEMBLY, LEGISLATORS AND COUNCILS KENAI CITY COUNCIL MEETING NOVEMBER 19, 2003 PAGE 3 Mayor Williams reported he attended the Kenai Peninsula Borough Transportation meeting. Information from that plan will be included in the Borough's Comprehensive Plan. He noted several errors/ omissions in the Plan and the Borough will make the necessary corrections (reference to a four -lane highway from Soldotna "Y" to Big Eddy by 2013, include the City's Float Plane Basis on the map, etc.) Williams also noted he discussed the high-speed ferry system with them and his suggestion the road from Gray Cliffs to Pt. Possession be built in this regard. He added, he discussed this with Mayor Bagley and he will ask the EIS report include the road be built to Pt. Possession. Williams reported Matanuska- Susitna Borough Manager John Duffy will speak at the December 17 Kenai Chamber of Commerce luncheon about the proposed ferry system Also, Williams suggested someone from the Borough be appointed to a group of municipalities and other entities formed by the Department of Transportation to formulate a master plan. Williams requested council to continue discussion with regard to the proposed ferry system and encourage the building of the road to Pt. Possession. 1 ITEM D• PUBLIC HEARINGS D-1. Ordinance No. 2024-2003 -- Increasing Estimated Revenues and Appropriations by $2,500 in the General Fund Visitors Center Department for Advertising. MOTION: Council Member Bookey MOVED for adoption of Ordinance No. 2024-2003 and Council Member Moore SECONDED the motion. There were no public comments. Council Member Gilman stated he would not support the ordinance due to concerns of budget constraints and Council Member Ross stated he would not support the ordinance because the funds were being taken from the fund balance. He added, he would support it if the funds were being taken from Legislative or contingency. Council Member Moore stated he would support the ordinance as he believed the city needs to be proactive in advertising the community and because he felt the revenues from the dip net fishery, though actually mixed into the fund balance, were paying for the advertising. Ross stated he did not see any connection between revenues received through an in -state fishery and an advertisement for out-of-state tourists. VOTE: KENAI CITY COUNCIL MEETING NOVEMBER 19, 2003 PAGE 4 Swarner Yes Moore Yes Porter Absent Gilman No Ross No Williams Yes Bookey Yes MOTION PASSED, D-2, Ordinance No. 2025-2003 -- Increasing Estimated Revenues and Appropriations by $205,027 in the General Fund for an .Alaska State Homeland Security Grant to Purchase a Digital Wireless Statewide Shared Public Safety Communications System. MOTION: Council Member Bookey MOVED for adoption of Ordinance No. 2025-2003 and Council Member Moore SECONDED the motion. There were no public comments. Police Chief Kopp reported the purchase of the system would allow the City of Kenai dispatch point-to-point communication with Anchorage and Ft. Richardson's emergency operations centers, as well as tying other Peninsula municipalities together through the Borough communication system. The funds awarded in this grant will purchase the tower and wire the antennas, etc. He expected additional funds to be awarded in the future to complete the system. Kopp also explained, the city's emergency operations center would be on standby mode unless it is needed for training or actual disaster and there would be no maintenance contract expense until the network is in place. VOTE: Swarner Yes Moore Yes Porter Absent Gilman Yes Ross Yes Williams Yes -Bookey Yes MOTION PASSED UNANIMOUSLY. D-3. Ordinance No. 2026-2003 -- Increasing Estimated Revenues and Appropriations by $350,000 in the Boat Launch Capital Project Fund for a State Grant. MOTION: Council Member Bookey MOVED for adoption of Ordinance No. 2026-2003 and Council Member Moore SECONDED the motion. > There were no public or council comments. KENAI CITY COUNCIL MEETING NOVEMBER 19, 2003 PAGE 5 VOTE: Swarner Yes Moore Yes Porter Absent Gilman Yes Ross Yes Williams Yes Bookey Yes MOTION PASSED UNANIMOUSLY. D-4. Ordinance No. 2027-2003 -- Increasing Estimated Revenues and Appropriations by $40,000 for a State Grant for Maintenance and Facility Improvement at the Senior Center. MOTION: Council Member Swarner MOVED for adoption of Ordinance No. 2027-2003 and Council Member Bookey SECONDED the motion. There were no public or council comments. VOTE: Swarner Yes Moore Yes Porter Absent Gilman Yes Ross Yes Williams Yes Booke Yes _T MOTION PASSED UNANIMOUSLY. D-5. Ordinance No. 2029-2003 -- Amending the Fine Schedule at KMC 13.10.015. MOTION: Council Member Swarner MOVED for adoption of Ordinance No. 2029-2003 and Council Member Ross SECONDED the motion. There were no public comments. Attorney Graves reviewed the information and fines being amended. When asked how the amounts of fine were decided, he reported they were formulated through discussions with Animal Control Officer Godek and Planning 8, Zoning personnel. Many of the fines match with the Municipality of Anchorage's fine schedule which are lower than the state fines. Graves added, uncontested fines are being collected at city hall. } VOTE: KENAI CITY COUNCIL MEETING NOVEMBER 19, 2003 PAGE 6 Swarner Yes Moore Yes Porter Absent Gilman Yes Ross Yes Williams Yes Bookey Yes MOTION PASSED UNANIMOUSLY. D-6. Ordinance No. 2030-2003 -- Amending KMC 1.90.010 to Allow the Kenai City Council to Establish Task Forces Regarding Millennium Square and/or Economic Development with a Membership of Greater Than Seven (7) and Sunsetting the Ordinance in Three (3) Years. MOTION: Council Member Moore MOVED for adoption of Ordinance No. 2030-2003 and Council Member Swarner SECONDED the motion. Williams opened the floor for public hearing. 1 Tim Navarre -- Navarre reported he is the president elect of the Kenai Chamber of � Commerce and noted the following: • Requested in making appointments to the task force/commission, all aspects of the community be represented and it be weighted correctly. • Felt it would be difficult to begin meetings by December. • Was concerned group members will be required to file a financial report with the Alaska Public Offices Commission. • Suggested that after a strategy plan is developed (in an approximate six- month period), the group be cut down to seven to make recommendations to council. • Excited the Chamber will be working with the city in developing the strategy. Williams explained when he envisioned the strategy group, he wanted it to be up and running quickly and efficiently with a cross section of the community involved. Additionally, he thought there would be one large working group coming together maybe on a monthly schedule but with subcommittees meeting between the main group meeting and reporting at the main group's monthly meetings. Because of code requirements for city commissions/committees, etc., discussions had been held as to how the process could be streamlined. From those discussions, it had been suggested a partnership between the city and Chamber be formed and allow the formation of the group be chosen by representatives from both groups, develop the plan and report back to council. With it being an administrative task force working with the Chamber, reporting requirements could be simplified, etc., however the dates and times of the meetings would be posted as the meetings would be public. He added, if the group is one of the city's, the meeting process, etc. would be more cumbersome. KENAI CITY COUNCIL MEETING NOVEMBER 19, 2003 PAGE 7 Gilman stated his preference would be for the Chamber to take the lead and perhaps table the ordinance. Williams stated the Chamber would not be taking the lead because Casey Reynolds, the VISTA Volunteer/Economic Project Director, would be staffing the group and facilitating. It would be an equal partnership between the city and Chamber. Bookey stated he understood the task force would be a city function and was hesitant to proceed as a partnership and not have the direction of council. He added, he believed if city employees were going to be active in the process, they should have the council's direction. Bookey added, he thought it would be good to have the Chamber take over the process. City Manager Snow explained, when she wrote the application to acquire a VISTA Volunteer, she envisioned an economic steering committee, with the Chamber's involvement, and the steering committee would develop a strategic plan and the plan would require the council's adoption. A monthly report would be included in council packets, notes would be taken at each meeting by one of the participants and those notes would be available to council at any time. Additionally, town hall meetings would be held for brainstorming and gathering of information and suggestions which would be added to the strategy plan. General information noted included: • As an administrative steering committee, appointments would be made by a panel of representatives from city administration and Chamber, but could include member(s) of council.. • The Chamber would like to work in a partnership on the project and would be willing to do what is needed. Williams noted before the meeting started, Reynolds had provided him with a draft work plan for an administrative group. Williams suggested a break be taken in order for copies to be provided to council and he and council would have a few minutes to review the information. BREAK TAKEN: 7: 5 8 P.M. BACK TO ORDER: 8:14 P.M. Upon review of the draft strategy committee information, comments included: • A panel of two city representatives and two Chamber representatives would make appointments to the committee. City representatives would be Snow and Reynolds, however that could be changed. • If the ordinance is passed, appointments would be made by the mayor with concurrence of council as defined in the code. � KENAI CITY COUNCIL MEETING NOVEMBER 19, 2003 PAGE 8 • It will be important to not make political appointments and keep the committee well balanced from representatives of the community. • Swarner stated she felt appointments should be made by an elected official because in the end, the council will be the ones bearing the comments from the public. • If the ordinance passes, there would be a thirty day period before the ordinance becomes effective which would slow the process to start holding meetings, , etc. • City Attorney Graves stated the main issue is applying the requirements of the Open Meetings Act to city commissions/ committees; appointments to commissions/ committees usually become effective immediately; and the process of soliciting nominations could be done within the 30 days prior to the ordinance becoming effective. Additionally, the applications could then be presented to council as one group in 30 days for consideration. • Snow reported the draft strategy distributed was more like what she had envisioned when she applied for the grant. She noted, that concept would be more efficient. • Reynolds stated he believed administration's recommendation was to form the group without the ordinance and partnering with the Chamber. He felt the reporting concerns, etc. would be met. He added, he believed the committee will need to see the effort is a public/private partnership. • Reynolds stated council could be included in the process; he expects progress reports would be provided to council and council would have input prior to the plan receiving council's ratification; and, the meetings will be open to the public and council will be able to attend as any other member of the public. • Ross stated he shared some of Bookey's concerns in that this project would be highly visible by the community and unless council is kept fully apprised of every step and not just when the product is complete, the end result could be something different than what the council wanted. • Snow reported, though the scope of the committee had expanded from her initial conception, administration was ready to proceed with the ordinance in place. She added, whether council makes the appointments or not, there would still be a risk the group would go in another direction than what the council perceived. She suggested a council liaison be assigned to the group as would happen if the ordinance is passed. • Swarner asked what would be expected of administrative employees for attending meetings, etc. with or without the ordinance. Snow explained, if it is a formal commission, minutes, agenda/packet preparation, filing of minutes, etc. would be done by the clerk. If the ordinance is not passed, the agenda would be prepared by Reynolds; agenda would be posted by the Clerk; notes, etc. would be prepared by someone from the committee. Clerk Freas noted council's policy of all commission/committee meetings (except Council on Aging) be held in the council chambers; posting of agendas; packet KENAI CITY COUNCIL MEETING NOVEMBER 19, 2003 PAGE 9 preparation for the meetings, etc. She noted, one of the issues discussed by administration was that meeting somewhere less formal may be more conducive for brainstorming which could be done if the ordinance was not passed. She added, she would expect the meetings be scheduled for the same day(s) each month for proper posting and preparation. Reynolds stated he would like to hold two meetings prior to the December holidays and once or twice a month for the formal meetings thereafter. Keeping good records of the meetings will be necessary as that information will be from what the plan is developed. • Williams suggested the meetings, even with the ordinance passing, could be held somewhere other than the council chambers. 0 It was suggested the names and applications of those interested in participating on the committee could be forwarded to the clerk for inclusion in the December 3 meeting packet. Appointments could be made at the December 17th meeting. Gilman stated he would not support the ordinance as larger government is not always the best. He believed there would be a lot of council intervention; passing the ordinance will be more expensive; concepts and ideas need to come more from the Chamber and committee; the emphasis should be the city asking the Chamber to give the work product; and those participating on the committee should be doing the work on the project. Gilman added, he didn't think council needed to be overseeing Reynolds as that is administration's job; he is concerned the ordinance would end in a loss of concept of substance and he wants something that works; reporting requirements to council can be set; and, council will still have feedback. Bookey stated he did not want administration put in the position of going to the public without the direction of the council as it is council's job; the information could be skewed; and, he believed without the ordinance, the city could be left vulnerable. Bookey stated he would vote against the ordinance without a better plan from administration. He suggested tabling the ordinance until the December 3 meeting and allow administration time to prepare parameters and forward them to council prior to the meeting for their review. Williams stated he saw no danger in delaying council's decision until December 3 and in the meantime, applications could be reviewed. The ordinance could be brought back for council consideration at the December 3 meeting. MOTION TO TABLE: Council Member Gilman MOVED to table the ordinance until the December 3 meeting and Council Member Ross SECONDED the motion. There were no objections. SO ORDERED. KENAI CITY COUNCIL MEETING NOVEMBER 19, 2003 PAGE 10 D-7, Ordinance No. 2031-2003 -- Increasing Estimated Revenues and Appropriations by $7,000 in the General Fund for a Grant From the Rasmu son Foundation Art Acquisition Initiative. MOTION: Council Member Bookey MOVED for adoption of Ordinance No. 2031-2003 and Council Member Moore SECONDED the motion. There were no public or council comments. VOTE: Swarner Yes Moore Yes Porter Absent Gilman Yes Ross Yes Williams Yes Bookey Yes MOTION PASSED UNANIMOUSLY. D-8. Resolution No. 2003-54 -- Awarding a Sole Source Contract to Motorola in the Amount Not to Exceed $205,027 to Equip the Kenai Emergency Operations Center (KEOC) with an 80' Radio Tower, Antennas, Connectors and Grounding, and the Kenai Police and Fire Departments with Radios Supporting Both Conventional and 80OMHZ Alaska Land Mobile Radio (ALMR) Digitally Trunked Operations. MOTION: Council Member Bookey MOVED for approval of Resolution No. 2003-54, the substitute, and Council Member Moore SECONDED the motion. There were no public comments. Kopp explained the reason for sole -sourcing the purchase was due to Motorola being the only company with the ALMR and it is under the sole source approval of the State and the city is receiving the best price through the state. Additionally, Motorola is the only authorized dealer for the equipment. VOTE: There were no objections. SO ORDERED. D-9. Liquor License Renewal -- Kenai Country Liquor/Package Store. Approved by consent agenda. BREAK TAKEN: 9:01 P.M. l KENAI CITY COUNCIL MEETING NOVEMBER 19, 2003 PAGE 11 BACK TO ORDER: 9:10 P.M. ITEM E: COMMISSION / COMMITTEE REPORTS E-1. Council on Aging -- Swarner reported the summary notes were included in the packet and that the dinner/mystery presentation was very successful last weekend at the Senior Center. E-2. Airport Commission -- Moore reported a work session with the Commission and Council was held last week and he felt it was successful. He added, the next step will be the compilation of information gathered at the work session and moving forward with the business plan. E-3. Harbor Commission -- Bookey reported on the meeting held November 10. He noted the summary notes were included in the packet along with a packet of information provided relating to the proposed bird watching development plan. Bookey gave a brief overview of the intent and stated his concern the information referred to "wetland conservation." He added, though he and the Commission thought the idea very appealing, if grant funding, etc. requires restricting the area to conservation, he nor the Commission would be interested in moving forward. Williams referred to other instances when the city needed support of entities like Fish & Game and stated he felt council and administration needed a clear understanding of the project. He added, he questioned the motives and intent and there should be cooperation between entities with the city and visa versa. Williams stated, he believed the project would be very good and felt there was an opportunity to tie in this project, as well as the Birch Island development and bike trail, etc. to the project. Bookey also reported the Commission was requested to review administration's dip net fishery report and come to the next meeting with any additional suggestions, concerns, etc. they may have. E-4. Library Commission -- Gilman reported the next meeting would be held December 2, 2003. E-5. Parks & Recreation Commission -- No report. E-6. Planning & Zoning Commission -- Ross referred to the minutes of the November 12 meeting which were included in the packet and reviewed actions taken by the Commission. E-7. Miscellaneous Commissions and Committees E-7a. Beautification Committee -- No report. E-7b. Kenai Convention & Visitors Bureau Board -- No report. KENAI CITY COUNCIL MEETING NOVEMBER 19, 2003 PAGE 12 E-7c. Alaska Municipal League Report -- Williams gave a brief overview of information he received about the conference held in Nome. He noted, there were lengthy discussions regarding school funding and PILT payments. It was noted the "If I Were Mayor" program would be held again and he intended to visit the Kenai Middle School relating to the contest. Williams noted he would attend the January Alaska Conference of Mayors meeting which would be held in Juneau. E-7d, Kenai Chamber of Commerce -- Ex. Director Canady reported on the plans for the upcoming "Christmas Comes to Kenai" festivities; noted December 17 presentation of Matanuska- Susitna Borough Manager Duffy; and, the "board cutting" celebration at Home Depot on December 18 at 4:00 p.m. D-7e. Arctic Winter Games -- Moore reported a meeting was held on Thursday, November 13 at which time reports were heard regarding visits to Wood Buffalo and the progress of the Borough's plan; electronic connections; $100,000 in funding donation received from Aspen Hotels; the signing of the lease agreement between the City and the Games; and a special meeting would be held on November 20 relating to the hire of a general manager. ITEM F: MINi7TES F-1. Regular Meeting of November 5, 2003 -- Approved by consent agenda. ITEM G: CORRESPONDENCE -- None ITEM H: OLD BUSINESS -- None ITEM I: NEW BUSINESS I-1. Bills to be Paid, Bills to be Ratified MOTION: Council Member Bookey MOVED to pay the bills and Council Member Swarner SECONDED the motion. There were no objections. SO ORDERED, I-2. Purchase Orders Exceeding $2,500 MOTION: Council Member Bookey MOVED to approve the purchase orders exceeding $2,500 } and Council Member Swarner SECONDED the motion and requested UNANIMOUS CONSENT. There were no objections. SO ORDERED. KENAI CITY COUNCIL MEETING NOVEMBER 19, 2003 PAGE 13 I-3. Ordinance No. 2028-2003 -- Adopting KMC 21.05.045 to Establish an Off -Airport Gross Income Rental Car Fee for Off -Airport Rental Car Companies Using the Kenai Municipal Airport for their Businesses. Introduced by consent agenda. ITEM J: REPORT OF THE MAYOR -- Mayor Williams reported the following: • He would be attending the Mid -Winter State Elks Conference on Thursday. • The Economic Development District was proceeding with the hire of a new executive director. • Reminded council of an appointment set up to speak to Dan Fauske of AHFC relating to Kenai -specific concerns. A brief discussion followed relating to the city's involvement with the development of an assisted living facility. City Manager Snow noted, it had been her understanding council did not want administration to be involved in funding a facility. She added, she would want further direction from council if they wanted the funding to run through the city, etc. as it had been her impression council did not want to build or participate in running a facility. Swarner stated she did not have a problem with the city owning a facility, but there were concerns about managing it. Senior Center Director Craig reported the Senior Connection had received a pre -development grant and now were proceeding with acquiring a project coordinator, development an update to the feasibility study, and acquiring insurance. It was decided it was not necessary for the appointment at this time, however the city would be represented at the December 4 evening discussion at the Borough building to which Fauske had invited area council members, assembly members, real estate agents, etc. • Reminded council of the Ways & Means Committee's visit to City Hall from 3-4:30 on November 20. In addition, the Committee would meet with people around the Peninsula at the Borough building. Their purpose in visiting the area is to discuss ideas relating to the Permanent Fund/ POMV and the fiscal gap. • Requested he be authorized to have a generic letter of support for a children's long-term care center be written for inclusion in a grant application. Council had no objections. • Requested he be authorized to write a letter of support for the Central Peninsula General Hospital expansion project as requested in information included in the packet. Council had no objections. ITEM K: ADMINISTRATION REPORTS l KENAI CITY COUNCIL MEETING NOVEMBER 19, 2003 PAGE 14 K-1, City Manager -- City Manager Snow noted the department head reports were included in the packet. Swarner asked about the change over from ACS to GCI Cable for internet service. Finance Director Semmens reported he had been in the process of doing it for the last six months after discussions with both technical support companies the uses because the cost would be lower and the service speedier and more reliable. He added, he believed the change to be an operation decision. Semmens also noted he was working with GCI regarding the website capacity. Swarner explained she was surprised to see the cost for making the change in the last packet because she had reported at the October 19 meeting she and Council Member Moore had discussed the city's service with an ACS representative. They had requested the representative to prepare information and make a presentation to council during the next budget cycle. Swarner added, nothing had been mentioned to council when she reported the conversation with ACS. Semmens reported he was absent from the October 19 meeting and explained cable for the change was already in the building though it was extended to the wiring room upstairs. He added, he did not discuss the change with the city manager and was not aware of Swarner's comments. Semmens stated, the city has many other ACS accounts. Moore stated he would like council to hear the ACS presentation during budget time to learn more of what they have to offer and if it may be more advantageous for the city to use an outside company to manage the city's website, internet, etc. Semmens stated he believed the conversation should be with him and Snow added, if council wants the services offered, etc. investigated, both service companies should be contacted. That information could then be provided to council for review. Semmens also noted, if council wants to pursue choosing one provider, an RFP process would be in order. K-2. Attorney -- City Attorney Graves indicated when the formal installation of Judge Huguelet would take place at the Kenai Court House. K-3, City Clerk -- Clerk Freas noted she was asked to supply the names of all commissioners, etc. whose terms would end in January and that information was included in the packet, along with up-to-date commission and committee membership lists and liaison assignments. ITEM L: DISCUSSION L-1. Citizens -- None L-2. Council -- KENAI CITY COUNCIL MEETING NOVEMBER 19, 2003 PAGE 15 Bookey -- Noted the very poor condition of the intersections of the Spur Highway through Kenai during the last snowstorm. He stated the city street crews did a very good job in sanding and plowing. However, the State was only sanding and plowing the highway on their way through town to the North Road area. He emphasized the importance to contact the State DOT and request them to sand more often or discuss an arrangement where the city would sand the State intersections as a trade off for another service the State would do for the city. Swarner -- • Reported she received a complaint from a constituent whose driveway was blocked from street plowing during the last snowstorm. • Requested a report on the progress of placing some security measures in the Clerk's office. Freas reported she had briefly discussed options with a representative from Guardian Security in October. The information will be forwarded to administration for their review. Moore -- No comments. Gilman -- Noted the U.S. House of Representatives passed an energy bill which included in it a natural gas pipeline. He urged the city work with the Borough Assembly to work toward the placement of a spur line to Nikiski if the pipeline is built as the project would be huge for the state and it is important for the Borough to access that gas supply. Ross -- Reported he would be unable to attend the discussion with AHFC representative Fauske on December 4. Williams -- Reported he too would not be able to attend December 4 meeting. EXECUTIVE SESSION - None Scheduled ITEM M : ADJOURNMENT The meeting adjourned at approximately 10:16 p.m. Minutes transcribed and prepared by: Carol L. Freas, City Clerk