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HomeMy WebLinkAbout2003-12-03 Council MinutesAGENDA KENAI CITY COUNCIL - REGULAR MEETING DECEMBER 3, 2003 7:00 P.M. KENAI CITY COUNCIL CHAMBERS 6:00 P.M. COUNCIL WORK SESSION WITH AREA LEGISLATORS ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) 1. Bill Coghill, Mikunda Cottrell & Co. -- Audit Report l ITEM C: REPORTS OF KPB ASSEMBLY, LEGISLATORS AND COUNCILS ITEM D: PUBLIC HEARINGS 1. Ordinance No. 2028-2003 -- Adopting KMC 21.05.045 to Establish an Off -Airport Gross Income Rental Car Fee for Off -Airport Rental Car Companies Using the Kenai Municipal Airport for Their Businesses. 2. Ordinance No. 2030-2003 -- -- Amending KMC 1.90.010 to Allow the Kenai City Council to Establish Task Forces Regarding Millennium Square and/or Economic Development with a Membership of Greater Than Seven (7) and Sunsetting the Ordinance in Three (3) Years. a. Motion to remove from table. b. Consideration of ordinance. 3. Resolution No. 2003-50 -- Transferring $55,500 in the General Fund for a Library Computer System. a. Motion to remove from table. b. Consideration of resolution. 4. *2003 Liquor License Continuance -- American Legion Post #20 5. *2003 Liquor License Continuance -- Uptown Motel/Louie's and Uptown Motel/Back Door Lounge ITEM E: COMMISSION / COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning 8, Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Kenai Convention 8, Visitors Bureau Board C. Alaska Municipal League Report d. Kenai Chamber of Commerce e . Arctic Winter Games ITEM F: MINUTES 1. *Notes of November 13, 2003 Airport Commission/ Council Work Session. 2. *Regular Meeting of November 19, 2003. ITEM G: CORRESPONDENCE ITEM H: OLD BUSINESS ITEM I: NEW BUSINESS 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 3. Approval -- Design/Build Project -- Airport Security Camera System ITEM J: REPORT OF THE MAYOR ITEM K: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM L: DISCUSSION 1. Citizens (live minutes) 2. Council EXECUTIVE SESSION -None Scheduled ITEM M: ADJOURNMENT KENAI CITY COUNCIL - REGULAR MEETING DECEMBER 3, 2003 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: I Zwww.ci.kenai.ak.us MAYOR JOHN J. WILLIAMS, PRESIDING ITEM A: CALL TO ORDER Mayor John Williams called the meeting to order at 7:08 p.m. A-1. PLEDGE OF ALLEGIANCE -- Mayor Williams led the Pledge of Allegiance. A-2, ROLL CALL Acting City Clerk Sheryl Padilla took roll. Present were: Joe Moore Pat Porter Blaine Gilman Rick Ross John Williams, Mayor Jim Bookey Linda Swarner A-3., AGENDA APPROVAL MOTION: Council Member Bookey MOVED to approve the agenda and Council Member Swarner SECONDED the motion. There were no objections. SO ORDERED. A-4. MOTION: CONSENT AGENDA Council Member Bookey MOVED to approve the consent agenda. Council Member Swarner SECONDED the motion. There were no objections. SO ORDERED. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) B-1. Bill Coghill, Mikunda Cottrell & Co. -- Audit Report Bill Coghill handed out copies of the City's Federal Single Audit Reports, dated June 30, 2003. He told Council the audit was "very clean" and the City had done a "nice job" in its financial reporting, as it had done for the prior three years. He pointed out the differences from previous reports that were due to changes in methods of financial reporting required by the Governmental Accounting Standards Board (GASB). KENAI CITY COUNCIL MEETING DECEMBER 3, 2003 PAGE 2 Coghill then reviewed the City's Comprehensive Annual Financial Report (CAFR). The City's general fund balance was about $8.2 million, Coghill reported. He said that figure looked better than was anticipated because it included monies to be spent for such items as employee accrued leave. The City's total net assets were about $16 million, he said. Finance Director Larry Semmens asked Coghill to explain the "Certificate of Excellence" award and its importance. Coghill stated, the cost of applying for the award was $400-450, but the people who would review the CAFR and compare it to others are top in their field. It would be a good way to find out if there are any problems with the new reporting procedures, he explained. He felt the money would be well spent. Council agreed. ITEM C: REPORTS OF KPB ASSEMBLY, LEGISLATORS AND COUNCILS Assemblywoman Betty Glick reported on the November 18, 2003 Borough Assembly meeting. She reported that John Duffy would be speaking at the December 17 Chamber meeting, and that the Borough would be discussing the alternative transportation plan at their December meeting. Mayor Williams said he would attend. RECESSED FROM 8:10 TO 8:25 P.M. ITEM D: PUBLIC HEARINGS D-1. Ordinance No. 2028-2003 -- Adopting KMC 21.05.045 to Establish an Off - Airport Gross Income Rental Car Fee for Off -Airport Rental Car Companies Using the Kenai Municipal Airport for Their Businesses. MOTION: Council Member Moore MOVED to adopt Ordinance 2028-2003 and Council Member Swarner SECONDED the motion. Public comments: Gary Zimmerman, of Avis (Alaska Rent-A-Car), told Council he was an on -airport operator who was for the ordinance. Anchorage has a similar ordinance, he said, and it gives the airport a tool to collect fees. Tim Navarre, Box 92, Kenai, reminded Council they "once voted to limit space in the airport" to only three lessees and now they were "beating up the ones who are there" with this ordinance. In reply, Mayor Williams explained it costs the City money to keep the airport open and some businesses use it for free, but the on -airport operators pay "so everyone should pay," he said. KENAI CITY COUNCIL MEETING DECEMBER 3, 2003 PAGE 3 Jerry Vitale, of Alaska Dial -A -Car (PayLess), stated he was an on -airport business and was for the ordinance. It provides for a level playing field and even affects how much vendors are willing to bid on jobs, he said. Colleen Canady, Box 1641, Kenai, who said she was speaking as a citizen, advised Council that Kenai Chrysler was a good neighbor who did a lot for the City. She cautioned against passing the ordinance. Council Member Bookey asked the Airport Manager how many off -airport vehicles use the airport. Cronkhite responded two to ten at a time, depending on the time of year. Bookey said he believed that the ordinance wouldn't provide much revenue and would be difficult to enforce. Swarner supported the ordinance, saying it would level the playing field. She said she had some concerns about collection of the fees but said, "It is a vehicle to collect money." MOTION TO AMEND: Council Member Porter MOVED to amend Ordinance 2028-2003 by changing the fee from 10% to 5% and Council Member Gilman SECONDED the motion. VOTE ON AMENDMENT: Moore No Porter Yes Gilman Yes Ross No Williams No Bookey No Swarner No MOTION ON AMENDMENT FAILED. VOTE ON MAIN MOTION: Moore Yes Porter Yes Gilman Yes Ross Yes Williams Yes Bookey No Swarner Yes MOTION PASSED. D-2. Ordinance No. 2030-2003 -- --Amending KMC 1.90.010 to Allow the Kenai City Council to Establish Task Forces Regarding Millennium Square and/or Economic Development with a Membership of Greater Than Seven (7) and Sunsetting the Ordinance in Three (3) Years. D-2a. Remove from table. MOTION: KENAI CITY COUNCIL MEETING DECEMBER 3, 2003 PAGE 4 Council Member Moore MOVED to remove Ordinance No. 2030-2003 from the table and Council Member Swarner SECONDED the motion. VOTE TO REMOVE FROM TABLE: Moore Yes Porter Yes Gilman Yes Ross Yes Williams Yes Bookey Yes Swarner Yes MOTION PASSED UNANIMOUSLY. D-2b. Consideration of ordinance. MOTION: Council Member Moore MOVED to approve Ordinance No. 2030-2003 and Council Member Porter SECONDED the motion. Public Comments: Cherie Brewer, President of Kenai Chamber of Commerce, 605 Maple, Kenai. Brewer stated she was "for the concept," but she felt that setting up the committee as a city commission would not make the project look like a j oint project to the public. She said she supported the structure as set forth in Casey Reynolds' chart in the packet. Tim Navarre, Vice -President of Kenai Chamber of Commerce, Box 92, Kenai. He thanked the building department for helping the Arby's remodel go smoothly and the City Manager for opening the Rec Center on a Sunday so the donated equipment could be moved in. Navarre agreed with Brewer that the project should be handled through the Chamber. Ross said he was inclined to vote against the ordinance, but he offered some ideas: 0 Casey Reynolds could act as a facilitator of the committee and not as a representative of the City. • The City could have representatives on the committee even if it were not a commission. • The City could control who the representatives were and could choose people from the various city commissions. Council members expressed their agreement with Ross' ideas and the Mayor said the Chamber should understand that the City fully supports them in this project. VOTE: Moore No Porter No Gilman No Ross No Williams No Booke No KENAI CITY COUNCIL MEETING DECEMBER 3, 2003 PAGE 5 Swarner I No MOTION FAILED UNANIMOUSLY. D-3. Resolution No. 2003-50 -- Transferring $55,500 in the General Find for a Library Computer System. D-3a. Remove from table. MOTION: Council Member Swarner MOVED to remove Resolution No. 2003-50 from the table. Council Member Gilman SECONDED the motion. There were no objections. SO ORDERED. D-3b. Consideration of ordinance. MOTION: Council Member Swarner MOVED to approve Resolution No. 2003-50 and Council Member Moore SECONDED the motion. J Public Comments: Carol Brenckle, Library Commissioner, 502 Hemlock, Kenai. She supported the resolution, saying the work should be done in "a timely fashion" before the equipment completely crashes and costs the city a lot more money. Bob Peters, Library Commissioner, Kenai, said he attended the last meeting of the Commission when they voted to support the resolution before Council. The sale price being offered for the equipment, he reminded Council, would only last until December 20, 2003. Kathy Heus, Library Commissioner, 4540 Kenaitze Court, Kenai, noted the equipment could fail at any time. She said she hoped Council would approve the resolution. Swarner stated she would support the resolution. "I do not like being held hostage by technology," she remarked. Semmens responded to a question from Porter about the source of the money, explaining it had been budgeted to match a state grant that was never received. Had the grant been received, the money would have been spent on roads, he said. Ross stated he would support the resolution because it could cost the City a lot more later on. Gilman agreed, also saying the transfer of data to the new system would take up to six months so the work should begin as soon as possible. He indicated he felt the situation justified spending the money. VOTE: KENAI CITY COUNCIL MEETING DECEMBER 3, 2003 PAGE 6 VOTE: Moore Yes Porter Yes Gilman Yes Ross Yes Williams Yes Bookey Yes Swarner Yes MOTION PASSED UNANIMOUSLY. D-4, 2003 Liquor License Continuance -- American Legion Post #20 Approved on Consent Agenda. D-5, 2003 Liquor License Continuance -- Uptown Motel/Louie's and Uptown Motel/Back Door Lounge. Approved on Consent Agenda. RECESSED FROM 9:30 TO 9:48 P.M. ITEM E: COMMISSION / COMMITTEE REPORTS E-1. Council on Aging -- Council Member Swarner reported the next meeting is scheduled for January and the Mystery dinner theatre was sold out. E-2. Airport Commission -- Council Member Moore reported the next meeting is scheduled for December 11. E-3. Harbor Commission -- Council Member Bookey reported there had been no meeting. E-4. Library Commission -- Council Member Gilman reported the following: • Commission passed the collection development policy for a state grant in case someone objects to a book. • Kelsey Dunn, student member, was a high school junior and the newest member of the commission. She is a voting member. E-5. Parks & Recreation Commission -- Council Member Porter reported there was no and Council Member Ross would be the liaison for the next meeting. E-6. Planning & Zoning Commission -- Council Member Bookey reported there had been no meeting. E-?. Miscellaneous Commissions and Committees KENAI CITY COUNCIL MEETING DECEMBER 3, 2003 PAGE 7 E-7a. Beautification Committee -- Council Member Swarner reported there was no meeting. She also noted the Christmas decorations are up around the City and they look good. E-7b. Kenai Convention & Visitors Bureau Board -- Bookey reported a meeting was being held that same evening to create a selection committee for choosing the new director. E-7c. Alaska Municipal League Report -- Assembly Member Betty Glick reported on the conference she attended in Nome. E-7d. Kenai Chamber of Commerce - Colleen Canady, President, reported: • The Christmas Comes to Kenai celebration was a success. • Presented certificates of appreciation to Jack La Shot, Keith Kornelis, Bob Frates, Rachel Craig, the police department and the fire department for their help with the celebration. She thanked Tim Navarre for being Santa. • A free community concert will be held in conjunction with Soldotna Chamber of Commerce on December 16 at 6:00, sponsored by Conoco Phillips and featuring the Air Force Band. • ASRC Energy's President spoke at Chamber recently, saying they are planning to re -open Rig Tender's Dock. • She asked Kornelis if the street department could plow snow near the entrance to the Chamber cabin. He responded they would help. E-7e. Arctic Winter Games -- Council Member Moore reported the following: • The new general manager is Lawrence Smith from Fairbanks. • Bookey agreed to attend the 2003 Arctic Winter Games in Wood Buffalo, British Columbia but noted he could only stay there for four or five days. • The next meeting is December 11. ITEM F: MINUTES F-1. November 13, 2003 work session of City Council and Airport Commission. Approved by consent agenda. F-2. Regular meeting of November 19, 2003. Approved by consent agenda. ITEM G: CORRESPONDENCE -- None ITEM H: OLD BUSINESS -- None ITEM I: NEW BUSINESS KENAI CITY COUNCIL MEETING DECEMBER 3, 2003 PAGE 8 I-1. Bills to be Paid, Bills to be Ratified MOTION: Council Member Bookey MOVED to pay the bills and Council Member Moore SECONDED the motion. There were no objections. SO ORDERED. I-2. Purchase Orders Exceeding $2,500 MOTION: Council Member Bookey MOVED to approve the purchase orders exceeding $2,500. Council Member Swarner SECONDED the motion and requested UNANIMOUS CONSENT. There were no objections. SO ORDERED, I-3. Approval -- Design/Build Project -- Airport Security Camera System MOTION: Council Member Porter MOVED to approve the design/build project for the airport security camera system and Council Member Ross SECONDED the motion. Ross asked how long the process would take and Cronkhite responded it would go to bid in January or February and be finished before tourist season. VOTE: Williams asked if there were any objections to UNANIMOUS CONSENT. There were no objections. SO ORDERED, ITEM J: REPORT OF THE MAYOR Mayor Williams reported the following: • Council received a letter from Paul Landis of ERA discussing Transportation Security Administration. The City Manager was requested to write a letter for the Mayor's signature in response. • Safe Kids Coalition: The Clerk was requested to draft a letter to CPGH in support of a grant proposal for a snowmobile safety and education (Info Item #6). Swarner suggested the letter include language that the City does not allow snow machines on City streets. • Soldotna Chamber of Commerce: The Annual Christmas tree party/fun night is scheduled for December 11 and everyone is invited. • Kenai Peninsula Borough Transportation Plan: He will attend meetings on December 9 and December 16. KENAI CITY COUNCIL MEETING DECEMBER 3, 2003 PAGE 9 0 Leasing Activities Information: Proposed Notice Of Sale - Cook Inlet: Williams noted the City has supported owner/lease sales in the past. He requested the Clerk to write a letter supporting this federal lease sale for his signature. • Denali Commission: He asked Casey Reynolds to pay close attention to what they're doing and get Kenai "deeply" involved with any aspect because there would be money available for different projects. Their funding for 2003 was $99 million, and it's rising. • Economic Development District Board of Directors: Casey Reynolds and Jim Bookey were appointed as the City's new representatives. The Clerk was requested to write letters of appointment. A reception for the new Executive Director is scheduled for December 11 from 6-8:00 p.m. at the Challenger Center. • Challenger Center: The next meeting is scheduled for December 18 at noon. Because Council Member Bookey will be out of town Williams stated he would attend. • Williams and Gilman will be traveling to Juneau on December 4. ITEM K: ADMINISTRATION REPORTS K-1, City Manager -- City Manager Snow reported the schedule for the Kenai River Bluff Erosion Study was in the packet. The draft review will take place in April, and the final review in July. K-2. Attorney -- Attorney Graves reported he is working with Borough Attorney Colette Thompson on a memorandum of agreement for usage of City facilities during the Arctic Winter Games. Moore brought up the subject of proposed plans for the Multi -Purpose Facility. Some council members had seen them, others had not. Council requested Moore to bring the plans to the Council for review. K-3. City Clerk -- No report. ITEM L: DISCUSSION L-1. Citizens -- Emily DeForest, Library Commissioner, Kenai, thanked Council for approving the computer equipment for the Library. L-2. Council -- Swarner -- Noted the following: • The glassed -in area at the airport terminal the Wings Family Restaurant leases looked untidy. Council directed Cronkhite to work with them to clean it up. • Swarner complimented Public Works for removing the snow so quickly ,� after the recent snowfall. KENAI CITY COUNCIL MEETING DECEMBER 3, 2003 PAGE 10 Moore -- Asked about street light repairs. Kornelis replied HEA doesn't do the repairs anymore and there had been problems with other companies getting it done. Moore reported the lights in Inlet Woods had been out since before Thanksgiving. Porter -- Noted the following: • The mill rate on the web page was wrong and her end -of -term date needed to be corrected on the web page. • The City should develop a set policy on naming parks, etc. • New commissioners should be given a brochure about commissions when they are first appointed and every time they are renewed. The City should find a way to create revenue from taxis using the airport. • The windows of Alaska Best Travel at the airport terminal were covered with signs and posters, and it looked bad. Gilman -- Noted he felt the work session at 6:00 with the legislators was disappointing. They had no answers and talked only of the status quo. Ross -- Noted he would not be at the December 4 meeting. He will attend the P8,Z meeting on December 11. Williams -- Williams noted the Home Depot "board cutting" will be held Wednesday, December 17, 2003 at 6:00 p.m. Council would attend that ceremony and then have the regular Council meeting at 7:00. EXECUTIVE SESSION - None Scheduled ITEM M: ADJOURNMENT The meeting adjourned at 11:14 p.m. Minutes prepared and submitted by: Sheryl . Padilla, Acting City Clerk AVED BY cCK,Nex