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HomeMy WebLinkAbout2002-01-16 Council MinutesAGENDA KENAI CITY COUNCIL -REGULAR MEETING JANUARY 16, 2002 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: / Z www. ci. kenai. ak. u s 6:00 P.M. WORK SESSION: Central Peninsula General Hospital Update ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) ITEM C: PUBLIC HEARINGS l . Resolution No. 2002-2 -- Designating Approximately 21 Acres of Properties Informally Known as the FAA Football Field, the Old FAA Antenna Farm, and Daubenspeck Property as "Millennium Square." 2. Resolution No. 2002-3 -- Approving an Amendment to RIM Architects' (Formerly Known as Cash Barner Architects) Professional Services Agreement for Design Architectural and Engineering Services on the Project Entitled Kenai Airport ARFF/SRE Facility (Formerly Known as Airport Fire Station and Warm Storage Facility) for the Not -to -Exceed Amount of $84,000. 3. Resolution No. 2002-4 -- Transferring $84,000 From Construction to Engineering Design in the ARFF/ SRE Capital Proj ect. 4. Resolution No. 2002-5 -- Transferring $5,000 in the General Fund for Purchase and Installation of a Server Computer and Associated Software. 5. Resolution No. 2002-6 -- Awarding the Bid for a Five -Year Contract for Copier Leases for the City Administration Building to Frontier Business Systems, Inc. for $17,352 Per Year. -1- 6. Resolution No. 2002-7 -- Supporting and Urging Approval of a $500,000 Federal Funding Request to Fully Equip and Implement the Emergency Operations Center Located in the City of Kenai. 7. PROTEST -- Continuation of Liquor Licenses New Peking Restaurant Eaglechief, Inc. Old Town Village Restaurant (payment agreement with Borough, pending court approval, recommend protest subject to court approval of payment agreement) 8. *2002 Liquor License Renewals -- Uptown Motel/ Louie's -- Beverage Dispensary Uptown Motel/ Back Door Lounge -- Beverage Dispensary One Stop Liquors -- Package Store Pizza Hut #9 -- Restaurant/ Eating Place ITEM D: COMMISSION / COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks 8, Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Kenai Convention 8s Visitors Bureau Board C. Alaska Municipal League Report 1. *Regular Meeting of January 2, 2002. ITEM F: CORRESPONDENCE ITEM G: OLD BUSINESS ITEM H: NEW BUSINESS 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 3. Discussion -- Continuation of Board, Commission and Committee Terms ITEM I: 1. Mayor ADMINISTRATION REPORTS -2- l 2. City Manager � 3. Attorney 4. City Clerk 5. Finance Director 6. Public Works Managers 7. Airport Manager ITEM J: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION - None Scheduled ITEM K: ADJOURNMENT -3- KENAI CITY COUNCIL - REGULAR MEETING JANUARY 16, 2002 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: / /www.ci.kenai.ak.us MAYOR JOHN J. WILLIAMS, PRESIDING 6:00 P.M. WORK SESSION: Central Peninsula General Hospital Update ITEM A: CALL TO ORDER Mayor Williams called the meeting to order at approximately 7:10 p.m. in the Council Chambers in the Kenai City Hall Building. A-1. PLEDGE OF ALLEGIANCE Mayor Williams led those assembled in the Pledge of Allegiance. A-2. ROLL CALL Roll was taken by the City Clerk. Present were: Jackman, Williams, Bookey, Swarner, Porter and Bannock. Absent was: Moore A- 3 . AGENDA APPROVAL Mayor Williams requested the following changes to the agenda: ADD AS: B-1, Persons Scheduled to be Heard -- Jay Barrett/ Kenai River Council on the Arts. ADD TO: I-5, Finance Director Report -- Investment Report MOTION: Councilwoman Swarner MOVED for approval of the agenda as amended and Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. A-4. CONSENT AGENDA There were no changes to the consent agenda. KENAI CITY COUNCIL MEETING JANUARY 16, 2002 PAGE 2 MOTION: Councilwoman Swarner MOVED for approval of the consent agenda as presented and Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) B-1. Jay Barrett -- Kenai River Council on the Arts. Barrett thanked the Council for their support of Resolution No. 2002-1, supporting the efforts of the Kenai River Council on the Arts in their endeavors to develop a facility to use as a center where art education, performances and commerce can take place. ITEM C: PUBLIC HEARINGS C-1. Resolution No. 2002-2 -- Designating Approximately 21 Acres of Properties Informally Known as the FAA Football Field, the Old FAA Antenna Farm, and Daubenspeck Property as "Millennium Square." Mayor Williams requested Resolution No. 2002 2 be removed from the agenda and refer it back to administration for further discussion. He noted, the largest piece of the three properties, donated to the city by the Daubenspecks, is very valuable, not only by the location of the property, but also through the royalties the city receives through the property. Councilman Bookey suggested a portion of the property be dedicated to the memory of the Daubenspecks. It was suggested the Native community be contacted and asked to comment in regard to the future use of the property, the historical value of the property, etc. The matter could also be referred to the Planning & Zoning Commission for their input. Williams stated he thought it important the council be united in how the property should be used. Administration was requested to forward the resolution on to the local Native associations and the Kenaitze Indian Tribe for their input and bring the resolution back to council the first meeting in March. It was also suggested the future use of the property fit the Daubenspeck name into it, using it for the name of the street entering the property, the naming of a building on the property, etc. There were no objections from council. C-2. Resolution No. 2002-3 -- Approving an Amendment to RIM Architects' (Formerly Known as Cash Barner Architects) Professional Services Agreement for Design Architectural and Engineering Services on the Project Entitled Kenai Airport ARFF/SRE Facility (Formerly Known as Airport Fire Station and Warm Storage Facility) for the Not -to -Exceed Amount of $84,000. KENAI CITY COUNCIL MEETING JANUARY 16, 2002 PAGE 3 MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 2002-3 and requested UNANIMOUS CONSENT. Councilwoman Porter SECONDED the motion. There were no public or council comments. VOTE: There were no objections. SO ORDERED, C-3. Resolution No. 2002-4 -- Transferring $84,000 From Construction to Engineering Design in the ARFF/ SRE Capital Proj ect. MOTION: Councilman Bookey MOVED for approval of Resolution No. 2002-4 and Councilwoman Swarner SECONDED the motion and requested UNANIMOUS CONSENT. There were no public or council comments. VOTE: There were no objections. SO ORDERED, C-4. Resolution No. 2002-5 -- Transferring $5,000 in the General Fund for Purchase and Installation of a Server Computer and Associated Software. MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 2002-5 and requested UNANIMOUS CONSENT. Councilwoman Porter SECONDED the motion. There were no public comments. Finance Director Semmens explained the need for the new server, noting the current interj et was no longer being supported by IBM and that when it fails, there would no longer be internet service to City Hall computers. He added, professional help will be needed to bring the server on line; the server would be able to do automatic back-ups to City Hall computers; technical back-up would be manageable, at this time, without additional staffing. Williams asked if the departments outside of City Hall would be able to use the server and Semmens answered yes, but not for $7,500. He added, they would be able to get their email and in an easier manner than they currently access it. He added, it was not administration's intent to create a wide area network, however the server would l KENAI CITY COUNCIL MEETING 1 JANUARY 16, 2002 PAGE 4 have that capability for future use. Semmens also noted, he believed this equipment could last for five years, however new technology may drive the changing of the equipment. VOTE: There were no objections. SO ORDERED, C-5. Resolution No. 2002-6 -- Awarding the Bid for a Five -Year Contract for Copier Leases for the City Administration Building to Frontier Business Systems, Inc. for $17,352 Per Year. MOTION: Councilwoman Swarner MOVED to approve Resolution No. 2002-6 and requested UNANIMOUS CONSENT. Councilman Bookey SECONDED the motion. Randy Daly, HiSpeed Gear, 108 Deepwood Court, Kenai, Alaska -- Daly explained his company, HiSpeed Gear bid on the copiers and their bid was found to be unresponsive, however he believed his bid was responsive when looking at what the city wanted to accomplish, and that their bid would save the city over $20,000 over the period of the contract. Daly continued, they put together a bid around specific machine specifications, however he didn't think that addressed what the city wanted to accomplish. He referred to copies of booklets/reports that he suggested the city wanted to be able to put together: A document put out in an economic manner with covers. Daly stated his equipment could do that work and cost less to operate over the course of the contract, saving over $16,000 for equipment and financing. He added, although they were hung on a couple of detail specifications, but looking at what the city wants to accomplish, their company's was a responsive bid and would be the most economical. Daly noted, when putting out a document like those he used as examples, the machine needed a cover function (can automatically tell it to put the heavier cover page put on the front and/or back of the document) in order to save time and effort in assembling the documents. He added, in order to do that, a machine has to be able to handle the heavier stocks of paper and there are a lot of specifications involved with different stocks of paper. Daly stated he applauded the efforts of Ms. Howard who developed the specifications because she tried to accommodate the different bidders. Daly continued, the specifications stated "Cover Function; ability to copy various paper weights -- up to at least 110 pound," which caused some confusion in regard to what the machine could actually do (1) the weight of paper that can be put through it, and (2) the ability to actually put covers on the front and back of a collated set. He added, the problem was that the kind of paper was not stated. He explained the l KENAI CITY COUNCIL MEETING JANUARY 16, 2002 PAGE 5 method of how paper weight is determined, and noted, the specifications did not state the paper type (index, astro-bright cover, bristle, etc.). He noted, the difference between 110 pound weight and 110 pound index was rating and classification of finish. Daly noted, the company to whom the resolution would award the bid, reported Daly's machine wouldn't meet the specifications and gave reasons and administration contacted other sources and asked the difference between 90 pound index (what his machine is rated to) and 110 pound index (what was specified) and were told yes. Daly added, he didn't deny there was a difference, but that when producing the documents, they meet those requirements. In contacting the outside sources, he asked whether they knew of any federal, state or local government requiring 110 pound index on any of their submittals, and he was told they were not aware of any. In checking, Daly reported he was only aware of requirements of the State Supreme Court. Porter stated, if administrated requested 110, whether it would be used or not, that's what was requested, however it appeared to her, from the background information of administration's, that Unisource (outside source which was contacted) stated the only problem they saw was that the city did not specify 110 weight index. Daly agreed, and stated he had a specific discussion with Ms. Howard about that and his impression from her was that it was a general capability the city wanted and he talked with her about the ability to do 90 pound if you cross that with 110. He added, he believed their machines could do that work. Porter asked if that was the only area where his company did not meet the bid specifications. Daly stated, another area was where the specifications discussed covers and the same sentence was used for the definition for the color machine; it's ability to put the hard cover in place in the sorter. He noted, their color machine did not do that specific function, but as he mentioned in his letter of clarification, their system would. He added, training city administration would receive with his equipment would include how to maximize the system, which would be to produce the covers, inserts, etc. separately and then loading them into another machine and insert them into the document. Williams stated, administration had furnished the city council with detailed information and found after careful review, the machines offered by HiSpeed Gear did not meet the bid specifications and were considered non -responsive. In past issues, with insurance, council found either a bid meets the specifications or not and that seemed to be the issue at this time. Swarner asked Snow if there was other information that could be provided and Snow answered no, that council had been furnished with all the written information. l KENAI CITY COUNCIL MEETING JANUARY 16, 2002 PAGE 6 Bannock acknowledged the information received and in reviewing the documents and looking at the practical and technical standpoints he stated: In practicality, it appeared the HiSpeed Gear bid was approximately $20,400 less over a five-year period. Technically, the argument could be made that HiSpeed Gear did not meet the 110 pound definition as the city chooses to define it; and it could also be argued that based on the ink that was printed on the bid specification, that HiSpeed does meet it because he can produce a piece of paper that says it's 110 pound piece of paper and his machine can operate with it. Bannock stated there is a problem, but the practical application of it would be $20,000 over a five-year period. He noted he did not think the need for the 110 pound weight index paper specified would be that great and that the bid specifications truly meant to be 110 pound weight index and the bid didn't do it. He added, the council would be acting as poor stewards of the city's money if the bid were awarded. Porter and Bannock both objected to the request for unanimous consent. Porter noted her point in objecting was that she would vote not to award because she wanted the city to go back out to bid and correct what seemed to be a discrepancy in verbiage in the bid specifications. She added, that would be her reason to vote no, and not to award it to another company. VOTE: Jackman No Williams Yes Bookey Yes Swarner Yes Moore Absent Porter No Bannock No MOTION FAILED, MOTION: Councilman Bannock MOVED to amend Resolution No. 2002-6 to include awarding the bid for the copier to HiSpeed Gear in the amount of whatever was bid ($16,569). LACK OF SECOND., MOTION DIED. Porter asked if the matter could be referred back to administration to re -bid and possibly reconsider a lesser index weight, which would be left to administration to decide. MOTION: Councilwoman Porter MOVED to refer the matter back to administration to re -bid and Councilwoman Jackman SECONDED the motion. } KENAI CITY COUNCIL MEETING JANUARY 16, 2002 PAGE 7 Williams noted, he understood the motion meant the issue would be returned to administration to redesign the specifications and re -bidding of the entire issue. He added, he understood also that all previous issues are now null and void and they would start from scratch. There were no corrections to Williams' understanding. Swarner stated she believed there should be discussion among the council members if there is a concern about the heavy -weight paper. She noted, she didn't have a problem with it because they were looking to future use, not just for the current year or next year. She added, she believed that if council had a problem with the use of the heavier paper, they should voice it. Bannock asked administration how often 110 pound weight paper is used now or for the future plans to use that weight of paper. Snow answered, there would be plans to use it at some point, which is why it was included in the specifications. She added, the kind of documents Daly provided are the ones that it would save the city money in the long run to be able to produce. She added, she did not know how many times the heavier weight paper would be used. Williams noted, that was an administrative decision and not a council decision. Bannock stated that if administration asked for the specification to be 110 pound weight index, there should be a legitimate reason why it was requested. Porter stated she believed that was an administration decision. Bookey noted, administration requested 110 pound paper, and he would agree with administration. He noted, there was also a color issue in the award decision as well. He noted, council couldn't all become educated in all the aspects of the city organization, and felt the resolution should have been passed as written. Bannock asked Daly, if the bid specifications had called for 110 pound index, what would he have done. Daly answered, from the back of the room, that he would have said the specifications were being unduly restrictive. He added, in the buyer's report on which he based his bid, there are 25 manufacturers of copiers and it was amazing to him that with 25 manufacturers, there was no single manufacturer that would meet the specifications requested and the bid council was attempting to award was a composite bid of two different companies which told him the specification was not valid. Bannock suggested, if the bidders were brought together and a boilerplate set of specifications was established, the issue could then be avoided. City Attorney Graves stated, Ms. Howard contacted all the bidders ahead of time, provided them with the bid specifications, and asked them if they could meet the specifications and all stated yes they could. KENAI CITY COUNCIL MEETING . JANUARY 16, 2002 PAGE 8 VOTE: Jackman Yes Williams No Booke No Swarner Yes Moore Absent Porter Yes Bannock Yes MOTION PASSED. BREAK TAKEN: 8:10 P.M. BACK TO ORDER: 8:23 P.M. C-6. Resolution No. 2002-7 -- Supporting and Urging Approval of a $500,000 Federal Funding Request to Fully Equip and Implement the Emergency Operations Center Located in the City of Kenai. MOTION: Councilman Bookey MOVED for approval of Resolution No. 2002-7 and Councilwoman Porter SECONDED the motion. There were no public comments. Williams noted he requested this resolution be brought forward. He added, a similar resolution form was forwarded to other governments on the Peninsula. This resolution, if passed, will be used as back-up to the city's request for funding. VOTE: There were no objections. SO ORDERED. C-7. PROTEST -- Continuation of Liquor Licenses New Peking Restaurant Eaglechief, Inc. Old Town Village Restaurant (payment agreement with Borough, pending court approval, recommend protest subject to court approval of payment agreement) Clerk Freas explained the protesting of the continuation of the liquor licenses was driven by the requirements of the code. She requested a motion from council be offered, directing her to submit letters of protests for the continuation of the liquor licenses if the amounts owed did not come current by January 30, 2002. MOTION: Councilwoman Swarner MOVED to direct the City Clerk to write letters protesting the continuation of the liquor license of New Peking Restaurant, Eaglechief, Inc. and Old l KENAI CITY COUNCIL MEETING JANUARY 16, 2002 PAGE 9 Town Village Restaurant, if accounts are not brought current by January 30, 2002 and requested UNANIMOUS CONSENT. Councilwoman Porter SECONDED the motion. There were no objections. SO ORDERED. C-8. 2002 Liquor License Renewals -- Uptown Motel/Louie's -- Beverage Dispensary Uptown Motel/Back Door Lounge -- Beverage Dispensary One Stop Liquors -- Package Store Pizza Hut #9 -- Restaurant/Eating Place Approved by consent agenda. ITEM D: COMMISSION / COMMITTEE REPORTS D-1. Council on Aging -- Swarner reported no quorum was available for the meeting scheduled for January 3, 2002, however a work session was held in which the members discussed items on the agenda. She noted, three representatives would be attending the third annual Common Ground Conference to be held in Anchorage the end of January. Travel, hotel and some meal costs will be paid for through a scholarship. D-2. Airport Commission -- Jackman reported a representative from Dowl Engineering attended the meeting and discussed airport marketing. She noted, background information would be included with the minutes of the meeting in the next council packet. D-3. Harbor Commission -- Bookey reported the Commission met on January 7 at which time Tom Thompson was re-elected as Chair and Barry Eldridge as Vice -Chair. He noted, a short report was also given in regard to the joint meeting with agencies, the engineer, and the City to be held in the near future at which time they will review concerns submitted by the agencies. Bookey also reported a seat was available on the Commission due to the death of Glen "Red" McCollum. D-4, Library Commission -- Library Director Jankowska reported there was no meeting held in January. The next meeting was scheduled for February S. D-5. Parks & Recreation Commission -- Porter reported the Commission met on January 3 at which time Tim Wisniewski was re-elected as Chair and Dale Sandahl as Vice -Chair. Discussion during the meeting also included the possibility of upgrading the Recreation Center, expanding it, or moving it. Porter also noted concerns were expressed in regard to the condition of the Christmas decorations and the need for new ones. D-6. Planning & Zoning Commission -- Bannock reported the following items: KENAI CITY COUNCIL MEETING JANUARY 16, 2002 PAGE 10 • The minutes of the January 9 meeting were included in the packet. He reported Ron Goecke was re-elected as Chair and Phil Bryson as Vice -Chair to the Commission. Bannock reviewed actions taken during the meeting and noted, a number of day care Conditional Use Permits were approved through the consent agenda and were brought forward mostly because of the new code requirements for fire and safety inspections. • Several of the commissioners were interested in attending training to be held in Anchorage on March 1. He noted, the code required council's approval for the travel costs to absorbed by the city. There were no objections from council to the city fully funding the travel costs of commissioners to attend training in Anchorage. • The Commission stated their support in the development of a feasibility study for the possible construction of a hotel/ convention center. • A work session was held immediately after the meeting to review the airport draft goals and objectives and Chapter 2 goals and objectives submitted for inclusion in the Comprehensive Plan. He noted, another work session in regard to the Comprehensive Plan would be held on February 2, immediately following the Commission meeting. D-7. Miscellaneous Commissions and Committees D-7a. Beautification Committee -- Swarner noted the following: • The unapproved minutes of the January 8 meeting were included in the packet. • A subcommittee would meet on February 4 at 1:30 in the council chambers to discuss banners. • A request has been submitted to allow park benches be purchased and installed at Memorial Park instead of plantings. The request will come forward to council in the future. • The theme for 2002 was chosen as "United We Bloom" and red, white and blue flowers would be planted in the city beds, and especially in front of the airport terminal. D-7b. Kenai Convention & Visitors Bureau Board -- Williams reported he met with Ricky Gease and Jay Barrett in regard to budget concerns at the Kenai Visitor and Convention Center (KVCC). They discussed the issue of bed tax collection and advantages to the Borough and municipalities of the Borough if the tax were set and collected by the Borough. Williams stated he suggested the KVCC take the lead on the issue and contact the Borough, and then make presentations to Soldotna and Homer. Williams added, he felt the council would support the Borough's collecting this tax if other communities support it as well. Bookey stated he agreed it was a good idea, but felt there would be some difficulties due to code requirements. D-7c. Alaska Municipal League Report -- Williams referred to a copy of SB231 which was distributed to council at the beginning of the meeting. He noted, upon KENAI CITY COUNCIL MEETING JANUARY 16, 2002 PAGE 11 passage, the bill would allow expansion of existing correction facilities throughout the state and alleviate the crowding issue within the State correctional facilities. Administration was requested to prepare a resolution supporting SB231 to send to the legislators. There were no objections stated by council. ITEM E: MINUTES E-1, Regular Meeting of January 2, 2002. Approved by consent agenda. ITEM F: CORRESPONDENCE -- None. ITEM G: OLD BUSINESS -- None. ITEM H: NEW BUSINESS H-1. Bills to be Paid, Bills to be Ratified � MOTION: Councilwoman Swarner MOVED to pay the bills and requested UNANIMOUS CONSENT and Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED, H-2. Purchase Orders Exceeding $2,500 MOTION: Councilwoman Swarner MOVED for approval of the purchase orders exceeding $2,500 with the deletion of the purchase order to Frontier Business Systems in the amount of $7,330.00. Councilwoman Porter SECONDED the motion. Public Works Manager La Shot noted the purchase order to Kachemak Electric for the utility upgrade to the multipurpose facility could have been more, but the contractor charged only for the materials and labor. VOTE: There were no objections. SO ORDERED. H-3. Discussion -- Continuation of Board, Commission and Committee Terms l KENAI CITY COUNCIL MEETING 1 JANUARY 16, 2002 PAGE 12 Council referred to attendance record information included in the packet and a list of those persons whose terms ended and who wanted to continue on their commission, committee or board. A lengthy discussion followed regarding numerous absences of several commission, committee or board members, the impact absences have to the ability for the body to conduct business, and whether the ordinance governing the allowed absences should be adhered to or amended to allow more absences, etc. Swarner suggested the membership of the Beautification Committee be changed to allow one or two members who live outside the city limits of Kenai. It was suggested the makeup of other commissions also be amended to allow members from outside the city (Harbor, Beautification, Library and Parks 8, Recreation) , to no more than two at the discretion of the council. Administration was requested to bring forward an ordinance to make the necessary amendments. Clerk Freas was requested to send a letter to Beautification Committee Member Buffington to ask her intentions due to her numerous meeting absences. Clerk Freas noted Council on Aging Member Joanna Hollier had contacted her since the memorandum had been prepared and noted she also wanted to continue her term on the Council. Freas also noted she expected to hear from Library Commissioner Amen as to her interest in continuing. MOTION: Councilwoman Swarner MOVED for approval of those members of the Kenai Boards, Commissions and committees that have requested to continue their services and a thank you letter be sent for their service so far. Councilwoman Porter SECONDED the motion. There were no obj ections. SO ORDERED. ITEM I: ADMINISTRATION REPORTS Mayor -- Williams discussed the following items: • Representatives from FAA met with members of city administration at which time they discussed the airport and use of airport funding for a feasibility study to determine the best use of the old FAA field and antenna site, and the Daubenspeck property. Following the meeting, a letter was forwarded by FAA which stated airport funding could not be used for economic development and that they felt the study was premature. City Attorney Graves noted he disagreed with this finding during their meeting and suggested the city submit a position paper to FAA to explain why the city feels the use of the funding for the study meets the FAA rules. Council agreed they felt it would be a good idea. Graves added, it would delay development planning, but he thought FAA would agree with the funding request eventually, however the cost of the study may have to be proportioned between the Airport Lands and General Fund. • The list of suggested uses of the "Millennium Square" properties now included a hotel/ convention center, senior housing, arts and humanities, and the KENAI CITY COUNCIL MEETING JANUARY 16, 2002 PAGE 13 hospital. Williams suggested council have some broad discussion and major consensus of what it eventually wants to have developed on those properties. • Reported he would be out-of-town during the following week. • Thanked administration for the multipurpose facility report which was included in the packet as an information item. I-2. City Manager -- City Manager Snow reported the following items: • A memorandum was included in the packet in regard to the hotel/ convention center feasibility study which the letter, discussed by Mayor Williams previously, overruled. • Information regarding work done on the Zamboni will be forwarded to council. She noted, refrigeration training is also being provided. • Information on the costs for the remodel of the downstairs of city hall was provided to council. I-3. Attorney -- City Attorney Graves reported he was working with the City Planner and Police Chief in regard to hiring retired Kenai police officers, on contract and as -needed basis, to do on -call investigations in regard to planning and zoning enforcement. He noted, funds were available in his Professional Services budget to handle the costs and he would report back to council when the plan was firm. I-4. City Clerk -- Clerk Freas read into the record the findings of a telephone poll taken on January 3, 2002 as follows: MEMORANDUM TO: Mayor Williams and Council Members FROM: Linda L. Snow, City Manager DATE: January 3, 2002 SUBJECT: Telephone Poll Administration is requesting Council to approve a transfer of $1,500 from Non - Departmental Contingency to Parks Department Overtime. The purpose of the overtime is to provide for after-hours watering of City parks and green strips through the remainder of the FY-2000 budget year. Authorized by Linda L. Snow, City Manager Signed by L.A. Semmens, Finance Department Attest by Carol L. Freas, City Clerk Poll Taken by Carol L. Freas, City Clerk l KENAI CITY COUNCIL MEETING 1 JANUARY 16, 2002 PAGE 14 Mayor John Williams Pat Porter James C. Bookey, III Array Jackman Linda Swarner Duane Bannock Joe Moore MOTION: Yes No Comments Unavailable None Yes None Yes None Yes None Yes None Yes None Unavailable Councilwoman Swarner MOVED for approval of the telephone poll and Councilman Bannock SECONDED the motion. There were no objections. SO ORDERED. Porter stated she understood there would no longer be reports from the Finance Director, Public Works Managers and Airport Managers listed on the agenda. Snow explained staff had just recently been informed that staff members would provide written reports for in the packets and they will be prepared for the second council meeting of the month. She noted, the written reports would not take the place of reports already provided, but in addition to them. I-5. Finance Director -- Director Semmens referred to the January 14, 2002 investment report which was added to the agenda at the beginning of the meeting. Semmens reviewed the report with council and noted the change in interest rates will have a definite impact on earnings and the amount of funds available for investing. I-6. Public Works Managers -- No reports. I-?. Airport Manager -- No report. ITEM J: DISCUSSION J-1. Citizens Jay Barrett -- Asked why the reports of some of the departments were being removed from the agenda and it was explained that not all the departments were represented on the current agenda form and the department heads would still be available for questions from council during council meetings. J-2. Council Bookey -- Requested the sand pile be made more accessible to the public and it was reported that had already been done. Swarner -- Noted the following: • Appreciated the report from the building department and requested a comparison be done of the current year and last year's building permits issued. • Appreciated the multipurpose facility report. KENAI CITY COUNCIL MEETING JANUARY 16, 2002 PAGE 15 • Asked if Mayor Williams would be attending the National League of Cities meeting in March as it may be at the time the city should visit legislators in regard to funds for the coastal trail project, etc. Williams reported he had not made a decision as yet whether to attend and Swarner stated she may be able to attend. Bookey stated, going to Washington, DC in March may be premature in regard to the coastal trail project and suggested council members make the trip when the permit process is finalized. • Requested candy bouquets be sent to the area legislators. Williams also noted he would not be attending the Alaska Conference of Mayors meeting in Juneau and encouraged other council members to attend. Porter -- Councilwoman Porter noted the following: • A recent newspaper article discussed Soldotna's consideration to exempt senior citizens on rent tax and she suggested the City of Kenai revisit the matter. • Noted the added visibility of city meeting advertisements using some graphics. • Asked for an update of discussions regarding the south side of the Kenai River and the dip net fishing season. Snow reported a teleconference would be held later in the week with Fish & Game and the city. • Reminded council members of the employee appreciation dinner on Saturday and that if they wanted to donate a door prize, to bring it to the dinner or submit it to the Clerk. Bannock -- Reminded council and the audience the Chamber of Commerce's Town & Gown Ball would be held on Saturday, January 26. He also reported he would not be in attendance at the February 6 council meeting. Jackman -- No report. Williams -- Williams reported the following: • There were members of the Legislature who were suggesting a six percent state sales be initiated and added, adding that to the city/ borough current sales tax would be harmful to the city. He suggested that matter be watched. • Referring to the recent newspaper article about General Korenek's visit to Kenai and their subsequent discussions about construction of a new armory and the current armory being transferred to the city's ownership, he noted he had received only positive comments. He added, in order for such a project to take place, a reason for it had to be established and partnering with the Air Force, Department of Forestry, Coast Guard, etc. would be very helpful. He asked council's consideration to move forward with establishing the partnerships. Consensus of council was to move forward and administration was requested to begin corresponding with Generals Oates and Korenek noting the council's desire to move ahead and who they suggested to contact that may help in designing a footprint for a new armory. Williams suggested the development could include a hangar for a C-130 and Black Hawk helicopter, paved road, utilities to the site, etc. He also requested administration investigate the value of the property and whether it can be offered for $ 1 since the city would be dealing with the government. KENAI CITY COUNCIL MEETING JANUARY 16 2002 PAGE 16 EXECUTIVE SESSION - None Scheduled ITEM K: ADJOURNMENT The meeting adjourned at approximately 10:06 p.m. Minutes transcribed and prepared by: 4X. Va. Carol L. Freas, City Clerk