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HomeMy WebLinkAbout2002-03-20 Council MinutesAGENDA KENAI CITY COUNCIL -REGULAR MEETING MARCH 20, 2002 ?:00 P.M. KENAI CITY COUNCIL CHAMBERS http: Z Z www. ci. kenai. ak. u s F0, NCIL STAFF MEETING -- 6:00 PX. ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) 1. Kenneth Yearsley and Jim Spracher, Alaska Merchant Marine Veterans -- Presentation of Gift. ITEM C: PUBLIC HEARINGS 1. Resolution No. 2002-2 -- Designating Approximately 21 Acres of Properties Informally Known as the FAA Football Field, the Old FAA Antenna Farm, and Daubenspeck Property as "Millennium Square." 2. Resolution No. 2002-15 -- Authorizing the Use of the Equipment Replacement Fund to Purchase a Flat Bed Truck and a Motor Grader. 3. Resolution No. 2002-16 -- Transferring $35,000 From Construction to Engineering in the Well House 4 Capital Project Fund. ITEM D: COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks 8. Recreation Commission 6. Planning 8. Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee j b. Kenai Convention 8. Visitors Bureau Board C. Alaska Municipal League Report ITEM E: MINUTES 1. *Regular Meeting of March 6, 2002. ITEM F: CORRESPONDENCE ITEM G: OLD BUSINESS ITEM H: NEW BUSINESS 1. Bills to be Paid, Bills to be Ratified 2. Purchase Orders Exceeding $2,500 3. Approval -- Change Order No. 2, Kenai Test Well Production Well No. 4 -- Kraxberger Drilling, Inc. /$47,000. 4. Discussion -- Schedule of Budget Work Sessions ITEM I: REPORT OF THE MAYOR ' ITEM J: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM K: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION -Personnel Matters ITEM L. ADJOURNMENT KENAI CITY COUNCIL - REGULAR MEETING MARCH 20, 2002 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: / /www.ci.kenai.ak.us ITEM A: CALL TO ORDER Mayor Williams called the meeting to order at approximately 7:00 p.m. in the Council Chambers in the Kenai City Hall Building. A-1. PLEDGE OF ALLEGIANCE Mayor Williams led those assembled in the Pledge of Allegiance. A-2. ROLL CALL Roll was taken by the City Clerk. Present were: Moore, Porter, Bannock, Jackman, Williams, Bookey and Swarner. A- 3 . AGENDA APPROVAL MOTION: Councilwoman Swarner MO VED to approve the agenda as presented and Councilman Bookey SECONDED the motion. MOTION TO AMEND: Councilman Bannock MOVED to postpone the scheduled executive session until the next regular council meeting. There were no objections. SO ORDERED, VOTE ON MAIN AMENDED MOTION: There were no objections. SO ORDERED, A-4. CONSENT AGENDA MOTION: Councilwoman Swarner MOVED for approval of the consent agenda and Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED, ITEM B: SCHEDULED PUBLIC COMMENTS B-1. Kenneth Yearsley and Jim Spracher, Alaska Merchant Marine Veterans -- Presentation of Gift. KENAI CITY COUNCIL MEETING MINUTES MARCH 20, 2002 PAGE 2 Yearsley and Spracher presented council with a knot board including an example of every knot known on the board. Mayor Williams thanked the gentlemen and suggested the board be placed at the fire training facility because rigging classes are being offered at the facility. ITEM C: PUBLIC HEARINGS C-1. Resolution No. 2002-2 -- Designating Approximately 21 Acres of Properties Informally Known as the FAA Football Field, the Old FAA Antenna Farm, and Daubenspeck Property as "Millennium Square." MOTION: Councilman Bookey MOVED for approval of Resolution No. 2002-2 and Councilwoman Porter SECONDED the motion. There were no public or council comments. VOTE: There were no objections. SO ORDERED. C-3. Resolution No. 2002-15 -- Authorizing the Use of the Equipment Replacement Fund to Purchase a Flat Bed Truck and a Motor Grader. MOTION: Councilman Moore MOVED for approval of Resolution No. 2002-15 and Councilwoman Swarner SECONDED the motion. There were no public comments. Discussion regarding the purchase of the grader indicated the following: • Bookey stated his disappointment the request was not held until the upcoming budget sessions and that even with piggybacking with the state, there was still a $67,000 differential. • Information included in the packet noted the additions of the plow, snow gate, etc. increased the cost of the grader, but the price was still approximately $200,000 less than the cost would have been without the piggybacking. • The purchase of the grader and flatbed truck would be amortized over the next 20 years and the amortization would be included in the next budget for both the grader and flat bed truck. • The delivery time of the grader was estimated at six months, in time for next winter's use. KENAI CITY COUNCIL MEETING MINUTES MARCH 20, 2002 PAGE 3 • Administration was requested to provide the list of add-ons and costs as back-up information to similar resolutions. • If the grader was not purchased, extensive repairs would have to be made to the existing equipment and the ability to purchase a new grader at a very low price would be lost (though the ability to piggyback the purchase would last a number of years, an escalator clause would increase the cost) . • The grader was on the list of equipment for replacement. Discussion regarding the purchase of the flatbed truck indicated the following: • Bookey requested to hold the purchase of the flatbed truck until the next budget year as he didn't feel it was an emergency. • It was explained the flatbed is used heavily in the summer. • This purchase would replace the flatbed that had been made into a steam truck as discussed previously. • The truck would be used to pull the crack sealer and asphalt tracker. • The flatbed truck (now used for a steam truck) had been listed for replacement in 2004. Since that truck was used for a different purpose, there was no longer a flatbed truck to use. • The flatbed truck did go through budget session discussions and placed on the equipment replacement list. VOTE: Moore Yes Porter Yes Bannock Yes Jackman Yes Williams Yes Bookey Yes Swarner Yes MOTION PASSED UNANIMOUSLY. C-3, Resolution No. 2002-16 -- Transferring $35,000 From Construction to Engineering in the Well House 4 Capital Project Fund. MOTION: Councilwoman Swarner MOVED for approval of Resolution No. 2002-16 and requested UNANIMOUS CONSENT. Public Works Manager Kornelis explained the city was still under contract with Wm. J. Nelson 8. Associates because the first well site did not produce acceptable water and because a purchase order prepared for work on the first well house design was not used. He added, DEC was contacted and they had no objection to proceeding. KENAI CITY COUNCIL MEETING MINUTES MARCH 20, 2002 PAGE 4 VOTE: Moore Yes Porter Yes Bannock Yes Jackman Yes Williams Yes Bookey Yes Swarner Yes MOTION PASSED UNANIMOUSLY, ITEM D: COMMISSION/ COMMITTEE REPORTS D-1. Council on Aging -- Swarner reported the unapproved minutes of the March 7 meeting were included in the packet. She noted the membership passed a motion to make amendments to the by-laws to allow for monthly meetings, to meet on the first Thursday of each month, and to hold their annual meeting and election of officers in January of each year. MOTION. Councilwoman Swarner MOVED to approve the changes to the Council on Aging by- laws and Councilman Bookey SECONDED the motion. There were no objections. SO ORDERED. Swarner also reported the membership held their elections at the March 7 meeting and elected Dick Jurgensen and Bill Osborn as Chair and Vice -Chair respectively. A brief discussion was held regarding a senior housing funding seminar to be held in Anchorage in April and it was urged a representative from the Senior Center attend. D-2. Airport Commission -- Councilwoman Jackman reported a meeting was held on March 14 and she would report on it at the next meeting when the minutes of the meeting would be included in the council packet. D-3. Harbor Commission -- Councilman Moore reported he attended the meeting for Councilman Bookey. Referring to the minutes included in the packet, Moore reported a summary of the city/agency meeting regarding the bluff erosion project was heard and reviewed a draft Resource Development Council letter regarding draft proposed ACMP Implementation Regulations was reviewed. Information included in the Legislative Bulletin was mentioned indicating requests for federal funding for water/ sewer projects, etc. should be prepared and submitted. Kornelis was requested to contact Senator Stevens' office in regard to a direct appropriation for water/ sewer funding and additional funding necessary to complete engineering costs for the bluff erosion project. It was also noted funding had been made available for beetle kill fire protection and Fire Chief Walden was requested to KENAI CITY COUNCIL MEETING MINUTES MARCH 20 2002 PAGE 5 investigate the availability of funds for the city. Acting City Manager Semmens reported the Fire Department was preparing a grant request to replace an ambulance with a $14,000 match from the city. D-4. Library Commission -- Councilman Moore reported the next meeting would be held on April 2. D-5. Parks & Recreation Commission -- Councilwoman Porter reported the following: • The Commission met on March 7. • A request from a high school senior to construct recycling bins as a community service project and place them at Cunningham Park was recommended. • An in-depth needs assessment was discussed to investigate whether a new recreation facility is needed or whether to do a major renovation of the existing facility. A brief discussion followed in which it was noted there could be a possibility of partnering with the Boys & Girls Club by 2006 when the Club's current lease expires. It was also suggested a needs assessment could be discussed during budget work sessions. D-6. Planning & Zoning Commission -- Councilman Bannock reported there was one item of business on the Commission's last agenda and it was approved. He reminded all of the March 23 community workshop on the Comprehensive Plan update. D-7. Miscellaneous Commissions and Committees D-7a. Beautification Committee -- Councilwoman Swarner reported there was no meeting due to a lack of quorum. Those attending held a work session and discussed a planting schedule and planting designs for the circle planters. Swarner noted there were two vacant seats on the Committee and applications for appointment from Linda Overturf and Lori Seymour were included in the packet. Council had no objections to the appointment of Seymour and Overturf. Clerk Freas was requested to send a thank -you letter to Dorothy Tunseth, whose letter of resignation was included in the packet. Williams reported the Industry Days Picnic had been scheduled for August 24. D-7b, Kenai Convention & Visitors Bureau Board -- Councilman Bookey reported the next meeting was scheduled for Monday, March 25, 2002. Ricky Gease, Executive Director of the KCVB was present and reported on upcoming events at the Center. Discussion followed regarding the city donating funds toward the summer's art exhibit at the Center. The city's participation of support in regard to the art exhibit was discussed and it was noted the city donated $1,000 toward the cost of the exhibit last year, although no funds were included in the budget for this purpose this year. Some concern in donating additional funds to the project was noted because the city KENAI CITY COUNCIL MEETING MINUTES MARCH 20, 2002 PAGE 6 supports the Center through operation costs, maintenance fees, etc. every fiscal year. Gease noted the city will be recognized in the brochure for its current participation as well as any additional funds toward the art exhibit. MOTION: Councilwoman Swarner MOVED to donate $250 from the Legislative account toward the Spirit of Alaska art show and Councilman Moore SECONDED the motion. Williams stated he saw a difference between the funds the city provides toward operational costs and a donation toward the art exhibit. VOTE: Moore Yes Porter No Bannock No Jackman No Williams Yes Bookey No Swarner Yes MOTION FAILED. Bookey stated he had requested this type of donation be discussed at a budget work session and that is why he did not support the motion at this time. Porter stated she believed the city should be recognized automatically in any project because of the yearly financial support the city provides. D-7c. Alaska Municipal League Report Williams reported he would be attending the AML Committee/ACOM meeting in Juneau during the week of April 1. Vice Mayor Swarner would also travel to Juneau to visit with legislators from April 1-3. Williams reported he testified during a teleconference in regard to SB 231 and the bill was amended to include the City of Kenai in order for the city to be in a position to use revenue bonds to construct up to 250 additional beds at Wildwood Correctional Facility. Those beds would then be leased back to the State to cover the cost of the bonds. BREAK TAKEN: 8:15 P.M. BACK TO ORDER: 8:30 P.M. ITEM E: MINUTES E-1. Regular Meeting of March 6, 2002 -- Approved by consent agenda. ITEM F: CORRESPONDENCE -- None ITEM G: OLD BUSINESS -- None KENAI CITY COUNCIL MEETING MINUTES MARCH 20 2002 PAGE 7 ITEM H: NEW BUSINESS H-1. Bills to be Paid, Bills to be Ratified MOTION: Councilwoman Swarner MOVED to pay the bills and Councilman Moore SECONDED the motion. There were no obj ections . SO ORDERED. H-2., Purchase Orders Exceeding $2,500 MOTION: Councilwoman Swarner MOVED to approve the purchase orders exceeding $2,500 and Councilman Bookey SECONDED the motion. It was noted the list included an increase to a purchase order to Kraxberger Drilling of $47,000 and was the topic of H-3's request for approval of a change order. Council decided to hold action on the purchase orders until after hearing the presentation on Item H-3. H-3. Approval -- Change Order No. 2, Kenai Test Well 8v Production Well No. 4 -- Kraxberger Drilling, Inc. /$47,000. It was reported an agreement had been reached with the property owner of the new well site; Kraxberger is still under contract with the city from the previous well drilling project; the city still has the performance and bank bonds; Kraxberger will do the drilling for the same bid price as the previous well; the depth of the well, amount of screening, etc..will determine the final costs; DEC has been notified and had no objections; Kraxberger's work would continue under the same executed agreement; and the work had not yet been done. Bookey noted, at the last council meeting, the cost of the project was expected to be $10,000 and now it was at $47,000. Kornelis explained the difference was due to the size of the casing required for the depth of the well and he (Kornelis) had erred in his estimation. Bookey requested more definite amounts be made available to council. Action was then taken on Item H-2. VOTE: There were no objections. SO ORDERED. KENAI CITY COUNCIL MEETING MINUTES MARCH 20 2002 PAGE 8 MOTION: Councilman Bannock MOVED to approve Change Order No. 2, Kenai Test Well & Production Well No. 4, to Kraxberger Drilling, Inc. in the amount of $47,000 and Councilwoman Porter SECONDED the motion. There were no objections. SO ORDERED, H-4. Discussion -- Schedule of Budget Work Sessions Council reviewed their schedules and the proposed work session scheduled included in the packet. Work sessions were scheduled as follows: April 9, 7:00 p.m., Council Chambers April 10, 6:00 p.m., Council Chambers April 16, 6:00 p.m., Council Chambers It was noted the Beautification Committee and Planning & Zoning Commission meetings scheduled for April 9 and 10 in the council chambers, would be moved to the Clerk's conference room. ITEM I: REPORT OF THE MAYOR -- No report. ITEM J: ADMINISTRATION REPORTS J-1. City Manager -- Acting City Manager Semmens reported the following information: • The performance bond and paperwork for the Five Irons Subdivision development had been submitted and administration would be reviewing the documents. Mr. Anderson, the developer, indicated he was ready to go forward with the project. • He attended a Borough sales tax meeting. The Assembly is entertaining an ordinance to change the sales tax and the development of the ordinance is in progress, however the cities within the borough were not invited to participate in that development. Financial concerns were conveyed by the city representatives and they were told those concerns would be addressed. Semmens noted, some of the borough representatives' suggestions were to exempt food, rents, utilities, etc. He added, if those items are exempted, the City of Kenai would have a difficult time in making it up as sales tax from food alone generates $ 1 million for the city. It was noted Semmens had received another Certificate of Achievement from the Government Finance Officers Association. Semmens stated the award came from a team effort in the Finance Department as well as the other city departments. Porter suggested the information be included in the next newsletter. Other questions and comments of department heads included: KENAI CITY COUNCIL MEETING MINUTES � MARCH 20, 2002 PAGE 9 • A recent news item indicated the proposed cuts to the State Troopers might mean city police officers would have to help them. Police Chief Morris stated they respond now to life endangerment issues. • To lessen the cost of electricity for the multipurpose facility, the overhead light usage was being limited after 11:00 p.m. This made a $2,000 savings between January and February. • KPHA has indicated they would be using the ice rink for about the same amount next year, except there would be more use during the weekends. • The Public Works Department is working with the borough in regard to acceptable waste disposal sites. • Public Works would indicate by April 10 whether the borough mayor will charge the city for disposal of junk vehicles at the borough disposal site. • 1. Reference was made to a letter included in the packet from ERA Aviation noting the possible entry of Frontier Flying Services into the Kenai/Anchorage market and requesting the same fee waivers, lease rate reductions, etc. they may be afforded to Frontier. Airport Manager Cronkhite distributed a copy of her response to ERA and noted no promises had been made and that FAA allows airports to give some incentives to new carriers. She added, as her letter indicated, no formal negotiations had been conducted, no promises made, and the council would have to approve any incentives. J-2. Attorney -- No report. J-3. City Clerk -- Clerk Freas reported the following: • A Special Assessment Petition was received requesting paving of Chinook Drive north of Silver Salmon Drive and Sockeye Circle. According to the Kenai Municipal Code, the petition had been forwarded to the city manager for review and report of estimated cost of the improvement, grants, etc. to be made to council within 60 days. • The Division of Elections would be adjusting the precinct lines within the City of Kenai to coordinate with the Borough Assembly lines. It had been indicated the current four precincts would be changed to three and the voting polls would change from the National Guard Armory to other locations in the city. • The information being framed to accompany the Mt. View Third Grade's Quilt was completed. Scheduling of a presentation gathering would take place the week of April 8. Council suggested it take place during the school day and the City treat them with refreshments. ITEM K: DISCUSSION K-1. Citizens KENAI CITY COUNCIL MEETING MINUTES MARCH 20, 2002 PAGE 10 Jay Barrett, P.O. Box 821, Kenai -- Thanked council for his recent appointment to the Harbor Commission. He noted he was looking forward to participating. J-2. Council Bookey -- No comments. Swarner -- • Suggested the city's website and Kebschull's email address should be included on the Comprehensive Plan informational mail out. It was also suggested the city's website be placed close to the return address on any newsletter from the city. • Noted Williams would not be at the April 3 meeting, the date to which the executive session had been postponed at the beginning of the meeting. She stated she would like Williams to be present. Moore -- Questioned the loss of water pressure in the morning. Kornelis stated he had heard of no complaints. Porter -- • Questioned whether a request for additional street lighting had been received for Lawton Drive. Kornelis stated he had not received a call, however the information may have been given to the Administrative Assistant. • Reported she attended a meeting regarding the south side of the river with other city and State personnel and learned the State would be investigating a better access during high tide. • Felt the information brochure forwarded to Kenai's citizens was very negative about Kenai and hoped lots of positive things would be said during the workshop scheduled for March 23. Bannock -- • Stated he was also disappointed with the Comprehensive Plan brochure. • Requested support of council in suggesting a partnership with the Chamber of Commerce in order to keep better informed through reports, participation in council meetings, and Chamber meetings. He requested council allow the Chamber to be listed on the agenda as D-7d. Bannock stated he would take the same discussion to the next Chamber Board meeting, suggesting they include a written report in the council's packet or attend meetings and report, as well as the city's representative (city manager) doing the same at the Chamber meetings. Porter and Swarner stated they felt it was a good idea, however Porter felt an oral report could be made by the city's representative and Swarner stated her preference for a written report on a monthly, or quarterly basis. Bookey noted the council meetings were open to the public and the Chamber has always had the opportunity to forward reports through the city's representative or attend the meetings and give an KENAI CITY COUNCIL MEETING MINUTES MARCH 20, 2002 PAGE 11 oral report. Jackman stated she felt if a written report is included in the packet, a representative of the Board should be in attendance to speak to it. MOTION: Councilwoman Swarner MOVED to have Councilman Bannock go to the Chamber Board of Directors at their next regularly scheduled meeting and present the idea of adding a report from the Chamber to the city council agenda. Councilwoman Porter SECONDED the motion. There were no objections. SO ORDERED. Jackman -- No comments. EXECUTIVE SESSION - Personnel Matters Postponed ITEM L: ADJOURNMENT The meeting adjourned at approximately 9:42 p.m. Minutes transcribed and prepared by: Carol L. Freas, City Clerk APPROVED BY COUNCIL �,�T� CITY CLER6�