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Home My WebLink About2002-04-16 Council Minutes - Budget Work SessionBUDGET WORK SESSION APRIL 16, 2002 6:00 P.M. COUNCIL CHAMBERS VICE MAYOR LINDA SWARNER, PRESIDING NOTES Council Present: Swarner, Jackman, Bookey, Porter, Bannock (arrived at 6:42 p.m.) Staff Present: Freas, Snow, La Shot, Walden, Feltman, Graves, Cronkhite, Jankowska, Kornelis, Morris, Wichman, Craig, Isaak Continuation of review from April 10, 2002. Senior Citizen Fund It was noted there were no major changes in the Fund; the programs are growing; home meals have risen ten percent in the last quarter and 30% from last year. ACTION: NO CHANGES. Congregate Meals No grant increase is expected from the state and there could be a cut. The budget for congregate meals is the same as it was last year. Meal donations are $4.00 per meal as required by the grant. ACTION: NO CHANGES. Home Delivery Meals This budget is the same as last year. There is an increase reflected in salaries. ACTION: NO CHANGES. Transportation There is an increase reflected in salaries. ACTION: NO CHANGES. Borough Fund Money coming into this fund is through the Borough, rents from congregate housing, United Way, and Senior Connection donations. It was noted $4,700 was added for food due to the increase in meals; communications increased to cover costs for cell phones for the bus drivers and voice mail was added to their phone capabilities; and the purchase of a van was included in the budget, which will be paid from the fund and Senior Connection donations. ACTION: NO CHANGES. Senior Employment This fund does not change and the workers are paid minimum wage. ACTION: NO CHANGES. BUDGET WORK SESSION APRIL 16, 2002 PAGE 2 Congregate Housing It was noted the biggest increase in this fund is in Repairs and Maintenance: to replace carpet in apartments. If all the $40,000 included for carpet is not used, some painting. will be done with the funds. Funds were also included in Transportation to send a person to a housing conference. Porter requested to discuss the possibility of increasing the rent at Vintage Pointe. ACTION: NO CHANGES. Water Sewer Fund This fund shows an increase in Operating Supplies for the purchase of sodium hyperchloride; a small increase in Tools & Minor Equipment; an increase in Communications for adding DSL and phone lines at wellhouses; and $40,000 in Buildings for the purchase of land for Wellhouse No. 4. ACTION: NO CHANGES. Sewer This fund includes an increase in communications. It was also noted the vactor truck will need replacing, but administration will wait until next fiscal year. ACTON: NO CHANGES, Sewer Treatment Plant There were increases in Small Tools and Communications. ACTION: NO CHANGES. Boating Fund It was noted an increase was in Repairs 8v Maintenance to cover costs of replacing pilings at the dock. Discussion followed regarding the transfer of $70,000 and it was explained there was no technical reason or legal reason to do it, but it was a policy decision. The monies are used to cover fuel purchases, etc. The dock could be run with a large deficit, but if purchases are needed, a transfer could be made through passage of an ordinance. It was also noted funds were included for attendance at a Harbormasters conference, where topics discussed are equipment availability, legal and environmental concerns, etc. ACTION: NO CHANGES. Airport -- Land System Handouts were distributed to council. It was noted, increases were included to cover insurance costs; the interest rates are down; the utilities were the same. ACTION: NO CHANGES. BUDGET WORD SESSION APRIL 16, 2002 PAGE 3 Airport -- Maintenance & Operation A detailed handout indicating for what these budget funds would be used was distributed to council. ACTION: NO CHANGES. Airport -- Administration Council reviewed information handed out which detailed the use of funds in this budget. The DBE program was explained and its involvement with FAA terminal concessions, etc. It was noted, the budget included a range raise for the Department Assistant which would be paid for by the Lands and Administration budgets (70/30). Porter stated she did not want to raise the range until other positions are reviewed. She added, she believed the ranges should be reviewed city wide. ACTION: NO CHANGES -- NO VOICE APPROVAL OF THE RANGE RAISE. Airport Land The budget was reviewed. Randy Ernst, PRISM discussed their priority list of requests which was forwarded to the Airport Manager. Their list included cameras and project system replacement ($27, 100), enlarged parking area, and a bay door. He requested funding be included in the Land System budget to cover these costs. Discussion followed in which Airport Manager Cronkhite explained they planned to enlarge the parking area and put in the bay door within the current budget and in- house. It was also noted, the contract with ESI (PRISM contractor) delineates the responsibility of replacing the camera system is the contractor's. Comments regarding the city's purchase of the camera equipment included: • Bookey: not in favor as it is a private sector business. • Jackman agreed • Porter and Bannock supported the city's purchase of the equipment noting the original equipment was inferior and the city has purchased audio equipment for the Visitors Center. Bookey stated he believed this would be a policy change and it should be addressed by all seven of the council members. ACTION: NO CHANGE TO THE BUDGET, REQUEST FOR CAMERA EQUIPMENT DEFERRED. Airport Terminal This budget was reviewed. Discussion followed regarding Cronkhite's investigation of parking lot changes, i.e. hiring a traffic consultant, etc. It was suggested the increase of overnight fees be discussed at the May 7 work session as well. Cronkhite noted she was also considering developing a bus permit charge and off -airport rental car charges. ACTION TAKEN: NO CHANGES TO THE BUDGET, DISCUSS OVERNIGHT PARKING FEES AT MAY 7 WORK SESSION. BUDGET WORK SESSION APRIL 16, 2002 PAGE 4 BREAK TAKEN: 7:29 P.M. BACK TO ORDER: 7:5 2 P.M* Debt Service Council reviewed this fund. ACTION: NO CHANGES. Land Trust Funds Council reviewed this fund. ACTION: NO CHANGES. Equipment Replacement Fund It was explained the flatbed truck would go to bid in the current budget as the original flatbed truck was converted to a steam truck. A new truck was included in the equipment list for replacement in 2004. It was also noted a grant had been applied for to purchase a new ambulance. Administration was requested to add a column to the equipment replacement list called "projection" and include original and yearly updates of the list. ACTION: NO CHANGES TO THIS BUDGET, REQUEST FOR ADDITIONAL COLUMN "PROJECTION" ON THE LIST. You th Cou rt A short presentation was made in regard to the youth court and their need for donations. It was noted the city's donations since 1994, had been very important and continues to be. They are now a United Way receiver and receive other grants (some large). Donations and support from the city aid in receiving grants from other agencies. They requested yearly support from the city but understand it could be less. They will utilize any level of donation amounts from the city. It was suggested $6,000 could be slip four ways (City of Kenai, City of Homer, City of Soldotna and Borough) . A letter of support from the City will also be helpful to them for receiving grants/donations. ACTION: WRITE LETTER OF SUPPORT OF THE PROGRAM. Comments of Council: Requests were made to discuss the possibility of a Cost of Living Increase for the employees and the employee health insurance program. Council members decided this discussion would be held at the May 7 work session. ACTION: DISCUSS COLA RAISE POSSIBILITY AND EMPLOYEE HEALTH INSURANCE PROGRAM AT MAY 79 2002 WORK SESSION. BUDGET WORK SESSION APRIL 16, 2002 � 'PAGE 5 1. This work session concluded at 8:10 p.m. Note prepared by: Carol L. Freas, City Clerk